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HomeMy WebLinkAbout1969-08-20 Council Minutes�T . AGLLIDA REGULAR mrrTtra KEBAI CITY COUNCIL a:OC P.H. August 20, 1969 001I1TVOCATION : ✓A ROLL CALL: "A-1 PUBLIC REARING ON ORDINANCES 165 & 166 REGARDIIIG CHARTER CHANGE DELETING INTEREST LIriITATION ON BONDS & DELETING INTEREST LIMITATICN OV UU-SOLD BOND ISSUES. B: PERSONS PRESENT SCUEDULED TO BE 11EARD: Kenai Volunteer Fire Department. ✓Z. Beaver Loop Residents regarding clean-up after fire. ✓3. Introduction of Neighborhood Youth Corps representatives by George Jaynes, Asst. Director of Public Works. C: MINUTES: 1. Regular iteeting of August 6, 1969 &r. Special Meeting of August 14, 1969 (Forest Fire Briefing) 0-0" CORRESPONDENCE: E: REPORTS: City tanager City Attorney mayor City Clerk Advibory Planning & �. Borough Assemblymen F: OLD T� �4r " l "C9. 0. Zoning Commission BUSIVESS: Agreement with James L. Rothe for acquisition of Real Property at 4th and Forest Dries for RCL Substation. (Tabled from August 6, 1969) Personnel Board. (Tabled from August 6, 196 Bill to C.U.L. for $471.85 for station po1969(Tabled from August 6, 1969) . Attorney's recommendations regarding policy on information furnished by City Employees. (Tabled from August 6, 1969) Report of Crews, Mactudes & Hoffman regarding purchase of transformers at Kenai Shopping Center. Discuss Contract for Pay Phones In Terminal Building. Discuss ,Don Neyer's letter regarding bonds Second Reading of Ordinances 165 & 166 regarding interest limitations on .bonds. Discuss lease of more space in terminal building to Jack Peck for expansion of present concessions Discuss mandatory hook-up to sewer system. /'! Receive Resolution Bo.�establishing Assessment Swum Re o # AOEVDA CORT'D Page two Meeting 8-20-65 i c: VEW BUSimrss: vl: Request for Budget Revision for Street sweeping and street equipment and building maintenance. (Tabled from August 6, 1969) 00012. Ratify action regarding approval of Lease of Lot 1, Block 1, Cook Inlet Industrial Air Park to North Star Engineering. �. Request of Jack Thompson for assignment of Lease of Lot 10, Aleyeska Subdivision for security purposes. 60014'. Request for clerks position for Fire & Police Departments. ✓5. Discuss ways & means of paying for fire cost at Beaver Loop. ✓6. Receive bids for Rotary Snow Plot? and KCL line truck. 7. Receive statement from Ordway Saunders Company for Insurance Survey.and report. ,p 8. Ltd. (pAtt.- K: PERSONS PRESENT NOT SCHEDULED TO BE BEARD: 1. 2. STUDY SESSION kl&A.4. Interview with lair. Leonard E. read, Jr. of Fresno, Calif. ��.2. Review of City Manager Applications. I KUNAI CITY COUNCIL MLAUTHS 20 AUGUST, 1969 Roll call: Members present - Charles A. Bailie, Robert Bielefeld, John Ilulion, Billy McCann (left early), Mrs. Florine McCollum, Hugh Malone and Mayor Eugene H. Morin. Agenda changes were made. A-1: Tho Mayor presented Ordinances 165 and 166 and explained their purpose; i.e. to delete the 6% interest limitation on indebtedness in the Charter and to elimibaate the 6% interest limitation on unsold bonds. The meeting was opened to public hearing. Walt Steige suggested Proposition #5 should perhaps be included in the Ord. Council had deleted this at the last regular meeting as they wanted to let the $180,000, for purchase of H.H.A. facilities remain as it is. Steige thought the City might be able to use these funds as "ready" money'to be re- placed when bond monies become available. As there were no other speakers the public hearing was closed. Action was taken later in the meeting. (Item F-8) B-1: Salary for Fire Chief should be done in executive session. B-2: Mrs. Madison Cobb requested direction for securing funds and assistance in cleaning up the burned areas in Beaver Loop. Morin said the Congressional people were here. Stevens called Gov. Miller and was told there were no disaster funds available until the Fairbanks flood costs are taken care of; the balance of the Fund has been returned to the State General Fund. There was discussion on aiding persons who were burned out - the City will do what it can to obtain help. B-3: G. L. Jaynes, Asst. public Works Dir. introduced some of the people with the Youth Corps who were especially helpful during the fire crisis. Morin ex- pressed the City's thanks for their outstanding efforts and said he hoped their experience with City Government would be helpful to them in later years. Minutes of the meeting of 6 August were corrected and approved. Minutes of the special meeting of 14 .August were approved. D: Kjolst ad read the letter of Bertha Porter. The City Clerk had answered this and sent copies to Council. E-1: The City Manager had no report. E-2: Morin said the Order of business could be changed if the Atty. wanted to make his report earlier in the meeting. Often we don't get to this item until 11:30. It's desirable: to have him present during the meeting, but can be expensive after the "free" hour donated by the Atty. Fisher reported: 1. He will help draft a petition for aid regarding the fire. 2. The City will probably not get house -delivery of mail until the house number- ing system is completed. The house numbering ord. is before Council this evening. This ordinance needs lots of work by the City surveyor. 3. Carr's has paid the balance of $27,000 for Lot 6 in Etolin S/D. 4. He suggests November as date for election - certainly not later than that as the City needs time to get bond sale going and have funds available for the next construction season; also to pay off present notes. E-3: Tho Mayor reported: 1. EDA wants to know if the City will have an exhibit at their Fish Exposition. Keani Council Minutes 8/20/69 Page two (Mayor's report cont' d. ) 2. Senator Stevens, during his visit here, asked for our views on anything he can do in Washington. 3. During the visit of Sec. of the Interior Ilickle, Son. Stevens, Governor Miller and Rep. Pollock, Morin told them Alaska has 1/Sth the land mass of the U.S., but not the proportionate resources to put out fires. There is a need for public understanding of what the duties of the various Fed. agencies are. The F41VL Service needs more help; the City needs help in connecting our newwells to our system. Ne asked for the figures on the distance from the wells to the end of our lines. E-4: The City Clerk reported: 1. A letter of thanks had been written to Mr. G. 0. Kempton, Chief, Airports Division, FAA, for his assistance in the City's FAAP103 Project. 2. The NBA had renewed KCL's T.C.U. for $180,000 with a 1/4 % raise in interest. We are now getting 6 1/4%. 3. Plats and specs of the Dept. of Hwys. Urban Section construction are now on file in the Clerk's office for public inspection. 4. The Kenai Community Library Board, at its annual meoting, learned the book selections for this year had exceeded that of last year with a total of 16,S13 books being loaned. This is 513 over that of last year when the school classes were using the Library. There are 1,411 card holders, 8,813 books and all the work was done with the help of 31 volunteer workers assisting Head Librarian Mrs. Georgia Struble. The City will fund their activities with $3600 for the 1969-70 fiscal year. S. This month's report shows the General Fund spent $93,410.77. Ile have had an advance from the Boro of Tax money in the amount of $110,000. This is our biggest source of revenue and we have a blance of $185,363 to last us until next 16 July, 1970. This does not allow any percentage for uncollectibles.. In a memo to Council, figures show long term debt to be $2,680,000 as of 30 June, with only $40,000 going to pay off the principal. Short term debt amounts to $186,335.00. Ile cannot depend on the Borough next year for an advance in funds. This year they could do it as they have construction money, but will not have it in'7O. E-S: There was no report from the Planning Commission. E-6: Reporting on the Boro meeting, Morin and McCann said: 1. The BLM was pleased with the headquarters space at the CAP Building. 2. The Assesmbly asked the South Cental Hospital District to come up with a firm contract. 3. The fire requirements are still not being met at the Seward school. F-1: Acting City Mgr. Nels Kjelstad explained the City needs a lot in the vicinity of 4th and Forect -Drive to move the substation from in front of the Kenai Shopping Center. The agreement before Council would offer Kothe and O'Brien, owners of Lot 32, Sec. 31, T6N, Ri1W, S.M., a subdivision plat of not less than a lots, a 25' access road on the north boundary,&payment of taxes and assessments on the portion acquirdd by the CITY for 1970 on. It will cost about $1500 for street construction; assessments are about $67S for sewer, $67S for street and $740 for water; surveying amounts to about $400 - a total of$3,990.00 or 4OQ psf. After learning the assessments can be paid over a 9 year period and further discussion, McCann moved, llulien seconded, to authorize the City Manager to sign the agreement with Kothe and O'Brien. Roll call vote: Affirmative - Bailie, Bielefeld, Hulien, McCann, McCollum and Malone; Negative - none. F-3: Steige informed Council he had talked with 0. Standberg about the billing Kenai Council Minutes 8/20/69 Page three at CUL meter. Strandberg suggested an alternative and since there seemed to he no problem, Steigo says the billing to CUL should be $498.40 instead of the former amount reported of $471.85. F-4: Following the recommendation of former City Mgr. Harrison, Council considered liability of tho City concerning information given by its employees as to location of buried lines, assessments, hook-up fees on property, etc. The City was noti- fied of a pending law suit for lack of information on hook-up fees given to 'title Ins. co. in Kenai; the Atty. and the City Mgr. had recommended the City deny any claim of the plaintiff. Administrative action was taken in getting an opinion from the Atty., but Council needed to decide what policy they wished to take. After considerable discussion, Bailie moved, Bielefeld seconded, to fol- low the recommendation of the Atty. and deny the claim. Motion passed unanimously by roll call vote. Bielefeld moved, McCann seconded, to lot the Atty. handle it if there is a court case. That is, do not turn it over to the insurance people. Roll call vote: Affirmative - Bailie, Bielefeld, Ilulien, McCann, McCollum and Malone. Negative - none. The Clerk will send a copy of the Atty's. opinion to Transamerica Title Co. Under item H-1: At the request of Ed Garnett, representing Transamerica Title, the motion 'to deny the claim was amended by Bailio, seconded by Bielefeld, to change the wording to "deny legislative relief". Garnett said Atty. Fisher had consented to the re -wording. Fisher was not present to confirm this. Motion passed unanimously. Wm. Well's letter will be considered at the next meeting. F-5: Steige outlined the Atty's. letter of 8/15/69 concerning the transformers at Kenai Shopping Center and their request for payment for same. Steige said he can find no documentation that the City ever committed itself to buying these transformers. It has been the policy of the City to enter into a 5 yr. agreemtn with industrial users, but Carr's is a commercial user. Council remem- bered offering a 2% reduction in monthly billing for cost of transformers; Carr is asking for payment in the amount of $17,437,14 at 6% to be paid over a 5 yr. period. Morin said the City had not been consistent with its handling of these contracts; a definite ;olicy:should,be adopted; the City did not purchase the transformers at Kenai Packers, the School or the greenhouse. Malone moved, McCann seconded, the Atty. should ask Carr's Atty. for docu- mentation on any commitment the City made regarding transformers. Motion passed unanimously. Reporting further, Steigo outlined the alternatives the City might adopt. Bielefeld moved, Malone seconded, to amend the motion by having the Atty. use point 1 and Point 2 in steige's report in his letter to the Carr Atty. Motion passed unanimously. Point 1 rejects the offer of Kenai Shopping Center to sell us the transformer: on their terms, pointing out the new rate provides a 2% per month reduction in the monthly billing to allow the customer to amortize his transformer costs. Point 2 would offer to provide temporary service in the event of transformer failure, and a possible offer to buy back the transformers at a negotiated price. Mahaffey, KCL Supt. said one of their transformers had been tepaired twice. F-8: The Mayor presented Ordinance 165 for second reading. In discussion the Clerk said she would request the Sec. of State's permission to combine the pre- cincts for this one election; Thorgrimson had approved this and said it was all right to use one set of Judges. Judges will be chosen from the new panels being set up by the Borough and the State for the Boro election on 7 Oct. Bailie moved, Malone seconded, to have the special election on 4 Nov.'69. !lotion passed unanimously. Kenai Council KL ntes rrt� 8/20/69 Page four F-8 (Cont'd.) declaring an election for McCollum moved, Bielefeld seconded, to adopt Ord. #165,/Deloting the interest limitation on the City's indebtedness in the Charter, Sec. 6-4. Roll call vote: affirmative - Bailie, Bielefeld, llulien, McCann, McCollum, Morin; Negative - Malone. Mailie moved, Hulien seconded, to adopt for second reading Ord. #166, deleting the intorost limitation on City's indebtedness on unsold bond issues and calling for an election thereon. Roll call vote. Affirmative - Bailie, Bielefeld, Hulien, McCann, McCollum, Malono and Morin. Negative - none. F-10: Bruce Massey, W$S Supt. asked Council's opinion on enforcing Sec. 17-67 of the Code which requires mandatory hook-up to the sewer system within one year of its availability. lie suggests those who have only 10 or 14 feet to dig should be required to do so; however, some would have to go as deep as 25' and he sug- gosts these be given another year to comply with the Code. By that time the City might have the proper equipment to assist in these hook-ups without the prohibitive costs. Citizens were given the chance to hook-up when the lines were installed, but some of the property has changed hands since then, and new owners are paying for past owners neglect. The Borough sanitarian said he would be glad to help enforce the law as the low water table makes it hazardous to have cess pools, and enforcement should be accomplished. . Council said to proceed on the lines outlined. F-12: McCann asked that the City include the Constellation in its insurance policy as the Chamber of Commerce will pay whatever the added cost is. The City's insurance is more economical than anything the Chamber could get. Morin asked for costs to the City on this Constellation. He suggested selling the motors; some seemed to think those have no value, but we will look into it, mid perhaps advertise, etc. G-1: Kjelstad said the City had received a bill from George Robinson for $1200 for street sweeping; Robinson also offered to continue sweeping until snow fall for another $1300. This is at the rate of $30 an hour. He recommended payment of the bill, but no contuation of the service. Kjelstad requested a revision of the budget to take care of this as the 1200 was not ludgeted; he also requested a revision of the budget to place $5,000 in the street equip. mtce. account instead of $500. We have already spent this much. He said the money could come from the contingency fund. Council agreed to these recommendations. G-2: Bielefeld moved, Hulien seconded, to ratify action leasing Lot 2, B1. 1, CIIM , to North Star Engineering. Leases that conform to the use as stated by Council policy don't go through planning commission. Motion carried unanimously. G-3: Hulien moved, McCollum seconded, to approve the assignment of Jack Thompson for his lease on Lot 10, Aleyeska S/D, Part II. Motion carried unanimously. G-4: Wisecarver will work with the City Administration to see if monies can be found from Police and Fire Dept. budgets for hiring a clerk. Kjelstad said the position must be established and adopted as part of the pay and classification plan before it could be considered anyway. G-5: Jaynes reported on costs thus far of the Beaver Loop Fire: Klan hour$,regular time $ 1,387.09 It ' over 8 hr. day 1,552.00 Equipment 1.431.40 4,370.49 .10 + . overhead $ 4,80' 77.54 Kenai Council Minutes 8/20/69 P. five Wisecarver estimates cost to be 7 or 8 hundred dollars. Tito equipment is not counted as that is volunterred. The City has already paid the hourly employees; those who are on a regu- lar pay scale will be paid when money is received from BL14 who will reimburse the City for costs for work on the Swanson River Fire. Jaynes said equipment on standby earned $20 an hour and when in use it was $35 dollars per hr. BLM has approved, locally, $10,000 for equipment and $7,000 for man hours. It must be approved by higher offices next. Councilman McCann left at this time. G-6: Jaynes presented bids on the Rotary snow plow. Unly one bid was received; that of Yukon Equipment for $7-,Q64.00. Terms: 1/3 down, delivery 45 to 60 days from date of order; balance t paid in two years at 6% interest. Bailie moved, Bielefeld seconded, to accept the bid of Yukon Equipment for $7,464.00. Roll•eaAl-votes:• Affirmative - Bailie, Bielefeld, McCollum Malone; Negative - none. Four bids were received on the KCL line truck; there was considerable discussion on specs for the truck; no money was budgeted for this item; Steige says it cannot be taken from Revenues and KCL cannot borrow at this time; sale of bonds would take care of this purchase. Bielefeld moved, Hulien seconded, to table award on the KCL Line Truck pending further information regarding the bids. Motion carried unanimously. It is hoped an order could be placed for delivery at a later date when monies are available. G-7: Tabled until next meeting. (Ordway -Saunders ins. study) G-8: The Mayor presented Ord. $171 which would allow any registered voter to vote on G. 0. Bond issues. Morin sid it was difficult to understand the ruling of the Supreme Court, but it was the law, and we must comply. Bailie moved, Hulien seconded, to adopt for first reading Ord. 8171, Amending the Code by Repealing Sec. 6-2. Roll call vote: Affirmative - Bailie, Bielefeld, Hulien, McCollum; Negative - Malone. G-9: Morin presented Ord. N167 - House numbering and street naming. Bielefeld moved, McCollum seconded, to adopt for first reading Ord. #167, establishing a uniform system for house numbering and street naming. Ro11.call vote: Affirmative - Bailie, Bielefeld, Hulien, McCollum and Malone; No- none. H-1: Handled under Item F-4, last paragraph. Meeting adjourned for study session on applications at 11:45 p.m. Respectfully submitted, _ .�'A�sap,toi r i Frances Torkilsen City Clerk d.�MAIAAI% `.�i 2w G � 4.,7 -,Ooe� ................. •._. , .. ,,,,___.__ ..... ..- r,.,. I Lt�►�-ate,, �.�•�}:• .-r ..................... `d /'; Of h� 7n""'.. .........•.. �.......................... ............. .. �P)6 dj N4.4L A; • G ' . 9 � 7nnA^, t �. pia .