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HomeMy WebLinkAbout1973-07-11 Council Minutes - Special Meeting1 A G E N D A SPECIAL MEETING, KENAI CITY COUNCIL JULY 11, 1973, 8:00 P.M. CITY ADMINISTRATION OFFICE PLEDGE OF ALLEGIANCE A: ROLL CALL C: PERSONS PRESENT SCHEDULED TO BE HEARD: 1. Sam Best - Up dating Comprehensive Plan - 2. Barry Pegram - Police Chief 3. Ruby Coyle F: OLD BUSINESS 1. H.E.A. -Truck Parking 2. 3. G: NEW BUSINESS 1. Hiring of Auditor 2. Wildwood Contract 3. Ordinance 216-73-Budget Amendment -Fire 4. Ordinance 227-73-Budget Amendment -Police S. Ordinance 228-73-Budget Amendment -Administration w 6. Ordinance 229-73-Budget Amendment- Police 7. Ordinance 230-73-Budget Amendment -Dept. of Revenue 8. Resolution 73-25-Employ Local Hire -Construction Projects 9. Authorization of Susitna Supply -Change in ownership of lease 10. Hire R.O.W. Agent y 11. Hire replacement - Street Foreman 12. Bills to be paid and ratification of bills --- -- 13. Ordinance 224-73-Amending Taxicab Ordinance 14. = 15. I: PERSONS PRESENT NOT SCHEDULED TO BE HEARD_ : PAGE 1 1-2 3 3 3 4 RECONSIDERATION 2 5 6 6 6 7 7 8-9 9 NONE MINUTES KENAI CITY COUNCIL SPECIAL MEETING 8:00 P.M. CITY ADMINISTRATION OFFICE ROLL CALL: Members present - C.E. Johnson, Tru McGrady, Robert Norene, James Hornaday, H. J. Steiner *, and Vice Mayor James Doyle. Members absent - Mayor John Steinbeck. * In late. The Council gave the Pledge of Allegiance. C: PERSONS PRESENT SCHEDULES TO BE HEARD C - 1: Sam Best - Up -dating Comprehensive Plan Sam Best, Borough Planner, reported a year ago we were concerned with the volume of the Comprehensive Plan of the Kenai Peninsula Borough. It was impossible to read. We agreed with some of it and some, we did not. The Borough went after 701 funds and brought in two interns to abstract goals and objectives of each of the cities and population centers, to update and make It a readable document. The Borough Planning Department is holding a series of public hearings on ` this to get input. The public hearing for Kenai will be held at 7: 00 P.M., August 8, 1973, at the Kenai City Library. The Borough Planning Department is also holding meetings with Civic Organizations, Clubs and Groups. ` Councilmen Hornaday invited them to come before the Bar Association. They meet at noon on Fridays at the Pizza Paradisos. C - 2: Barry Pegram - Police Chief Chief Pegram passed out an employee proposal from Hal Lakin. Chief Pegram stated the man is employed presently with Motorola. He would like to hire him as a patrolman. The City has no contract at the present with Motorola. This man could save the City considerable money on installation and service calls on the Motorola equipment and only spend approximately J- four hours a week on this and the remainder as a patrolman. Mr. Lakin has been a reserve patrolman for eight months, averaging 28 hours a month, I twice the time required. 6 MINUTES, SPECIAL MEETING KENAI CITY COUNCIL JULY 11, 1973 Page two C - 2 - Barry Pegram - continued 1 G - 4: �1 A 1 Chief Pegrane is asking Council to reconsider the starting wage and have him start out at $1,035 per month. The City, in a short time, would realize the savings. * Steiner entered at this time. After much discussion, McGrady stated a new category should be set for him as a Patrolman/Repairman. This would justify the wages and would create no animosity. There was no objection from Council to hearing Agenda Item G - 4 at this time. Ordinance 227-73 - Budget Amendmcnt - Police Norene moved and Steiner seconded to declare Ordinance 227-73 an emergency ordinance. The motion carried unanimously by roll call vote. Norene moved and Steiner seconded to Introduce Ordinance 227-73. Johnson moved and Norene seconded to amend the motion by changing the figure $27,120 to read $27,705 to add one patrolman and one patrolman/ repairman. Vice Mayor Doyle recessed the meeting and opened it up for a public hearing. Mrs. Coyle asked how much is the Wildwood contract and she was told it was for $85,000. There was no more public participation and the public hearing was closed. The amendment carried by roll call vote with McGrady 6 Steiner dissenting. The main motion as amended carried unanimously by roll call vote. Norene moved and Johnson seconded for the adoption of Ordinance 227-73. The motion carried unanimously by roll call vote. Voting yes; Johnson, McGrady, Norene, Hornaday, Steiner and Vice Mayor Doyle. Councilman Steiner asked if his time could be monitored in all areas? Chief Pegram stated this would be no problem. This would be included In the monthly report. MINUTES, SPECIAL MEETING KENAI CITY COUNCIL JULY 11, 1973 Page three C - 3: Ruby Coyle Mrs. Coyle stated the Planning Association of Alaska is holding a seminar July 13, 1973 in Anchorage. She would like to attend if there is any money available. After some discussion, Hornaday moved and Johnson seconded to approve the sum of $25 be taken from Administration travel for Mrs. Coyle's travel to Anchorage. The motion carried unanimously by roll call vote. Administration was instructed to add one page to the budget. r F: OLD BUSINESS F - 1: H.E.A. Truck Parking Mr. Jaynes read the letter from HEA requesting use of the City yard for parking a maintenance truck. After some discussion, the Council felt the City Attorney should look over the agreement with HEA and copies be sent to Council and instructed Administration to obtain more information on winter plug in etc. G: NEW BUSINESS G - 1: Hiring of Auditor Mr. Jaynes read his memo to Council regarding the hiring of an auditor. After some discussion, Hornaday moved and McGrady seconded to retain Arthur Young Company for a fee not to exceed $10, 000. The motion carried by roll call vote with Johnson dissenting. Steiner stated they should be directed to inform Council when they reach $10,000. Mr. Jaynes reported the Aministration has received six proposals for the position of Finance Director Hornaday suggested these be referred to the Mayor's Committee on Audit, Budget and Finance and report back next Wednesday. MINUTES, SPECIAL MEETING KENAI CITY COUNCIL JULY 11, 1973 Page four G - 2: Wildwood Contract Mr. Jaynes stated that in the Council packet there is a letter from Jim Elson and attachments that spells out the contract. It is essentially the same as last year's except the term of the contract runs from July 1, 1973 through June 30, 1974. The contract will be before Council next Wednesday. It was the consensus of Council to have in the contract, that if they desired the contract renewed for the following year, they will notify the City on or before May 1, 1974. G - 4: Ordinance 226-73 - Budget Amendment - Fire The Council was presented with a memo from Capt. Ambarian of the Fire Department. After some discussion, McCrady moved and Johnson seconded to table the letter until next Wednesday until the proper people are here. Unanimous consent was asked and granted. Norene moved and Johnson seconded to declare Ordinance 226-73 an emergency Ordinance. The motion carried by roll call vote with Hornaday dissenting. Johnson moved and McCrady seconded for the introduction of Ordinance 226-73. The Clerk read Ordinance 226-73. Vice Mayor Doyle recessed the meeting and opened it up for a public hearing. Kathryn Hanke stated she felt the firemen were underpaid and overworked. There being no more public participation, the public hearing was closed and the Ordinance brought back to Council table. The motion for introduction of Ordinance 226-73 carried by roll call vote with Hornaday dissenting. After some discussion, Johnson moved and Norene seconded to adopt Ordinance 226-73. After more discussion, Steiner moved to table the Ordlance until Chief Wisecarver could speak for or against. The motion died for lack of a second. t;� J MINUTES, SPECIAL MEETING KENAI CITY COUNCIL JULY 11, 1973 Page five G - 4 - Ordinance 226-73 - continued The motion for adoption of Ordinance 226-73 failed by roll call vote (Needs 5 affirmative votes) Voting yes; Johnson, McGrady, Norene, and Doyle. Voting no; Hornaday and Steiner. Hornaday, being on the prevailing side, served notice of reconsideration for the next meeting. G - 4: Ordinance 227-73 - Budget Amendment - Police Heard following C-2. G - 5: Ordinance 228-73 - Budget Amendment - Administration The Clerk read Ordinance 228-73. Mr. Jaynes reported the Council had been polled prior to July 1 st on this Amendment. Administration is setting up assessment districts and needs a secretary to do the typing for two more months. Councilman Steiner asked if the Budget 8 Audit Committee agree with the philosophy? Carl Hiile stated this needs no Ordinance, it is a direct cost to the Capital Improvement project. It only needs a motion to hire. Councilman McCrady stated the Audit b Budget Committee advised us not to count on the Capital Improvement money until we know how much we have. Mr. Hilie stated it was the intention of the committee to not undertake any major undertaking. We know there is money, we don't know just how much. Norene moved and Steiner seconded to give the Acting City Manager a green light and hire a secretary through August 1973. The motion carried unani- mously by roll call vote. Vice Mayor Doyle declared a recess and reconvened the meeting at 10:40 P.M. G - 6: Ordinance 229-73 - Budget Amendment - Police Mr. Hille stated this requires no Ordinance, only a motion. Johnson moved and Hornaday seconded to reduce the Police Department Budget by $3,450 to be placed in unappropriated surplus. The motion carried unanimously by roil call vote. ­1\ MINUTES, SPECIAL MEETING KENAI CITY COUNCIL JULY 11, 1973 Page six G - 7 G-8: G - 9: Ordinance 230-73 (renumbered 228-73) - Budget Amendment - Department of Revenue The Clerk read the Ordinance. Norene moved and Johnson seconded to declare Ordinance 228-73 (renumbered from Ordinance 230-73) an emergency ordinance. The motion carried unani- mously by roll call vote. Norene moved and McGrady seconded to introduce Ordinance 228-73. Vice Mayor Doyle recessed the meeting and opened it up to a public hearing. Mr. Hille stated because of the reduction in the Police Dept budget, you are showing a surplus and by passing this Ordiance you are still within a balanced budget. There being no further public participation, the public hearing was closed and brought back to the Council table. The motion for introduction of Ordinance 228-73 carried unanimously by roll call vote. Johnson moved and Hornaday seconded for adoption of Ordinance 228-73. The motion carried unanimously by roll call vote. Voting yes; Johnson, McGrady, Norene, Hornaday, Steiner and Vice Mayor Doyle Resolution 73-25 - Employ Local Hire - Construction Pro ects Hornaday moved and McGrady seconded to adopt Resolution 73-25 - Employ Local Hire. The motion carried by roll call vote with Johnson 8 Steiner dissenting. Authorization of Susitna Supply - Change in ownership of lease Mr. Jaynes stated Susitna Supply requests they be allowed a change of ownership of the lease to the Bielawskl Childrens' Trust. The payments will be paid into the Children's Trust Fund. Administration recommends Council's approval. Johnson moved and Norene seconded to accept Administration's recommendation and approve the change of ownership of lease from Susitna Supply to Blelawski Childrens' Trust. Unanimous consent was asked and granted. MINUTES, SPECIAL MEETING KENAI CITY COUNCIL JULY 11, 1973 G - 10: Hire R.O.W. Agent Page seven Mr. Jaynes wrote a memo to Council regarding the R.O.W. situation. After some discussion, Hornaday moved and Johnson seconded to instruct the Administration to obtain the necessary R.O.W. Agent for the project at a price not to exceed $3,000 and hire a reputable person to do the job. The motion carried by roll call vote with McCrady and Steiner dissenting. After more discussion, Hornaday moved and McGrady secohded to instruct Administration to hire Jim Elson. Unanimous consent was asked and granted. G - 11: Hire replacement - Street Foreman Mr. Jaynes read his letter to Council regarding replacement of street foreman. r With the resignation of John Coveyou, Vic Segura, Ernie Kleineick and the persons not living in Kenai, it leaves a large void. He felt now would be the time to re -organize and place the direction of the water 8 sewer, streets, sanitation, parks and possibly the shop under the direction of one working supervisor. Councilman Johnson felt this would be getting the cart before the horse. A Finance Director and City Manager should be hired to make a decision. McCrady moved and Hornaday seconded to immediately solicit an application for City Manager, to have the wording of the application flow through legal counsel. Unanimous consent was asked and granted. G - 12: Bills to be paid Mr. Jaynes stated that a memo has been passed around to Council regarding Mr. Rimer's request to cash in 185 hours of accrued annaul leave in the amount of $1,424.50. There is also a list of bills to be paid. (, After some discussion on City policy on accrued leave, McGrady moved and Steiner seconded to pay the bills as listed excluding the 185 hours accrued leave. The motion carried by roll call vote with Hornaday abstaining from that portion pertaining to the City Attorney. After further discussion, McGrady moved and Johnson seconded to pay Mr. -- -- Rimer for 185 hours accrued annul leave pending any legal connections. The money coming from unappropriated surplus from the $3, 450 taken out of the Police Dept. budget, minus the $1,960 for Dept. of Revenue, leaving a balance a of $1,490 and that the personnel manual will be followed on all other employees until we have a recommendation from the Personnel Manual Committee. The motion carried unanimously be roll call vote. MINUTES, SPECIAL MEETING KENAI CITY COUNCIL JULY 11, 1973 Page eight G - 12 - Bills to be paid - continued !1 The Council was given a list of bills to be paid that were okayed by telephone on 6/27/73 and needs to be ratified. Hornaday moved and Johnson seconded to ratify payments polled on 6/27/73. The motion carried unanimously by roll call vote. G - 13: Ordinance 224-73 - Amending Taxicab Ordinance Steiner moved and Norene seconded to take Ordinance 224-73 - Amending Taxicab Ordinance off the table. After some discussion on the A.T.C. limousine certificate, Administration was directed to request a copy of the certificate. The motion failed unanimously by roll call vote. I: PERSONS PRESENT NOT SCHEDULED TO BE HEARD: None. I CLOSING COMMENTS: 'Administration was directed to give the amount of money budgetd for the Motorola Contract and the amount in unappropriated surplus. Administration was directed to send flowers to the funeral for Marie McDowell. The Council will take up a collection for the same. MEETING ADJOURNED 12:00 MIDNIGHT. � f Respectfully submitted, fit_ V Sharon Sterling, City Cler4 E-=4 E THINGS TO DO LIST - 7/11/73 F - 1: City Attorney - Review Agreement with H.E.A. G - 1: Letter to Arthur Young - - G - 2: Wildwood Contract G - 11: Solicit applications for City Manager - City Attorney Copy of limousine certificate to Council Motorola Contract