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Home My WebLink About1977-11-30 Council Minutes - Special MeetingAGENT)A SPECIAL MEETING - KENAI CITY COUNCIL NOVEMBER 30, 1977 - 7: 00 P.M. KENAI PUBLIC 4APP,TY RUILnING PLEDGE OF ALLEGIANCE. A. ROLL CALL AGENDA APPROVAL B . NEW BUSINESS 1. Resolution 77-156 - Awarding a contract for the construction of a three million gallon water storage tank, LPW Project 07-51-20074 2. Resolution 77-150 - Awarding a contract for the construction of the Willow Street Water Line and the McCollum Drive Sewer Line, LPW Project 07-51-26966. C . MAYOR A COUNCIL - QUESTIONS t, COMMENTS ADJOURNMENT - WORK SESSION C � r 1A I 0 N KENAI CITY COUNCIL - SPECIAL MFETINO NOVEMBER 30, 1977 - 7: 00 P.M. KENAI PUBLIC SAFETY BUILDING MAYOR VINCENT O'REILLY PRESIDING PLEDGE OF ALLEGIANCE A. ROLL CALL Present: Ronald Malston, Dan Whelan, Vincent n'Reilly, Toms Ackerly, pdward Ambarian, and Betty Glick Absent: Walter Sweet B , NEW BUSINESS 8-1: Resolution 77-156 - Av gallon water storage t for construction of a three milli Mayor O'Reilly read Resolution 77-156, "A resolution of the Council �f the City of Kenai awarding a contract for the construction of a three million gallon water storage tank, LPW Project 07-51-20074. Whereas, the City of Kenai solicited bids for the construction of a three million gallon water storage reservoir/tank and Whereas, nine bids were received on November 22, 1977, and whereas, the lowest bidder, Rockford Corporation of Anchorage, Alaska submitted all the required documentation (EEO, MBA bid bond and other data) in an acceptable form, and Whereas, the Alaska Economic nevelopment Office has identified the minority business enterprise that Rockford "arporatiom designated as a minority business enterprise subcontractor as a legitimate minority business enterprise In accordance with appropriate Federal law and regulations, and whereas, adequate funds have been appropriated for this orojeet. *Tony, therefore, be it resolved by the Council of the City of Kenai that a contract for construction of a water storage tank and appurtenances, as specified in bid documents, to hereby awarded to Rockford Corporation, 3244 Huckleberry, Anchorage, Alaska in the amount of said bid - $648,000." In addition, Council was presented a bid tabulation of all bids received and an opinion from the City Attorney relative to the bid bond contained in Rockford Corporations bid packet in which City Attorney Williams stated it was her opinion that under the terms of the bond, it was in effect on the date of bid opening, November 22, 1977 and the bond continues to be in effect by its terms until the bid is rejected or a contract signed. Mayor O'Reilly asked if there were any persons present who wished to comment on Resolution 77-156. There was no public comment. Council asked for a project report from engineer Harold Galliett. Mr, nalliett reported that the prime reason for the original reservoir project started by the City three years ago was to aid in fire fighting and storage to meet underwriters requirements. It was determined at that time if water storage could be provided 1 �� I KENAI CITY COUNCIL, SPECIAL MFRTTKn, *TOVRMflPR 30, 1977 Page 2 � the City could pump from the storage during the day And fill the reservoir during � j evening hours and hours of less usenge of the water system. Mr. nalliett stated at the time the project was conceived, the Alaska Pipe Tine Project was underway Anti it was i felt that labor, materials, etc, would be costly (especially relative to welding, etc.) therefore, the design of the reservoir. However, after discussion with contractors prior to the bid opening, it was requested of Mr. Calliett that an addendum be added to the specs to allow and authorize construction of a steel tank as the contractors felt a steel tank would be less costly to construct. Mr. Galliett further reported that his firm complied with the request to add the tank and the bid results indicated the tank would be of considerable less cost. Mr. (MIliett ' stated that apparent low bidder for the reservoir construction would be Interstate at a bid of $962,000 and a low bid for the tank construction from Rockford at $648,000. Mr. dalliett stated that the Municipality of Anchorage had constructed a similar tank and had plans to construct more. Mr. (ialliett advised that the tank construction would require close inspection and supervision and recommended that -- the City either hire a firm/individual or could request his firm handle the matter at which he would subcontract and charge the City accordingly. Mr. liAlliett j stated that the tank would more than meet the needs of the City and stated that the tank would also have 2" of polyurethane insulation to aid in less heat loss. Mayor O'Reilly inquired as to the FDA's policy on use on overage of funds from projects such as this. Mr. Wise read PT)A's polices "any cost underrun incurred ,L on a local public works project may be used for additional construction, if approved " by FDA". Mr. Wise advised that he would be submitting a list of projects that may be considered for use of the additional funds and would require Council approval before submission to FDA. MOTION: Councilman Whelan moved, seconded by Councilman MAlston, for adoption of { Resolution 77-156, awarding contract for construction of A three million gallon water storage tank, LPW Project 07-51-20074 to the Rockford Corporation for a total bid of $648,000. Motion passed unanimously by roll call vote. B-2: 77-159 - for construction of Willow Mayor O'Reilly read Resolution 77-159. "A resolution of the Council of the City of Kenai awarding a contract for the construction of the Willow Street Water Line and the McCollum Drive Sewer Line, LPW Project 07-51-26906, whereas, the City of Kenai solicited bids for the construction of the Willow Street water line and the McCollum Drive sewer line, and Whereas, three responsive bids were received on November 28, 1077, and Whereas, the lowest bidder, Doyle's Pxcavating and KENAI CITY COUNCIL, SPECIAL MEETING, ?40VPMRER 30, 1977 Page 3 Construction of Kenai, Alaska submitted all the roured documentation (FPO, PARE and bid bond) and other data In acceptable form, and whereas, due to the proposed reconstruction of Willow Street by the State of Alaska Department of Transportation and Public Facilities in 1978, alternate A-2, n trench crossing of Willow Street, to doomed the most appropriate method of having the water line cross Willow Street, Whereas, adequate funds have been appropriated for this project. Now, therefore, be it resolved that a contract for construction of the Willow Street water line and the McCollum Drive sewer line and appurtenances as specified In the bid documents is hereby awarded to Doyle's Excavating and Construction In the amount of $103,187.06 per the following detail: WI -A PR91c Rid - $83,424.05, WI-A2 Alternate - $4,804; 01-C - $34.959 for a total of $103,187.05.11 Mayor O'Reilly asked for public comment relative to Resolution 77-159. There was no public comment. MOTION: Councilman Whelan moved, seconded by Councilman Malston, for adoption of Resolution 77-159, awarding contract for construction of Willow Street water line and McCollum Drive sewer line (LPW Project 07-51-20966) to Doyle's Excavating and Construction for a total bid of $103,187.05. Motion passed unanimously by roll call vote. Phil Bryson, consulting engineer on the project, advised that completion date of the project would be approximately July 31, 1978, C. MAYOR &COUNCIL - QUESTIONS b-COMMENTS None There being no further business to be brought before Council at their special meeting of November 30, 1977, Mayor O'Reilly adjourned the meeting at a- 00 P.M. Respectfully submitted, Rue -94 Peter, City Clerk