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HomeMy WebLinkAbout1979-11-07 Council MinutesI" :*.W i IL AGENDA KENAI CITY COUNCIL - REGULAR MEETING NOVEMBER 7, 1979 - 7:00 P.M. PUBLIC SAFETY BUILDING PLEDGE OF ALLEGIANCE A. ROLL CALL AGENDA APPROVAL B. PUBLIC HEARINGS 1. Ordinance 629-79, increasing estimated revenues and appropriations in the special revenue fund entitled "Kenai Senior Citizen Project FY 1979-80 in recognition of a grant from the State of Alaska 2. Ordinance 530-79, increasing estimated revenues and appropriations in the capital project fund entitled "Willow Street Luminaires" by $13,042 3. Ordinance 531-79, amending the leasing of airport lands ordinance 4. Ordinance 632-79, establishing a procedure for the leasing of tidelands C. PERSONS PRESENT SCHEDULED TO BE HEARD 1. Representatives of Coopers & Lybrand, CPA's 0. MINUTES 1. Minutes of the regular meeting of October 17, 1979 2. Minutes of the special meeting of October 23, 1979 3. Minutes of the special meeting of October 27, 1979 E. CORRESPONDENCE F. OLD BUSINESS G. NEW BUSINESS 1. Bills to be paid - Bills to be ratified 2. Requisitions exceeding $500 3. Ordinance 633-79, increase in revenues, Federal Revenue Sharing In the amount of $306,750 4. Ordinance 534-79, increase in revenues, shop addition capital project fund in the amount of $47,298 5. Ordinance 536-79, increase in revenues, 1979-80 anti -recession assistance fund in the amount of $5,000 6. Ordinance 536-79, amending 1979 Code, establishing Kenai Muni- cipal Library 7. Ordinance 537-79, codifying 1979 Code, personnel ordinance of City as Title 23 8. Resolution 79-145, transfer of funds in the amount of $400 - general fund 9. Resolution 79-146, transfer of funds in the amount of $500 - airport terminal enterprise fund 10. Resolution 79-147, transfer of funds in the amount of $750 - jail fund budget 11. Resolution 79-148, transfer of funds in the amount of $9,000 - general fund 12. Resolution 79-149, authorizing contract for architectural/engineer- ing design for city administration building between City of Kenai and Carman Gintoli, architect 13. Lease of airport land or facilities - Raven Transit 14. Payments to USKH - Kenai Aerial Photo/Map 15. Payment to Tolchina Excavating & Construction - installation of street sign names 16. Payments to CH2N Hill - Sewarage Projects design E W 1/ �a� ,. f .... ,.--'r��. ".+Jim/-, .- . � r-. -. ... e1. 1M , ;J �^.. / �0r cSf• r J JI AGENDA i KENAI CITY COUNCIL NOVEMBER 7, 1979 Ptge 2 J 17, Payments to CH2M Hill - Central Peninsula Septage Disposal study 18, Games of Chance & Skill - Beta Sigma Phi International H. REPORTS 1. City Manager 2, City Attorney 3. Mayor I 4, Clerk 6, Finance Director ; 6, Planning & Zoning Commission 7, Kenai Peninsula Borough Assembly _- 8, Harbor Commission ' I, PERSONS PRESENT NOT SCHEDULED TO BE HEARD ADJOURNMENT i j o , 1 d i i � 1 i A ' 4' J 1 j u , 1 , I ■ KENAI CITY COUNCIL - REGULAR MEETING NOVEMBER 7, 1979 KENAI PUBLIC SAFETY BUILDING MAYOR VINCENT O'REILLY PRESIDING PLEDGE OF ALLEGIANCE A, ROLL CALL Present: Michael Seaman, Ray Measles, Vincent O'Reilly, Ed Ambarian, �ebty*ick, Ron Nalston Absent: Phil Aber AGENDA APPROVAL. Mayor O'Reei11y proposed the addition of a motion to accept the attorney and city clerk applicants, and two resolutions. Council approved by voice vote. Mayor O'Reilly gave the chair to Councilwoman Glick, NOTION: Mayor O'Reilly moved, seconded by Councilwoman Glick, to approve the appointment of Ben Delahay as City Attorney at a salary of $370500 annually and Janet Whelan as City Clerk at a salary of $20,500 annually, Motion passed by roll call vote, Councilwoman Glick returned the chair to Mayor O'Reilly, B. PUBLIC HEARINGS B-1: Ordinance 529-79, increase in revenues, Kenai Senior Citizen Project FY-1979-80, grant from the State of Alaska. MOTION: Councilwoman Glick moved, seconded by Councilman Ambarian for adoption of the ordinance. There was no public comment, Motion passed by roll call vote. 0-2: Ordinance 530-79, increase in revenues., Willow Street Luminaires by $13,042. MOTION: Councilman Ralston moved, seconded by Csuncilwioman Glick for adoption of the ordinance. These was no public comment, Motion passed by roll call vote, 8-3: Ordinance 531-79, amending the leasing of airport lands ordinance. Attorney Delahay requested a delay until the first week in December Mayor- O'Reilly asked if there was any reason to do it right away. Attorney Oelahay deferred to Attorney Schlereth, who explained it as just a housekeeping meazure, MOTION: Councilman Ralston moved, seconded by Councilwoman Glick, to table the motion. There was no public comment Motion passed by roll call vote, W .. ,. Ii November 7, 1979 Page 2 B-4: Ordinance 532-79, establishing a procedure for the leasing of tide- lands. MOTION: Councilwoman Glick moved, seconded by Councilman Malston, for adoption of the ordinance. Motion passed by roll call vote. i C. PERSONS PRESENT SCHEDULED TO BE HEARD 1. Everett Nixon, of Coopers-& Lybrand, introduced Pat Patterson, also of Coopers & Lybrand, who worked on the audit, then explained the audit of the annual financial report as presented by the fi- nance department for the fiscal year 1979-80. Finance Director Brown has submitted the report to the MFOA for a certificate of conformance. Because the report was received too late to be in- cluded in the council packet, Mr. Nixon reviewed the audit in detail. Councilman Ambarian questioned the wording regarding Water & Sewer revenue. Mr. Nixon agreed the wording should be changed to state "the policy of the City is that Water & Sewer Is not on a self-supporting basis" and including appropriate provisions for depreciation. MOTION: Councilman Ambarian moved, seconded by Councilwoman Glick, to acknowledge receipt of the audit report for 1979-80, and next meeting's agenda will have a resolution to accept the report. Notion passed by roll call vote. 0. MINUTES 1. Minutes of the regular meeting of October 17, 1979. Approved as e©rra.wd, 2. Minutes of the special meeting of October 23, 1979. Approved as distributed. 3. Minutes of the special meeting of October 27, 1979. Approved as corrected. E. CORRESPONDENCE 1. Mayor O'Reilly received a letter from the Nikiski Anti -Annexation Committee, requesting deletion of portions of the Kenai Compre- hensive Plan. iATiON: Councilman Ambarian moved, seconded by Councilwoman Glick, to acknowledge receipt of the letter. J G. NEW BUSINESS G-1: Bills to be paid, bills to be ratified "ovember 7, 1979 Page 3 MOTION: Councilwoman Glick moved, seconded by Councilman Seaman, to approve bills to be paid and bills to be ratified as submitted in the Council packet. Motion passed by roll call vote. G-2: Requisitions exceeding $500 MOTION: Councilwoman Glick moved, seconded by Councilman Seaman, to approve requisitions exceeding $500 as submitted by Council. Motion passed by roll call vote. G-3: Ordinance 533-79, increase in revenues, Federal Revenue Sharing project fund, $306,750.•There was no public comment. MOTION: Councilman Ralston moved, seconded by Councilwoman Glick, to introdueo the ordinance. Motion passed by roll call vote. G-4: Ordinance 534-79, increase in revenues, shop addition capital project fund in the amount of $47,298. There was no public comment. MOTION: Councilman Seaman moved, seconded by Councilwoman Glick, to introduce the ordinance. Motion passed by roll call vote. G-5: Ordinance 536-79, increase in revenues, 1979-80 anti -recession assis- tance fund in the amount of $6,000. There was no public comment. MOTION: Councilwoman Glick moved, seconded by Councilman Seaman, to introduce the ordinance. Notion passed by roll call vote. G-6: Ordinance 536-79, amending 1979 Code, establishing Kenai Municipal Library. There was no public comment. NOTION: Councilman Ambarian moved, seconded by Councilwoman Glick, to intro- &ce the ordinance with the name corrected to read, "Community Library." Notion passed by roll call vote, with correction. 6-7: Ordinance 537-79, codifying 1979 Code, personnel ordinance of City as Title 23. There was no public comment. MOTION: Councilman Ralston moved, seconded by Councilwoman Glick, to Intro- duep. the ordinance. Notion passed by roll call vote. i J � I November 7, 1979 Page 4 G-8: Resolution 79-146, transfer of funds in the amount of $400, general fund from recreation, salaries to recreation, professional services, to hire artists to conduct Arts & Crafts workshops. There was no public comment. MOTION: Councilman Malston moved, seconded by Councilwoman Glick, to approve the resolution. Motion passed by roll call vote. G-9: Resolution 79-146, transfer of funds in the amount of $500, airport terminal enterprise fund from contingency to advertising & Improve- ments other than buildings to fund advertising costs in the terminal and fund installation of light poles in the terminal parking lots. There was no public comment. MOTION: Councilman Ambarian moved, seconded by Councilwoman Glick, to approve the resolution. Motion passed by roll call vote. G-10: Resolution 79-147, transfer of funds in the amount of $750, jail fund budget from operating supplies to professional services for physicals for jail personnel. There was no public comment. MOTION: Councilman Seaman moved, seconded by Councilman Malston, to approve the resolution. Notion passed by roll call vote. 6-11: Resolution 79-148, transfer of funds in the amount of $9,000, general fund from City Manager salaries to City Manager Machinery & Zquipment for the purchase of a vehicle and FAA radio for City Manager. There was no public comment. MOTION: Councilman Ralston moved, seconded by Councilwoman Glick, to approve the resolution. Councilman Seaman asked if this was a used vehicle. Acting City Manager Brown replied no. Motion passed by roil call vote. r-12• Resolution 79-149, authorizing the contract for architectural/engineer- Ing design for the new city administration building between the City of Kenai and Carmen Gintoli, architect. There was no public comment. MOTION: Councilman Ralston moved, seconded by Councilwoman Glick, to approve the resolution. Councilman Ambarian asked if the administration will develop a contract. Acting City Manager Brown replied, no, this was only the authority to have a contract drawn up. Councilman Ambarian noted this was not done this way before. i 1 J I 2.�- 7 November 7, 1979 Page 5 Motion passed, with Councilman Ambarian voting no. G-13: Resolution 79-160, establishing the authorized signatures for deposit or withdrawal of funds from depositories of municipal funds. There was no public comment. MOTION: Councilman Malston moved, seconded by Councilwoman Glick, to approve the resolution. Mayor O'Reilly asked if the new signators had been bonded. The insurance representative, Mr. Emery, explained the position is bonded, not the name. Motion passed by roil call vote. 6-14: Resolution 79-161, transfer of funds in the amount of $650, general fund budget from contingency to Harbor Commission, transportation, to allow two members of the Harbor Commission to attend a Statewide meeting of Port & Harbor Commissioners in Seward, November 14, 15 and 16, 1979. There was no public comment. MOTION: Councilman Seaman moved, seconded by Councilwoman Glick, to approve the resolution. Motion passed by roll call vote. G-15: lease of airport land -or facilities - Raven Transit MOTION: Councilman Malston moved, seconded by Councilwoman Glick, to approve the lease. Councilman Malston asked administration if they are current in their old lease. Acting City Manager Brown replied yes. Council- man Ambarian asked if the AAI lease was current. Mr. Brown replied yes, they had become current last week. Councilman Ambarian asked if the assignment of lease was filed with Wien yet. Mr. Brown answered no. Councilwoman Glick asked if the Right to Move clause was in the lease. Attorney Schlereth replied it should be in the lease, if it was not, he would put it in. Motion passed by roll call vote. G-16: Payments to USKH - Kenai aerial photo/map, in the amount of $13,977. MOTION: Councilwoman Glick moved, seconded by Councilman Malston, to approve the bill. Notion passed by roll call vote. G-17: Payment to Tolchina Excavating & Construction - installation of street sign names, in the amount of $5,770. lo r ■ i y November 7, 1979 Page 6 MOTION: Councilman Malston moved. seconded by Councilman Seaman, to approve the bill. Councilwoman Glick asked if the installation was complete. Public Works Director Kornelis replied that 200 were covered by the contract, the rest are being done by the department. Motion was passed by roll call vote. G-18: Payment to CH2M Hill, sewarage project design, in the amount of $37,300. MOTION: Councilman Seaman moved, seconded by Councilman Malston, to approve the bill. Motion was passed by roll call vote. G-19: Payment to CH2M Hill, Central Peninsula Septage Disposal Study,in the amount of $1,052.47. MOTION: Councilman Seaman moved, seconded by Councilman Measles, to approve the bill. Acting City Manager Brown stated this should be the final bill, i Public Works Director Kornelis confirmed that it was. Motion passed by roll call vote. 6-20: Games of Chance & Skill - Beta Sigma Phi International. ; NOTION: Councilman Ambarian moved, seconded by Councilwoman Glick, to - approve the application. Motion passed by roll call vote. H. REPORTS { H-1: City Manager's Report Regarding the frontage road, Malone Surveying said the State of Alaska had done the surveying work, we can contact the surveying firm. This can be funded by Roads & Trails funds. MOTION: Councilman Malston moved, seconded by Councilwoman Glick, that the administration proceed with this. ; — Notion passed by roll tali vote. - The City is in need of insurance for their warm storage for the winter =_ months. The insurance agent, Mr. Emery, explained it was only for 5 or 6 months, the cost will be spread out. Public Works Director Kornelis explained a change order in the well x�- + house 101 for additional lighting. He will have a resolution at the next Council meeting. V 0 November 7, 1979 r� Page 7 Acting City Manager Brown stated the City will have to set a date for a meeting to establish the position of the City on fish -flying, Council- man Ambarian stated he will set the date lby the next meeting. Mr. Brown stated we should respond to the people on Lilac Street. When we dealt with EDA, we set a date of completion. If the project goes past April, we will need two audits. Public Works Director Kornelis stated he had talked with EDA in Seattle. If there's any money left, it can be used for the changes, but a letter must be sent to EDA. It must go out to bid, there can be no City crews used. Mayor O'Reilly stated 42% or 50% (depending on which way the report is read) want the street paved, but will they pay for it? Mr. Kornelis replied the poll only asked what they wanted. Councilwoman Glick said when the people came before the Council, the ditches had no water, so they were of no use. Now, with the rain, the ditches are full of water. If we fill these ditches in, where would the water go? She questioned the wisdom of pulling culverts. The people should have better access and parking, but the City should consider what is for the common good. Councilman Amnarian suggested it be submitted to the Public Works Committee for review. Mayor O'Reilly asked if the report had been sent to the landowners for review. Mr. Kornelis replied no, but a resident had made a lengthy report on the findings. Mayor O'Reilly asked the administration to send the results to the residents of Lilac Street. Council concurred, with a request to Mr. Kornelis to send them by certified mail. Mr. Kornelis said he is still getting replies, should he include these? Councilwoman Glick replied no, the report should be based on this, but the committee would like to see those submitted later. Regarding the contract for the archftecturai/engineering design with Carman Gintoli. Councilman Ambarian requested the Council be given a copy of the contract. Acting City Manager Brown agreed to do tHs. Councilwoman Glick emphasized the contract would be based on the proposal. Mr. Brown said yes. Mayor O'Reilly requested the adman- lstration prepare a draft contract for the next Council meeting. Mr. Gintoli stated he is willing to start work without a contract, but he would need to begin immediately with the soil test. MOTION: Councilman Ambarian moved, seconded by Councilwoman Glick, that Mr. Gintoll be allowed to do the soil testing before the ground freezes, and before the contract is completed. Motion passe4 by roll call vote. Councilwoman Glick asked if the advertisements for a franchise on the airport parking lot had been sent out, per the minutes of October 17, 1979. Mr. Kornelis explained that the money had not been authorized until this meeting, that the advertisements would begin now. H-2: Attorney's Report. / L None ;,� H-3: Mayor's Report 1 _ f November 7, 1979 Page 8 Mayor O'Reilly proposed Richard tiultburg for the Parks A Recreation Commission. _ MOTION: Councilman Malston moved, seconded by Councilwoman Glick, to approve the appointment. Motion passed by roll call vote. Mayor O'Reilly appointed a committee to examine the proposal to make a Transportation Committee. Councilman Ambarian will chair the Committee and Councilwoman Glick will be the additional member. The League of Cities will be having a series of meetings November 24, 25 & 26. The City of Kenai is a member group, Mayor O'Reilly had se- lected Councilwoman Glick to attend. He wondered if the Legislative Session in Juneau was more important, in view of the limited traveling funds the Council has. Councilman Ambarian felt the Legislative session j was more important. Councilwoman Glick stated she was not sure if she would be able to attend, due to prior commitments. She felt the Leg- islative session was more important. Mayor O'Reilly agreed, he will defer, Attorney Delahay noted he has a legislative committee appointment in the Municipal League. There wilt be a meeting in December to decide what will be pushed in the Legislative session. He will sub- mit this to the Council. Mayor O'Reilly stated he hoped Atty. Delahay will attend the conference, Mr. Delahay replied yes. " H-4: City Clerk , None Councilwoman Glick noted that the minutes of August 1 have been lost on the recording tape, due to mechanical failure, that this should be reflected in the minutes. i H-5: finance Director f None C H-6: Plannin & Zoning Commission 9 g � Councilwoman Glick said there have been 2 meetings. The change of lease for Andy's Flying should have been on the agenda tonight. -- NOTION: Councilwoman Glick moved, seconded by Councilman Malston, to concur with the P&Z Commission regarding Andy's Flying lease --- changes. Councilman Ambarian noted the rates would stay as set until ren- ewal date. i Motion passed by roil call vote. ry E a r J 11 X0 FA November 1, 1979 Pago 9 The Council directed administration to note that the rates would stay the same until renegotion of the lease, I Councilwoman Glick noted some complaints against Servicemaster had been corrected, Gentry Enterprises, Taco Time, may change the lot applied for because of water & sewer availability. ht the last meeting, a review of the Comprehensive Plan was made, and only 19 people showed up, only 4 of these spoke, On November 14, 1979 there will be another review. Councilman Ambarian requested administration draw up a resolution or an ordinance reflecting that once the Council approves a lease, it should be returned within 30 or 40 days, Councilwoman Glick a reed, but felt there was already a policy. Concept leases are null & void if not received within a stated time, Councilman Ambarian explained that once the concept lease 1% approved, the formal lease should be signed in a stated length of time, to keep people from speculating, H•1: Kenai Peninsula Borough Assembly Councilman Ambarian said 3 ordinances were passed affecting Kenai: 1. Location of Churches 2. Hospital facilities 3, Rezoning of the Care Center A resolution regarding land sale proposals failed. H-B: Harbor Commission Mayor O'Reilly said 2 actions were taken: 1, The old application for Sea Catch is null & void, they will have to submit a new application 21 A letter has been sent to the U.S. Secretary -Treasury request- ing the City of Kenai become a Port of Entry, I: Persons Not Scheduled to be Heard Carmen WWI I spoke regarding the Senior Citizens Grant for the ceramic studio addition, It must be cmpleted by July 1, 1980 or the grant will be pulled, Mayor O'Reilly asked when did the City get the award? Acting City Manager Brown said last month. Mayor O'Reilly directed the administration to contact the senators and representatives involved and report back to the Council at the next meeting, Councilman Ambarian moved, seconded by Councilwoman Glick that Mr. Gintoli proceed with the addition, Mr, Gtntoli also pro- mised he would have the schematics for the City Hall at the next meeting. Councilwoman Glick mentioned she had a discussion with Finance Director Brown regarding the $600 limit on expenditures. She felt the limit should be raised. Mr, Brown said this was proposed 1n last year's l - "q MWAIM November 7, 1979 Page 10 management letter, There is a need for control, but he felt $500 was too low. Many of the City Manager's applicants also felt that it was too low, Councilwoman Glick agreed, and proposed that the limit be raised to $1000. Mr. Brown suggested the bid limit be raised too. Mayor O'Reilly asked if a resolution be drawn up. Councilman Ambarian said this has failed before, because Council wants to have control. Controls are the reason we are in the finan- cial position we are in now. Council agreed to $1000 by voice vote. Councilman Malston suggested a $3500 limit on bidding. Administration was directed to change the contract award limitation And bills to be paid limitation. Councilman Malston noted the speaker in the outside room was not work- ing and asked the administrationto have it repaired. ADJOURNMENT Meeting adjourned at 9:15 PM. Respectfully Submitted f )_ et a an, ty C' e-rk r; l 7 i � Ii r ` I i f J