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HomeMy WebLinkAbout1971-09-15 Council MinutesIn A Q E N D A REGULAR MEETING, KENAI CITY COUNCIL SEPTEMBER 15, 1971, 3:00 P.M. A: ROLL CALL B: PERSONS PRESENT SCHEDULED TO BE HEARD: 1. Touche Ross Co. C: MINUTES 1. Regular Meeting of Septembbr 1, 1971 D: CORRESPONDENCE 1. Letter - Hudson Aircraft Service 2. Telegram - Senator 3. Letters (2) - Congressmen Begich 4. Telegram - Senator Stevens-$269,500 - Grant Sewer Treatment Plant ` 5. Letter Jack M. Spake - Dept. of Highways Local Service Roads 6. Letter to John Shively, from Don Berry 7. Letter from Hornaday to President Nixon E: REPORTS 1. City Manager's Report a. Things to do list - 9/1/71 :b: Sewage Treatment Plant - Law Suit c. Settlement Law Suit d. Kenai Rifle Range & Race Track ' e. Test Holes in Kenai River - Dept. of High- ways f. Municipal League g. International City Manager's Convention 2. City Attorney's Report 3. Mayor's Report 4. City Clerk's Report 5. Finance Director's Report 6. Planning & Zoning Report 7. Borough Assemblymen's Report F: OLD BUSINESS 1. Administration Recommendation - Expenditures - General Fund - Capital Improvements 2. Review of Budget - Financial Statements 3. Recommendation from Administration - Federal Employment Act. 0: NEW BUSINESS 1. Associated Divers Lease - L 14, B 1, - CIIAP 2. Special Use Permit - F & M Enterprises 3• Award Grant Sewer Treatment - Memorandum - Administration Recommendation 4. Remodel Interior Kenai Airport 5. 4th Avenue Connector 6. Petroleum Bid 7. Discussion - Co-ordination with Anchorage on withdrawal from Borough 8. Opening of Bids 9. Painting of Outside of Airport 10. Activity Report - Firemen il. Connie H: PERSONS PRESENT NOT SCHEDULED TO BE HEARD: CITIZEN'S GRIEVANCES AND REQUESTS PAGE 1 1 1 2 2 2 2 3 3 3 6 3 3 4 6 6 6 None 7- 8 7 8-9 9-Approved 9 .9 10-•Approved 10-Approved 4 - 5-Rejected 10 10-Awarded 11-Awarded 11 11 11 11 11 None =M MINUTES OF KENAI CITY COUNCIL REGULAR MEETING SEPTEMBER 15, 1971 8:00 P.M. KENAI LIBRARY ROLL CALL: Members Present - Robert Bielefeld, James Doyle, James Hornaday, ug Malone, Tru McGrady, Robert Norene and Mayor John Steinbeek. Members Absent - None B: Persons Present Scheduled to Be Heard B - 1 Touche-Ross Co. Mr. Arthur Evans of Touche-Ross, made the Council aware that the audit is still going on. The records are now of an auditable state. They won't meet the deadline of September 30, 1971. The audit should be completed by the second Council meeting in October. C: Minutes 1. The minutes of the regular meeting of September 1, 1971 were approved as presented D: Correspondence D-1 Letter - Hudson Aircraft Service The clerk read a letter from Al Hudson of Hudson Aircraft Service to Mr. Glotfelty. Mr. Hudson made queries of the Kenai City Police Department. The clerk also read a letter from the Police Chief to Mr. Glotfelty answering Mr. Hudson questions. The City Manager answered Mr. Hudsons letter enclosing a copy of Chief Heffner's letter to the City Manager and a section of the personnel manual concerning outside em- ployment for City Personnel. Bielefeld took acception to Chief Heffner's letter; he stated the questions were not necessarily critical and if so, the department should be big enough to absorb some criticism. MINUTES OF KENAI CITY COUNCIL MEETING OF SEPTEMBER 15, 1971 Page two D - 2 Telegram - Senator Stevens Senator Stevens related "Department of Transportation informs me the bid for Kenai Municipal Airport Control Tower will be opened by this Christmas and the tower will be commissioned by May or June, 1973. I was told that the project is high in priority among the fifty towers authorized but logistical problems and production of specialized equip- ment will take time. I have written for thorough explanation of this and will do what I can to expedite the project after I see the reply." D - 3 Letters (2) - Congressmen Begich 1. Congressman Begich enclosed a copy of his letter to John Shaffer, director of the Federal Aviation Agency concerning the control tower at Kenai Airport. 2. Congressman Begich related that even though construction procedds with the plant (Sewage Treatment Plant at Soldotna) alternative means of discharge could still be investigated and implemented before operation. He would not like to see Kenai lose the opportunity to have a multi -million dollar liquid natural gas plant. D - 4 Telegram - Senator Stevens - $269,500 Grant - Sewer Treatment Plant Senator Stevens wired: "A $269,500 Federal Grant for sewer improvement at Kenai was announced today by U.S. Senator Ted Stevens. The Environmental Protection Agency Funds will be used in the construction of extended aeration sewage treatment plant. It will also finance conversion of the ex- isting sewer plant into a chlorination chamber that will provide secondary treatment. The Grant is to the City of Kenai." D - 5 Letter, Jack M. Spake - Department of Highways, Local Service Roads Mr. Spake transmitted the City's local service roads program to the Commissioners office in Juneau. He has requested our application be expedited so that funds will be made available for our construction program this month. e� MINUTES OF KENAI CITY COUNCIL, MEETING OF SEPTEMBER 15, 1971 Page three D - 6 Letter to John Shively, Executive Director, RurA1 Alaska Don Berry enclosed a copy of Mayor Sullivan's letter per- taining to the appointment of Mr. Glotfelty to the RurAl CAP State Board. He f@els Mr. Glotfelty will be an out- standing member of the board and his contributions to the program will be invaluable. D - 7 Letter from Hornaday to President Nixon Mr. Hornaday stated it appears the State Department, in effect, is turning over jurisdiction of the historic waterways to international jurisdiction. There is strong support in Alaska for extending the territorial limits of the United States 200 miles so as to include jurisdictional the con- tinental shelf. This is very important to the development of Alaska and for the protection of the fisheries involving Alaska, which are the largest in the world. E: Reports E - 1 City Manager's Report (a) Things to do list - 9/1/71 The City Manager reported the things to do list accomplished. (b) Sewage Treatment Plant - Law Suit Deferred to City Attorney's report. (c) Settlement Law Suit Settlement of the law suit will be in the near future. (d) Kenai Rifle Range & Race Track These programs have been completed as far as the City's participation in the Capital Improvements Program except for delivering of 1,000 cement blocks. There will be a race this Sunday. Time trials start at 11:00 a.m. and races start at 1:00 p.m., and will include bike races, powder puff, Australian Pursuit, Trophy Dash, Novice race and Main event. The Labor Day race was a successful event. There was in excess of 500 people. MINUTES OF KENAI CITY COUNCIL MEETING OF SEPTEMBER 15, 1971 Page four E: Tests Holes in Kenai River - Department of Highways A week ago , the Department of Highways , through a consulting firm, drilled test holes in the river and punctured the aquifer. There are two residents of the area without water and others with low pressure. The City is vitally concerned as it may eventually affect the Beaver Creek aquifer. The Department of Highways has assured us the holes will be plugged. Hornaday moved and McGrady seconded to send a telegram or a resolution to demand upon Governor Egan to correct this impossible situation as soon as possible. The motion carried unanimously by roll call Vote. Mr. Slater from the Department of Highways will be down tomorrow to investigate this and to install pumps at the Coyle and Morin residents. With consent of Council, agenda Item G-3, will be heard at this time. G - 3 Award Grant Sewer Treatment - Memorandum - Administration Recommendations The Clerk read the first recommendations from the City Manager. He recommended the bid be awarded to Anderson Construction Company for a total figure of $784,253• The Clerk then read the second recommendations from the City Manager. The City Manager received a telegram from James Anderegg at 3:45 P.M. this afternoon. The telegram read: STATE CONSIDERS KENAI SEWER TREATMENT PLANT GRANT APPLI- CATION NOT FULLY APPROVED FOR FAILURE TO PROVIDE INFORMA TION SPECIFIED IN ELLERMAN'S SEPTEMBER 2 LETTER TO GLOTFELTY AND BRITT AUGUST 5 LETTER TO GLOTFELTY. IN ADDITION, PLANS FOR EFFLUENT POLISHING SAND FILTER HAS NOT BEEN SUBMITTED AS AGREED BY GLOTFELTY. CONSTRUCTION CONTRACTS AWARDED PRIOR TO SUBMISSION OF REQUIRED DATA TO DEPARTMENT OF EN- VIRONMENTAL CONSERVATION HAVE NO ASSURANCE OF STATE FINAN- CING. MINUTES OF KENAI CITY COUNCIL MEETING OF SEPTEMBER 15, 1971 Page five G - 3 continued Mr. Glotfelty recommends that all bids be rejected and the project be re -bid to include polishing sand filters and removing I-1 from the specifications. He further recommends that Item I-1 of the bid be awarded to Anderson Construction at their bid price because of the immediate need for this interceptor line. Mr. Anderson spoke from the floor. He stated he was pleased to have been the low bidder on the Sewer Treatment Plant. In light of the meeting he had with the City Manager in his office late this afternoon, he wishes to propose an alternative. He proposes the City not to throw out the bid but to give him a contingent award and give him notice to proceed r"> even up to February 15, 1972. He would proceed with I-1 within 10 days after award. MA.lone moved and Bielefeld seconded we reject all bids on the Construction on Sewer Treatment Plant. The motion carried unanimously with Steinbeck abstaining. Mr. Anderson was asked if he would proceed with I-1, now that the Sewer Treatment Plant bid has been rejected. He replied in the negative. The City Manager recommends in lieu of Mr. Anderson's recommendations that I-1 be negotiated with Cook Inlet Construction Company within $1,000 of low bid. Malone moved and McGrady seconded to approve the City Manager's recommendation on the Junior High Interceptor t line. After more discussion, Malone amended the motion with consent of second that the Council give the City Manager authority to negotiate construction of this Junior High Interceptor line and that each Councilman be notified. The motion carried unanimously with Steinbeck abstaining. MINUTES OF KENAI CITY COUNCIL MEETING OF SEPTEMBER 15, 1971 Page six E - 1 Municipal League (f) The Alaska Municipal League will hold their annual con- vention in Ketchikan October 27 thru 29. Reservations need to be made in advance. The City Manager needs to know who is going. The clerk will call the Borough Clerk to make reservations for Hugh Malone as an assemblyman. Mr. Fisher plans to attend. E - 1 International City Manager's Convention (g) The International City Manager's convention will be held in Hollywood Florida this year. The City Manager does not plant to attend. E - 2 City Attorney's Report The City Attorney has had two contacts with an attorney concerning the old law suit .Caughren Vs. Kellogg, and Caughren vs. City of Kenai. This relates to the initial installation of Water & Sewer. It seems the suit is coming back to life. The Administration is to work with the City Attorney in researching this material. The City Attorney will travel to Anchorage tomorrow concerning Kenai vs. Soldotna. E - 3 Mayor's Report The Mayor made a trip to Seattle to sign $1,000,000 in bonds. Marshall & Meyer reported this is the best bond issue sold with the least amount of hangups. Massey made a trip to Seattle to see Roy Ellerman of Environmental Protection Agency. The City got the grant from E.P.A. on interceptor lines and are awaiting priority from the State. Bruce reported that while in the office, not knowing where he was from, someone stated that "G.D. Kenai ought to publish a book on how to get grants." MINUTES OF KENAI CITY COUNCIL MEETING OF SEPTEMBER 15, 1971 Page seven M E - 6 Planning & Zoning Report The Kenai Planning & Zoning Commission is going along with Councils feelings on the Borough's proposed zoning Ordinance. IThe Commission approved the new location of B.L.M. to the East side of the North end of the runway. Aa�1e3► commends Kenai Planning & Zoning on their frugality. E - 4 City Clerks Report No report. E - 5 Finance Director's Retort The $1,000,000 has been deposited in TCD's with the exception of $100,000 { The Financial Statement has been handed out. Tom Haas prepared this. With the selling of KCL, the Water Department has lost much control on their water customers ie., customers -= moving in and out, a small portion running off without paying their bill. The administration would like to invoke a section of Kenai's Utility Rate Schedule B and Levy a deposit on new customers for approximately two months billing. There were no objections. 1 The City City made an application for a grant of $255,000 to the Emergency Employment Act. The cash positions of the City has received approximately $150,000 in taxes. $120,000 to be used to pay off note at the bank. Mr. Burt has been invited to Juneau to a Municipal Treasury School as a teacher. The State will pay his way. "a 1 i i i - I l t i �' MINUTES OF KENAI CITY COUNCIL MEETING OP SEPTEMBER 15, 1971 Page eight E-5, Finance Director's Report continued. The City is in the process of leasing the area that is now occupied by the Department of Public Works to Corthell, Lee, Wince & Associates. Everyone is being consolidated in the offices at the south end of the Terminal Building. E - 7 Borough Assemblymen's Report V f t i Hugh Malone reported on the Assembly meeting of September 7, 1971• The assembly introduced an Ordinance relating to the composition of the assembly. The assembly shall consist of 16 members having total votes of 144. Members and their votes shall be apportioned as follows: CITY ASSEMBLYMEN VOTES TOTAL Homer 1 10 10 Kenai 3 10 2/3 32 Seldovia 1 4 4 Seward 2 7 1/2 15 Soldotna 1 11 11 Non -City 8 9 72 TOTAL 16 144 There will be a special meeting held to discuss the Local Service Road Program. Assemblymen voted to reject all bids on the Cooper Landing School. The Assembly appointed Jerry Holly and reappointed Mrs. Marilyn Dimmick to three year terms to the Borough Planning and Zoning Commission. The Assembly approved the land selection of approximately 40,000 access of State general grant lands. The lands proposed lie in an area between Cook Inlet and Kalifonsky Beach. MINUTES OF KENAI CITY COUNCIL MEETING OF SEPTEMBER 15, 1971. Page nine E-7, Borough Assemblymen's Report continued. The Assembly received a request from Kenai and North Kenai for the Borough to furnish ballots for unif- ication of Kenai and North Kenai. This was tabled until the next meeting. Malone related that if and when the Ordinance relating to Composition of the Assembly is passed the Council will have to elect another assemblyman. F: OLD BUSINESS F - 1 Administration Recommendations - Expenditures - General Fund. The City Manager handed Council a memorandum on Policy and Administration Procedures. There is conflict in -�. the City Code. One section (7-35) states the Manager may purchase or enter contracts with a value up to $2,500 without Council approval. Another section (7-36 and 7-37) states the Manager must go to bid procedures for all items over $500. except in certain cases. The City Manager recommends no expenditures for muni- cipal funds shall be made except for budgeted items without prior Council approval (funded Capital Improvement Programs shall be considered budgeted). Bid procedures shall be used for all expenditures over $2,500. No expenditures over $2,500 shall be made without Council approval. Malone moved and Norene seconded for Council to approve the Policy Statement as outlined in the memorandum and to direct the City Manager to revise the Ordinance for a $2,500 limitation. The motion carried unanimously. F - 2 Review of Budget - Financial Statements The Council will review the Financial Statement and comeback with questions. The Financial Statement will be out on a monthly basis. F - 3 Recommendation from Administration - Federal Employment Act The Council has no objections to the grant as submitted. The intent of the act is to alleviate unemployment and will utilitze people from this area. MINUTES OF KENAI CITY COUNCIL MEETING OF SEPTEMBER 15, 1971 Page ten G: NEW BUSINESS G - 1 Associated_ Divers Lease - L 14 B 1, CIIAP When the Associated Divers dropped some leases in MAP, they inadvertantly dropped the lease on L 14, B 1, This has the approval of Kenai Planning & Zoning. Norene moved and Malone seconded to approve the lease to Associated Divers on L 14, B 1, CIIAP, as per Kenai Planning & Zoning's recommendation. The motion carried unanimously by roll call vote. G - 2 Special Use Permit - F & M Enterprises The Planning & Zoning Commission approved this Use. permit with a penalty clause. Norene moved and Bielefeld seconded to approved the Special Use Permit fir F & M Enterprises as per the Kenai Planning & Zoning's recommendation. The motion carried unanimously by roll call vote. G - 3 Award Grant Sewer Treatment - Memo - Administration Recommendation Taken up after Agenda Item E - 1. G - 4 Remodel Interior Kenai Airport The Administration recommends the interior of the Kenai Airport be remodeled feeling the first impression is a lasting impression. There has been two bids for remodeling, but extremely high. Mr. Burt showed the two layouts, one from T10tons and one from Bently Inc. The Administration is soliciting other proposals. It was suggested another improvement at the airport would be the flying of the flags each day. Tom Haas was elected to do this. G - 5 4th Avenue Connector The City received 6 bids on the project. The Administration recommends awarding the bid to the low bid of Bullock's in the amount of $5,945.66. Bielefeld moved and Doyle seconded to accept the City Manager's recommendation and award the 4th Avenue Connector bid to Bullock's. The motion carried unanimously by roll call vote. M MINUTES OF KENAI CITY COUNCIL MEETING OF SEPTEMBER 15, 1971 Page eleven G - 6 Petroleum Bid The Administration recommsds awarding the regular fuel and the heating fuel to the low bid of Doyle's Fuel, and the machine oil, lubb grease, grease #1, and solvent to the low bid of Standard Oil. Malone moved and Norene seconded to accept the City Manager's recommendation and award the regular fuel and the heating fuel to the low bid of Doyles Fuel and the machine oil, lube grease, grease #1, and the solvent to the low bid of Standard Oil. The motion carried unanimously by roll call vote with Doyle abstaining. G - 7 Discussion - Co-ordination with Anchorage on withdrawal -' from Boroughs. It was the concensus of the Council to get in touch with Anchorage administration to find out just what they are doing and maybe co-ordinate with them. G - 8 Opening of Bids Bids will be opened on the Public Safety Building, the Airport project and the Fort Kenay Complex, Wednesday, September 24, 1971. There weill be a Special Council meeting in the City Manager's Office for the awarding of these bids at 8:00 P.M. September 24, 1971. 0 - 9 Painting of Outside of Airport The Administration neglected to advertize for the painting of the outside of the airport facility. It is too last this year so will hold off until spring. 0 - 10 Activity Report - Fireman Mr. Glotfelty read the Firemen's Activity Report. This will come out monthly. 0 - 11 Connie It was the concensus of the Council that if the Connie is not gone in 30 days the City will remove it. MEETING ADJOURNED 11:30 P.M. Respectfully submitted, terling ling 6 City Clerk E - 1 THINGS TO DO LIST 9/15/71 Telegram or Resolution to Governor Egan Done concerning test holes in Kenai River Reservations Alaska Municipal League In process Ordinance on $2,500 expenditures Done Co-ordinate with City of Anchorage In process on.+r iithdrawal from Borough. i 1 I