HomeMy WebLinkAboutResolution No. 2023-04KENAI
CITY OF KENAI
RESOLUTION NO. 2023-04
Sponsored by: Administration
A RESOLUTION AUTHORIZING A SERVICE CONTRACT AND CORRESPONDING PURCHASE
ORDER TO PENINSULA REFUSE FOR FISCAL YEAR 2023 AND FISCAL YEAR 2024 DUMPSTERS
SERVICES FOR THE WASTE WATER PLANT.
WHEREAS, the City of Kenai released a formal Invitation to Bid for FY2023 & FY2024 Dumpster Services
for the City's Waste Water Plant on December 29, 2022 with Bids due on January 17, 2023; and,
WHEREAS, the contract provides for monthly container rental and transport of municipal sludge and
screenings to the Central Peninsula Landfill; and,
WHEREAS, the following bids were received on bid day:
Bidders
Base Bid Totals
FY23
FY24
Combined
Service Fees
Combined
Landfill Fees
Total
Peninsula Refuse
$11,286.06
$22,872.12
$34,158.18
$60,750.00
$94,908.18
Alaska Waste
$14,286.44
$29,633.92
$43,920.36
$60,750.00
$104,670.36
; and,
WHEREAS, Peninsula Refuse was determined to be the lowest responsive and responsible bidder and
the Administration recommends award to Peninsula Refuse in the best interest of the City; and,
WHEREAS, this contract also includes the fixed fee rates charged by the Central Peninsula Landfill for
disposal, which currently equate to $45/ton for sludge and the contractor will be paid actual costs as
invoiced by the Borough, with 450 tons budgeted for FY2023 and 900 tons budgeted for FY2024.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA:
Section 1. That the City Manager is authorized to execute a service contract and corresponding
purchase orders to Peninsula Refuse in the amount of $31,536.06 for FY2023 and $63,372.12 for
FY2024, subject to appropriation and availability of funds.
Section 2. That this Resolution takes effect immediately upon passage.
PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, THIS 1ST DAY OF FEBRUARY, 2023.
TTEST
Michel . Sa r, MMC, City Clerk
Approved by Finance:
��
Brian Gabriel Sr., Mayor
New Text Underlined; [DELETED TEXT BRACKETED]
K I N A
City of Kenai 1 210 Fidalgo Ave, Kenai, AK 99611-7794 1907.283.7535 I www.kenaixity
MEMORANDUM
TO: Mayor Gabriel and Council Members
THROUGH: Terry Eubank, City Manager
FROM: Scott Curtin, Public Works Director
DATE: January 25, 2023
SUBJECT: Resolution 2023-04 WWTP Dumpster Services
This memo requests Council's approval to award a service contract for dumpster services at the
City's Waste Water Treatment Facility. The Public Works Department released a formal Invitation
to Bid on December 291h, 2022 with two bids received on January 171h, 2023, Peninsula Refuse
was determined the lowest responsive and responsible bidder.
The service contract includes services through the remainder of fiscal year 2023 as well as all of
fiscal year 2024 ending June 30'h, 2024. As Council may recall the Department had previously
hauled municipal sludge and screenings to the Central Peninsula Landfill with a city owned dump
truck which was removed from service in July 2021. The Department is awaiting the completion
of a new sludge press which is currently at 65% completion and is expected to be operational as
we enter the summer months.
Once the press has successfully run for a year, a final determination will be made on whether
these dumpster services should continue or a new truck / trailer should be purchased. Currently
the services have been working well and staff is pleased with the convenience and time savings
the service has afforded.
Two purchase orders are intended with this agreement, one for each fiscal year. Fixed fees
associated with the dump fees charged by the Borough are passed through the contractor to the
City and are included with the POs.
Award of this agreement is in the best interest of the City and will allow the Department to continue
to effectively manage operations. Council's support is respectfully requested.