HomeMy WebLinkAboutResolution No. 2023-13i
Sponsored by: Gabriel, Baisden, Knackstedt
KENAI
CITY OF KENAI
RESOLUTION NO. 2023-13
A RESOLUTION REPEALING THE UNNUMBERED CITY COUNCIL ELECTRONIC DEVICES DURING
MEETINGS OF THE COUNCIL POLICY AND ADOPTING CITY COUNCIL POLICY NO. 20.110 USE
OF ELECTRONIC DEVICES DURING MEETINGS.
WHEREAS, the City Council Electronic Devices During Meetings of the Council Policy was adopted on
February 6, 2008 through Resolution No. 2008-03; and,
WHEREAS, since the adoption of the policy, the use of electronic during meetings has increased
substantially; and,
WHEREAS, repealing the original and adopting a new policy which reflects the current use of electronic
devices during meetings is in the best interest of the City.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA:
Section 1. That unnumbered City Council Electronic Devices During Meetings of the Council Policy
is hereby repealed in its entirety.
Section 2. That City Council Policy No. 20.110 Use of Electronic Devices During Meetings as
attached is hereby adopted.
Section 3. That this Resolution takes effect immediately upon passage.
PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, THIS 15TH DAY OF FEBRUARY, 2023.
ATTEST:
x
Brian Gabriel Sr., Mayor
City Clerk
New Text Underlined; [DELETED TEXT BRACKETED]
KENAI
City of Kenai 1 210 Fidalgo Ave, Kenai, AK 99611-7794 1907.283.7535 1 www kenaixity
MEMORANDUM
TO: Council Members
FROM: Mayor Gabriel, Vice Mayor Baisden and Council Member Knackstedt
DATE: February 3, 2023
SUBJECT: Resolution No. 2023-13 - Repealing the Unnumbered City Council
Electronic Devices During Meeting of the City Council Policy and Adopting
City Council Policy No. 20.110 Use of Electronic Devices During Meetings.
The Electronic Devices During Meetings Policy was originally adopted in 2008 and since its
adoption the use of technology for public meetings has increased substantially.
Repealing the original policy and adopting a new policy to more accurately reflect how electronic
devices are used in a meeting is recommended.
Your consideration is appreciated.
If approved the following policy will be repealed in its entirety:
I[ELECTRONIC DEVICES DURING MEETINGS OF THE COUNCIL. NOT NUMBERED
DURING MEETINGS OF THE KENAI CITY COUNCIL, PAGERS, PERSONAL DATA ASSISTANTS (PDAS), CELLULAR AND MOBILE
TELEPHONES AND SIMILAR ELECTRONIC DEVICES MUST BE TURNED OFF IN THE ROOM WHERE THE MEETING IS BEING HELD OR SET
TO SILENT OR VIBRATE MODE. CELLULAR TELEPHONES OR OTHER SIMILAR ELECTRONIC DEVICES SET ON SILENT OR VIBRATE MAY
NOT BE PLACED ON THE COUNCIL DAIS. NO INCOMING OR OUTGOING CALLS SHOULD BE TAKEN OR MADE IN THE MEETING ROOM
WHILE THE MEETING IS IN PROGRESS. COUNCIL MEMBERS AND CITY STAFF MAY NOT TEXT MESSAGE (SEND OR READ) DURING
THE MEETING.
f
RESOLUTION No. 2008-03j
�' K E N A I CITY COUNCIL - 20.110
USE OF ELECTRONIC DEVICES DURING MEETINGS
Effective Date: February 15, 2023
See Also: PRO-20.110; TSK-20.110
Last Approved Date:
POLICY - 20.110 Use of Electronic Devices During Meetings
Page 1 of 1
February 15, 2023
Council
Purpose
The purpose of this policy is intended to preserve transparency in communications during City Council Meetings
and Work Sessions and to avoid the appearance of impropriety during a public meeting.
Scope
The information Council Members receive once they are assembled in a public meeting should be limited to
what is shared with everyone in attendance at that meeting, this policy will ensure that other Council Members
and the public are receiving the same information as the City Council.
Policy
1. During meetings of the Kenai City Council devices intended for communications must be turned off or set
to silent.
2. Personal devices should not be placed on the Dais, the only devices that should be placed on the Dais is the
City issued device for accessing meeting materials.
3. No texts or email should be read or sent during the meeting, and no telephone calls should be taken during
the meeting with the following exception:
a. Staff members may receive texts or other communications when the communication is related to
technical difficulties from remote/electronic participants.
Brian Gabriel Sr., Mayor
ATTEST:
Sheltie Saner, MMC, City Clerk
Policy History: ActionlApproval 0210612008; Resolution No. 2023-13
20.110 Use of Electronic Devices During Meetings Page 1 of 1
K E N A I CITY COUNCIL —20.110 -Substitute
USE OF ELECTRONIC DEVICES DURING MEETINGS
Effective Date: February 15, 2023 Last Approved Date: February 15, 2023
See Also: PRO-20.110; TSK-20.110 Approved by: City Council
POLICY — 20.110 Use of Electronic Devices During Meetings
Purpose
The purpose of this policy is intended to preserve transparency in communications during meetings of the
City -Council City Commissions Committees and the Council on Aging (appointed bodies) ""^Taae
to avoid the appearance of impropriety during a public meeting.
Scope
The information Council Members and members of appointed bodies receive once they are assembled in a
public meeting should be limited to what is shared with everyone in attendance at that meeting f This policy
will ensure that other Council Members members of appointed bodies and the public are receiving the same
information as the GG ty G9Ure:related to City business up for consideration.
Policy
1. During meetings of the Kenai City Council and appointed bodies, devices intended for communications
must be tamed 04 OF to silent.
RPF.';AR I dp" Gas shol Id Ret be PlaGed 9R the Dais, the enly deViG86 that should be plaGed en the Pais
a.
the Git y issued d,,. ire f(;F;;AGP.;';iRg meeting ateinWs
3-.2_No texts, er emails or other forms of electronic communication related to City business sh9u -may be
read or sent during the meeting (unless previously published to the whole body) except for the purpose
of resolving technical issues and disclosed to the body.,
3. During City meetings Council Members and members of appointed bodies should limit personal use of
electronic communications to the extent possible.
Brian Gabriel Sr., Mayor
ATTEST:
Shellie Saner, MMC, City Clerk
Policy History: Action/Approval 02106/2008; Resolution No. 2023-XX
20.110 Use of Electronic Devices During Meetings Page 1 of 1