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HomeMy WebLinkAbout1975-08-20 Council Minutes. .-) A G E N 1) A REGULAR MU11TI NG, KRNA I CITY COUNCIL AUGUST 20, 1975 - 8:00 P.M. PUBLIC SAFETY BUILDING PLEDGE Olr ALLEGIANCE A. ROLL CALL AGENDA APPROVAL B. PUBLIC HEARINGS: 1. Ordinance No. 262.7S - Discharge of Firearms within the City Limits 2. Ordinance No. 269.75 - Uniform Coda �,. 3. Ordinance No. 270-75 - Oil Impact Funds 4. C. PERSONS PRESENT SCII11)ULRI) TO HE 11EARD: 1. Mr. Konstantinoo Aleehoras - Pizza Paradisos 2. Mr. David Diamond - Andy's Flying Service 3. Mr. C. U. Jolinson - Johnny Johnson Motors D. MINUTES: 1. Minutes of the Regular Meeting of August 6, 1975 E. CORRESPONDENCE 1. 2. F. OLD BUSINESS: 1. EDA Grant Submittal of $1,230,000 2. Kenai Community Library Project.Bid 3. Withdraw Ordinance 271.7S Rescinding Pay Scale 4. S. 6. G. NEW BUSINESS: 1. Bills to be paid - bills to be ratified 2. Ordinance 272.75 - Exemption from Financial Campaign 3. Resolution 75-33 - Rescinding Old Pay Plan 4. Resolution 75.34 Intrafund Transfer - Adopting Pay Plan $. Ordinance 273.75 Intrafund Transfer - Adopting Pay Plan •6. ,Resolution 75.35 Intrafund Transfer 7. Ordinance 274.75 Intrafund Transfer .8. Resolution 7S•36 EDA Grant Application Submittal 9. Confirmation of Police Chief 10.•, Confirmation of City Clerk 11. Investigation of Possibility of Hospital Service District Contracting with City for Ambulance Service 12. Financing of City Shop 13. Approval of Bids on Government Lot 1 14. Approval of Surplus Property List IS. Kenai Community Library Payment of Architect's Foes 10. Ordinance No. 275-75 fi. KL'i'VK'1�: 1. City Manager's Report 2. City Attorney's Report 3. Nayor's Repport 4. City Clerk's Report S. Finance Director's Report 6. Planning G 7.oning Commission's Report 7. Kenai Peninsula Borough Assembly's Report I. PERSONS PRESENT NOT SCHEDULED TO BE HEARD: • 1. Mr. Miles Dean - Dunamia Electric . i 1 i I �r 0 REGULAR MEETING - KENAI CITY COUNCIL AUGUST 20, 1975 - 8: 00 P.M. KENAI PUBLIC SAFETY BUILDING PLEDGE OF ALLEGIANCE A. ROLL CALL: Present: Edward Ambarian, James Doyle, A. L. Hudson, H. J. Steiner, 0. L. Thomas, R. 1. Morgan and James Elson. Absent: None AGENDA APPROVAL: Councilman Hudson objected to all changes. Councilman Doyle also objected to the additions without giving Council proper time to review the material. Councilman Steiner stated he would like to see the three individuals who have requested to be included under "Persons Present Scheduled to be Heard" be given permission to do so. MOTION: Councilman Steiner moved, seconded by Council Thomas, that the three individuals who had requested permission to appear before the Council under "Persons Present Scheduled to be Heard" be included on the agenda. Councilmen Hudson and Doyle withdrew their objections on the addition of individuals under Persons Present Scheduled to be Heard. Motion passed unanimously by Council. B. PUBLIC HEARINGS: B-1: Ordinance No. 262-75 - Discharge of Firearms within the City limits Mayor Elson read a letter received from Mr. Fred Braun, Mr. Clem Arsenault and Mr. David Scott endorsing the proposal of the designated area for discharge of firearms as submitted by Mr. William Stewart. Mayor Elson opened the meeting to the public. Mr. William Stewart reiterated his proposal as contained in his letter of August 5th to the City Council and stated he felt a two mile radius limit for the discharge of firearms would be disadvantageous -- certain areas should be set aside. Mr. Stewart further stated that he felt there would be better control if firearms were allowed to be disebarged only in certain specified areas. Mayor Elson concurred and stated he desired that these specified areas for the discharge of firearms should be in regulation with the State laws. KENAI CITY COUNCIL, REGULAR MEETING OF AUGUST 20, 1975 PAGE 2 City Attorney, Janis Williams, advised the Council that the State law prohibits the discharge of firearms within the City limits with the exception of certain specified areas that have boon so designated. Mr. Tru McGrady spoke in favor of designating an area bordering the Kenai River leaving the Duck Flats open. Mayor Elson stated he had no objections to the discharge of firearms within the City limits as long as certain areas were set aside. The mayor further stated he felt the two mile radius would not protect those residential areas outside the two mile radius. Mayor Elson had suggested that resolutions accompany the Ordinance setting aside certain areas for discharge of firearms. Mayor Elson brought the meeting back to the Council table. MOTION: Councilman Thomas moved, seconded by Councilman Doyle, to table Ordinance 262-75, Discharge of Firearms within the City limits. Councilman Steiner suggested that Administration prepare accompanying resolutions specifying certain areas within the City limits be designated for the discharge of firearms. City Manager, Roland Lynn, presented three proposed drawings showing various prohibited areas and those areas set aside for the discharge of firearms. Mayor Eason asked for the wishes of Council with regard to Ordinance 262-75. Councilmen Steiner and Doyle both stated they wished to see resolutions accompanying the Ordinance setting aside certain specified areas. Mayor Elson concurred and commented that in the future this would enable a particular area to be dealt with rather than reviewing the overall plan. i QUESTION: Motion passed unanimously by roll call vote. I Wd With the Council permission, Mr. Tru McGrady stated he would like Council to consider an area to be set aside for rifle range as there is one in the City, however, it is privately operated. Councilman Ambarian advised that this was State Land on which the gun club was located and the City had sublet the area to the Sno Shoe Gun Club. The lease was up and they had requested an additional lease but had advised Councilman Ambarian that Administration had never gotten back to them. Mr. Lynn advised that Administration had contacted the club through a letter And wag awaiting a reply from the Gun Club. Council instructed Administration to prepare resolutions to accompany the Ordinance for the next regular weeting of the City Council. Councilman Hudson recommended that in addition to the resolutions that maps and all pertinent n KENAI CITY COUNCIL, REGULAR MEETING OF AUGUST 20, 1975 PAGH 3 information should be presented to tho Council in advance of the next meeting to allow the Council sufficient time to thoroughly study all the materials concerning this matter. B-2: Ordinance No. 269-75 - Uniform Code Mayor Elson read Ordinance No. 269-75, An Ordinance of the Council of the City of Itenai amending Chapter 4 of the Code of the City of Kenai to provide for the enactment of current editions of various technical Uniform Codes. Mayor Elson then opened the meeting for public comment. As there was no response from the public, the mooting was returned to the Council table. MOTION: Councilman Doyle moved, seconded by Councilman Steiner, for the adoption of Ordinance No. 269-75. Motion passed unanimously by roll call vote. B-3: Ordinance No. 270-75 - Oil Imgact Funds Mayor Elson asked Administration if they had any comment before opening the meeting for public hearing? City Manager, Roland Lynn,advised that the State of Alaska did require this Ordinance for the oil impact funds to be received from the State and recommended passage, Mayor Elson stated he took objection to the Ordinance for various reasons, One example was that the funds were not anticipated in the present budget and the Ordinance as presented makes it appear that the items under expenditure Ride are already in the budget. The Ordinance should be presented showing the funds being received as additional revenue, if Ordinance is passed as is, 1 there may possibly be a situation wherein the operating budget of the City Is increased, have discussed the matter with Administration and members of the Council and one solution might be the preparation of a resolution that would accompany the Ordinance clarifying the situation and thus, the Com::unity and Regional Affairs Department would also be satisfied, John O'Connor, Finance Director, advised the Council that the Commissioner of Community a Regional Affairs had agreed that the Ordinance, as presented, would be an acceptable manner in which to receive the funds from the State, Councilman Doyle asked the Finance Director if the wording of the Ordinance could be changed and was advised that the expenditures must be shown on the - Ordinance. Mr. C.E. Johnson, with Council approval, stated that perhaps the additional revenue as received from the State could be used to alleviate the sales tax increase. t N-- KENAI CITY COUNCIL, REGULAR M13.TING OF AUGUST 20, 1975 PAGE 4 Mayor Elson advised that what he was proposing is to go through two meetings and a public hearing before the money is appropriated -- Administration wants to place it into a contingency fund but the Mayor recommended waiting until towards the end of the fiscal year before appropriation is decided. Councilman Doyle asked if there was money in the budget to replace blowers at the Water Treatment Plant and was advised that the funds would have to come from the General Fund and transferred into the Water and Sewer Fund, Mayor Elson also advised that the appropriation of funds from one area to another would have to be in form of an Ordinance. Councilman Doyle asked if funds were available in the budget for the repair of the cracks in the runway and was advised that no funds were allocated for this purpose. Councilman Thomas stated that in his opinion the individual Departments should work within their budgets and not take from other areas. With unanimous consent of Council, Mayor Elson instructed Administration to prepare the required Ordinances for the transfer of funds to cover repairs on the airport runway and the replacement of blowers at the Water Treatment Plant. MOTION: Councilman Steiner moved, seconded by Councilman Thomas, for adoption of Ordinance 270-75, Oil Impact Funds. Motion passed unanimously by roll call vote. C. PERSONS PRESENT SCHEDULED TO BE HEARD: C-1: Mr. Konstantinos Macheras At the last regular meeting of the Kenai City Council, Mr. Macheras had requested a lease of City owned lands under Pizza Paradisos. The City Council had approved the lease for a term of 55 years but did not grant the additional 20 years as requested by Mr. Macheras. Mr. Macheras explained to the Council that he had requested the additional 20 years to satisfy the bank and the Small Business Administration in his application for financial assistance. As a large amount of money is in question, Mr. Macheras felt perhaps the bank and the SBA might feel more secure in making their decision on land that was being leased if the term of that lease wore for a greater period of time. Mr. Macheras also ingiuired if the Council would consider selling the land in question (Lot IA, Deshka Subdivision, Section S, R11W, TSN, Seward Meridian) . Councilman Steiner advised Mr. Macheras that the land could not be sold "over J the counter" but would have to be offered at public auction. Mayor Elson stated that in regard to the length of lease -- the City would still have the option to review the lease every five years no matter the term. KENAI CITY COUNCIL, REGULAR MEETING OF AUGUST 20, 1975 PAGE 5 �! Councilman Steiner stated he felt that the land should be sold and the proceeds go into the airport fund. Councilman Hudson objected as he felt that the funds might not go into the originally specified Intended area. Councilman Thomas asked Mr. Macheras if he needed a decision from the Council immediately and was there a time element involved? Mr. Macheras advised that there was no deadline but appreciated any assistance the Council might give as soon as conveniently possible. Councilman Morgan stated the Council should set a standard policy. Mayor Elson reminded Council that the question before them was that Mr. Macheras requested reconsideration of the term of his lease. Council Doyle stated as at the end of the 55 year period the building most likely would not be taken down as long as it to revenue producing, therefore, the Council could go ahead and approve the request of Mr. Maehers for the additional term of lease. At this time, Mayor Elson read the previous action of the Council at their regular meeting of August 6, 1975. Councilman Doyle asked the reason for Councilman Hudson's objection. Councilman Hudson stated that the "right to renew" is so stipulated in the lease and, therefore, there would be no reason to grant an additional period of time, however, he had no objection per so'. MOTION: Councilman Thomas moved, seconded by Councilman Ambarian, for approval of the additional term of twenty (20) years on Mr. Machera's request for lease of City owned lands (Lot 1A, Deshka Subdivision) . I Mayor Elson stated he felt the supplement should be taken up at the next meeting. MOTION: Councilman Morgan moved, seconded by Councilman Hudson, to table the matter of the approval of an additional term of twenty (20) years on Mr. Maehera's request - for lease of City owned lands. Councilman Thomas, with approval of second, withdrew his motion. Motion to table passed unanimously by Council. -- Mayor Elson advised both Administration and Mr. Macheras that any information that could help justify the additional term of lease should be forwarded to the Council. C-2: Mr. David Diamond - Andy's Flying Service Mr. Diamond was not present. a i i 71 KENAI CITY COUNCIL, REGULAR MEETING, OF AUGUST 20, 1975 PAGE 6 C-3: Mr. C. E. Johnson - Johnny Johnson's Motors For the purposes of expanding his business, Mr. Johnson came before the Council to request the lease/option to buy of City owned lands and facilities. The property in question would be the Old Fire Citation in which the Fine Arts Center is presently located -- Lot 4, Block 17, west portion of Lot 3, Block 17 and Lot 5, Block 17, of Old Kenai Townsite. Mr. Lynn read proposed terms of lease to the Council. Councilman Steiner advised the Council that he had received a telephone call prior to the meeting concerning the fact that these lands had been given to the City for recreation purposes, City Attorney, Janis Williams, advised that in 1953 the Kenai Civic League, Inc. gave the property to the Kenai Library with certain conditions but Miss Williams had not had the opportunity to determine the stipulations, etc. Councilman Steiner advised that due to the uncertainty of the availability of the land for lease and/or sale, the Council was not in a position to act upon Mr. Johnson's request. Mayor Elson stated that determination has to be made whether the land in question has a function in the future for the City. The Council must make certain of proper utilization of its lands and the benefits to the City in the future. Mr. Lynn requested the Council make a recommendation, contingent upon approval of the Planning Commission, as Mr. Johnson needed the facility and land as soon as possible . Councilman Thomas asked Mr. Johnson as to what purpose the land would be used? Mr. Johnson advised that it would become a body shop and new tire store. Mr.Johnson further advised that there would be no storage of vehicles -- one side of the facility would be used for the repair of vehicles and the other side for the sale of tires. Councilman Hudson stated he would like to see the consideration of the lease only upon all determination being made as to the legality of the use of the land, etc. With approval of Council, Mayor Elson recognized Mrs. Francis Meeks. Mrs. Meeks read the conditions set forth when the land was deeded over and its intended uses. Councilman Morgan stated he had no definite feelings in regard to the building but objected to the land being sold. w •4 i KENAI CITY COUNCIL, REGULAR MEETING OF AUGIJ14T 20, 1975 PAGE 7 Mayor Elson stated that Administration was given direction to lease the property but proper steps must be taken to properly follow leasing procedures. Mayor Elson also added that determination must be made as to what should be done with the entire parcel of land (subdivided, etc.) and whether or not it is in the best interests of the City to sell or lease -- but must go through proper channels. With approval of Council, Mayor Elson directed Administration to make proper determination as to the zoning, conditions of deed, etc. and then send the application for lease to the Planning and Zoning Commission for their recommendation. D: MINUTES: The minutes of the Regular Meeting of August 6, 1975, were approved as distributed. E. CORRESPONDENCE There was no correspondence brought before the Council. P. OLD BUSINESS: EDA Grant Submittal of $1, 230, 000. Mr. Lynn advised the Council that a meeting had been set up for Tuesday, August 26th with EDA representatives and Mr. Harold Galliett. Administration will submit the engineering contract to Council at the next meeting. In regard to the EDA Grant, Mayor Elson brought forth those pertinent agenda items that pertained to this matter at this time. G-i: Resolution 75-30 - EDA Grant Application Submittal Councilman Thomas asked Administration the exact EDA involvement and was advised that there would be a 60% match of the total costs from EDA, and the State would match 25% of the total cost. MOTION: Councilman Thomas moved, seconded by Councilman Steiner, for the adoption of Resolution No. 75-36, EDA Grant Application Submittal. Motion passed unanimously by roll call vote. MOTION: Councilman Morgan moved, seconded by Councilman Steiner, to direct the City Manager to enter Kato negotiations for the engineering phase of the Water Well No. 2 Project with Mr. Harold Galliett. Motion passed unanimously by roll call vote. —01 Mayor Elson instructed administration to furnish Council with information as to how much the City has paid Mr. Galliett to date on this project. d KENAI CITY COUNCIL, REGULAR MEETING OF AUGUST 20, 1975 PAGE, 8 F-2: Kenai Community Project Rid Mr. Lynn advised the Council that the Architect had recommended awarding the Kenai Community Library Project bid to Coastal -Gamble at the quid of $448, 000. The contractor is ready to proceed and would like to get the shell erected before winter. MOTION: Councilman Morgan moved, seconded by Councilman Doyle, to accept the low bid from Coastal -Gamble in the amount of $448,000 for purposes of constructing the Kenai Community Library. Motion passed unanimously by roll call vote. F-3: Withdraw Ordinance 271-75 - Rescindinix Pay Scale MOTION: Councilman Steiner moved, seconded by Councilman Thomas, for Council approval to withdraw Ordinance 271-75 - Rescinding Pay Scale. Motion passed unanimously by roll call vote. Ci. NEW BUSINESS: Ci-1s Bills to be paid - bills to be ratified Mr. O'Connor explained the bills as submitted to the Council for approval of Payment and approval of ratification and recommended authorization. MOTION., Councilman Thomas moved, seconded by Councilman Steiner, for approval of those bills to be paid and ratified as listed in the memorandum presented to Council from the Finance Department. Motion passed unanimously by roll call vote with Councilman Thomas abstaining on the KUSCO bill. G-2: Ordinance 272-75 - Exemption from Financial Campaign► Disclosure Statutes This Ordinance was prepared by the Legal Department to determine placing on the ballot .for the next general election the questions as to whether the Municipal Officers of the City of Kenai should be exempt from the provisions of the Financial Disclosure Statutes (A.S. 39.50) and from the provisions of the election campaign fund disclosure statutes (A.S. 15,13) requiring reporting of contributions and expenditures for political campaigns. MOTION: Councilman Thomas moved, seconded by Councilman Hudson, for introduction of Ordinance 272-75, Motion passed unanimously by roll call vote. KENAI CITY COUNCIL, REGULAR MEETING OF AUGUST 20, 1975 PAGE. 9 G-3: Resolution 75-33 - Rescinding Old Pay Plan This Resolution was prepared in order that the Council authorize that the existing pay plan in the Personnal Alegulations of the City of Kenai be rescinded and replaced by the pay scale as submitted by the U . S . Civil Service Commission and amended in the work se4sions of the Kenai City Council. MOTION: Councilman Thomas moved, seconded by Councilmn Hudson, for adoption of Resolution 75-33. Motion passed unanimously by roll call vote. 0-4: Resolution 75-34 - Intrafund Transfer This Resolution was prepared in order that the Council authorize the transfer of monies to the various departments as listed in the resolution for salaries, overtime, accrued leave and benefits. MOTION: Councilman Ambarlan moved, seconded by Councilman Doyle, for adoption of Resolution 75-34. Motion passed unanimously by roll call vote. G-5: Ordinance No. 273-75. An Ordinance of the City of Kenai amending Ordinance No. 264-75 of the City passed and approved June 4, 1975, by making an interfund transfer for the purpose of implementing the pay scale as submitted by the U . S . Civil Service Commission and amended in the work session of the Kenai City Council. MOTION: Councilman Steiner moved, seconded by Councilman Hudson, for the introduction of Ordinance 273-75. Motion passed unanimously by roll call vote. Mayor Elson suggested amending the Ordinance to be declared an emergency whereby those individuals in question in the Water/Sewer Treatment Plant would not have to wait the 30 day period for enactment. Councilman Steiner objected to making Ordinance 273-75 an emergency ordinance as the pay raise would be retroactive and emergency ordinances are not be to used except under dire circumstances. Q-6: Resolution 75-35 - Interfund Transfers This resolution enables funds to be transferred from the Police Department, Public Works Department and Communications, in the amounts as shown in the Resolution to "Unappropriated Revenue". MOTION: Councilman Morgan moved, seconded by Councilman Thomas, for adoption of KENAI CITY COUNCIL, REGULAR M►:ETING OF AUGUST 20, 1975 PAGE 10 Resolution 76-35. Motion passed unanimously by roll call vote. G-7: Ordinance 274-75 Mayor Elson read the provisions of Ordinance 274-75 for the interfund transfer from the General Fund (unappropriated revenue) in the amount of $10,000 to Airport Operation a Maintenance (Repairs and Maintenance) in the amount Of U0,000. MOTION: Councilman Steiner moved, seconded by Councilman Ambarlan, for introduction of Ordinance 274-75. Motion passed unanimously by roll call vote. 0-16: Ordinance 275-75 Mayor Elson read the provisions of Ordinance 275-75 for the interfund transfer from the General Fund (unappropriated Revenue) in the amount of $11,938 to the Water and Sewer Fund, MOTION: Councilman Steiner moved, seconded by Councilman Ambarian, for Introduction of Ordinance 275-75. Motion passed unanimously by roll call vote. G-9: Confirmation of Police Chief Mr. Lynn recommended the confirmation of Richard Ross as Police Chief for the City of Kenai. -_ MOTION: Councilman Thomas moved, seconded by Councilman Steiner, for the confirmation of Richard Ross as Police Chief for the City of Kenai. Motion passed unanimously by roll call Vote. + Councilman AmbarLan stated for a matter of record that it s1 oWd be noted that - - Richard Ross, in his duties as Acting Police Chief, performed not only a satisfactory job but a superior one. G-10: Confirmation of City Clerk Mr. Lynn recommended the confirmation of Sue Peter as City Clerk for the - City of Kenai. MOTION: Councilman Steiner moved, seconded by Councilman Doyle, for the confirmation of Sue Peter as City Clerk for the City of Kenai. Motion passed unanimously by roll call vote. t, KENAI CITY COUNCIL, REGULAR MEETING OF AUGUST 20, 1975 PAGE 11 G-11: Investigation of feasibility of Hospital Service District contracting with the City of Kenai for ambulance services Mr. Lynn advised the Council that a situation has arisen wherein the ambulance service in the area would become increasingly difficult. Soldotna is on a volunteer basis only and the City of Kenai will have to spend a lot of money on repairs or replace the existing City ambulance. This contract with the Hospital Service District would include the Service District providing the ambulance and reimbursing the City of Kenai for manpower on ambulance runs. The City is putting in over 200 hours per year on ambulance calls. MOTION: Councilman Thomas moved, seconded by Councilman Steiner, that Council authorize the City Manager to proceed in the investigation and negotiation with the Hospital Service District in that they would contract with the City of Kenai for ambulance service. Motion passed by roll call vote. Voting yes; Doyle, Steiner, Thomas, Morgan, and Elson. Voting no; Ambarian and Hudson. 0-12: Financing of City Shop Mr. Lynn presented a memorandum prepared by the Finance Director on alternative methods for financing a new City Shop. They are as follows: (1) Issuing new bonds, (2) Reallocation of existing bond issues, (3) Bank financing, (4) First Municipal Leasing Corporation, (5) Special Agreement i with a Contractor. .I Mayor Elson stated for financing that would extend for a period in excess of one year may require an interpretation from the Attorney General with regard to the law. Councilman Thomas inquired if reallocation of existing bond issues would need voter approval? City Attorney Janis Williams advised that it would as she has found no other way than going to the public for approval. Mr. Lynn advised that he had discussed the matter with some contractors but had not actually approached discussion on definite terms. Councilman Ambarian stated that one problem would be in that the Shop would _ ! be located on FAA land. Mr. Lynn advised that the City would have to give a 55 year lease to the contractor with the City having a lease/purchase type of - - arrangement. Mayor Elson stated he felt that the issuing of new bonds to untimely and that the reallocation of existing bond issues should be eliminated from consideration, however, the other three alternatives do have some possibilities. Public Works Director, Phillip Aber, advised Council that he had one cost estimate of $21/sq . ft . i N 1 9 KENAI CITY COUNCIL, REGULAR MEETING OF AUGUST 20, 1975 PAGE 12 G-13: Approval of bids on Government Lot 1 Mr. Lynn advised the Council that previous bidders on the subject property had been contacted and invited to bid again. One bid was received from Crown, Inc. of Anchorage . The bid met the requirements of the City in that they offered a bid of $40, 000 plus existing assessments of approximately $17.960+, 10% down upon acceptance and the balance, including assessments, due on or before July 15, 1976. MOTION: Councilman Steiner moved, seconded by Councilman Hudson, for acceptance of the bid from Crown, Inc. for Government Lot 1. Motion passed by roll call vote. Voting yes; Ambarian. Doyle, Hudson, Steiner, Thomas and Elson. Voting no, Morgan. G-14: Delete G-15: Kenai Community Library Payment of Architect's fee The statement as submitted is for work done up to this period of time as well as reimbursable expenses per his agreement with the City. MOTION: Councilman Ambarian moved, seconded by Councilman Steiner, for payment of the bill to Lane -Knorr -Plunkett in the amount of $1,423.35 for architectural services on the Kenai Community Library Project. Motion passed -ana nin;ously by roll call vote. H. REPORTS: H-L. City Manager's Report a) Mr. Lynn advised the Council that the auction for impounded vehicles, FAA House No. 103, 10x12 building at the refuse site will be held Saturday, August 23rd at the City Shop yard. b) In regard to the relocation of City Hall contingent upon finding suitable tenants for the terminal space, moving City Hall to the Public Safety Building would save the City $40,000 per year. Councilman Hudson stated it was his understanding that serious consideration would not be given until the City had a "lease in hand". Councilman Doyle stated there would be less space available in the Public Safety Building than in the present location. Mr. Lynn requested that Council give him a motion on whether to proceed or not on the relocation of City Hall. Councilman Steiner asked that the previous Council instructions for checking into the feasibility of relocating City Hall be put in the packet for review before the next meeting. In KENAI CITY COUNCIL, REGULAR MEETING OF AUGUST 20, 1975 PAGE 13 Mayor Elson stated that Administration should explore the feasibility and drop the matter if found not beneficial to the City. Councilman Doyle objected to the relocation of City Hall into the Public Safety Building and suggested using the old Fire Hall for City Hall or some other City facility. Councilman Ambarian concurred with Councilman Doyle. Councilman Thomas stated he felt no harm can be done by looking into the matter but it should not be a priority Item. Mayor Elson requested that the matter of relocating City Hall should be placed on the next agenda and submit information for Council review. c) Mr. Lynn requested Council guidance on the relocation of the Communications Center. Mr. Lynn advised that if the Communications Center is not relocated one dispatch position will have to be put back into the Police budget. The grant application has been submitted to the Criminal Justice Planning Department and will be reviewed tomorrow. The dispatchers are temporary positions only and will end in November -- the Firemen will have to then take dispatch duty. Through the relocation of the Communications Center, there will be an increase In clerical staff for the police to expedite reports, etc. The City has requested 95% funding from the CJPD . MOTION: Councilman Doyle moved, seconded by Councilman Ambarian, that a resolution be prepared transferring $10,000 to the Police budget to be used for salary for the police secretary for the remainder of the fiscal year. Motion failed in roll call vote. Voting no; Hudson, Steiner, Thomas, Morgan, and Elson. Voting yes; Ambarian and Doyle. Councilman Ambarian stated that Council had requested to see layout of proposal for the movement of the Communications Center. To cut more firemen from the Department would mean a loss of fire rating. Mayor Elson stated that the proponents of moving the Communications Center had not been supplied with sufficient information from Administration concerning the matter. City Manager Lynn asked if the Council wished him to proceed with the Investigation of the relocation of the Communications Center or not. Councilman Hudson asked Administration what action would have to be taken if Communications Center not moved? Councilman Hudson was advised that an additional secretary would have to be hired. Councilman Doyle stated he objected to giving the dispatchers the additional work load of clerical duties in addition to their present responsibilities. A study was made prior to the location of the communications center in the first place and its present site was found to be the most beneficial, etc. Also, if dispatchers KENAI CITY COUNCIL, REGULAR MEETING OF AUGUST 20, 1975 PAGE 14 have access to police records, there would be too many people involved and aware of confidential matters. In addition, H the Communications Center were moved, It would be open for public access at night and this may present additional problems. The cost of moving the Center would not be justified. Councilman Hudson asked Councilman Doyle if City could get the financing for moving the Center, would he agree? Councilman Doyle advised that he would agree only if the City Manager could show justification. Councilman Morgan stated he felt that the Council should do everything possible to get the City's financal state in order and if moving the Communications Center would be financially beneficial, then it should be considered. d) Mr. Lynn advised the Council that in accordance with their instructions, he had notified Alaska Aeronautical Industries that their lease would not be approved until all past due payments to the City were brought up-to-date. e) There is a 12-1-75 completion date for the tanker for the out -lying areas. f) The contract with the State for Jail Facilities should be signed and forthcoming shortly. 8) The City has not heard definitely about the status of repair on the lights in the urban section, however, the State is still looking into possibilities. One alternative they are considering is to contract with a local contractor to do the repairs. h) Councilman Ambarian asked the status of the Snow Blower and the Front End Loader. Mr. O'Connor had furnished the Council, for their review, a copy of the purchase orders pending and awaiting approval of Council. MOTION: Councilman Steiner moved, seconded by Councilman Hudson, for Council authorization of the purchase of the Snow Blower for the amount of $22,500. Motion passed unanimously by roll call vote. MOTION: Councilman Steiner moved, seconded by Councilman Hudson, for Council authorization of the purchase of the Front End Loader, a bonded buy, at $72,000. Councilman Morgan stated in his opinion he did not believe that the purchase should be made in view of the high taxation, etc. Councilman Thomas concurred with Councilman Morgan. Motion passed by roll call vote. Voting yes; Ambarian, Doyle, Hudson, Steiner, and Elson. Voting no; Thomas and Morgan. �.r i nn KENAI CITY COUNCIL, REGULAR ?METING OF AUGUST 20, 1975 H-2: City Attorney's Report PAGE 15 City Attorney, Janis Williams, met with the attorney representing some of the City employees who are about to sue the City over the residency requirement. The employee's attorney is ready to file suit, however, Miss Williams recommendation to the Council would be to grant a 15 day extension to provide enough time to have the City review and investigate the matter and determine the City's position. Councilman Hudson stated he would like to have further discussion in an Executive Session. City Attorney Williams further stated that a grant in extension of time would also negate the firing of those employees living outside the City limits on the September 1st deadline. The employee's attorney will file for a temporary restraining order prior to the day of firing. Therefore, the City Attorney requested more time to study the matter before advising the Council on the matter. Councilman Doyle stated that in keeping with the Personnel Rules and Regulations and as the City Manager had advised well in advance, the City should proceed and terminate those employees who have not complied by September 1st. Councilman Ambartan also stated that the City should stay with the decision to terminate those employees living outside the City limits who have not moved in by September 1st. City Attorney reiterated in that in her opinion an extension of time should be granted to enable her to review the matter. MOTION: Councilman Steiner moved, seconded by Council Morgan, that Council extend official notification of termination from September 1st to September 15th, and ask that the City Attorney meet in Executive Session with Council on September 10th, Wednesday, at 7: 30 p.m. in the City Manager's office. Motion passed by roll call vote. Voting yes; Doyle, Hudson, Steiner, Thomas, and Morgan. Voting no; Ambarian and Elson. City Attorney Williams advised the Council that the Court decided in favor of George Filler and the City must pay an additional $35,000 to Mr. Filler for his services on the Civic Center. H-3: Mayor's Report Mayor Elson stated he would like to have Council add in their procedures during a regular meeting that any time someone who is not scheduled to be heard and asks permission to speak, if there are any objections from Council, this person will not • be allowed to have the floor and the Council will continue with their business at hand. H-4: City Clerk's Report None 0 f KENAI CITY COUNCIL, REGULAR MEETING OF AUGUST 20, 1875 PAGE 16 H-5: Finance Director's Report Mr. O'Connor provided the Council with copies of the Financial Statement for their review. H-6: Planning & Zoning Commission's Report Councilman Ambarian advised the Council that the Commission was awaiting material from Anchorage and upon receipt would proceed with development of rules and regulations for gravel pit reclamation, etc. H-7: Kenai Peninsula Borough Assembly's Report Councilman Steiner advised that at the meeting of August 18th, the Ordinance providing exemption of $10, 000 - Real Property - failed, Also, the Ordinance concerning rezoning within the City of Seward passed. Ordinance 75-44 appropriating $250,000 from Federal Revenue Sharing Trust Fund for purpose of construction for middle school in Homer failed -- reconsideration at next meeting. The Ordinance authorizing the incurring of indebtedness for General Obligation bonds in the amount of $8 million for the Seward High School passed. Also, the Ordinance authorizing general obligation bonds for the purpose of constructing the Soldotna High School in the amount of $16 million did not pass. There was Introduction of Ordinances 75-50 and 75-51. Councilman Steiner reported briefly 6i on other matters of business and advised the Council in that he would not run for re-election for the Kenai City Council, it would be necessary for the Council to appoint someone to replace him on the Borough Assembly. I. PERSONS PRESENT NOT SCHEDULED TO BE HEARD: H-1: Mr. Miles Dean - Dunamis Electric Mr. Dean 1-0 the contractor on the Airport Lighting Control Panel project and in as much as 75% of the work has been completed to -date, Mr. Dean requested Council approval for partial payment on his contract with the City. Mr. Dean further advised that he had submitted a statement to the Finance Department on the afternoon of the Council meeting (Wednesday, August 20th) . Mr. Lynn advised Mr. Dean that there are certain procedural steps to follow in the payment of invoices received in the Finance Department. They must have approval and be reviewed by the engineer on the project and the Finance Director before submittal to Council. If Mr. Miles were to get his statements in the week prior to the Council meeting, they would be properly processed and included on the Council agenda. Mayor Elson also reiterated Mr. Lynn's comments to Mr. Dean and advised that his statements to the City must be submitted in advance giving the engineers and City Administration enough time to review them. Upon approval of Council, the payment will be made immediately. - _ KENAI CITY COUNCIL, REGULAR MEETING OF AUGUST 20, 1975 PAGE 17 Councilman Hudson stated that the Council Can ratify the bill after payment has been made. Payment can be made only upon completion of the paperwork involved. MOTION: Councilman Hudson moved, seconded by Councilman Steiner, that Council authorize ;l ;f the payment of the bill to Dunamis Electric contingent upon all items being satisfied and approved by the engineers and the City Administration. Motion failed. Voting no, Ambarian, Doyle, Morgan and Elson. Voting yes; Hudson, Steiner and Thomas. �IThere being no further Mayor Elson adjourned the mess brought before Council of the City of Kenai, meeting at 12:0 midnight. Respectfully submitted, alp 0 qj-� Su C . Peter, City Clerk . e j N