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HomeMy WebLinkAbout1973-10-03 Council MinutesA G E N D A REGULAR MIEETING, KENAI CITY COUNCIL. OCTOBER 3, 1973, 9:00 P.M. KENAI LIBRARY PAGE PLEDGE OF ALLEGIANCE A: ROLL CALL I CANVASS BALLOTS OF ANNUAL ELECTION 2, OCTOBER, 1973 1-2 OATH OF OFFICE CITY MANAGER 2 SEATING OF NEW COUNCILMEN 2 A: ROLL CALL 2 B: PUBLIC HEARINGS: B - 1: Ordinance 233-73 - Sanitary Land Fill 3 C: PERSONS PRESENT SCHEDULED TO BE HEARD: NONE D: MINUTES 1. Minutes of Special Meeting, Soptember 17, 1973 3 2. Minutes of Regular Meeting, September 19, 1973 3. H - 2: City Attorney's Report 3-4* E: CORRESPONDENCE NONE F: OLD BUSINESS 1. Civic Center - Notice of reconsideration DEFERRED 2. Boat Launching Ramp 4 3. Wildwood W & S Contract 4-5 4. Purchase of pump & pump parts 5 G: NEW BUSINESS 1. Request for payment-Aspeotis-Estimate 12-$97,271.51 5 2. Bills to be paid -bills to be ratified S-6 3. Airport transformers 6 4. Special Use Permit - H.E.A. - Truck Parking DELETED 5. Special Use Permit - Andy's Flying Service -FAA area DEFERRED 6. Resolution 73-36 - Budget Amendment -Streets -Rent Agreement 7 7. Resolution regarding zoning 7 8. Employment classification -Jim Elson 7 9. Borough Ordinance 73-46 7-8 10. Special legislation -School Boards 4 12. Street lighting 8 12. Special Use Permit - Kenai Air Service 8 Ht REPORTS 1. City Manager's Report 8-9 3. Mayor's Report 9 4. City Clerk's Report NONE. 5. Finance Director's Report 9-10 6.• Planning & Zoning's Report 30 7. Borough Assemblymen's Report NONE I: PERSONS PRESENT NOT SCHEDULED TO BE HEARD: 1. Mr. Chen 10-11 2. George Navarre 11-12 0 n MINUTES KENAI CITY COUNCIL REGULAR MEETING OCTOBER 3, 1973 8:00 P.M. KENAI LIBRARY i The Council gave the Pledge of Allegiance. ROLL CALL: Members present - Robert Norene, H . J . Steiner, James Doyle, James Hornaday, C.E. Johnson, Tru McGrady and Mayor John Steinbeck. Members absent - None. Canvass Ballots of Annual Election 2 October 1973 The Clerk stated there were 22 challenged or questioned ballots, 19 of which are not registered voters within the City of Kenai. She recommends these 19 ballots not be counted. McGrady moved and Steiner seconded these 19 ballots not be counted. The motion carried by roll call vote with Doyle abstaining. The Clerk will write a letter of explanation to each of these persons. The Clerk further recommended the three remaining questioned ballots be -� counted as they are registered voters of Kenai voting in the wrong precinct. Steiner moved and Norene seconded the three questioned ballots be counted. The motion carried unanimously by roll call vote with Doyle abstaining. The Clerk recommended the seven absentee ballots be counted as they are all registered voters within the City. Steiner moved and Johnson seconded to accept the City Clerk's recommendation k and count the seven absentee ballots. The motion carried unanimously with Doyle abstaining. n 1 The Council opened and counted the questioned and absentee ballots. They are as follows: Harry Barnes 5 _ ... _ James H . Doyle 4 Lee P. Glad 5 ' A. L. Hudson 6 The Total tally is as follows: Harry F. Barnes 263 James H. Doyle 285 Lee P. Glad 252 A. L. Hudson 292 MINUTES, KENAI CITY COUNCIL MEETING, OCTOBER 3, 1973 Page two Canvass of ballots - continued. The new Councilmen are A. L. Hudson and encumbent James H. Doyle. There were no protests of the election from the public. The Mayor and Councilmen signed the Certificate, certifying the election. Oath of Office - City Manager The Clerk administered the Oath of Office to the City Manager, George A. Navarre. Seating of New Councilmen The Clerk administered the Oath of Office to the new Councilmen, A. L. Hudson and James H. Doyle. Mayor Steinbeck thanked Councilman Hornaday for the years of service he spent on the City Council and stated it has been a pleasure serving with him. + Councilman Hornaday took a few minutes to relate some positive accomplish- ments and developments in the City of Kenai over the past several years. He thanked the members of the Council, past and present, and to the City employees for the assistance they provided and wished everyone Godspeed. The new Councilmen took their appropriate chairs at the Council table. ROLL CALL: Members present - Robert Norene, H. J . Steiner, James Doyle, A. L. Hudson, C.E. Johnson, Tru McCrady and Mayor John Steinbeck. Members absent - None. With consensus of the Council, the Agenda was changed as follows: Add - G - 9 - Borough Ordinance 73-46 Add - G -10 - Legislation - School Baord Add - G -11 - Street lighting Add - G -12 - Special Use Permit - Kenai Air Service Add under G - 6 - and rent agreement Delete - G - 4 - Special Use Permit - H.E.A. Add - F - 4 - Pump and Pump parts kJ MINUTES KENAI CITY COUNCIL MEETING, OCTOBER 3, 1973 Page three B: PUBLIC HEARINGS B - 1: Ordinance 233-73 - Sanitary Land Fill The Clerk read the Ordinance by title. The Mayor recessed the meeting and opened It up for a public hearing. There was no public participation and the public hearing was closed. Doyle moved and Johnson seconded to adopt Ordinance 233-73, deleting Sections 6 6 7 and the emergency in the title. The motion carried unanimously by roll call vote. Voting yes; Norene, Steiner, Doyle, Hudson, Johnson, McCrady, and Steinbeck. •` Mr. Navarre stated he will attend a meeting tomorrow afternoon at 3: 30 at the Borough Building concerning solid waste. C: PERSONS PRESENT SCHEDULED TO BE HEARD: None D: MINUTES The Minutes of the Special Meeting of September 17, 1973 were approved as distributed. The Minutes of the Special Meeting of September 19, 1973 were approved as corrected. Page 6 - G-11, last paragraph should be amended to read "Hornaday suggested that the Administration contact the City Attorney to coordinate and 6 proceed with the situation". H - 2: City Attorney's Report Mr. Fisher stated the bond sale for the Court House was anticipated in September but was not held. The meeting has been postponed several times. It is set up for October 16th in Juneau. He feels it is essential the City has someone there. He would like the authority to go and would request expenses. He would also recommend the City Manger go. Councilman Doyle recommends the City Attorney, the City Manager and possibly Mr. Hornaday go. Mr. Fisher stated he don't think Mr. Hornaday will go. He would recommend Jackie Oberg go. t� MINUTES, KENAI CITY COUNCIL MEETING, OCTOBER 3, 1973 Paqe four H - 2 - City Attorney's Report - continued Doyle moved and Johnson seconded to approve funds to send the City Manger, the City Attorney and possibly another person to Juneau regarding the Court House and to find funds within the budget. The motion carried unanimously by roll call vote. Mr. Navarre stated he would speak with Mrs. Oberg. He further stated he will be going a day or two before the meeting in Juneau on other business. Councilman McGrady asked Mr. Fisher if he was aware of a special legis- lative session to enable the school board to levy their own tax. Mr. Fisher stated he is unaware of any such pending legislation. He hasn't heard any legislators talking about it. He would suggest Council ask one or more of the local representatives. F: OLD BUSINESS F - 1: Civic Center - Notice of reconsideration Deferred. F- 2: Boat Launching Ramp Mr. Navarre stated he will be meeting with the Coyles soon and will report on this at the next meeting. Mr. Navarre stated the floats will be taken out and the piling will be cut. Councilman McGrady asked Mr. Fisher if this would create any legal problem. Would it initiate a form of acceptance? Mr. Fisher stated he didn't feel it would but the City Manager should contact Don Statter. F- 3: Wildwood Water S Sewer Contract Mr. Navarre stated the contract has been changed somewhat. Mr. Fisher explained the changes step by step. Councilman asked if the rate schedule was the same as other large commercial users. Mr. Navarre stated it was the same. �A MINUTES KENAI CITY COUNCIL MEETING, OCTOBER 3, 1973 Page five F- 3- Wildwood W S S Contract - continued After some discussion, Johnson moved and Doyle seconded to approve the final version of the Water E Sewer Contract with the Kenai Native Assoc. The motion carried by roll call vote with Hudson abstaining for lack of knowledge. F - 4: Purchase of pump E pump parts Mr. Navarre stated he sent out three letters requesting prices for pump and pump parts. The proposal from Kenai Supply Co. quoted $1,607.65 for pump parts and $3,736.50 for the pump. He recommends Council approve purchasing both after coming up with a price. The funds to come from the Water Dept. Councilman Johnson stated it is a good idea to have 2 compatible pumps but aren't we supposed to bid, according to the Charter? Mr. Chen stated we will stick with the rules, pick any three companies and request bids. Administration has sent out three letters. G: G-2: Doyle moved and Norene seconded to authorize the City Manager to purchase pump repairs at $1,607.65 or less and the pump at $3,736.50 or less. The motion carried unanimously by roll call vote. The City Manager was requested to poll Council prior to the purchase and to give consideration to local suppliers. NEW BUSINESS Request for payment - Aspeotis - Estimate #2 - $97,271.51 Mr. Chen stated he received the bill on September 18th and found some descrepancles. They didn't have the certified payroll. He wrote the contractor and has received the certified payroll. Mr. Navarre stated Administration recommends payment. Doyle moved and Johnson seconded to approve the payment to Aspeotis for pay estimate #2 in the amount of $97,271 .51. The motion carried unanimously by roll call vote. Bills to be paid - bills to be ratified Mr. Chen stated this does include the freight bill he is questioning. He stated we cannot let the local business go unpaid however, we will challenge Sealand through the Department of Commerce. MINUTES KENAI CITY COUNCIL MEETING, OCTOBER 3, 1973 Page six G - 2 - Bills to be paid - continued G-3: G-4: Doyle moved and Johnson seconded to approve the bills to be paid and bills to be ratified as listed by the City Finance Director. The motion carried unanimously by roll call vote. Mr. Navarre was asked about the Barite lease. He stated they may want to re -negotiate and will report back to Council. Mr. Navarre stated there Is going to be a budget problem in the judicial budget. Mr. Chen stated that sometimes It can be charged to a construction project as capital outlay. Councilman Doyle asked if Mr. Chen could show a break down to the special projects on the monthly report. Mr. Chen said he could prepare a break down. Airport Transformers Mr. Navarre reported the City can trade a line marker to Mr. Jahrig for 10 runway light teansformers. Administration recommends we make the trade. Doyle moved and McGrady seconded to accept the City Manager's recommendation and make the trade. The motion carried unanimously by roll call vote. Special Use Permit - H.E.A. - Truck Parking Deleted . Special Use Permit - Andy's Flying Service - F.A.A. Area Doyle moved and Norene seconded to approve the special use permit for building 201, F.A.A. area. Councilman Hudson stated all the lease property is supposed to go through Planning B Zoning. This has not been done. The use of the F.A.A. area has never gone through Planning E Zoning. Doyle withdrew his motion and instructed Administration to take this to the Planning & Zoning Commission and have them come back with a recommendation. MINUTES KENAI CITY COUNCIL MEETING, OCTOBER 3, 1973 Page seven G - 6: Resolution 73-36 - Budget Amendment - Streets 6 Rent Agreement Mr. Navarre reported that in the past the City has rented space In the winter for warm storage for vehicles. This was not budgeted. This resolution would make a line item transfer from special departmental expenses of $3,000 and from utilities $1,500. to rents/leases. Norene moved and Doyle seconded to adopt Resolution 73-36 - Budget Amendment - Streets. The motion carried unanimously by roll call vote. Norene moved and Doyle seconded to approve the lease of the Bullock Building not to exceed $750.00 per month, subject to calculation of square footage. The motion carried unanimously by roll call vote. The Mayor recessed the meeting and reconvened the meeting at 10: 40 P.M. G - 7: Resolution regarding zoning Mr. Navarre stated we are trying to conform with State Statutes and withdraw previous arrangement for the City to enforce zoning laws. Steiner moved and Doyle seconded to adopt Resolution 73-37 - regarding zoning. The motion carried by roll call vote with Norene dissenting. G - 8: Employment Classification - Jim Elson Mr. Navarre would like the authority to hire Jim Elson as a full time employee at$1,200 per month, the only fringe benefit would be life Insurance. The money to come from the Administration budget. Doyle moved and Johnson seconded to accept the City Manager's recommendation and hire Jim Elson at$1,200 per month. Mr. Navarre was asked if this is going by the personnel manual to only pay for life insurance. Mr. Navarre stated he, is a temporary full time employee and will be given two weeks notice of termination. The motion carried unanimously by roll call vote. G - 9: Borough Ordinance 73-46 Councilman McGrady stated he and other Assemblymen received a letter from Hazel Heath, Mayor of Homer, opposing Borough Ordinance 73-46, He felt the City of Kenai should write a letter basically on the same ground. Kenai Planning E Zoning opposed the Ordinance. 4r" MINUTES KENAI CITY COUNCIL MEETING, OCTOBER 3, 1973 Page eight G - 9 - Borough Ordinance 73-46 - continued Councilmen Steiner felt Council should direct Administration to write a similar letter opposing Borough Ordinance 73-46 - Regarding zoning. There were no objections and was so ordered. G - 10: Special legislation School Boards Heard under H - 2 - City Attorney's Report. G - 11: Street lighting Councilman Norene stated there is no illumination at Intersections such as Linwood, Candlelight, Thompson Park, etc. There is no advance warning and is dangerous and the City could be liable. Mr. Navarre stated he would be glad to pursue this. The road is already designed and they are reluctant to put this in without Federal funds. Chief Pegram stated there were a couple of accidents directly contributed to poor marking. This does present quite a problem. Administration will pursue and report back to Council. G - 12: Special Use Permit - Kenai Air Service Doyle moved and Steiner seconded to approve the Special Use Permit - Kenai Air Service for installation of a direct telephone in the Airport Terminal Building. Unanimous consent was asked and granted. H: REPORTS H - 1: City Manager's Report Mr. Navarre stated Walt Ward gave him a print of the addition to the high school. The School Board is recommending this be completed. The addition would Include classrooms, swimming pool, recreational area, instruction and meeting rooms. Mr. Navarre stated under an agreement with Council the City Manager was excluded from life and health Insurance and retirement. He would like to enjoy the fringe benefits the other employees enjoy. Doyle moved and Norene seconded to approve the fringe benefits, life 6 health insurance and retirement for the City Manager. The motion carried unanimously by roll call vote MINUTES KENAI CITY COUNCIL MEETING, OCTOBER 3, 1973 Page nine H - 1 - City Manager's Report - continued Mr. Navarre checked on the status of all fire plugs. They are In the process of getting them back in service. The plugs that can't be made workable will be covered, removed or relocated. He further reported that in addition to the meeting at the Borough on solid waste, there will be a meeting at 7:00 P.M. at the Borough building to discuss the special legislative session and try to formulate a stand. Mr. Navarre stated the well at Bush Lanes will be taken care of by City crews. Councilman Steiner stated, he felt the burned out building on the north road should fall into the solid waste category. Perhaps the Assemblymen could check to see if this is true. H- 3: Mayor's Report Mayor Steinbeck stated letters have been sent out to see if various persons are interested in serving on the Mayor's Committee to review the Personnel Manual. A few replies have been received. We will set a meeting date soon. fl H - 4: City Clerk's Report No report IN H - S: Finance Director's Report Mr. Chen asked Council to waive advance approval of TCD's and purchase agreement. These will be included for ratification at the next Council meeting. There were no objections and was so ordered. Mr. Chen went through the Preliminary Status Report on Current Fund Operation as of June 30, 1973 and explained the report step by step. He further reported he sent a memo to all departments to turn in their accounts. There were six departments having checking accounts, savings accounts, and TCD's. The Fire Dept. had a TCD in the amount of $9, 000. He explained all the money that was not in central treasury is lost revenue. Councilman Doyle stated the ambulance service Is separate from the Fire Department. There was nothing budgeted for the ambulance service. This service Is self supporting. The ambulance was bought by donation and billings on transport. The $9,000 TCD is set aside for a new ambulance. MINUTES KENAI CITY COUNCIL MEETING, OCTOBER 3, 1973 Page ten H - 5 - Finance Director's Report - continued H - 6: it 6� kJ Mr. Evans stated the $9,226 was originated from the Community College re-imbursing the City on fire training programs. If under proper control can be earmarked for any project. Councilman Steiner stated perhaps there are two - $9, 000 items and would ask Mr. Chen to check this out. Planning 6 Zoning's Report Al Hudson, Chairman of Planning 6 Zoning, reported on the meeting of September 26, 1973. A public hearing was held on the Leo Oberts S/D and vacation. Carolyn Nickels applied for a variance of commercial use of property in a rural residential zone. She was advised to make application through the Borough and the holding of a public hearings must be implemented and the Commission would not render a decision prior to the public hearings. The Commission approved the Local Service Roads and Trails program. Councilman McCrady asked if Planning 6 Zoning took any action in letter form on the proposed Borough Ordinance on zoning. Mr. Hudson stated they held a public hearing on the conditional use permit on Pelch gravel site. The Commission recommended this permit not be issued but if it were issued that a development plan for rehabilitation, Including a time schedule be submitted and public hearings be held. Borough Assemblymen's Report No meeting. PERSONS PRESENT NOT SCHEDULED TO BE HEARD: Mr. Chen Mr. Chen stated he needs some action on the letter to Arthur Young 6 Co. Steiner moved and Johnson seconded to have the Mayor's signature be placed on this letter. The motion carried unanimously by roll call vote. The Mayor's Committee on Audit, Budget 6 Finance was asked if they concurred L__ 1l - -- - -- ---- - ---- _..-•.__ .... �. a ... _ �_.. M MINUTES KENAI CITY COUNCIL MEETING, OCTOBER 3, 1973 1 - 1 - Mr. Chen - continued I-2: Page eleven Mr. Evans stated the Committee did have a meeting and reviewed the points set out in Mr. Sherwood's letter. The Committee as a whole do concur in this reply. The Committee commends Administration and Council to document this type of action. Georae Navarre Citv Development Cor Mr. Navarre stated that the City might be able to sell the $20,000 they have In Kenai City Development stock. Steiner moved and McCrady seconded to give the City Manager the authority to move ahead and sell the stock. The motion carried unanimously by roll call vote. Councilman Hudson asked what does the City intend to do with the money. He believes it belongs to the Airport Land Fund. Mr. Chen stated he would check this out and put into the proper place. Cunningham Estate Mr. Navarre stated it has come to his attention the City has showed interest In property in Cunningham Estate handled by Totem Realty. This contains good gravel and has a high water table. The price is $2,000 an acre for 38 acres and $4,000 an acre for 11 acres. The City can't afford this. Mr. Navarre was asked, if this could be purchased, where would it be charged to and Mr. Navarre stated the Street Capital Improvement Project. Councilman Johnson felt this should be looked into. Airport Paving Mr. Navarre reported the Airport has many cracks. The grass is growing through the runway. The City's small pot and manpower would take about 3 weeks to repair this. Mr. Navarre has checked with the Highway Dept. and their tar truck burned. The City could negotiate with a local contractor to lease a truck and one man and this would take 4 days more or less. The money would come from the unfilled position in the street department and a little from lease money. The cost would be approvimately $880.00. There was no objection from Council to pursue this. MINUTES KENAI CITY COUNCIL MEETING, OCTOBER 3, 1973 Page twelve I - 2 - George Navarre - continued Jet Start I Councilman Steiner stated he had check with a E.A.A. Official and they felt this might be procurred through surplus. Councilman Hudson stated Wien had taken the electrical unit back to Anchorage i and without this the air start is useless. He would recommend a portable unit j with air and electrical combination on a truck. Johnson moved and McGrady seconded to adjourn. There were no objections and was so ordered. MEETING ADJOURNED 12: 20 A.M. Respectfully submitted, 4f� . Sharon Loosil, City Clerk ! , r k r t l I i i f I THINGS TO DO LIST - 10/3/73 i F - 2: Contact Don Statter - Boat Launching Ramp G - 2: Check Lease to Barite Company G - 5: Special Use Permit - F.A.A. Area to Planning F, Zoning G - 9: Letter to Borough regarding 73-46 G - 11: Contact State Highway regarding street lighting - Intersections .. .