HomeMy WebLinkAbout1977-10-19 Council Minuteslk
.
AGENDA
KENAI CITY COUNCIL - REGULAR MEETING
OCTOBER 10, 1977 - $100 P.M.
KENAI PUBLIC SAFETY BUILDING
PLEDGE OF ALLEGIANCE
A. ROLL CALL
AGENDA APPROVAL
B. PUBLIC HP.ARINOS
1. Ordinance $65-77 - Amending 1070 Kenai Municipal Airport Regulations
C- PERSONS PRESENT SCHEDULED TO BP HEARD
1. Mr. Tom Waterer, Selamstof Seafoods
8.
D. MINUTES
1. Minutes of the regular meeting of October 6, 1977
B. CORRESPONDENCE
I. Letter of Resignation/Ktnsi Planning Commission (Air, Ronald Malden)
8, Memorandum regarding Letter of Resignation - City Clerk
F. OLD BUSINESS
1. Ordinance 330-77 - Water Supply a Wolter Shod Protection
3, Ordinance 304-77 - Improvement Diatrlct on General Aviation Apron (reconsider)
S. Res. 77-131 a 77.138 - Contract a transfer of (undo for City street lights
4. Payment to CH3M Iffit - I/1 Study
6. Payment to C0351 Rill - Facilities Plan
6.
0. NEW BUSINESS
I. Hills to be paid - bills to be ratified
8. Ordlnanos $67.77. Capital Project "Airport Drivr. Paving"
3. Ordinance 309-17, Appropriating from 1074 Refunded Bond Issue
4. Ordinance 369-77, Capital Projoot Fund "Water 4 Sewer Linn"
6. Ordinanos 370.77, Appropriating $4,500 from 1974 Refunded Bond Issue
6. Ordinance 371-77. Capital Project Fund "Redoubt Why P~.I
7, Ordinance $73-77, Appropriating $4.000 from 1974 Refunded Mond Issue
1. Ordinance 373-71, Capital Project Fund "Street Improvements"
9. Ordinance 374-77, Appropriating $10,800 from I074 Refunded Bond Issue
10. Ordinance 375-77, Appropriating $6.900 from 1974 Refunded Bond Issue
11. Resolution 77-139, Amending Airport Terminal Budget/Purchase of Clotting
13. Resolution 77-140, Awarding Bid for Vehiclo for Public Works Department
18. Resolution 77-141, Rejecting bids received for two new police cars
14. Resolution 77-143, Ratifying engineering agreements/LPW Projects
15. Resolution 77-143, Transfer of %fonics - Repair of Sewer Treatment Blowers
16, Resolution 77.144, Transfer of %tonics - Senior Citizens Program
17, Resolution 77-140, Accepting Audited Financial Report PY ended Juno 30, 1071
1S, Resolution 77-146. Rescinding Resolution No. 77-60
19. Lease of Airport Lando or Facilities - Jack C. or Movie H. get"
30. Los" of Airport Lands or Facilities - Baldwin. Rogers, Arness a Arness
81, Spwlal Use Permit - Burton Carver and Co., Inc.
88. Consent of Assignment of Lease - Ron's Rent -All sales a Service
33. Change Order I1-IN - Resolution 77-147 (FDA Water Project 07-01-01084)
14. Payment Estimate 613 - Interstate Company (FDA Water Project 07-01-01694)
36. Payment to Wines-Corthell a Assoc. - 1977 Water, Sewer, $tract Projects
U. Payment to Winet-Corthell a Assoc. - 1977 Water. Sewer. Strsst Projects
87, Janitorial Services Contract - Kenai Community Library
39. Chamber of Commerce - approve) for Mt beds/Christmas Card Wee on Spur
90. Appointment of Shareholder Proxy - Kenai Ciry Development, Inc.
3o,
H. REPORTS
1. City Monager's Report 439
I. City Attorney's Report
S. Mayor's Report a Appointments to Councils and Commissions
4. City Clark's Report
6, Finance Director's Report
6. Planning a Zoning Commission's Report
7. Kant Peninsula Borough Aasembly's Report
MAYOR a COUNCIL - QUESTIONS AND COMMFNTS
1. PERSONS PUPSENT NOT SCHEDULED TO BE HEARD
ADJOURNMENT
,,, - - - ._ ..,_
l
v
d,
W '�
. 1
KENAI CITY COUNCIL - REGULAR MEETING
OCTOBER 19, 1977 - 8:00 P.M.
KENAI PUBLIC SAFETY BUILDING
MAYOR VINCENT O'REILLY PRESIDING
PLEDGE OF ALLEGIANCE
A. ROLL CALL
Present: Tom Ackerly, Edward Ambartan, Betty Glick, Ron Malston,
Vincent O'Reilly, Walter Sweet and Dan Whelan
Absent: None
B . PUBLIC HEARINGS
B-l: Ordinance 365-77 - Amending 1970 Kenai Municipal Airport Regulations
Mayor O'Reilly read Ordinance 365-77 by title only. "An ordinance of the Council
of the City of Kenai amending the 1976 Kenai Municipal Airport Regulations."
Mayor O'Reilly requested comment from Administration. Mr. Wise advised
that the Federal Aviation Administration had not responded to the proposed
ordinance and requested that the ordinance be tabled until written consent
had been received from FAA.
Mayor O'Reilly opened the hearing to the public. There was no public comment.
MOTION:
Councilman Sweet moved, seconded by Councilman Ackerly, to table Ordinance
365-77, amending the 1976 Kenai Municipal Airport Regulations.
Motion passed unanimously.
C. PERSONS PRESENT SCHEDULED TO BE HEARD
C-1: Mr. Tom Waterer - Salamatof Seafoods
As Mr. Waterer was out of the City, Mr. Richard Smith. Plant Manager,
came before Council and requested Council consideration on the following:
(1) Council approval for Salamatof to construct 80x100 foundation footings
to be installed on the Kenai City Dock property and Salamatof would also
agree to absolve the City of any and all financial responsibility; au Controlled
access to the Dock Area in that a gate will be installed and Salamatof would
Post a sign with instructions of securing entrance to the Dock area, and
-- (3) emergency repairs upstream of the dock due to erosion problems.
t = Mayor O'Reilly inquired if Salamatof had concluded as to percentage of
f dock access required and was advised by James Fisher, representing Salamatof,
that his client was awaiting approval of BLM as to the lease before a decision
would be rendered.
�-M
0
KENAI CITY COUNCIL, REGULAR MEETING, OCT013HR 19, 1977
Page 2
MOTION:
Councilman Sweet moved, seconded by Councilwoman Glick, for approval
of three requests as submitted by Salamatof Seafoods, Inc.
MOTION - AMENDMENT
Councilman Whelan moved, seconded by Councilman Ambarian, to amend
the motion to request that the City Attorney draw up a formal agreement
i between the City of Kenai and Salamatof with regard to the three requests.
Councilwoman Glick advised that Salamatof (Mr. Waterer) had come before
the Planning Commission at their last meeting and the Commission had
agreed to the concept as presented to the Council by Salamatof.
MOTION - AMENDMENT
Councilman Sweet moved, seconded by Councilman Ambarian, to amend the
motion that the Agreement be prepared under the guidelines of the original
permit issued Salamatof by the City of Kenai and that the City further agrees
to reimburse a maximum of 75% of the first $2,000 expended for the throe
repairs as requested by Salamatof if the Bureau of Land Management does not
approve the lease of the dock.
QUESTION - AMENDMENT
Passed unanimously by roll call vote
QUESTION - AMENDMENT
Passed unanimously by roll call vote
QUESTION - MAIN AS AMENDED
Passed unanimously by roll call vote
D . MINUTES
.. r
D-l: Minutes of the regular meeting of October S, 1977
Approved as distributed
r
E. CORRESPONDENCE
E-1: Letter of Resignation - Planning Commission - Mr. Ronald Malston
Mayor O'Reilly acknowledged receipt of a letter of resignation from Mr. Malston
In which Mr. Malston resigned from the Kenai Advisory Planning and Zoning
Commission due to his election to Council.
E-2: Letter- of Resignation - City Clerk
Mayor O'Reilly read a memorandum received from Sue Peter, City Clerk,
rquesting Council consideration in her request to withdraw her letter of
resignation from the employ of the City of Kenai.
-
I
a
r
KENAI CITY COUNCIL, REGULAR MEETING OCTOBER 19, 1977 Page 3
F . OLD BUSINESS
F-1: Ordinance 330-77 - Water Supply & Water Shed Ordinance
Mayor O'Reilly advised that Ordinance 330-77, regarding water supply and
water shed protection and providing for enforcement of the ordinance outside
the City limints, had been passed by the City and submitted to the Borough
Planning Commission for their review and submission to the Assembly. The
Borough Planning Commission requested that the civil penalty be deleted
and the Assembly sent the matter back to the City of Kenai. Mayor O'Reilly
requested Council concurrence to hear from Assemblyman Hille on the matter.
Council so concurred.
Assembly Carl Hille advised Council stated that in talking with other Assemblymen,
he felt the ordinance would have support from the Assembly at its next
introduction, however, Assemblyman Hille did suggest that the City amend
the civil penalty -- perhaps to a lower figure which would be a compromise of
the request.
Councilwoman Glick advised that the Borough Planning Commission had had
difficulties with the civil penalty assessed and felt that the City should not
have that power outside their jurisdiction, however, it was Councilwoman
Glick's intent that if the ordinance would be passed with the amendment, the
ordinance could be re -submitted to include a penalty clause at a later dates.
MOTION:
Councilman Sweet moved, seconded by Councilman Whelan, for introduction
of Ordinance 376-77, regarding water supply and water shed protection
and providing for enforcement of the ordinance outside the City limits and
to include in such ordinance a civil penalty in the amount of $250 for each
offense.
Motion passed unanimously by roll call vote.
F-2: Ordinance 354-77 - Improvement District on General Aviation Apron (reconsider)
Mayor O'Reilly advised that Ordinance 354-77, finding that the installation of
a water line in the General Aviation Apron on the Kenai Municipal Airport
is necessary and will benefit the lessees affected and directing that the City
proceed with construction of the improvement, had failed on October 5, 1977
but at the request of Council the matter was placed on the agenda for recon-
sideration.
MOTION:
Councilman Ambarian moved, seconded by Councilman Sweet, to table the
matter until the next regular meeting of the Council.
Motion passed unanimously by roll call vote.
I
-
I
i
1 '0
i '1
KENAI CITY COUNCIL, REGULAR MEETING, OCTOBER 19, 1977 Pago 4
F-3: Resolutions 77-127 a 128 - Contract & Transfer of funds for City street lifthts
Administration requested that these items be tabled iintil the next meeting
as pertinent data had not been completely compiled from frms involved.
MOTION:
Councilman Sweet moved, seconded by Councilman Whelan, to table Resolution
77-127, authorizing a contract between the City and Reds Electric for repairs
and maintenance of the City street lights and Resolution 77-128, transferring
funds for the maintenance of the street lights.
Motion passed unanimously by roll call vote.
F-4: Payment to CH2M Hill - I/I Study
Mr. Wise advised that he had contacted CH2M Hill and inquired as to certain
items on their billings and they reported that they were simply trying to get
their fixed percentages into their statements as the statements were presented
rather than waiting until the last billing.
MOTION:
Councilman Sweet moved, seconded by Councilwoman Gliek,for approval
of payment to CH2M Hill for professional services and expenses regarding
I/I Study through August 24, 1977 in the amount of $1,150.21.
Motion passed unanimously by roll call vote.
F-5: Payment to CH2M Hill - Facilities Plan
Mr. Wise advised that the same situation and explanation existed in this
as in the previous billing for the I/I Study.
MOTION:
Councilman Sweet moved, seconded by Councilman Whelan, for approval
of payment to CH2M Hill in the amount of $2,248.57 for services through
August 24, 1977 in connection with the Facilities Plan.
Motion passed unanimously by rolleall vote.
a. NEW BUSINESS
O-k Bills to be paid - bills to be ratified
MOTION:
Councilman Sweet moved, seconded by Councilman Ambarian, for approval
of those items listed for payment and approval of those listed for ratification
as submitted by the Finance Department this date.
Motion passed unanimously by roll call vote.
I
i
I
i
w
I
ti
1
f
KENAI CITY COUNCIL, REGULAR MEETING, OCTOBER 10, 1977 Pg. 5
G-2: Ordinance 387-77 - Captial Project entitled "Airport Drive Paving"
Mayor O'Reilly read Ordinance 367-77 by title only. "An ordinance of the
Council of the City of Kenai establishing a capital project entitled "Airport
Drive Paving" and increasing estimated revenues and appropriations in the
amount of $143..100 for EDA Project 07-51-26997."
MOTION:
Councilman Sweet moved, seconded by Councilwoman Glick, for introduction
of Ordinance 367-77, establishing a capital project fund "Airport Drive Paving"
and increasing estimated revenues and appropriations in the amount of $143,100.
Motion passed unanimously by roll call vote.
- G-3: Ordinance 368-77 - A ro riatin from 1974 Refunded Bond Issue
pp p g
Mayor O'Reilly read Ordinance 368-77 by title only. "An ordinance of the
Council of the City of Kenai appropriatng from 1974 Refunded Bond Issue
Monies for preliminary engineering costs of Airport Terminal Loop, Parking,
and Storage Project."
MOTION:
Councilman Sweet moved, seconded by Councilman Malston, for introduction
Of Ordinance 368-77, appropriating from 1974 Refunded Bond Issue monies
for preliminary engineering costs of Airport Terminal Loop, parking, and
storage project.
Motion passed unanimously by roll call vote.
G-4: Ordinance 369-77 - Capital Project Fund "Water h Sewer Lines"
Mayor O'Reilly read Ordinance 369-77 by title only. "An ordinance of the
Council of the City of Kenai establishing a capital project fund entitled
"Water a Sewer Lines" and increasing estimated revenues and appropriations
in the amount of $144,600 for EDA Project 07-51-26966."
MOTION:
1 Councilman Sweet moved, seconded by Councilman Malston, for introduction
} Of Ordinance 369-77, establishing a Capital Project entitled "Water and Sewer
i
Lines" and increasing estimated revenues and appropriations in the amount
of $144,600.
Motion passed unanimously by roll call vote.
M
• KENAI CITY COUNCIL, RHOULAR MEETING, OCT013HR 19, 1977 Pg. 6
a-5: Ordinance 370-77 - Appropriatintc $4,500 from 1974 Refunded Bond Issue
Mayor O'Reilly read Ordinance 370-77 by title only. "An ordinance of the
Council of the City of Kenai appropriating $4,500 from 1074 Refunded Bond
Issue monies for preliminary engineering costs of the following projects:
Water Lines at the Airport and Sower Irines along McCollum Drive."
MOTION:
Councilman Sweet moved, seconded by Councilman Malston, for introduction
of Ordinance 370-77, appropriating $4,500 from 1974 Refunded Bond Issue.
Motion passed unanimously by roll call vote.
a-6: Ordinance 371-77 - Capttal Project Fund "Redoubt Way Paving"
Mayor O'Reilly read Ordinance 371-77 by title only. "An ordinance of the
Council of the City of Kenai establishing a Capital Project fund entitled
"Redoubt Way Paving" and increasing estimated revenues and appropriations
in the amount of $66,200 for EDA Project 07-51-26965."
MOTION:
Councilman Sweet moved, seconded by Councilman Malston, for introduction
o of Ordinance 371-77, Capital Project Fund entitled "Redoubt Way Paving".
p Motion passed unanimously by roll call vote.
AJ_
a-7: Ordinance 372-77 - Appropriating $4,000 from 1074 Refunded Bond Issue
Mayor O'Reilly read Ordinance 372-77 by title only. "An ordinance of the ;
Council of the City of Kenai appropriating $4,000 from 1974 Refunded Bond
Issue monies Sor preliminary engineering costs of Redoubt Access Road."
MOTION:
Councilman Aekerly moved, seconded by Councilman Sweet, for introduction
Of Ordinance 372-77, appropriating $4,000 from 1974 Refunded Bond Issue
monies for preliminary engineering costs of Redoubt Access Road.
a. Motion passed unanimously by roil call vote.
'7
G-8: Ordinance 373-77 - Capital Project Fund "Street Improvement"
o I
Mayor O'Reilly read Ordinance 373-77 by title only. "An ordinance of the
Council of the City of Kenai establishing a Capital Project fund entitled
"Street Improvements" and increasing estimated revenues and appropriations
in the amount of $422,000 for EDA Project No. 07-51-26998."
h
MOTION:
j.. Councilman Sweet moved, seconded by Councilman Malston, for introduction
of Ordinance 373•-77, establishing a capital project "Street Improvements"
and increasing estimated revenues and appropriations $422,000.
Motion passed unanimously by roll call vote.
ry-.
d.
.KENAI CITY COUNCIL, REGULAR MEETING, OCTOBER 19, 1977 Page 7
0-9: Ordinance 374••77 - Appropriating $10, 800 from 1974 Refunded Bond Issue
- Mayor O'Reilly read Ordinance 374-77 by title only. "An ordinance of the
Council of the City of Kenai appropriating $19,800 from 1974 Refunded Bond
Issue monies for preliminary engineering costs of the following projects:
Lilac Street, Fourth Street - west of Forest Drive, Walker Lane, Kaknu Way
and Thompson Park."
MOTION: k
Councilman Sweet moved, seconded by Councilman Malston, for introduction N
of Ordinance 374-77, appropriating $19 900 from 1974 refunded Bond Issue +
for preliminary engineering costs on Lilac Street, Fourth Street - west of
Forest, Walker Lane, Kaknu Way and Thompson Park.
- Motion passed unanimously by roll call vote. ,
0-10; Ordinance 378-77 - Appropriating $0, 900 from 1974 Refunded Bond Issue
Mayor O'Reilly read Ordinance 378-77 by title only. "An ordinance of the
Council of the City of Kenai appropriating $8,900 from 1974 Refunded Bond i
Issue monies for preliminary engineering costs of the General Aviation Apron ,.
waterline."
I
MOTION:
Councilman Sweet moved, seconded by Councilman Ackerly, for introduction i
of Ordinance 378-77, appropriating $6,900 from 1974 Refunded Bond Issue ,
for preliminary engineering costs of the General Aviation Apron waterline.
Motion passed unanimously by roll call vote.
0-11: Resolution 77-139 - Amending Airport Terminal Budget/Purchase of Matting
Mayor O'Reilly read Resolution 77-139 by title only. "A resolution of the
Council of the City of Kenai amending the Airport Terminal Budget to
provide for the purchase of matting for the Airport Terminal"
MOTION:
Councilman Sweet moved, seconded by Councilwoman Glick, for adoption of {
Resolution 77-139, amending the Airport Terminal Budget to provide for the
purchase of matting for the Airport Terminal.
Motion passed unanimously by roll call vote.
■
KKNAI CITY COUNCIL, RHOULAR MERTINO, OCTOBER 10, 1077 Page 8
0-12: Resolution 77-140 - Awarding bid for vehicle for Public Works Department
Mayor O'Reilly read Resolution 77-140 by title only. "A resolution of the
Council of the City of Kenai awarding bid for now vehicle for the
Public Works Department.
MOTION:
Councilman Sweet moved, seconded by Councilman Ambarian, for adoption of
Resolution 77-140, awarding bid for now vehicle for the Public Works Department
to Alaska Chrysler, Inc. for one (1) 1978 Plymouth Volare at a total price
of $4,706.46 with allowance for 1008 vehicle trade-in no less than $100 or more
than $400.
Motion passed unanimously by roll call vote.
0-13: Resolution 77-141 - Rejecting bids received for two new Police cars
Mayor O'Reilly read Resolution 77-141 by title only. "A resolution of the Council
of the City of Kenai rejecting bids received for two new police cars."
Mr. Wise advised that only bid was received and that bid excluded trade-in
value on two existing police vehicles.
Councilman Ambarian stated he felt that the bids should be awarded as apparently
only one bid will be received and re -advertising, etc. will be time consuming
and costly.
MOTION:
Councilman Ambarian moved, seconded by Councilman Sweet, for adoption of
Resolution 77-141 and amending such resolution to accept proposal number 2,
from Alaska Chrysler, Inc. for two 1978 Plymouth Volares at $5,367.80 each
and at time of receipt of new police vehicles, existing two treade in vehicles
shall be auctioned.
Motion passed unanimously by roll call vote.
0-14: Resolution 77-142 - Ratifying engineering agreements - LPW Projects
Mayor O'Reilly read Resolution 77-142 by title only "A resolution of the
Council of the City of Kenai ratifying engineering agreements relative to Local
Public Works Act Projects."
MOTION:
Councilman Aekerly moved, seconded by councilwoman Glick,, for adoption of
Resolution 77-142, ratifying engineering agreements relative to Loam Public
Works Act projects.
Councilman Sweet stated he would vote against the motion as he felt that the
City has received less than suitable engineering service from the engineer on
L
.
e)
J.
Q
' KENAI CITY COUNCIL, REGULAR MEETING, OCT011HR 19, 1977 Page 9
the proposed project for the Reservoir. Councilman Ackorly stated he would vote in
favor of the motion as he did not want to see the projects hold up, however,
he too was in opposition of the engineer being used on the reservoir project
because of past associations with the engineer. Councilman Whelan inquired
as to restrictions that could be placed on the engineer in question and was advised
by Mr. Wise that he had sent a letter of requirements, etc. to the engineer and
would be strictly supervising the project.
QUESTION:
Motion passed by roll call vote with Councilmen Ambarian and Sweet voting no.
0-15: Resolution 77-143 - Transfer of Monies, Repair of Sewer Treatment blowers
Mayor O'Reilly road Resolution 77-143. "Be it resolved by the Council of the
City of Kenai that the following transfer of monies be made within the 1077-78
Water/Sewer Fund Budget. From: Water & Sewer (Repair s Maintenance) - $(2,500)
To: Sewage Treatment Plant (Repair & Maintenance) - $2,500. The purpose of
this resolution is to transfer funds within the FY 1977-78 Water/Sewer Fund Budget
to provide for the repair and maintenance of the Sewage Treatment Plant design
blowers. Insufficient funds were provided in the 1977-78 budget for such repairs
and maintenance and these blowers must be operational to comply with sound
operational procedures at the Sewage Treatment Plant."
MOTION.,
Councilman Sweet moved, seconded by Councilwoman (click, for adoption of
Resolution 77-143, transfer of monies for repair of Sewer Treatment Plant blowers.
Motion passed unanimously by roll call vote. 1
I .
G-16: Resolution 77-144 - Transfer of monies - Sr. Citizens Center '
Mayor O'Reilly read Resolution 77-144. "Be it resolved by the Council of the
City of Kenai that the following transfer of monies be made within the 1977-79
General Fund Budget. From: Contingency - ($1,000) to: Non -departmental
utilities - $1,000. The purpose of this resolution is to transfer funds within the
General Fund to provide for funding of utility costs of Fort Kenay in excess of the
$750 budgeted for the Senior Citizens Program. Utility costs of Fort Kenay are
expected to be approximately $1,750 for FY 1977-78. Since the Sr. Citizen Program
occupies only a portion of Ft. Kenay, and since Ft. Kenay rental income is recorded
In the General Fund, it to appropriate that the utility costs in excess of the Sr.
Citizen Programs share be paid from the General Fund budget.
MOTION:
Councilman Sweet moved, seconded by Councilman Ackerly, for adoption of
Resolution 77-144, transfer of monies - utility costs for Ft. Kenay.
Motion passed unanimously by roll call vote.
1
F_®
HE
to
1
.
KENAI CITY COUNCIL, REGULAR MEETING, OCTOBER 19, 1977 Page 10
0-17: Resolution 77-145 - Accepting Audited Financial Report FY ended June 30 1977
Mayor O'Reilly read Resolution 77-145 by title only. "A resolution of the Council
of the City of Kenai accepting the audited financial report of the City of Kenai
for year ended June 30, 1977.
MOTION:
Councilman Sweet moved, seconded by Councilman Whelan, for adoption of
Resolution 77-145, accepting audited financial report of the City FY ended
June 30, 1977.
Motion passed unanimously by roll call vote.
G-18: Resolution 77-146 - Rescinding Resolution 77-63
Mayor O'Reilly read Resolution 77-146. "A resoluton of the Council of the
City of Kenai rescinding Resolution 77-63. Whereas, 77-63 adopted by
Council on May 4, 1977 provided for the expenditure of $120,000 of the street
portion of the 1974 Refunded Bond Issue, and Whereas, Ordnance numbers
367-77, 308-77, 369-77, 370-77, 371-77, 372-77, 373-77, 374-77, and 375-77 have
replaced Resolution No. 77-63. Now, therefore be it resolved that Resolution
77-03 is hereby rescinded.
MOTION:
Councilman Whelan moved, seconded by Councilwoman Glick, for adoption of
Resolution 77-146, rescinding Resolution 77-63.
Motion passed unanimously by roll call vote.
0-19: Lease of Airport Lands or Facilities - Jack C . or Mavis H . Estes
City Attorney Williams advised that the lease presented differed somewhat
from the standard lease document of the City as it was prepared by
Mr. Estes' attorney, Edward Garnett. City Attorney Williams explained those
areas of variation and also stated that under (d) the rent should read
$2,605.02 per year.
MOTION:
Councilman Sweet moved, seconded by Councilman Malston, for approval
of lease of Lots 2 and 3, B-1, Cook Inlet Industrial Air Park to Jack C. or Mavis H.
Estes for a term of 99 years at an annual rental of $2,695.02.
Councilman Sweet stated the City should proceed with amending the rent
escalation clause of the City leases as soon as possible and he was also
opposed that the City was continuing to collect the annual rental/sales taxes,
etc. in advance from the lessees.
Council also directed that on further leases, the City's standard form be
used to facilitate quick review and passage by Council.
QUESTION:
Motion passed unanimously by roll call vote.
.
KENAI CITY COUNCIL, REGULAR MEETING, OCTOBER 19, 1977 Page 10
0-17: Resolution 77-145 - Accepting Audited Financial Report FY ended June 30 1977
Mayor O'Reilly read Resolution 77-145 by title only. "A resolution of the Council
of the City of Kenai accepting the audited financial report of the City of Kenai
for year ended June 30, 1977.
MOTION:
Councilman Sweet moved, seconded by Councilman Whelan, for adoption of
Resolution 77-145, accepting audited financial report of the City FY ended
June 30, 1977.
Motion passed unanimously by roll call vote.
G-18: Resolution 77-146 - Rescinding Resolution 77-63
Mayor O'Reilly read Resolution 77-146. "A resoluton of the Council of the
City of Kenai rescinding Resolution 77-63. Whereas, 77-63 adopted by
Council on May 4, 1977 provided for the expenditure of $120,000 of the street
portion of the 1974 Refunded Bond Issue, and Whereas, Ordnance numbers
367-77, 308-77, 369-77, 370-77, 371-77, 372-77, 373-77, 374-77, and 375-77 have
replaced Resolution No. 77-63. Now, therefore be it resolved that Resolution
77-03 is hereby rescinded.
MOTION:
Councilman Whelan moved, seconded by Councilwoman Glick, for adoption of
Resolution 77-146, rescinding Resolution 77-63.
Motion passed unanimously by roll call vote.
0-19: Lease of Airport Lands or Facilities - Jack C . or Mavis H . Estes
City Attorney Williams advised that the lease presented differed somewhat
from the standard lease document of the City as it was prepared by
Mr. Estes' attorney, Edward Garnett. City Attorney Williams explained those
areas of variation and also stated that under (d) the rent should read
$2,605.02 per year.
MOTION:
Councilman Sweet moved, seconded by Councilman Malston, for approval
of lease of Lots 2 and 3, B-1, Cook Inlet Industrial Air Park to Jack C. or Mavis H.
Estes for a term of 99 years at an annual rental of $2,695.02.
Councilman Sweet stated the City should proceed with amending the rent
escalation clause of the City leases as soon as possible and he was also
opposed that the City was continuing to collect the annual rental/sales taxes,
etc. in advance from the lessees.
Council also directed that on further leases, the City's standard form be
used to facilitate quick review and passage by Council.
QUESTION:
Motion passed unanimously by roll call vote.
r
9
W.
0
1 .10
KENAI CITY COUNCIL, REGULAR MEETING, OCTOBER 10, 1977
Page 11
G-20: Lease of Aiport Lands or Facilities - Baldwin, Rogers, Arness & Arness
MOTION:
Councilman Sweet moved, seconded by Councilman Whelan, for approval of
lease to Baldwin, Rogers, Arness & Arness of Lots 5 and 6, Block 3,
Cook Inlet Industrial Air Park, for a term of 99 years at annual rental of
$5,252.72.
Motion passed unanimously by roll call vote.
0-21: Special Use Permit - Burton Carver. & Company
Mr. Wise advised that Special Use Permit provided permittee the right to
park and service school buses on the Old Runway, Kenai Municipal Airport,
and also the City will provide snow removal service at the rate of $95/hour
of grader time.
MOTION:
Councilman Sweet moved, seconded by Councilman Whelan, for approval of
Special Use Permit to Burton Carver & Company.
Councilman Ambarian stated he was opposed to the City providing snow
removal service as the City should not be in competition with private snow
rcm. val services and in addition there was already a great demand on the
City to provide snow removal services within the City itself. Councilwoman
Glick stated she was in opposition as Burton Carver & Company should not
be parking on City lands without paying a set fee.
QUESTION:
Motion failed unanimously by roll call vote.
Councilman Whelan suggested that a minimal fee per month be charged while
Burton Carver & Company parks on City lands and also that Burton Carver
& Company provide their own snow removal service. Council directed that
a fee of $100/month be charged with the company providing their own snow
removal and such Special Use Permit be so prepared for re -submission to the
Council.
0-22: Consent of Assignment of Lease - Ron's Rent -All Sales & Service
Mr.Wise advised that procedure was to bring our records up-to-date
on this particular lease to Tom Smith.
MOTION:
Councilman Sweet moved, seconded by Councilman Whelan, for approval
of Consent of Assignment of Lease between Thomas R , and Gail A. Smith
to Ronald J. Swanson d/b/a Ron's Rent -All Sales and Service, on Lot 6,
Block 5, Small Aircraft Apron, Kenai Municipal Airport.
Motion passed unanimously by roll call vote.
�r
r,
KENAI CITY COUNCIL, REGULAR MEETING, OCTOBER 19, 1077
Page 12
G-23: Resolution 77-147 - Chanpte order 11-IN
Mayor O'Roilly read Resolution 77-147 by title only, "Be it resolved by
the Council of the City of Kenai that the following transfer of monies be made
within the Capital Project Fund entitled Kenai Water Project 07-01-01684
as established by Ordinance 322-76 for Interstate Change Order No. II -IN."
MOTION:
Councilman Sweet moved, seconded by Councilman Ambarian, for adoption
of Resolution 77-147 transferring monies in the Capital Project Fund entitled
Kenai Water Project 07-01-01084 in the amount of $3,800 and approval of
Change Order 11-IN to Interstate Company, Inc. in the amount of $3,800.
Motion passed unanimously by roll call vote.
0-24: Payment Estimate #12 - Interstate Company (RDA Water Project 07-01-01604)
MOTION:
Councilman Sweet moved, seconded by Councilwoman Glick, for approval
of Payment Estimate #12 to Interstate Company, Inc. in the amount of $9,308
for RDA Water Project 07-01-01684.
Motion passed unanimously by roll call vote.
G-25: Payment to Wince-Corthell a Associates - 1977 Water, Sewer, Street Projects
MOTION:
Councilman Sweet moved, seconded by Councilman Whelan, for approval
of payment to Wince-Corthell a Associates in the amount of $3,574.14 for
engineering services performed through September 30, 1977 on 1077 Water,
Sewer and Street Projects.
Motion passed unanimously by roll call vote.
0-26: Payment to Wince-Corthell a Associates - 1077 Water, Sewer Street Projects
MOTION:
Councilman Sweet moved, seconded by Councilman Aekerly, for approval
of payment to Wince-Corthell a Associates in the amount of $16, 754.18
for engineering services performed through September 30, 1977, on 1977
Water, Sewer and Street Projects,
Motion passed unanimusly by roll call vote,
�: J
1
Y
. 1
i
{
—
a
e
KENAI CITY COUNCIL, REGULAR MEETING, OCTOBER 19, 1977 Page 13
0-27: Janitorial Services Contract - Kenai Community Library
Resolution 77-148
Mayor O'Reilly read Resolution 77-148 by title only. "A resolution of the
Council of the City of Kenai awarding contract for janitorial services in
the Kenai Community Library to ServiceMaster of Kenai.
MOTION:
Councilman Whelan moved, seconded by Councilman Malston, for adoption of
Resolution 77-148, awarding contract for janitorial services in the Kenai
Community Library to ServiceMaster of Kenai at $300/month.
v
Motion passed unanimously by roll call vote. ,
l
0-28: Chamber of Commerce - Approval for flatbeds - Christmas ra+rd Lane
The Kenai Chamber of Commerce requested approval to park six to ten
forty foot flatbed trailers on the green strip in front of the Renco Building
so that 41x8' plywood Christmas Card paintings would be attached to the ;
trailers. The display dates would be Deoember 15th through January 15th . ,
MOTION: '
Councilman Sweet moved, seconded by Councilman Aekerly, for approval
of request as submitted by the Kenai Chamber of Commerce.
Motion passed unanimously by roll call vote. r
a-20: Appointment of Shareholder Proxy - Kenai City Development, Inc.
Mayor O'Reilly advised that the City needed to appoint a representative
to attend the Annual Meeting of the Kenai City Development, Inc.
to be held November 19, 1977 at the Public Safety Building.
MOTION:
Councilman Sweet moved, seconded by Councilman Whelan, to appoint
John E. Wise, City Manager, as the City of Kenai's proxy for the Annual
Meeting of Kenai City Development.
1 Motion passed unanimously by roll call vote.
- H. REPORTS
' 11-1: City Manager's Report #29
— Mr. Wise advised that no gravel bids had been received. With regard
1�
i
r"
J
a
v,
i
F� P
M1
KENAI CITY COUNCIL, REGULAR MEETING, OCTOTIRR 19, 1977
to EPA, the technical people had boon in the City last week to obtain
additional data from the plant. There was a meeting of the Airport
Planning Consultants Monday evening with general discussion,
Mr. Wise advised that Administration is not able to pursue the Fiscal
Procedures Ordinance until early spring -- which will also be the time
for preparation of the annual budgets. Mr, Wise suggested an ad hoc
committee from Council be formed to proceed on the Fiscal Procedures
Ordinance. Mr. Wise also reported that with regard to lab fees for the
Police Department, the State has paid for the fees in the post, however,
the costs are now to be borne by the City -- the Police Department
Will got the data together.
FBI Academy - Mr. Wise requested Council concurrence for Chief Ross
to attend the FBI Academy.
MOTION:
Councilman Ambarian moved, seconded by Councilman Whelan, that an
agreement be prepared between the City of Kenai and Chief Richard Ross
allowing the Chief to attend the upcoming FBI Academy,
Motion passed unanimously by roll call vote.
H-2: City Attorney's Report
City Attorney Williams advised that Mike Garcia, attorney for EPA, had
contacted her and they would be meeting in Anchorage on Thursday.
City Attorney requested Council authorization for her to engage the services
of a consultant from C112M Hill for technical input in the mooting with
Mr. Garcia.
MOTION:
Councilman Whelan moved, seconded by Councilman Sweet, for approval
of retaining Loron Lohman, consultant at CH2M Hill, for the purposes of
attending a mooting with Environmental Protection Agency representatives
In Anchorage on Thursday.
Motion passed unanimously by roll call vote.
H-3: M_ aor's Report
Mayor O'Reilly advised Council that testimony is sought with regard
to HB219, which would require oil and gas on-shoro and off -shore
and related facilities to declare their value of the operation -- contribution
would then be required to the State and a portion to the Borough or the
Municipality affected, Councilmen Ambarinn and Sweet spoke in
opposition of the bill and Council so concurred that no personal testimony
would be given in favor of RR 219.
Page 14
,
�
I
XNNAI CITY COUNCIL, REGULAR MEETING, OCTOBFR 19, 1977 Page lb
Mayor's Council on Aging -- with Council approval Mayor O'Reilly
appointed the following individuals to the Mayor's Council on Aging:
Mrs. Allis Warner and Mrs. Pat Robinson.
Kenai Advisory Planning & Zoning Commission - Mayor O'Reilly
appointed the following to the Commission: Mr. John Monfor and
Mr. Dwain Gibson. Councilman Ambarian nominated nrie Smith and
Councilman Malston nominated Phillip Bryson for selection to the
Commission.
Mayor O'Reilly acknowledged a memorandum prepared by him for
submission to the Council which would enable, over a period of time,
the City to prepare and establish a sot of priorities. Mayor O'Reilly
stated he would like Council consideration on the matter and Council
set a work session prior to the regular meeting of November Znd at
8 P.M.
H-4: City Clork's Repots
None
t; r
H-St Finance Director's Report
Financo Director, Ross Kinney, reported that the City had received the
first half of the State Revenue Sharing entitlement. Also, Mr. Kinney
advised that he would be attending the Alaska Municipal League meeting ,
on Tuesday through Friday and would, therefore, not be in attendance
at the November Znd meeting. Mr. Kinney advised Council that he would ;
leave directly on vacation from Juneau and would be out of the office
until December 12th.
11-8: Planning & Zoning Commission's Report
Councilwoman Glick advised that among business discussed at the last
Commission meeting, Andy's Flying Service requested a change to their
lease of Lot 4, Block S in that they wished to put a Johnson Motors sales
and service dealership in the front of the building.
H-7: Borough Assembly's Report
Mayor O'Reilly reported on the meeting of October 18th. Among items
of particular interest to Kenai was the ordinance introduced for $10,000
Property exemption in which Mayor O'Reilly voted against it as he felt
it was "piece -meal". Mayor O'Reilly further reported that Mayor Gilman
submitted his "State of Borrmgh" report -- very little comment in it con-
cerning the financial condition of cities and the strain of providing
services without the tax base the Borough enjoys, Mayor O'Reilly also
e
_ ... �. .tea ♦ a.._ Jry t • 4Ta
MAN
• I
k'ENAI CITY COUNCIL. REGULAR MEETING, OCTOHFRI9, 1977 Page 16
stated that as he was representing the City and the Council and would
vote on matters at the Assembly according to the wishes of the Council,
therefore, if Council so desired input on a particular item to advise
Mayor O'Reilly.
MAYOR a COUNCIL - QUESTIONS AND COMMENTS
MOTION:
Councilman Ambarian moved, seconded by Councilman Whelan, to adjourn ;
into an Executive Session for the purpose of discussing John Wise, City Manager.
1
Motion passed by roll call vote with Mayor O'Reilly voting no.
I
Mayor O'Reilly stated that he had hoped that the same results could be accomplished
through a work session on his memorandum rather than in an executive session.
Thus, the reason for voting against the motion. Councilman Ambarian stated
_
that the reason he had moved for an executive session was that he wished to
discuss problems the Council is experiencing with the City Manager before these
problems become greater. Councilman Whelan stated he agreed with Councilman
Ambarian and also stated that the memorandum and the format submitted has y
been needed for some time and would like to move ahead with the memorandum as
submitted by the Mayor.
John Wise, City Manager, ad%Ised Council that he wished the matter to be r
discussed in a public meeting. City Attorney Williams reported that if the persons
for whom the executive sessions are being held requests the matter to be held
In
a public session, it must be done as the subject person desires. 4
r ,
Councilman Ambarian stated that it was his opinion that Council was not being kept
abreast of what is happening and also felt the Department Heads should be `
given more responsibility and the Department Heads should be in attendance at
the Council meetings. Also, Councilman Ambarian stated he felt the City Attorney
and City Clerk were physically too close to the City Manager's office and at times
the City Clerk was acting as a receptionist and answering the City Manager's 1
telephone. Also, the City Manager was making statements concerning policy, etc. +
of Council and the City. Mr. Wise replied that he felt with regard to speaking for the City
he always tried to keep his personal feelings out of the issues -- he spoke
on own and not on behalf of the Council.
Councilman Whelan stated there was a "fine line" between where the Council should
not interfere in the day -today operations of the City -- and conversely where
'
Administration should not step over. Therefore, due to a lack of policy the present
situation has been created. Councilman Whelan stated that often times he got the
`t
impression that if the City Manager did not agree with a policy or decision
of the Council, he would "drag his feet" in carrying out the Council's wishes --
would prefer if the Manager did not agree with the Council, he would sit down
—`=
and discuss the matter with the Council. City Manager Wise suggested that a
= =
routinely scheduled work session be held to discuss items of concern, proposed
K
41 1
�11 r
KENAI CITY COUNCIL, REGULAR MEETING, OCTOBER 19, 1977
Page 17
agenda items, etc. Councilman Whelan agreed, however, questioned the matter
001
of shortening the meetings and the legality of such work session. Councilman
Whelan advised that one City in Alaska held works sessions on the agenda prior
to the regular meetings and the citizens of the area felt that all matters had been
pre -determined prior to the meetings and that the meetings were "out and dry".
Councilman Whelan further stated that on a one-to-one basis, all members of
Council should be aware of policy making decisions. Councilman Ambarian
stated that he felt the biggest problem to that the work sessions always address
themselves to past problems -- should discuss what the City plans to do in the
future. Counoilman Whelan stated that he felt the Council should sit down,
and establish policy and procedure without further delay.
I. PERSONS PRESENT NOT SCHEDULED TO BE HEARD
None
ADJOURNMENT
There being no further business to be brought before Council, Mayor O'Reilly
adjourned the meeting at 12:40 p.m.
Respectfully submitted,
StWC. Peter, City Clerk
u
9
r
I
J
CITY MANAGER'S REPORT #27
(October 19, 1977)
1. Ordinance No. 365-77
There will. be a public hearing on this ordinance which amends
the 1976 Kenai Municipal Airport Regulations. This is in
reference to transient aircraft parking, which we hope will '
enable us to more effectively monitor transient aircraft parking
fees. We have not yet received response from FAA as to their
comments relative to this. If we do not have their comments by
Wednesday's meeting, we will ask that the ordinance be tabled.
2. Persons Present Scheduled to Be Heard
Tom Waterer, representing Salamatoff Seafoods, appeared before 1
the Planning Commission last Thursday asking for approval of
some emergency repair work on the dock and the authority to
place in footings for two buildings they propose to put on the '
dock area. Of special significance in this request is that, ,
in the event the lease should fail approval by BLM, we would be '
obligated to a certain percentage of the cost of any improvement:. '
The cost of improvements to the dock would be approximately
$2,000 and I am certain that the City Attorney can explain the
actual percentage liability the City would have. As for the
footings for the buildings, I believe they will present to us a
statement of waiver of City responsibility or liability even if ,
the lease falls through.
3. Resolution Nos. 77-127 and 77-128
1
These resolutions are relative to the street lights and the
transfer of funds to provide for the street lighting contract.
I have not received additional information from Redi-Electric,
who was the low bidder, as to the details of travel time per
diem as raised by the Council at the last meeting. However, they
have been contacted and they assured me that they would send +
additional information to limit our exposure. Again, if this is
not received I will ask that the resolutions be tabled.
4. Request for Payment: CH2M Hill
On the bills from CH2M Hill for the I-1 study and the facilities
plan, the question was raised as to the computation of profit.
I have written to CH2M Hill requesting their comments and, in
discussing it with them by telephone, the point was raised that
_
their contract is a fixed cost contract, not to exceed a certain
-=-!=
dollar sum with the profit added onto that not to exeed a certain
dollar sum. What they are doing is simply justifying individual
costs as they occur and asking for a percentage of the profit as
the bills progress. Yes, they are billing in reference to total
expenditures, using a percentage factor so that they achieve both
the reimbursement as to costs and obtain their profit share as the
project moves along.
I
i
rm
Page 2
.City Manager's Report 1127
5. Request .for. Reconsiderations Cencral Aviation Apron
AsWfatcr.].i.na
sessment orctinnii6v �—
There is some possibility that one of the two parties objecting
may withdraw their objection and enable the Council to reconsider
the ordinance and adopt it. 'Phis would be desirable in that I
personally feel that the waterline is needed and is desirable.
6. Reconsideration of Water Rights Ordinance Request
This ordinance was apparently sent back to the Council by the
Borough Assembly. I am not clear as to the reason for returning
it to the City. The only assumption I can make at this moment
is that perhaps they feel that the $300 penalty figure is too
high and it may be rational to amend the ordinance to reduce the
penalty to $100 per incident or $100 limit.
7. LPW Project Ordinances
This is a series of eight ordinances, two for each of our 14PW
projects with the exception of the reservoir. The reason for
two ordinances for each is that one corresponds with the federally
approved expenditure and the second relates to the total project.
The reason for the difference is that there are certain coats
which are ineligible for coverage under the federal program,
that is engineering costs or any costs incurred prior to the
actual date of submission of the application. Of course, we did
have engineering expenses on essentially all of the projects
prior to the actual completion of the application. The reason for
the second ordinance is to provide for proper accounting of the
ineligible costs for federal consideration to insure that
we do apply them toward the State monies and the assessment
ordinances that we have developed.
S. Resolution No. 77-143
This resolution asks for a transfer of funds from the water and
sewer account, repair and maintenance supplies, to the Sewage
Treatment Plant, repair and maintenance. It is apparent that we
did not provide sufficient funds to rebuild the blowers. We have
a report from CH2M Hill which indicates very clearly that failure
to maintain our blowers in good operating condition could cause
failure at the plant and put us into a violation status. Therefore,
it is essential that we provide funds to keep our blowers in good
condition. We have one now that is over the normal rebuild period
and because of continued operation we will presumably have two more
prior to June 30 which will need to be rebuilt. Therefore, I am
asking for sufficient funds to provide for the three rebuilds.
9. Resolution No. 77-140
This resolution is for award of contract for the replacement car
in the Department of Public Works. Only one bid was 'submitted,
which came from Alaska Chrysler and we are recommending the Volare
at a cost of $4,706.45.
o
� � f
Pag" 3
• City Manager'n Report #27
t 00�1 10.
Resolution No. 77-141
This rosolution provi.don for rejection of bids received on
the two now police cars. This is actually the second rejection.
The first rejection wan recommended by Adminintration bared on
the fact that we only had one bid in on the presumption of a
price increase. The other eligibles bidders did not bid boeauso
they dial not have firm figurer; from their factories. On this
bid, there is no response tin to a trade-in on the two police '
cars that we have and wish to retire. I have every reason to
believe that we can got trade-in figurers and it is desirable
that thone ears be retired and the trade-in value be used to
reduce the coat of the new cars. If we wore to accept the bids
as submitted without the trade-in allowance, we would have to
transfer $600 to $700 additionally to cover the purchase. We
would also have to wait some time in order to declare the old
vehicles surplus and sell them. On roadvertionment, I believe
we will receive more correct bibs and unable us to got the
cost down below $5,000 peer car.
11.
Request for Authorization to Purchase New Matting for the Airport
Terminal
� rmina
We Are asking for thin resolution to use some of the lobby
rofurbiohmont funds for the purchase of matting to replace some
of the old matting that we have which is no longer picking up
the mud, snow and slush that people track in. With now matting,
we can hopefully pick up more of thin and it will be selected to
enable us to clean it more readily and protect the floors of the ;
terminal which are now beginning to come into decent shape. The
resolution does not require a transfer. it simply authorizes
!;
or adds to the budget a category which is not now mentioned.
12.
Acceptance of Audit
I
This resolution aceopto the audit ao presented by Peat, Marwick
and Mitchell.
23,
Transfer of Pundas Sr, Citizens Account
This resolution provides for a houackeoping transfer of funds
within the Sr. Citizens account.
14.
Special Uoe Permits Burton Carver
This permit provides for, parking of :school busies; on the old
runway. It is essentially a reimburcement for time that we
?
spend in grading and snow plowing that area for them. Because
of the cost applied per hour, the City should receive a significant
sum toward the general fund rather than just the application toward
time spent.
Page
City Mana-ger's Report A 27
15. Lease of Air2cr.t Lands:_ Jack gates
This lease in for Lots 2 & 3, Block 1, CI1AP, and was prepared
by his attorney, Ed Garnett, and there are some deviations
from the standard lease. I am not familiar with the lease at
this time to comment on it, but the City Attorney will comment
on the differences between this lease and the City's standard
lease form.
16. Resolution for Award of Contract for Gravel
This resolution awards the contract for gravel. Bids are due
this morning and, depending on what those bils are, if they
are acceptable we will have a recommendation.
17. Resolution No. 77-142
This resolution asks for ratification of two contracts relative
to the Local Public Works projects. This is an oversight on
my part. At the time I entered into these contracts on behalf
of the City, I should have made an appropriate poll of the Council
and presented it to the Council at the following meeting. however,
I was required by the terms of the application to submit contracts
to EDA with the grant requests and I simply forgot it. It was
brought to my attention by the Finance Director that we have not
properly had these contracts approved. The first contract is with
Wince-Corthell and Associates, which adds the basic sum for
Redoubt Way and Airport Driveway Loop. These sums reflect exactly
what was in their proposal when the Council first selected Wince-
Corthell as the engineers for several projects. In addition to
these sums, we had to provide some funds, for what I would call
follow through engineering services, opening of bids, providing
limited supervision, evaluating bids and follow up engineering
activities. The sum was relatively limited for the several projects the roads, water and sewer, Redoubt Way and the Airport Driveway
Loop. The sum authorized is approximately $20,000 for followup
activities. In the same resolution there is also a contract for
Harold Galliott to provide continued engineering services for the
reservoir. The figures used in this contract are very extravagent
in that they were simply numbers we plugged into the grant
application. In no way do we expect, either Mr. Galliett or myself,
that these funds will be expanded to the extent provided in the '
grant application and the authorizing ordinance. There has been
a discussion between Mr. Galli.ett and myself as to his activities
and additional work performed by him. No significant additonal
work will be performed without written direction from the City and
I will bring that before the Council before such is added. The
work that he has done on this project to date has been verifying
Department of Environmental Control permits, verifying FAA approval
and this required that we move the site: of the reservoir some
couple of hundred feet up the reservoir bank to get it away from
the airstrip itself. This has caused a revised drawing and some
additional cost. With discussions with the former Director of
Public Works, additional design work was done to provide for an
/'
Page, -
City Manager' n Itoport 027
alternate of a inotal structure to support thu roof. Because
the stool indua try is in doldrums with cut-throat competition,
it has been proposed and I have agr"ead on behalf of the Council.
that we will prepare an altornato for putting up a steel
3 million gallon storage reservoir. Those are the only projects
currently authorized for Mr.. Galliett, other than preparing the
actual bid documentation. There should be presumably no major
engineering fees required by this project. I can assure the
Council that any significant change orders will be brought to
the Council's attention before we involve any engineering
Ij expense so that the Counc`M3 will be fully aware of the magnitude
and the scope of the change.
16. EPA
Representatives from EPA wore in this last week and announced
themselves by saying very specifically that they loft the
attorney, Mike Garcia, in Seattle. They appeared to be willing
to work with the City to resolve the deficiencies alleged in the
suit and the complaint. I fool they admitted quite clearly that
certainly part of our problem is the dumping of septic material
into the waste water system and that the plant was not designed
to handle it. Therefore, it is certainly a contributing factor
for our non-eomplianco with our current permit. They wore
provided with information that we had recently received from
C112M Hill as to some of the proposals they had made in their
stipulation and complaint. I have a good feeling that we will
resolve the issue without too much difficulty or extra expense
to the City.
19. Smoke Test Letters
Smoke test letters have been written to all the identifiable
property owners of structures that apparently have drains connected
to the City sanitary sewer system. They were given 45 days to
respond, either by correcting or by providing urn with engineering
data as to the magnitude of the problem. This program will
delay the completion of the Stop I study. However, because there
may be some significant cost involved, I feel that this is the
best way to move and CH2M Hill has agreed with this approach.
20. City of Soldotna Proposal for Kasilof River Boat Ramp
The Soldotna proposals for their goat harbor on the Kasilof
River have been forwarded to the Harbor Commission for their
review. On their response, there will be a meeting established
where, hopefully, we can come up with a proposal to meet the
needs of the City.
21. Kenai Airport Master Plan Study
The Airport consultants will be here on Monday, October 17, and
i will have their meeting with the Airport Advisory Committee and
the general public that evening at 700 to provide an update on
{ the work they have done. I have no definitive data as to their
f
�
+
�
1
hjJ
fY.
1
A
e,
w
9
i
I
I
:,
N
."
Page 6
• City Managur's Report. 027
material to be pronented.11opetully, we will got some resolution
particularly in roferenee to the old runway and the ramp area
north of the terminal.
22. Maintenance of• Forest Drive
I was surprised late last month by receiving a copy of a memo
stating that the City would take over maintenance of forest Drive,
a memo which incidontly had boon written in May of this year.
It was brought to my attention at the Council meeting of Mar.•ch
1976, that the District Engineer had agreed that the maintenance
would not be transferred to the City but rotained by the State.
I have now extracted the minutes and will send the appropriate
letter to the State declining acceptance of the maintenance of
Forest thrive in accordance with the terms expressed by Mr. Spake
on behalf of the State.
23. Fiscal Policy Ordinance
There has boon considerable discussion over the fiscal policy
ordinance, At this moment, Administration is not prepared to
proceed with it. I would suggest that the Council consider an
ad hoc committee of the Council to prepare such an ordinance if
it is felt that it is needed at this time.
J 24. Payment of Fees for Laboratory Work
J We have recently boon informed by the State Troopers that we will
no longer be able to charge certain tests to their account. We
will have to pay our own fees for various laboratory work and other
scientific analysis performed at laboratories here and throughout
the State. Chief Ross has protested to Colonel Wellington and
apparently we have gotten no waiver or positive response. We will
bring this matter, before the Council as soon as we can make a
valid estimate of the cost to the City to complete this particular
fiscal year.
25. Police Certifications Physical Requirement
We have a problem in our police certification in that not all of
our police officers have a reasonably current physical. This was
a deficiency noted on the most recent inspection. It is important
to assure that we are certified by the State and that we meet
this requirement. it has been determined that the cost of the
physical required is approximately $75.00. Along with the police
testing fees, we will be preparing an appropriate reallocation of
funds to provide for this in the future.
26. Request to Attend FBI Academys Chief Richard Ross
I believe that the Council is generally aware that we•have been
sending people to the FBI academy in Virginia and those individuals
have been entering into a contract to remain with the City for two
years following completion. Chief Ross has expressed a desire to
attend the academy and has forwarded an application. I understand
that there is a strong possibility that he will be accepted for
- t�l��ilYlr..b:'�.
•r n- .,
.rrs,. sir r. ..- _ .M - __ ,
Parse
City Manager's Report 027
041
the December class. I would like to Qeo him attend the academy
and I feel that it would banefit• both him -and the City. With
Council's concurrence, we will prepare a similar agreement as
we had with Lt. Mahurin and, therefore, authorise the Chief's
attendance. I feel very strongly that the department will
not suffer during his absence and that Lt. Mahurin is well
qualified to carry on for the Chief during his absence.
27.
Bluff Pro ep�rty .
In accordance with the Council's desire, a letter has been
_
written to all property owners of the tracts of land abutting
Mission Street above the bluff. We are simply waiting for
responses from these people who live in Kenai, Anchorage and
Washington.
28.
Mutual Aid Agreement
The proposed, revised mutual aid agreement has been forwarded
to the City of Soldotna for their, comments. I proposed that
in the event they could not agree with the. revisions suggested
by the City of Kenai that an ad hoc committee of all affected
agencies to prepare an acceptable revision.
29.
City Leasing Policy
The comments made by the Council relative to the leasing policy
are in the typewriter and will be attached to this report if we
=
can _get it through in time.
;
,
30.
Disposal of Sewage Treatment Plant Sludge
As I previously mentioned, we have a sludge disposal problem
for the sludge from the Sewer Treatment Plant in that we have
been barred from disposing it in the Borough sanitary land fill.
We have prepared a crib operation in our sand pit which will be
limited to sludge from the Sewer Treatment Plant. Wo have
been assured that it would be approved by the State; however., at
this moment we have not received a letter authorizing the change.
`-�
I expect that letter momentarily and upon receipt we will be
moving sludge from the Sewer Treatment Plant to this pit.
We will not permit any private dumpings in this area. This will
only be used for sludge from the City Plant.
't
31.
Request for Sale of City Lands Dennis Carlson
--
I would like to draw your attention to Dennis Carlson's request
for sale of land adjacent to the City Boat Ramp. Council authorized
$2,000 to obtain platting and surveying and appraisal and I have
- -
received a quote from Sam Best for $1,350 and no quotes at this
moment from Mr. Malone. I would like to proceed with authorizing
f
Sam Best to proceed with the survey as this has taken some time.
J • Page 8 �r.�i�arrr�rrr ,r,
City Manager's Report #27 j
•I
32. Survey of Lands Int orsoctivn of Beavara oop Wind Spur
q The plat for the subdivision of the Boaverloop, Walker bane
Spur Highway tract has gong to the Borough and was reviewed
by their Planning Commission. They required home minor
corrections by the surveyor.. I will contact Mr.. Malone and
request that he complete that as soon as possible. The plat
has also gone to the appraiser and the appraisal should be
in momentarily, at which time we will draft the lease for
Serendipity, the hotel lasseo, on a standard leasso form with
the appraisal, at six percont return and try to move that
lease activoly to conclusion.
0
33. Survey of City Larlds
other surveying problems are the O'Connell-Aeker.l,y plat.
I am waiting for that plat to come in from Mr.. Best so we can
proceed with the appraisal and file to the FAA for roleano of
the land. Similarly, we have the remaining part of the FAA
tract south of the Spur, which Mr. Malone is working on, and
is part of the parcel of the lease application for First Federal.
Than, across the highway in the vicinity of the Elks local
building and the Katmai is the old well reserve site tract,
which Mr. Malono in to be surveying for us so we can prepare to
plat that land.
34. Department of public works Activities
The Department of Public Works is essentially prepared for
snow removal operations which we anticipate will. otart very
shortly. Our, major activities have boon cutting the pavement
in front of the D & A and the Professional Building for the
repaving job, which I feel has make a great improvement and
certainly one that I know all the patrons of Willow Street
appreciate. We are also now, as a part of our Friday schedule,
emptying the trash barrels along the Spur highway. For some
reason, we had apparently not boon doing so.
d
r'
i