HomeMy WebLinkAbout1969-10-29 Council Minutes - Special MeetingA G E N D A
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sl FrIA1, MEFTINC - OCTOBER 29, 19b9 - 7:00 P.M.
f ' KFNAI LIBRARY
A• ROLL CAL1,
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B: REPORT OF HEDLA & SHERWOOD ON 1968-69 AUDI'l
C: PRESENTATION OF ORDINANCE NO. 69-173 - SALE 0V KCL RL•Vo%'l,E BONDS.
0: RESOLUTION 69-24, Extending AS Loan #69-436, $20,000
E: Robertson here re Post Office Site?
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KUAI CJIY COUii.,.L MINUTES - SPECIAL HUTING, 29 UCT03ER, 1907
A: Roll call: Members present - Charles A. Bailie, Robert Bielefeld, Billy
McCann, Hugh Malone and Mayor Eugene H. Morin; Members absent - John Hulien,
Mrs. Fiorine McCollum.
d: Clyde Sherwood, of Hedla, Sherwood & Co., presented the 1968-69 Audit. In
addition to going through all reports, item by item, Sherwood recomended. ;.
1. Hiring a Controller or Chief Accountant as present personnel doesn't have
the time to fulfill this function. Internal control of funds, inventory and
purchasesshould be maintained. 2. Valuation of fixed assets should be re-
corded - airport lands, for instance, are not on the record, also, City equip-
ment should be listed. 3, Equipment should be coned by one department - other
depts. can share cost by renting, etc. 4. The budget must be revised as of 1
Nov. 5. KCL needs to use work orders and capitalize costs for improvements.
6. Water & Sewer needs to classify fixed assets. 7. More space should be
provided for the administrative staff - lack of room makes record keeping and
filing a hap -hazard job. 8. The Atty. should determine if transfer betweenra�o
funds is legal. 9. Inventory of all City owned or City controlled property
should be taken - also inventory of supplies.
Sherwood will make one more visit to get the accountant started out
right on the books for fiscal 1970; he will also present a financial statement
as of 10/31/69. In answer to an inquiry vrom the Mayor, Sherwood said his recom-
mendations could not all be met in one year.
C: Bielefeld moved, McCann seconded, to adopt Ord. #173, issuing $25,000 KCL
Rev. bonds.
Bailie moved, McCann seconded, to table Ord. #173 until after the election.
After some discussion, roll call vote: Affirmative - Bailie, Bielefeld, Malone;
Negative - McCann.
D: McCann moved, Malone seconded, to adopt Res. #69-24, extending W&S loan
#69-436, at 5.9% from 10/24/69 to 2/24/70. Motion passed unanimously. This
loan will be paid off as soon as money is received from the sale of $609000 bonds.
E; No postal representative was present, but Council discussed a likely site;
a poll of Council showed Bielefeld, Malone and Mayor Morin in favor of Site "B";
Bailie thought the postal dept. should choose their own; McCann favored the
'sown -town" site. Rep. Pollock wanted Morin to call him and let him know which
site Council favored. A motion to talbe the decision was defeated 3 to 2.
Tancil agreed this statement of opin on was not a final or firm decision�;Q--
Meeting adjourned at 9:30 p.m. for executive session.
RJe�sppectfully submitted
J✓�A�wc�ro�L�Q�/
Frances Torki Isen
City Clerk
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A C E N 1) A
SrECTAL MEETINC - OCTOBER 29, 1969.- Two v.N.
KEUI LIARARY
✓A• ROLL CALL
Bs REPORT OF IIFDLA & SHERWOOD ON 1968-69 AUDII
��. PRESENTATION OF ORDINANCE. NO. 69-173 - SAJ OF KCL RLVI.`+'h BONDS.
Resolu.tion-69-24, Extending WAS Loan #69-436, $2U,000
E: Robertson here re Post Office Site?
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