HomeMy WebLinkAbout1977-11-07 Council Minutes - Special Meetingin( i
I.I?INA 1 CVVY C010 (-'IT, •
NOV)s'410I;R 7, 1977 - '; ; 00
CITY MAKAGKH' S c)PPI C);
MAYOR V1NCi,PT U' UXUL1,Y, 11f(U.1;I.D'I.NG
A. ROLL CALL
Pro.-wnt ; Vd Ain)rarisin, Rota C;IAC-1: t111(1 Ville(-ni
a'ltii'i lily
Abii,oy f ; rian Wholan, Tom ncY.erly and Walf. r;wCO
J3: Ris'f',fjl,tt�'lU"J IJt>. '77•-l.�i?.
Mayor. U' Rei.l.l y read Rersol ut. i.c)n No. 77•-1.52 and advi ocd the
Council that; he wished to advit;a them that this; was; drily ono
of the three b1 dri, with this bi.d aiiiount• i.nq to $1.14 , 000, the
reservoir project amounting to $1,400,000 and the third bid
in the amount of $650,000, We ar.v not in Jeopardy of losing
EMA funding and are dealing with only it small portion of the
EDA funding. Mayor 0' Resi lly sar,Y.rd for comments frcr.z Adminis-
tration,
Mr, Wise react data from EDP. which outlined requJ rumentts that
• i bids utilizing EnA funding reflect: the: name of each minority
business enterprise the contractor will use, the uorh to be
-1 performed by the entrrpri.sse and the percentage of the: contract
tbo bidder will expend for all such onterpris.es. This was not
required of the bidders in our r,pecifi.cati=4 and it has been
brought to the Ci.ty's attention that it should have been
required. One contractor did moat this: requirement; however,
since it was not called for in the specif.irration:, this was
additional information provided at the ti.mo of the bid. We
have: the basis where the bids werc deficient arid, therefore,
improper.. This could jcopurdize the" grant: monies we are
planning to receive from I.DA relative to this project. The
one bid which most this requirement was in excess of the
engineer's estimate as well asthe monies; appropraited For tho
project by the Council.. Therefore, we are asking for passage
of this r_ossolut: on V& cls would reject all, bids, and authorize
Adminiotration to row.iertise the project.
Councilman Ambarian asked who prepared the bid documents, Mr.
Wise advisod that he dictated the specification.- to Phil
Bryson.
Councilman Malat:on asked the length of time required to read-
verti.s3e the project. Mr. Wine advised that the City had no
specified time outlined in the ordinance, no would advertise
for three weeks which would give adequate notice to anyone
interested in bidding.
Councilman Ambariaan as;hcd if therm, same minority burinerss
enterprise requirements applied to the other two pro jecta and
wondered if these rro je;cLir; were i n jeopardy for failure to
include three provirArinrs in the bid sspi-ci.fic-ationss. Mr. %tire
i'
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SPECIAL MEETING - NOVt:htBER 7, 1977
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too advised that we only had one other )dd out at this time
through, Harold C,aLliett and he had beers contacted and
had pu1:0.i ncv-d an addendum; requiring signed cont.raetr with
the minority hus.inesss enterprines; to 1)v included in• t.ho
bid. 'Phis; in more r.est:r.i.ct•ivo than required. The third
project has not hc�en bid yot and t.hu sspecificrat:.i.oni will
include these requirements.
Councilman Ambarian asked if the City had any liabilities
in rejecting the bids. City Attornoy Williams advi.fsed that
the bid contained a clause which gave the City authority to
reject all bids. Therofcre, the City could surfer no
liability charges.
Councilman Ambarian asked if: Administration felt: the contractors
would rebid on the project. Mr.. Wife stated that he had
every reason to believe that they would. Mr. Wise further
stated that the major problem he sees is that the thirty day
delay will possibly prevent the linen from bein(j installed
this year.
Councilwoman Glick advised that she felt some temporary
measure should be taken to furnish water to Alaska Industrial
Hardware and Walter. Church if the Willow Street Waterline
could not be put in this year. The City had Y.)roinised water
to these two lessees and it was imperative to their, operations;.
Mr. Wise stated that he felt the City would have to :Lake come
type of temporary measure, but did not know what would be
feasible at this time.
Mayor. O'Reilly asked for Council approval to hear the members
of the public present. Councilman Ambarian stated that he
felt this was an in-house problem and should be resolved prior
to public comment.
140TION:
Councilman Malston moved, seconded by Councilwoman Glick,
for approval of Resolution No. 77-152, rejecting all bids
received for EDA Project No. 07-51,26966 and authorizing
Administration•to readvertise the project for bid in accordance
with -all applicable regulations, standards and conditions.
Motion passed unanimously by roll call vote.
There being no -further -business, ?Mayor O'Reilly adjourned
the.meeting at 5:45-p.m.
Respectfully submitted,
e ena Horton, ActinT City Cleerk —
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