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HomeMy WebLinkAbout1973-06-20 Council MinutesC), A G E N D A REGULAR MEETING, KENAI CITY COUNCIL JUNE 20, 1973, 8:00 P.M. PAGE PLEDGE OF ALLEGIANCE A: ROLL CALL • B: PUBLIC HEARINGS B - 1: NECESSITY FOR SPECIAL IMPROVEMENT DISTRICT 73-W1 1-2 C: PERSONS PRESENT SCHEDULED TO BE HEARD: 1. 2. 3. D: MINUTES 1. Minutes of Regular Meeting of June 6, 1973 3 E: CORRESPONDENCE 1. 2. 3. F: OLD BUSINESS 1. Employees not living within City limits 3-4 2. Mommsen SID 4 3. Insurance 4-5 4. Civic Center 549-it .1 ' S. Resolution 73-21-Amending Resolution 73-20 6 Necessity for Special Improvement District 08 6. Resolution 73-22- Necessity for Special Improvement 2-3 District 73-Wl ' 7. Recreation Trailers 6-7 8. Ratify payment to N.C. Machinery ' 9. Ratify least Lot 5 Etolin S/D 7 10. Highway Markings 7 11. 12. 13. 0: NEW BUSINESS 1. Bid award - Mommsen/Bush Lanes - Water 8-9 2. Sale of Airport Land 10. 3. Set date for public hearing for necessity for Special1 10 Improvement District 73-S2-East G West Interceptor- 8/15/73 4. Income from sale of City Land 30 S- -Wage Study - City Employees 10-11• 6. 7. Bii1¢rto be paid 11 8. 9. 10. 12. H: REPORTS 1. City Manager's Report 11-13 a. FIT G rant list - 6/�j/73F Housing • b. .A.A. C. HEA Truck Parking S. Letter to Mr. Glotfelty d. Fort Kenay h. Status of Court House e. Taxicabs 2. City Attorneys Report 13 3. Mayor's Report 4. City Clerk's Report 13-14 None 5. Finance Director's Report None 6. Planning G Zoning's Report None 7. Borough Assemblymen's Report 14 I: PERSONS PRESENT NOT SCHEDULED TO BE HEARD: CITIZEN'S GRIEVANCES AND REQUESTS: 1. Art Evans 14 2. 3. --A MINUTES KENAI CITY COUNCIL i� REGULAR MEETING JUNE 20, 1973 8:00 P.M. in 01 d ROLL CALL: Members present - James Hornaday, C.E. Johnson, Tru McGrady, Robert Norene and H . J . Steiner. Members absent - James Doyle *, and Mayor John Steinbeck*. * In late. Acting Mayor Hornaday opened the meeting in the City Administration Office. Johnson moved and Steiner seconded to recess the meeting to Fort Kenay. Unanimous consent was asked and granted. * James Doyle was present at this time and as Vice Mayor reconvened the meeting at Fort Kenay. The Council gave the Pledge of Allegiance. B: PUBLIC HEARINGS B - 1: Necessity for Special Improvement District 73-W1 The survey and report, Special Improvement District No. 73-W1 from the Acting City Manager was read. There has been repeated pleas for water in these areas. Administration recommends this district be formed. * Steinbeck entered at this time. Mayor Steinbeck recessed the meeting and opened it up for a public hearing. Mr. Jaynes reported Aspeotis was apparent low bidder of this project at $231,461.92. Mr. Call asked if this contract Includes Bush Lanes and if so is the City going to condemn the water district and take it over? Will the City accept the bills against the system? He stated he didn't think the City has the authority to tie Into a private system. Councilman Johnson asked to whom and how much are the bills against this system? We are not aware of any bills. 04 4� t7j 10 MINUTES, KENAI CITY COUNCIL MEETING, JUNE 20, 1973 Page two B - 1 - Public Hearing - District 73-W1 - continued Mr. Call stated the power company broke a pipe and sport six hours digging. Councilman Doyle stated the City Attorney has checked into acquiring this water system. Mr. Call stated the subdivision owners did not authorize the City to check Into this. Councilman Johnson stated the City has quit claim deed from several property owners. Mr. Quandt contacted owners on this. Mr. Call stated he was not contacted. Councilman Johnson stated there has been public hearings on the area before, why wasn't this mentioned before? Mr. Call stated it isn't that we don't want water, we are a bunch of step children and are the last ones to get improvements. He further asked about the survey. There is a hole in his yard and the corner stake is gone. Mr. Kjeistad stated this is a minor job for Stan McLane. Councilman Johnson stated this is the first time he has heard anyting against this project. Councilman McCrady stated all the property owners were notified and this was the only objection. Mayor Steinbeck asked if there were any further public comments, and being none he closed the public hearing and brought the subject back to the Council table. Ther were no objections from Council to hear Agenda Item F - 6 - Resolution 73-22 - Necessity for Special Improvement District 73-W1, at this time. F - 6: Resolution 73-22 - Necessity for Special Improvement District 73-W1 Norene moved and Doyle seconded for the adoption of Resolution 73-22 - Necessity for Special Improvement District 73-W1. Mr. Jeffries asked if there were any written objections and the Clerk replied there were none. MINUTES, KENAI CITY COUNCIL MEETING, JUNE 20, 1973 Page three B - 1 - Public Hearing - District 73-W1 - continued. C: D: E: F: F-1: Councilman Hornaday asked if the Resolution was prepared by the Interim City Attorney and noted the percentage was left out. Mr. Jeffries stated this percentage needs to be filled In by Council. Mr. Kjelstad stated the final cost won't be ready until the contract is over but the percentage needs to be set and he would recommend 100%. Norene with consent of second (Doyle) added in his motion to add 100% in Section S. The motion carried by roll call vote with Johnson abstaining. With consent of Council, the following were added to the Agenda: F - 10 - Highway Markings G - 4 - Income from sale of City land G - 5 - Wage Study - City Employees G - 6 -Airport G - 7 -Bills to be paid PERSONS PRESENT SCHEDULED TO BE HEARD: None. MINUTES The Minutes of the Regular Meeting of June 6, 1973, were approved as distributed. CORRESPONDENCE None. OLD BUSINESS Employees Not Living within City Limits Mr. Jaynes read the memo to Council concerning employees not living within the City of Kenai. The memo stated persons presently on the City payroll living outside the City are as follows: Penny Carty, T.J . Hinkle, Peggy Arness & Betty Warren. MINUTES, KENAI CITY COUNCIL MEETING, JUNE 20, 1973 Page four F - 1 - Employees not living within City limits - continued. Of these four employees, Betty Warren is paid with Federal Grant Funds. The Chamber of Commerce is paying 50% of Peggy Arness' wages, and Penny Carty and T.J . Hinkle were hired during that period of time when, in the City Personnel Manual, there were no requirements to live within the City. He stated it is Council Is determination if these employees should be terminated. He further stated other employees not living in the City of Kenai, are Steve Tanner, Joe Kiser and Bob Brinkerhoff. Norene, with consent of second (Johnson) withdrew the motion of June 6, 1973. (These employees not be terminated) . �- Johnson moved and Doyle seconded to rescind Resolution 70-23. The motion ' failed by roll call vote with Steiner, Hornaday 8 McCrady dissenting. Councilman Hornaday stated he is not gunning for any certain people. These people have been lied to, but we should keep as much local hire as possible. Councilman Steiner stated this is another mark for establishment of a Mayor's �= Committee to go over the personnel manual. Hornaday moved and Steiner seconded that in Resolution 70-23 - "in the event of extinuating circumstances to be determined by Council", be enforced for Peggy Arness, Betty Warren, T.J. Hinkle and Penny Carty. Unanimous consent was asked and granted. F - 2: Mommsen S/D Mr. Jaynes stated Council has already discussed the necessity of establishing an assessment district and later on the Agenda the Council will be discussing the bid award. F- 3: Insurance Mr. Jaynes reported the City's insurance proposals were opened June 19, 1973. Administration recommends Oberts Insurance be awarded the Broker of Record based on the $1,000 deductible. He further reported Administration asked for $2, 841,026 worth of insurance based on 100% of value. The insurance proposals were based on the same figures. Clary Pioneer 60 based their proposal on 100% of value and Leo Oberts based on 90% of value. MINUTES, KENAI CITY COUNCIL MEETING, JUNE 20, 1973 Page five f F - 3 - Insurance - continued i i The representatives of the Insurance Companies were asked to speak. Mr. Love stated It is a good insurance package. Each calculation was on a different set of facts. He felt had he yielded to the 3:00 P.M. opening, he has a telex, $1, 500 under Oberts bid and he could have done better. Mr. Oberts stated he came in with figures as asked for at 90% and revised to 100%. He was fifteen minutes late on the bid. He felt each had a fair crack, the bids opened and bid on an equal base. Steiner moved and Doyle seconded to accept Leo T. Oberts as broker of record, based on $1,000 deductible for a three year period at $6,190 per year. The motion carried unanimously by roll call vote. F - 4: Civic Center Mr. Jaynes read the memo to Council from Howard Hackney, Building Inpector. Mr. Hackney outlined the many problems the City has had concerning the Civic Center. He asked, in view of the financial situation of the City at this time, he would suggest that the Council review this entire project. Mr. Jaynes stated the City has a commitment from the State for a $45, 000 grant for the library. This grant is good only if the funds are committed by July 1, 1973. _ Councilman Steiner asked if we have an estimate from Kenai Steel Buildings. Mr. Hackney stated Kenai Steel Buildings had a telegram from Strans Steel this afternoon. Strans Steel cannot build on the plans the architect drew. Mayor Steinbeck requested Mr. Oehler be contacted by phone and have him come in and discuss this with LCouncil. Mayor Steinbeck declared a fifteen minute recess and reconvened the meeting at 9:40 P.M. Mr. Oehler could not be contacted. Hornaday moved and Doyle seconded to request a proposal from Stran Steel through Kenai Steel Building for the construction of a pool and library at a cost not to exceed 1.3 million, alternative #1 - adding a small auditorium and little theatre complex with no architect fees unless built. Unanimous consent was asked and granted. i • it ri MINUTES, KENAI CITY COUNCIL MEETING, JUNE 20, 1973 Page six 1 F - 5: Resolution 73-21 - Amending Resolution 73-20 - Necessity for Special Improvement District 09 Councilman Hornaday asked if the Resolution was prepared by the Interim City Attorney. Mr. Jeffries stated he prepared the Resolution. The total accumulated cost and the percentage was given to him. Councilman Doyle asked if these monies were grant monies and bond monies. Mr. Jaynes reported there were no grant monies. Hornaday moved and Doyle seconded for adoption of Resolution 73-21. The motion carried unanimously by roll call vote. F - 7: Recreation Trailers Mr. Jayees reported he was requested to Inspect the recreation trailers but has not had a chance to get out. Mr. Egan stated they have received one grant and are applying for another grant for furnishings. He felt the title should be transferred to the School Board and then to the North Kenai Playgrounds Assoc. Mayor Steinbeck asked if the trailer was being used for youth recreation. Mr. Egan stated it will be used for youth recreation and a community center. Councilman Steiner stated he did inspect the facility. Alot of work has been done and alot more to do. He further stated Phillips transferred the title to the City the first week in May. Councilman Doyle stated it has come to the Assembly's attention the lunch counter is used by bar patrons. The main objection was that it was attached to the bar. That was not the purpose for which it was intended. Mr. Egan stated the trailer is not connected to the bar. There is a passage- way, which gives more control on people going in and out. One door is locked and the teenagers have someone at the counter. He Invited any and all of Council to inspect the trailers. He further stated the bars are on close scrutiny by the ABC Board. They can take the license if In violation. MINUTES, KENAI CITY COUNCIL MEETING, JUNE 20, 1973 Page seven F - 7 - Recreation Trailers - continued Councilman Hornaday stated when the trailers were transferred from the City of Kenai, if he knew they were to be attached to a bar, he wouldn't have voted for it as this is no youth area. Councilman McCrady stated he was never told It was going to be attached to a bar. It was a surprise to him. Mr. Egan state it will be used for a community center and youth recreation. They plan on having movie pictures in it. F - 8: Ratify payment to N.C. Machinery Mr. Jaynes stated he had polled Council on a bill to N.C. Machinery for the generator and one to the Fish and Game (Dept. of Revenue) and had a yes vote. He would like this action ratified. Norene moved and Johnson seconded to ratify the payments to N.C. Machinery in the amount of $16,815.00 and to Fish & Came In the amount of $1,127.82. The motion carried unanimously by roll call vote. Norene moved and Johnson seconded to give the Acting City Manager the authority to write a check from the trust account, the money derived from the Dept. of Revenue to Fish E Game, to allow the money dispursed on time rather than poll Council. The motion failed with Steiner, Doyle, Hornaday, McCrady and Steinbeck dissenting. F - 9: Ratify lease Lot 5 Bolin S/D Mr. Jaynes stated he would like the lease for the bowling alley in Etolin S/D ratified. The lease is for 30 years at an annual rental of $1,937.70. Mr. Jaynes stated this has been properly advertized and on June 6, 1973, the bonus bids were opened. There was one bid and it was from Mr. Huss. Steiner moved and Doyle seconded to approve the lease of lots 4 E 5 in Etolin S/D to Paradise Lanes Inc. The motion carried by roll call vote with Hornaday and Steinbeck abstaining. F - 10: Highway Markings Councilman Hornaday stated the urban markings are very confusing. He felt Administration should be directed to write to the State Highway Dept. and get this clarified. There were no objections and was so ordered. too A ' MINUTES, KENAI CITY COUNCIL MEETING, JUNE 20, 1973 Pago eight 1 G: NEW BUSINESS ! G - 1: Bid Award - Mommsen/Bush Lanes - Water i j Mr. Jaynes related the bids were opened at 10: 00 A.M., June 13, 1973 on the Mommsen/Bush Lanes Water. There were six bidders, as follows: i Brown Construction $259, 945. 79 Arndt Brothers 354, 869. 80 i National Mechanical Contractors 276, 778.73 Peterson Construction 233, 321.80 Alaska Beautification Inc. 316,711.04 Aspeotis Construction 231, 461.92 1 Engineer's Estimate 271,000.00 Aspeotis Construction was apparent low bidder. Administration recommends awarding the bid to Aspeotis Construction, Coucilman Doyle asked if Peg & Roy's Laundromat and Superior Builders was included in this bid. Mr. Kjelstad stated the water will be in the area but not up to the door. Mr. Grange stated last year he was led to believe they would have water supply, I Mr. Kjelstad stated they could all get water if they agreed on an easement, ' Councilman Hornaday asked what would be the engineer's estimate if they went the easement route. Mr. Kjelstad said $7, 500 would be a ball park figure. After some discussion, Hornaday moved and Steiner seconded to approve the bid of Aspeotis Construction in the amount of $231, 461. 92 for Mommsen/Bush Lanes Water and to direct Administration to work to add the easement so Superior Builders and Peg 6 Roy's Laundromat can have water. The motion carried by roll call vote with Doyle dissenting. Councilman Doyle asked can we insist they use SO% local employment. Mr. Jeffries stated he doubted we could if it wasn't in the contract. Councilman Steiner stated we should alert him to the fact and monitor it. "a f I r t i 1 1` s t a 1 N -- _ �i H MINUTES, KENAI CITY COUNCIL MEETING, JUNE 20, 1973 Page nine Noting there were several people in the audience from the Mayor's Committee on the Civic Center, the Council consented F - 4 - Civic Center will be heard again at this time. F - 4: Civic Center Phyllis Morin asked if there were some way to meet with Mr. Oehler in the next ten days and get a design from Stran Steel so we wouldn't lose the $45,000 grant. Mr. Jaynes stated if this money is not committed by July 1, 1973, we will lose it and the State will lose it. We can apply for another grant next year but it would be more difficult if we lose this one. Phyllis Morin asked where will the monies come from. Councilman Hornaday stated $800,000 from the bond monies from the Civic Center 6 $500,000 from Airport bond monies. We have to have confirmation before expending any money. Councilman Johnson stated that with no Finance Director to research the funds, all we can do is continue planning. He stated we should let loose of the library grant and stay in good graces with the State. Emily DeForrest stated Dick Engen promised us any funds for the library next year. She felt Councilman Johnson is right. Councilman Steiner stated it all boils down to the fact we should engage a Finance Director at the earliest possible time and get the status of the Capital Improvement Projects. Norene moved and Johnson seconded to solicit applications for a Finance Director. Councilman Steiner asked can we in fact hire a Finance Director? Mr. Jeffries stated you should take action to remove the present one. Steiner moved and McGrady seconded to table the motion. The motion carried with Doyle, Johnson and Norene dissenting. MINUTES, KENAI CITY COUNCIL MEETING, JUNE 20, 1973 Page ten F - 4 - Civic Center - continued Johnson moved and McGrady seconded to immediately terminate the present Finance Director in writing. The motion carried unanimously by roll call vote. McCrady moved and Steiner seconded to immediately solicit applications for a Finance Director upon termination of the present Finance Director. Unanimous consent was asked and granted. G - 2: Sale of Airport Land Mr. Jaynes recommends passage of Resolution 73-23 to authorize Administra- tion to sell Lots 1, 2, 14 6 15 Fidalgo S/D for the Court House. He stated this has been properly advertized. Hornaday moved and Johnson seconded for the adoption of Resolution 73-23 - Sale of lots 1,2, 14 6 15 Fidalgo S/D. The motion carried unanimously by roll call vote. G - 3: Set date for public hearing for necessity for Special Improvement District 73-S2 - East 6 West Interceptor - 8/15/73 Hornaday moved and Johnson seconded to set August 1 S, 1973 as the date for a public hearing for the necessity for Special Improvement District 73-S2 - East 6 West Interceptors and to instruct the Acting City Manager to prepare a survey and report as required by Ordinance. Unanimous consent was asked and granted. G- 4: Income from Sale of City Lands Hornaday moved and Steiner seconded to adopt Resolution 73-24 - Income from Sale of City Lands, such income committed to retire existing bond Indebtedness incurred prior to the Fiscal year commencing 1 July 1973. The motion carried by roll call vote with Doyle and Johnson dissenting. G - 5: Wage Study - City Employees Councilman Doyle requested a wage study be made for the City Employees. This should be included in the personnel manual. There were no objections and was so ordered. Councilman Steiner suggested two names for the committee. E.M. Brown and Gary Stomsvlk. "1 II tl MINUTES, KENAI CITY COUNCIL MEETING, JUNE 20, 1973 Page eleven G - 5 - Wage Study - continued G-6: G-7: H: H - 1: Mayor Steinbeck stated he felt there should be a 6 man committee - 2 Union stewards, 2 industrial workers and 2 City employees. Councilman Steiner stated he felt it should be directed the Chairman not be a City employee and Council should consider writing a letter stating some Instructions to work with. Airport Councilman Norene felt Council should pursue other sources of revenue for the airport. Councilman Hornaday stated a Mayor's Advisory Committee on the Airport should be established. Hornaday moved and Steiner seconded a Mayor's Committee on the Airport be established. Unanimous consent was asked and granted. Bills to be amid Mr. Jaynes read a list of bils to be paid. Hornaday moved and Steiner seconded to approve the payment to Fish 6 Game in the amount of $1,024.02 and to table the others until we get a written list from Administration. After some discussion, Hornaday with consent of second (Steiner) changed his motion to add - pay American Express in the amount of $506.12; B 6 C - $532.52; A.P.6 E. - $505.69, Union Oil $1,273.26, K.U.S.C.O. - $825.57, the telephone bill and H.E.A. bill. The motion carried unanimously by roll call vote. Hornaday moved and McGrady seconded to pay N.B.A. $61,293.75 - bond payment. The motion carried unanimously by roll call vote. REPORTS City Manager's Report Mr. Jaynes stated that hereafter a list with better explanations will be presented to Council. He further reported he would like the authority to pay off Borrough and Victor Co. for the machines prior to the next fiscal year. Victor pay off would be $721.00 for 2 calculators and $2, 500 for the Borroughs Machine. I -N MINUTES, KENAI CITY COUNCIL MEETING, JUNE 20, 1973 Page twelve H - 1 - City Manager's Report - continued Norene moved and McGrady seconded to pay off the office machines - Victor and Borroughs. The motion carried with Steiner dissenting. (b) F.A.A. Grant Mr. Jaynes reported the City has received a grant from F.A.A for the Airport Fencing. This is 93.75% Federally funded. (c) H.E.A. Truck Parkin Mr. Jaynes stated he has a letter from H.E.A. requesting parking space in the City Shop yard for their trucks. The supplies would go to Ridgeway. Hornaday moved and Steiner seconded to table this until the next meeting. The motion carried with Doyle dissenting. (d) Fort Kenay Mr. Jaynes reported the Senior Citizens are requesting they be authorized to spend the balance of their grant, approximately $600.00 to purchase a piano for the center, the rest of the money to come from donations or next year's grant money. This money has to be spent before July 1, 1973. Hornaday moved and Steiner seconded to accept Administration's recommendation and authorize the balance of the Senior Citizen's grant be used to purchase a piano for the Senior Citizen's Center. Unanimous consent was asked and granted. Mr. Jaynes stated Betty Warren had presented him with a fee schedule for Fort Kenay. He is asking for Council's approval. The fees are as follows: Social Groups 6 Civic Organizations 5.00 Groups using Kitchen facilities for dinners etc. (excepting coffee only) 10.00 Wedding receptions 25.00 Fund rasing (rummage sales, dinners for sale, special classes 10.00 + 1%of net profit for each day or evening. Hornaday moved and McGrady seconded to adopt the fee schedule as presented. The motion carried unanimously by roll call vote. MINUTES, KENAI CITY COUNCIL MEETING, JUNE 20, 1973 Page thirteen (e) Taxicabs Mr. Jaynes stated that according to our Taxicab Ordinance, they are required to be re -licensed before 1 July 1973. He stated he will be sending letters to each company. f(f) F.A.A. Housing Mr. Jaynes reported Administration has had a request by the fraternal i order of the Eagles to lease the F.A.A. apartment building. Ths building has been committed to the Alcoholism group for a sleep -off center, which, at this time, may not be a possibility and would need a release from the Alcoholism board. ' Councilman Hornaday stated the Community College is also interested and should be postponed until the next meeting. I (g) Letter to Mr. Glotfelty Councilman Hornaday stated he felt.the letter needed the added phraseology "and other circumstances". Mr. Jeffries stated the letter should be added y to and mailed. There were no objections and was so ordered. (h) Status of Court House Councilman Doyle asked the status of the Court House. Mayor Steinbeck stated the Borough Mayor sent two letters confirming the Borough's supporting Kenai. Councilman Hornaday suggested a letter of appreciation be sent to Stan Thompson, Borough Mayor. H - 2: City Attorney's Report Mr. Jeffries stated he has sent letters to Mr. Glotfelty and Mr. McKee stating the necessary procedures and hearings. H - 3: Mayor's Report Mayor Steinbeck stated the Re -apportionment Board will hold a public hearing, June 29, 1973, at 10: 00 A.M. at Fort Kenay. Mr. Malone has been contacted to help contact the State Budget E Audit Committee to aid in next year's audit. L _ 111 MINUTES, KENAI CITY COUNCIL MEETING, JUNE 20, 1973 Page fourteen H - 3 - Mayor's Report - continued Hornaday moved and McGrady seconded to direct the Acting City Manager to write to the foreman of the Grand Jury that records for next year's audit be made available. Unanimous consent was asked and granted. H - u: City Clerk's Report H - 5: Finance Director's Report H - 6: Planning & Zoning's Report No reports. H - 7: Borough Assemblymen's Report Assemblyman Johnson reported briefly on the meeting of June 19, 1973. The Assembly authorized the Mayor to sell bonds for the South Peninsula Hospital. The Kalifonsky service area was turned down. I: PERSONS PRESENT SCHEDULED TO BE HEARD: 1 - 1: Art Evans Mr. Evans stated Council needs to take action to appoint an auditor if the State won't go. An auditor should be on hand by June 30, 1973. Mayor Steinbeck stated Council will hold a special meeting concerning an auditor. MEETING ADJOURNED 12.30 A.M. Respectfully submitted, Sharon Sterling, City Clerk i E I ' THINGS TO DO LIST - 6/20/73 I I B - 1: Contact Stan McLane regarding survey markers in Bush Lanes i F - 4: Contact Bob Oehler regarding Civic Center F - 10: Write Dept. of Highway concerning highway markings G - S: Review Personnel Manual & Wage Study - City Employees ' G - 6: Mayor's Committee on Airport H - 1: Letter of appreciation to Borough Mayor, Stan Thompson regarding (h) Court House H - 3: Letter to Grand Jury Foreman requesting records for audit �ll �