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HomeMy WebLinkAbout1978-02-01 Council MinutesC A(III NIsA KKNAI VITY WHINC11, rr I(WI,Att R1111110; F•11411isARY 1, 1078 s: ml P,nf, KIINAi 1111141,i(! f4A1111TY 111s11,f)IN(i P1,11ME UL' ALLMIANCY A. HOW, CALL. AUFNIIA APPROVAL, R . 11Y,A111N08 I. nPdfrltrnee 380-78, hrareosfug estimnted revenues and npproprintfotus in the amount of $1,750 for Title LI Anti- Recewdon iteverrue Rhariny, Yundrs 2, Ordinance 387-78, inarenr,fng estimated revonuen and approprintlorm In litre amount of $16,754 for the Kenni Senior CRlzen Projeet 2, Ordinance 394-78. Inerensing entfrnnte4 revenues and aprsroprintions in the amount of $12,700 for Title It. Anti-Reces+,inn Pevonue Shnrinv Yunda 4, App►ientlon for new reesinurant Ifoenne - Pocnel Ili -of King 5, Renewal far boverare dispensary lleenne - tfnrhor View 0, C. PFRSUNS 1111PU.NT SCIii.-DIT1,13) TO RR II1'A11f) 1, 2, 1). MINUTY.S 1, Minutea of the reµular tneetinlf of January 19, 1078 Y., CO1tRYfi1'UNDI:RCY, 1. 2. Y. of," 1111S1NYRS 1. Salnmmt(dSenfriode request of 9eoomber 21st 2, Rear'm [,air requont of Jnnn try 12th U, M111 BURINP f8 1. Rigs if) be paid bills to be ratified 2. Roeofullrn) 78-11 - Amendinto Airport Terminal Budget - Additional rent nbolln 3, Resolution 78-12 - Requcr tinq nnalsfnnee in)- Flood llnzord Study for the City 4, RoRrifution 78-13 - Trnnnfr•r of Yunda Water 4 Rawar Services Bu4v,(4 - 4810 S. Resolution 78-14 - Trannfer of Funds - Public Workn -0,200 ((1ertlfieate4 of rtecupanoy) 0. Resolution 78-15 - Trannfer of Punds - Rommunlaatlonn - 01,000 - evertifae 7. Reantutfon 78.16 - Transfer of Pun4e - LrK.lsfatlVe tlepyrtment fl.01)0 S. Retolution 70.17 - Transfer of Funds - City Managar/City Clark/Pulsife toorks Admin. - $2.4.1,0 - Printing t ilinding Rasta ti. Dlrrrussfon relative to Airport Paving 10, R112,4111111 - statement for services rendered tn{slling 45,502,01 11. ApplfCOMM for sutherli A Patties of chnnee f, GYM - Kennf Mks APOP, 02426 12, AppiienUen for nuthariied PmmPa of ohnner, & skill - Noly Aasumptlon (pure h M DisoumAtm of Mayor's Corroapondeuec• - fitnotor 0rainf (Renate Rill ?I rs) 14. Aviation Consultants, Me, - Airport Cafe - change of 6undny 4 ffoltdnv ol,r:nfng hours 15, Resolution *7n, 78-18, 'rranater of vun,l+s - nnhlfe works/Shan - S1,04 10, Resolution if0. 78-10. Trantstar or punds - insu►once nrr4nfums - < A27 17, Resolution ilo, 78-20, Trannfer of Funds - 011ovine 1'xnenow - q 6 10- Resolution Me, 78-21, rhanve Order 13-1% VOA wMer Prolect 07-M-4IB84 10, Lease of Airport Lands or Faeilitlea - f►nbert L. Ronson 20, Period Fatimstc WO, 15. interstate. rompnny, inc. - FDA tas" Vrolret 07 Al-01884 21, Statement for Services Panderest - Reiff oleeirle, Inc, ir, RleYanrs 1, City bfsnagar's Report #3/78 2. City Attorney's Raport 3, 114yor's Paport 4. City Clark's Report 5, Pinnnee vireator's Report S. Planning i Zoning Commlealon's Report 7, Kenai Peninsula Borough Assmmbly's Report MAYOU i COUNCIL - t)UYSTIOMS AND COMMOT8 I. P$RSONG PRP,SL'NT N07' SCHROULPI) TO BF HFARD ADJOURNf4FNT KENAI CITY COUNCIL - REGULAR MEETING FEBRUARY 1, 1978 - 8: 00 P.M, �. KENAI PUBLIC SAFETY BUILDING MAYOR VI14CENT O'REILLY PRESIDING PLEDGE OF ALLEGIANCE A. ROLL CALL I Present: Ambarian, Betty Glick, Ron Malston, Vincent O'Reilly, Walter Sweet and Tom Ackerly. . Absent: Dan Whelan AGENDA APPROVAL The following items were approved for addition to the agenda: 0-15: Resolution 78-18, transfer of funds, Public Works/Shop in the amount of $1, 000 to cover expenditures on engine rebuilds 0-16: Resolution 78-19, transfer of funds, additional funding for payment of insurance premiums in the amount of $5, 027 0-17: Resolution 78-20, transfer of funds, $1,500 moving expenses for City Attorney G-18: Resolution 78-21, approving of Change Order 13-IN, EDA Water Project 07-01-01684 G-19: Lease of Airport Lands or Facilities - Robert L . Borgen G-20: Periodic Estimate No. 15, Interstate Company, Inc. - EDA Project 07-01-01684 G-21: Statement for services rendered - Redi Electric, Inc. B . HEARINGS B-1: Ordinance 386-78 increasing estimated revenues and appropriations in the amount of $1,750 for Title II Anti -Recession Revenue Sharinff Funds Mayor O'Reilly read Ordinance 386-78 by title only. "An ordinance of the Council of the City of Kenai increasing estimated revenues and appropriations in the amount of $1, 750 for Title It Anti -recession revenue sharing funds." r Mayor O'Reilly opened the hearing to the public. There was no comment. i J 1 i 4 KENAI CITY COUNCIL, REGULAR MEETING, FEBRUARY 1, 1978 Page 2 /--� MOTION: Councilwoman Glick moved, seconded by Councilman Sweet, for adoption of Ordinance 388-78, increasing estimated revenues and appropriations in the amount of $1,750 for Title II Anti -recession Revenue Sharing Funds. Motion passed unanimously by roll call vote. B-2: Ordinance 387-78, Kenai Senior Citizen Project Mayor O'Reilly read Ordinance 387-78 by title only. "An ordinance of the Council of the City of Kenai, Alaska increasing estimated revenues and appropriations in the amount of $18,754 for the Kenai Senior Citizen Project." Mayor O'Reilly opened the hearing to the public. There was no comment. MOTION: Councilman Ambarian moved, seconded by Councilman Sweet, for adoption of Ordinance 387-78, increasing estimated revenues and appropriations in the amount of $16,754 for the Senior Citizen Project. Motion passed unanimously by roll call vote. B-3: Ordinance 388-78, Temporary position/Legal Department Mayor O'Reilly read Ordinance 388-78 by title only. "An ordinance of the Council of the City of Kenai, Alaska increasing estimated revenues and appropriations in the amount of $12,700 for Title II, Anti -Recession Revenue Sharing Funds." City Attorney Schlereth advised that this ordinance provided for a temporary position in the Legal Department to assist in completion of recodifieation and organizing the Legal Department files. Mayor O'Reilly opened the hearing to the public. There was no comment. MOTION: Councilwoman Glick moved, seconded by Councilman Ambarian, for adoption of Ordinance 388-78, increasing estimated revenues and appropriations in the amount of $12,700, Title II, Anti -Recession Revenue Sharing Funds. Motion passed unanimously by roll call vote. B-4: Application for new restaurant license - Roast Beef King Mayor O'Reilly acknowledged copy of a letter from the Building Inspector to the contractor of the Roast Beef King facility in which the Inspector extended a date of July 1, 1978 in which to comply with the building code relative to the septic tank and drainage requirements. Council, therefore, had no objection to the application for new restaurant license for the Roast Beef King. r: n J KENAI CITY COUNCIL, REGULAR MEETING, FEBRUARY 1, 1978 Page 3 1 I B-5: Renewal for beverage dispensary license - Harbor View City Clerk Sue Peter advised that the Borough reported all taxes were current for the Harbor View. Council had no objection to the renewal of the beverage dispensary license for the Harbor View. C . PERSONS PRESENT SCHEDULED TO BE HEARD None D . MINUTES D-1: Minutes of the regular meeting of January 18, 1978 Approved as distributed E. CORRESPONDENCE E-1: 0. L . Thomas - RE: Cook Inlet Native Housing Authority low-cost housing Mayor O'Reilly acknowledged receipt of a letter from Oscar Thomas in which Mr. Thomas expressed concern with the proposal by the Cook Inlet Native Housing Authority to initiate a low-cost housing project within the City of Kenai. MOTION: Councilman Ambarian moved, seconded by Councilwoman Glick, that the City Council hold a work session prior to the regular meeting of February 15, 1978 along with representatives of the Cook Inlet Native Authority group. Motion passed unanimously by roll call vote. F . OLD BUSINESS F-1: Salematof Seafoods, Inc. City Attorney Sehlereth reported the status on the proposed lease with Salamatof -- the City learned today that BLM had received a "solicitor's opinion" and the matter would now go before an adjudicator. Mr. Sehlereth further advised that the City will then receive a copy of the written decision. F-2: Bear's Lair request of January 12th Mr. Schlereth reported that after reviewing Vesta Leigh's request for consideration of various uses under her lease such as car rental, freight counter, etc . , City Attorney Sehlereth advised that it was his opinion that she would have to be specific in each request wherein the individual items would be considered and reviewed at that time. Mr. Sehlereth also advised that a separate or amendment to the lease would then be necessary. i KENAI CITY COUNCIL, REGULAR MEETING, FEBRUARY 1, 1978 Page 4 Councilman Ambarian inquired as to reports that Mn. Leigh had objected to the billing presented by the City for the vending machines. Mr. Wise advised that he had recommended to the Finance Dept. that she be billed for the entire time the vending machines were in the Airport Terminal. Councilman Ambarian stated he felt that the billing for the vending machines should begin with the inception date of the i amended lease. MOTION: Councilman Ambarian moved, seconded by Councilman Malston, to waive the $55 billing on the vending machines, however, no deduction shall be authorized for the destroyed candy and heat problem. ++ Motion passed unanimously by roll call vote. 0. NEW BUSINESS I G-1: Bills to be paid - bills to be ratified - � MOTION. Councilman Sweet moved, seconded by Councilman Ambarian, for approval of items listed for disbursement and approval of those listed for ratification as presented by the Finance Department February 1, 1978. Motion passed unanimously by roll call vote. 3 F � r 0-2: Resolution 78-11, Amending Airport Terminal Buditet - additional seat shells Mayor O'Reilly read Resolution No. 78-11 by title only, "A resolution of the Council of the City of Kenai, Alaska amending the Airport Terminal Budget to provide for the purchase of additional seat shells in the amount of $150 for the Airport Lobby furniture. Mayor O'Reilly opened the hearing to the public. There was no comment. I MOTION: Councilman Ambarian moved, seconded by Councilwoman Glick, for adoption v of Resolution 78-11, purchase of additional seat shells in the amount of $150 t , for the Airport Lobby. Motion passed unanimously by roll call vote. 0-3: Resolution 78-12, Requesting assistance for flood hazard study for the City ' Mayor O'Reilly read Resolution 78-12 by title only. "A resolution of the Council — - of the City of Kenai requesting assistance for a flood hazard study of the City and ` directing the City Manager to pursue this study to determine possible obligations F of the City of Kenai. " -- Mayor O'Reilly opened the meeting to the public. There was no comment. F 1 N KENAI CITY COUNCIL, REGULAR MEETING, I EBRUARY 1, 1078 Page 0 MOTION: Councilwoman Glick moved, Reeondod by Councilman Sweet, for adoption of Resolution 78-12, directing the City Managor to pursue a flood hazard study for the City. i Motion passed unanimously by roll call vote. G-4: Resolution 78-13, Transfer of funds - Water & Sower Services Budget - $850 Mayor O'Reilly road Resolution 78-13 by title only. "Be it resolved by the Council of the City of Kenai that the following transfer of monies be made within the 1977-78 Water and Sewer Fund Budget in the amount of $860 for the purpose of providing funding for the tooting of water samples taken from the public water supply." Mayor O'Reilly opened the meeting to the public. There was no comment. MOTION: Councilman Sweat moved, seconded by Councilwoman Glick, for adoption of Resolution 78-13, transfer of funds in the amount of $850 in the 1977-78 Water and Sower fund. ! Motion passed unanimously by roll call vote. G-8: Resolution 78-14, Transfer of Funds - Public Works - $200 (Certificates of Occupancy) Mayor O'Reilly read Resolution 78-14 by title only, "Be it resolved by the Council t' of the City of Kenai that the following transfer of monies be made within the 1977-78 General Fund Budget in the amount of $200 for the purpose of providing funding for the "Certificates of Occupancy" forms. ' Mayor O'Reilly opened the meeting to the public. There was no public comment. MOTION: Councilman Sweet moved, seconded by Councilman Ambarian, for adoption of Resolution 78-14, transfer of funds in the amount of $200 for the purchase of Certificates of Occupancy. Motion passed uanimously by roll call vote. 0-8: Resolution 78-16, transfer of funds, Communications - $1, 000 - overtime Mayor O'Reilly read Resolution 78-15 by title only. "Be it resolved by the Council of the City of Kenai that the following transfer of monies be made within the 1077-78 General Fund Budget in the amount of $1,000 for the purpose of transferring funds within the Communications Department to provide for overtime due to personnel shortages," Mayor O'Reilly opened the meeting to the public. There was no public comment. M A f ,! � dtMi1�11f111I1Y1w KENAI CITY COUNCII,118GULAII MI;1;'1'IN(; , hI; ig1tUAItY 1, I078 Page 0 4 1� MOTION: FCouncilman Ambarian moved, seconded by Councilwoman Oliek, for adoption of Resolution 78-10, transferring of funds in the amount of $1,000 in Communications for overtime. Motion passed unanimously by roll call vote. 0-7s Resolution 76-10, Transfer of funds - Legislative Department - $1.000 Mayor O'Reilly road Resolution 78-10 by title only. "Be it resolved by the Council of the City of Kenai that the following transfer of monies be made within the 1077-78 General Fund Budget in the amount of $1,000 for the purpose of providing funding for the 1977 City of Kenai Employee Christmas Party. Mayor O'Reilly opened the meeting to the public. There was no public comment. MOTION: Councilman Ambarian moved, seconded by Councilman Sweet, for adoption of Resolution 78-10, transfer of funds in the amount of $1, 000 in Legislative Department , for the 1077 Christmas Party. Motion passed unanimously by roll call vote. I if G-8: Resolution 78-17, transfer of tends -City Manager/City Clerk/Public Works Departments �f Mayor O'Reilly read Resolution 78-17 by title only. "Be it resolved that the following transfer of monies in the amount of $2,400 in the City Manager, City Clerk and Public works Administration budgets for additional printing and binding costs. N Mayor O'Reilly opened the meeting to the public. There was no comment. , ti -- — MOTION. - Councilman Sweet moved, seconded by Coujcnilman Ambarian, for adoption of Resolution 78-17, transfer of funds to the City Manager, City Clerk and Public Worke Administration departments to aid in additional printing and binding costs t in the total amount of $2,450. Motion passed unanimously by roll call vote. G-9s Discussion relative to Airport Paving Mr. Wiso advised that he would strongly urge Council appoint a committee to review the engineering proposals for the proposed Airport runway paving project. Mayor O'Reilly appointed Councilman Ambarian, Councilman Malston and Councilwoman Glick to the committee. i 0 KENAI CITY COUNCIL, REGULAR MEETING, FEBRUARY 1, 1978 Page 7 0-10: C112M hill - statement for services rendered totaling Z6�,502_.01 Mr. Wise advised that the staement from C112M 11111 included the STP modifications in the amount of $4,049,41, I/1 Study - $480.38, Facilities Study - $938.14 and EPA litigations - $34.08. MOTION: Councilman Sweet moved, seconded by Councilwoman Glick, for approval of payment to C112M [fill in the amount of $0,502.01. Motion passed unanimously by roll call veto. Ci-11: Application for authorized games of chance s skill - Kenai Elks BPOE #2425 Council had no objection to the application for authorized games of chance & skill for Kenai Elks HPOE #2425. 0-12s Application for authorized games of chance a skill - floly Assumption Church Council had no objection to the application forauthorized games of chance a skill for the holy Assumption Church of Kenai. 0-13: Discussion of Mayor's Correspondence - Senator Orsini (Senate Bill 375) Mayor O'Reilly inquired if Council had any objections to his letter being mailed to Senator Orsini relative to Senate HiL1375 in that the City would support this legislation as an additional avenue of financing available to the City. Council had no objection to the letter being sent in the City's behalf. U-14: Aviation Consultants, Inc. - Airport Cafe - ehanate of Sunday is Holiday opening hours Mayor O'Reilly acknowledged receipt of a letter from Gary Eitel of ACK in which Mr. Eitel requests Council authorization for a change in the opening time of "Bread and Butter" on Sundays and holidays to 7: 00 a.m. for such period of time as the AAi flight schedule remains the same. MOTION: Councilman Sweet moved, seconded by Councilman Ambarian, for approval of request of ACI to adjust Sunday and Holidays opening hours to 7: 00 a.m. Councilman Ambarian recommended that the Council deny the request at this time as ACT's proposal included set hours of operation and the Council accepted their proposal in the best interest of the City. In addition, Councilman Ambarian further stated that due to pending legal matters, changes to the contract should perhaps not be considered at this time. Motion failed unanimously by roll call vote. i I I ��klllll�fY01 KENAI CITY COUNCIL, REGULAR MEETING, FI BRUARY 1, 1978 Page 8 0-15: Resolution 78-18, transfer of funds - Public Works/Shop - $1,000 Mayor O'Reilly read Resolution 78-18 by title only. "Be it resolved by the Council of the City of Kenai that the following transfer of funds be made within the 1077-78 General Fund Budget in the amount of $1, 000 to cover expenditures on engine rebuilds." Mayor O'Reilly opened the meeting to the public. There was no comment. MOTION: Councilman Sweet moved, seconded by Councilwoman Glick, for adoption of Resolution 78-18, transfer of funds within the Public Works/Shop budget in the amount of $1,000 for engine rebuilds. Motion passed unanimously by roll call vote. 0-18: Resolution 78-19, transfer of funds, insurance premiums - $5,027 Mayor O'Reilly read Resolution 79-10 by title only. "Be it resolved by the Council of the City of Kenai that the following transfer of monies be made within the 1977-78 General Fund budget in the amount of $5, 027 to provide additional funding for payment of the insurance premiums for the umbrella excess liability policy." Mayor O'Reilly opened the meeting to the public. There was no comment. MOTION: Councilman Sweet moved, seconded by Councilman Ambarian, for adoption of Resolution 78-19, transfer of funds in the amount of $5, 027 for payment of insurance premiums for the umbrella excess liability policy. Motion passed unanimously by roll call vote. 0-17: Resolution 78-20, transfer of funds - moving expenses - $1,500 Mayor O'Reilly read Resoluion 78-20 by title only. Be it resolved by the Council of the City of Kenai, Alaska that the following transfer of monies be made within the Legislative Department in the amount of $1,500 to Legal Department to provide funding for moving expense related to the City Attorney position." Mayor O'Reilly opened the meeting to the public. There was no comment. MOTION: Councilman Ambarian moved, seconded by Councilwoman Glick, for adoption of Resolution 78-20, transfer of funds in the amount of $1, 500 for moving expenses for the City Attorney. Motion passed unanimously by roll call vote. 1 t' KENAI CITY COUNCIL, REGULAR MEETING, FEBRUARY 1, 1978 Page 9 G-18: Resolution 78-21, Change Order 13-IN, FDA Water Project 07-01-01684 Mayor O'Reilly read Resolution 78-21 by title only. "A resolution of the Council of the City of Kenai, Alaska approving Change Order 13-IN, relative to the HDA Water Well Project 07-01-01684." Mayor O'Reilly opened the meeting to the public. There was no comment. MOTION: Councilman Sweet moved, seconded by Councilman Ambarian, for adoption of Resolution 78-21, approving Change Order 13-IN, EDA WAter Project 07-01-01684 with an amount not to exceed $3, 000. Motion passed unanimously by roll call vote. 0-19: Lease of Airport Lands or Facilities - Robert L . Aoraon MOTION: Councilman Sweet moved, seconded by Councilman Ambarian, for approval of lease of Lot 7, Block 2, Fidalgo Subdivision, for a period of 99 years at the annual rental of $700.70 to Robert L. Borgon. Motion passed unanimously by roll call vote. Councilman Ambarian requested that Council be presented with copies of the develop- mont plans and applications for their review hereinafter. 0-20: Periodic Estimate No, IS, Interstate Company, Inc. - EDA Water Project 07-01-01684 MOTION: Councilman Sweet moved, seconded by Councilman Ambarian, for approval of payment in the amount of $30,479, Periodic Estimate No, 10, to Interstate Company. Councilman Sweet advised that Administration should verify that all liens, etc, are paid prior to final payment. Motion passed unanimously by roll call vote. 0-21: Statement for services rendered - Redt Electric, Inc, MOTION: Councilman Sweet moved, seconded by Councilman Ambarian, for approval of payment in the amount of $1,501.93 to Redi Electric, Inc. to re -lamp and re -fuse street lights within the City of Kenai. Motion passed unanimously by roil call vote. ICENAI CITY COUNCIL,i MOLAR MEETING, FEBRUARY 1, 1978 Page 10 11. REPORTS H-1: City Manager's Report 03/78 Sewer modifications proposed by C112M Hill - Mr. Wise advised that Council should discuss the proposed modifications and determine if the Council desires to proceed with all or part of the modifications. Public Works Impact Program - the engineering firm's estimates were too high to proceed with the project so that work will be done "in house". Mr. Wise requested a motion from Council authorizing him to submit the application. MOTION: Councilman Sweet moved, seconded by Councilman Malston, for Council authorization to allow Administration to submit an application for $33, 000 for winterization of the warm storage facility. Motion passed unanimously by roll call vote. Mr. Wise also reported that the City had received correspondence from Wise Construction of Fairbanks in which they would be interested in purchasing Lot 2 in Spur Subdivision 1 (adjacent to the proposed Serendipity lease property) . MOTION: Councilman Ambarian moved, seconded by Councilman Malston, that Council authorize the City Manager to request Frykholm Real Estate Appraisal Company to proceed with the appraisal of Lot 2, Spur Subdivision 1. Motion passed unanimously by roll call vote. MOTION: Councilman Sweet moved, seconded by Councilman Ambarian, that Administration write to Wise Construction in Fairbanks that the parcel in question was available for lease and that Administration include an application and development plan form for their submittal to the City. MOTION - AMENDMENT Councilman Sweet moved, seconded by Councilman Ambarian, to amend the motion to include an explanation of the City's current leasing policy. Motion passed unanimously by roll call vote. MAIN, AS AMENDED Passed unanimously by roll call vote. r � KENAI CITY COUNCIL, REGULAR M1:NTING, FEBRUARY 1, 1978 Page 11 Coastal `hone hnorgy Impact e Mr. Wiso reported that the City had received a letter from the State in which the City will be receiving $20,000 in grant funds. Mr. Wise ' requested Council authorization to proceed with obtaining proposals for the development of a TOPO map, MOTION: Councilman Sweet moved, seconded by Councilman Ambarian, for authorization for Administration to proceed with obtaining g proposals for the development of a TOPO map. Motion passed unanimously by roil call vote. 11-2: City Attorney's Report Mr. Schloroth presented a draft of a letter to EPA relative to the C1I2M Bill Sower Treatment facility study and requested Council authorization to mail it on to EPA bringing EPA up-to-date on the City's progress. Council so concurred. City Attorney Schloroth advised that he had had discussions with representatives of Rodi Electric and they advised that they did not receive formal acceptance from the City of their proposal and further they feel that they are responsible only to come down once a year and make repairs. City Attorney Sehlereth advised that perhaps the City should proceed with paying the bill as presented and go to bid again for the work and/or have the repairs done on a "piece meal" basis. Mr. Sehlereth stated that he would have more definitive suggestions as to what process the City should take in this regard at the next regular meeting. Mr. Sehlereth advised that he had received correspondence from the law firm of Robinson/MoCaskey Relative to refuse pickup in the City of Kenai. Mr. Sehlereth advised that according to information submitted from Robinson/MeCaskey the Code i provides who will be authorized to collect refuse in the City -- the Borough is f responsible for the refuse site but the City is still responsible to issue the permit. Mr. Sehlereth advised that he would be investigating the matter more thoroughly and report back to Council at their next regular meeting. ! gnu Shoe dun Club - City Attorney Sehlereth reported that the Legal Department was investigating the possibility of a long term lease so that the City can proceed ! with aiding the Sno Shoe dun Club in making their improvements -- will have ' additional information by the next regular meeting. i H-3: Mayor's Report Tort i' i Libra Palace - Mayor O'Reilly advised that Mrs. Smith with the Libra Palace had I contacted him and advised that she was putting together a package to be submitted to Senator Gravel and requested a letter from the City. Mayor O'Reilly reported to Council that he explained that the City could not endorse a particular private business but did support her efforts, etc. If - i a a• i t i 0 KL+NAI CITY COUNCIL, REGULAR MEETING, FI BRUARY 1, 1078 Pago 12 Royalty Ail - Mayor O'Reilly advised that it has been reported that the Commissioner would not be recommending any of the proposers for the royalty oil issue. Mayor O'Reilly stated that he felt the following items were of utmost importance: 1) At the return of Councilman Whelan, the fiscal Ordinance committee should proceed without any delay. 2) Committee on Council/City Manager relationship and policies - Councilwoman Glick advised that she and Councilman Sweet were prepared to present a rough draft for Council consideration. 3) Mayor O'Reilly stated he would like Council consideration relative to the development of a proposed comprehensive plan for consideration by Council and the Planning Commission. 4) City should proceed with the future policios on City owned lands. S) Mayor O'Reilly suggested that formation of a committee from Council to Heal with legislative matters on the State, Borough and Federal level: Councilmen Sweet, Whelan and O'Reilly wore selected . Hospital facility in Kenai -- Councilman Sweet advised Council that thoro were reports of the possibility of a new hospital going into the Kenai area -- Councilman Sweet further advised that with just a 30% occupancy factor in the Soldotna facility, the area could not justify the additional facility. 11-4: City Clerk's Report None H-8: Finance Director's Report None 11-8: Planning s Zoning Commission's Report Councilwoman Glick reported that the lease application for Robert L . Bergen was approved by the Commission and a subdivision plat was reviewed and passed. Councilwoman Glick further reported that she had requested a copy of a resolution passed by the City of Seward which included first class and home rule cities and the powers of same relative to zoning. Councilwoman Glick requested that this item be included on the agenda of the next regular meeting of Council. Councilwoman Glick also reported that tho Borough Planning Commission endorsed the release of Section 38 lands so that they could be sold -- resolution should be submitted to Juneau. H-7: Borough Assembly Report None —kj J KENAI CITY COUNCIL, REGULAR MEETING, FEBRUARY 1, 1978 Pago 13 H-8: Streets/Water/Sewer Construction Projects Councilman Ambarian reported on the findings of the committee which met January 20th to discuss proposed projects which could utilize the excess funds from projects bid. Councilman Ambarian advised that the tank/reservoir project had a surplus of $620,000, the roads (LSR&T) a surplus of $115,000 and water and sewer with surplus funds of $89, 000. The utilization of the monies were as follows: Tank/,reservoir surplus of $620,000 - 1. $50,000 - modify pump house at tank to start and operate and to maintain pressure in the event of a electrical outage. 2. Open amount - investigate possibility of obtaining a portable (trailer mounted) heavy duty generator for standby power. 3. $200,000 - renovation of Well House #1 - match pumps with Well #2. Install new controls, Intrao reporting system, enlarge distribution lines, etc. 4. $250,000 - Extend water transmission lines east on the Spur to Thompson Park and Valhalla Heights. This 8" transmission line would enable water to be made available on both sides of the Spur Highway. 5. $130,000 install a water line - Walker Lane to Trading Bay. This water line would be a loop line the length of Airport Way and would relieve some of the problems of the single line going through town. 8. $00, 000 - Install a water line on 5th street - Birch to Woodland provide a loop to the Northwest section of the City. Streets with surplus of $115, 000 1. Reconstruct, widen, realign and pave Airport Way, Spur to Trading Bay. Alignment to coincide with water line. Realignment can be limited to straightening or to meeting Walker Lane at the Spur. Councilman Ambarian stated that realignment to meeting with Walker Lane should be considered as top priority and if this should be accomplished, money would only be available for the realignment and then a gravel base. Water and Sewer Projects with surplus of $99, 000 1. $50, 000 - Complete renovations of lift stations and add Intrac to each station. 2. $20, 000 - add four fire hydrants to commercial areas where distance between hydrants jeopardizes an improved fire rating. 3. $19,000 - conduct a water line survey, locate leaks, locate valves and exercise valves. Update drawings on water system. . J KENAI CITY COUNCIL, RLIGULAR MEETING, FEBRUARY 1, 1978 Page 14 Mr. Wise advised that a letter has been sent to FDA requesting approval of the above named projects, however, no written authorization has been received but in telephone conversations between reprosentatives of EDA and the Public Works Director, the projects are apparently acceptable. Mayor O'Reilly, with Council concurrence, opened the meeting to the public. 8- Roland Lynn - Mr. Lynn requested consideration of another area to exend water and sewer -- extend a 12" line on Redoubt tying into Mommsen Subdivision. The extension of the line so that loop would aid in the development of some 300 lots in that area. Mr. Wise stated that he would not favor this proposal as this particular improvement would serve private property owners at no cost to that property owner. Mr. Lee Glad - Mr. Glad stated that there must be some method of collecting for tie-in to the system if the service were provided in that area. MOTION: 1 i Councilman Ambarian moved, seconded by Councilwoman Glick, for approval of the list of proposed projects as submitted with particular priority given to the realignment of Airport Way to Walker Lane. i Motion passed unanimously by roll call vote. H-9: Civic Center `77 Councilman Aekerly reported on the activities of the Civic Center Committee and advised that it would be necessary for him to meet with Finance Director Ross Kinney and determine some type of budget for the expenditures and costs involved in tho activities of the committee. Councilman Ackerly explained his thoughts on a survey to be Hone by a class from the Kenai (ventral High School as well as a "mail back card" in the local newspaper. Councilman Sweet also suggested that the post office be , contacted to determine if there was some typo of "mail out" that could done at less expense to the City. MOTION: Councilman Sweet moved, seconded by Councilman Ambarian, that the solicitation of information relative to the Civic Center and costs therein incurred not exceed $500 and such funds to come out of the Civic Center Bond Funds. r Motion passed unanimously by roll tail vote. H-10: Policy Committee •- relationship between City Manager and City Council Councilwoman Glick reported on her committee's proposed policies and changes and additions to the Charter relative to the duties of the City Manager. Councilwoman Glick presented a draft of their proposal and requested the matter be discussed in a work session. A work session of the Kenai City Council to discuss Council/Manager policies was set for Wednesday, February 15th at 6: 00 p.m. The Clerk was instructed to re -type the draft proposal and have it ready for distribution at the work session. i J KLNAI CITY COUNCIL, REGULAR MEETING, FEBRUARY 1, 1878 Page 15 f MAYOR a COUNCIL - QUESTIONS AND COMMENTS MOTION: Councilwoman Glick moved, seconded by Councilman Ambarian, that the Kenai City Council adjourn into private chambers for the purpose of an executive session to discuss personnel problems and requested that the City Manager and City Attorney j be in attendance. For a matter of information and purposes of the record the following was reported: Councilwoman Glick advised that according to the Charter and State Statutes, no formal action could be taken in an executive session. j QUESTION: Motion passed unanimously by roll call vote. RECONVENE There being no further business of the Kenai City Council, the meeting was adjourned at 1: 35 a.m. Respectfully submitted, Sup,c. Peter, City Clerk J � r • CITY MANAGER'S REPORT No. 3-78 (February 1, 1978) I. Public Hearina - Ordinance No. 386 This ordinance increases estimated revenues and appropriations in the amount of $1,760 for Title II Anti -Recessionary Revenue Sharing Funds and provides for the appropriation for the purchase of crash truck chemicals. 2. Public Hearing - Ordinance No. 387 This ordinance increases estimated revenues and appropriations in the amount of $16,754 for the Kenai Senior Citizens Center Title III Project. These are one time, 100% grants from the State of Alaska which will provide for a temporary outreach worker and some other miscellaneous items. 3. Public Hearina - Ordinance No. 388 This ordinance increases estimated revenues and appropriations in the amount of $12,700 for Title II Anti -Recessionary Revenue Sharing Funds for the temporary position in the legal department to perform the recodification and update the filing system. Since the attorney has been away this last week, we have not been able to establish a salary scale. Once the attorney has had some time to determine what is required and do some interviews we will establish by resolution a salary scale for this position and it will come before the Council at that time. �4. Public Hearin - Restaurant License: Roast Beef Kina This license would permit beer and wine to be served at Roast Beef King. This item was tabled at the last meeting due to a stop work order issued by the Building Inspector relative to the undersized septic tank they had put in. Since that time, he has had discussions with the property owners and has withdrawn his stop work order. However, they will be required to enlarge their septic system during "breakup". 5. Public Hearing - Renewal of Beveraae Dispensary License: Harborview 1r, The City Clerk will have data relative to taxes and sales taxes for the Council. OLD BUSINESS 6. Salamatoff Seafoods Request of December 21, 1977 This item will be discussed by the City Attorney. 7. Bear's Lair Request of January 12, 1978 __-- This correspondence was presented to the Council by Vesta Leigh and there will be a report, as requested by the Council, from the City Attorney. _i -- �_I'll "-"- __ ---- ---- - - -- City Manager's Report 83-16 Page 2 NEW BUSINESS ,0)8. Resolution No. 78-11 This resolution would amend the Airport Terminal budget to provide the authorization to purchase some excess seat shells which were shipped by the manufacturer inadvertently when we got the now seating for the Airport. Negotiations have been entered into with the vendor and they are trying to unload them. Mrs. Horton has discussed it with them several times and worked them down from an original request of $15.00 per shell to $7.50 and for that reason it appears to be a good buy. These are shells which would be replacements in the event one of the seat shells now in the lobby area was damaged in some way. They would be immediately available to replace the broken shell, thereby maintaining the appearance of the new furniture. There are arguments pro and con, but certainly the price is good. 9. Resolution No. 78-12 This resolution is formally requesting assistance from the Department of Agriculture, Soil Conservation Service, Kenai-Kasilof Soil Conservation District, for a flood hazard study of the City. This has been discussed over the past year with the Soil Conservation District. What has been discussed between the Borough, Soldotna and myself, representing Kenai, is an economic region drainage plan to take up where the Corps of Engineers Flood Insurance Study ends and to give us some understanding as to how we are going to control the drainage within the City. Presumably, we will receive some Coastal Energy Impact Funds which will permit us to proceed with an aerial photography and mapping project of the City which would meet our share of any possible cost in this flood hazard study. Tying the whole thing together, it would give us a real basic program for correcting drainage problems and precluding drainage problems from occuring within the City. 10. Resolution No. 78-13 This resolution asks for the transfer of funds within the water and sewer utility fund. As you are well aware, we have a color problem with the new well. Our readings to date are 55 units of color versus the State's standard of 30. Of course, many of the women within the City who are.caring for children, washing, etc. are not too pleased with the color of the water. We have a proposal from NALCO Chemical to investigate the color. This proposal will be discussed by the Director of Public Works in his memorandum. In discussing this with Mr. Aytes who is representing NALCO, we would like to do color tests over a period of two week intervals for approximately six weeks.now that Well No. 2 is on line and pumping hard to determine whether or not there is going to be a lessening of color. Obviously, if there is a lessening of color there is some hope that it will meet the statutory limits without further action by the City. On the other hand, if the color does not drop with hard usage in six weeks we must presumably consider alternate methods to clear it. The reason for testing and the transfer of these funds at this time is that the probable cost to place filtration or some other system into Well No. 2 would be on the order of half a million dollars, which certainly we are not prepared to spend at this time. 11. Resolution No. 78-14 This transfer of funds within Code Enforcement of the Building Inspector's operation will provide funding to enable him to have "Certificate of Occupancy" forms prepared in that the title insurance and fire insurance companies are asking for this type of infor- nation so that they can consider the project complete and acceptable to City standards. 1. City Manager's Report N 3-78 Page 3 ,r ' 12. Resolution No. 78-15 This resolution provides for a transfer of funds within the Communications division of the Police Department in that our overtime has exceeded our expectations. However, we apparently have excess funds in our salary and wages and we propose the transfer from salaries and wages to overtime. 13. Resolution No. 78-16 This resolution provides for a transfer of funds within the Legislative budget to provide for the 1977 Christmas party. 14. Resolution No. 78-17 This resolution provides a transfer of funds from Non -Departmental Printing and Binding to several different accounts within the City which are going to apparently be over expended in their budgets for printing and binding costs. 16. Discussion: Airport Paving At Council's direction, we sent out invitations to various engineers to submit proposals to the City. These proposals have been received and the Director of Public Works will have some comments in his report. At this time it would be desirable if Council would appoint an ad hoc committee to discuss these proposals and make a recom- mendation as to who should be retained. 16. Requests for Payment: CH2M Hill These payment requests are relative to legal services and the Step I study. I believe the modifications to the sewer treatment plant are also included. 17. Application for Permit for Games of Chance and Skill: Kenai Elks Lodge 18. Application for Permit for Games of Chance and Skill: Holy Assumption Church 19. Discussion: Correspondence to Senator Orsini A copy of this correspondence 1s included in your packet and relates to Senate Bill 376. 20. Discussion: Sewer Modifications Proposed by CH2M Hill i I believe the Council should discuss these proposed modifications and determine If the Council desires to proceed with all or only part of those modifications. I have talked with the Department of Environmental Conservation relative to 50% funding -- of the modifications and their question was whether or not these were interim or permanent modifications. I , of course, talked with Loren Leman of CH2M Hill and he has written a letter indicating that all of the modifications could be considered permanent and, therefore, should be fundable by the State. Again, the decision must -- be made by the Council as to which of the elements to proceed with. Presumably, a if we are to proceed with all modifications we need to prepare contract documents and this would be of extra expense to the City. However, it may be possible for us to recoup the engineering costs that we have already expended to CH2M Hill through a *jjgrant application on a 60/60 basis. r� • J n � � r City Manager's Report N3-18 Page 4 21. Section 36 Lands The letter authorized by the Council was prepared and sent to the Borough relative to the trade of Section 36. It was brought to my attention by the Mayor and by the article prepared by the Clarion that there apparently is a State law which provides for the declaration of trust lands to be declared, by the State Board of Education, as surplus to their needs and provide for their disposition either to the cities or private parties. It would appear that this is the more desirable action to be taken by the City and I would suggest that we request the Borough Board of Education and Assembly and our City Council to state that by appropriate resolutions this Section 36 is not deemed necessary for either Borough schools or local community college since the community college already exists in this area. This would appear to be the most expeditious and most economical method of moving on this particular project. I regret that I was unaware in my discussions with the Borough or Attorney General that such was a possibility. 22. Surplus EDA Funds The ad hoc committee met in this regard Friday night. A summary of their action is included with this report. During discussions in the office, I have decided to send copies of the summary to other engineering firms even though not specifically requested or directed by the ad hoc committee. I am sure that they will not object to additional input. I have talked again with EDA in Seattle and requested something in writing relative to their phone call of December 30 saying that we could proceed with these projects. Regretably I was informed that they have actually done nothing and apparently there is another unit that is being set up within EDA to handle these surplus funds. I feel that it is important that we get something in writing to insure that we do not get involved in any ineligible expenditures which presumably would come back to haunt the City. Notwithstanding that restriction, I would still recommend that the ad hoc committee proceed with attempting to select an engineer or engineers to proceed with the several projects so that we at least have that determination made, even if we cannot sign a contract at this time. 23, Meeting with Mayor Gilman As you are all aware, Mayor Gilman, representing I believe the National League of Counties, has been invited to the White House to participate in an energy impact discussion. He has requested that I and others meet with him Friday afternoon, the 27th, to provide some input. My major concerns at this time relate to the Coastal Energy Impact Program, where there is a provifion for loans and loan guarantees to the cities. As it is currently stated, such loans will presumably carry the current federal treasury rate which is in the = order of 7ta. Such a rate is impossible for municipalities to participate in. My comments to the Mayor will be that the Treasury take action or the Office of Management and Budget be appraised that this program will not work, probably not in any community. In the interest of moving the program, a reasonable rate of three or four percent should be set which would make these funds more viable for use by communities. 24. Public Works Impact Program We have a letter from EDA stating that we may apply for $33,000 under this program for the warm storage building winterization. I have been searching for an engineer to $ prepare all the documents to free us of the administrative burden and regretably PMA, -- who is the only one showing any interest, has initially come in with a $6,000 figure which would be approximately 20% of the total project. Obviously, I feel that this would not We approved by EDA or the Council as it is a relatively high figure for engineering only, -- ot including project inspection or other required items. Therefore, we are proceeding r on an in-house basis with preparing the application. We will try to approach the project with the engineering being an in-house cost and with the City in essence being reimbursed from the total grant application for our costs in preparing that engineering aspect.