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HomeMy WebLinkAbout1968-11-06 Council MinutesAGENDA REGULAR MEETING - KENAI CITY COUNCIL 8:00 P.M. November 6, 1968 Oel'NVOCAT ION — t+l oR $ock Le y C�f�; e'V' ✓ A. ROLL CALL B. E�SONS PRESENT SCHEDULED TO BE HEARD: Mr. Joe Josephson, on misunderstanding on removal of;a berm in exchange for an easement. ✓ 2. Mr. Jim Hernaday, president Chamber of Commerce on joint action on Los Angeles Trade Council. 3. ✓C. MINUTES: e- d''IZM0� Regular Meeting: October 16, 1968 D. CORRESPONDENCE: E. REPORTS: ✓r. City Manager �- —z. City Attorney A.-3: Mayor, City Clerk and City Commissions F. OLD BUSINESS: oo< Receive reports of Richard Gantz, Special Counsbl, on the electric system. ✓!t. Receive Electric Study from Crews, Maclnnes & Hoffman, Electrical Engineers. ---3. Receive report from Hike Pendergrast, Architect Aasrrivy- ✓4. Receive request of J.H. Covington, Corp to purchase Lot la, Deshka Subdivision. ✓t. Discuss creation of position No..0501, Airport Terminal Manager on motion to re-considerde AA Discuss Assessment of Kenai Shop Center. xT. Approve contract for moving of Health Center. 4. Discuss selection of engineer •for•Water & Sewer Work. 9. 10. G. NEW BUSINESS: `l. Receive Ordinance No. ,so amending the Code of Ordinances allowing for use of certain plastic pipe under certain cir- cumstances.- - &-I. Receive request for payment FAAP,,9-50-098-03 to Rivers Constriction Company for.$64,928.06 ✓3T. Receive request for Payment FAAP-9-50-098-03 to Warren Painting Company for $888.00 04. Discuss participation in a study for electronic processing r of City accounts. - �• Authorize City to borrow not to exceed $60,000 to pay Capital Improvements of the Electric Systeh. 9, y G. New Business Cont'd. -0'6. Discuss deletion of hater assessments on Lot 8, Block 6, which wa jq l,vded through error. '-[!. Accept •6�a•`Street improvements in Cent-r�a1 Heigh'!_ :: �`` ' .. Subdivision. ei8': Accept Lift Station under guarantee in Cook Inlet Industrial Air Park. r 9. Receive tabulation on transformersbids. 1Q. 1. 12. H. PERSONS PRESENT NOT SCHEDULED TO BE HEARD: 1. 2. 3. 4. S. i k -) KENAI CITY COUNCIL MINUTES Invocation - Father Buckley - Catholic Church 6 NnVEMBER, 1968 Roll call: Members present - Dr. Charles A. Bailie, Robert Bielefeld, Chester Cone, John Hulien, billy McCann and Mayor Eugene II. Morin; Members absent-Florine McCollum(Mrs. ). Also present: City Mgr. James W. Harrison, DPW Dir. N.O.Kjelstad, Acct. George Brown, Atty. R. 0. Gantz, Airport Mgr. G. L. Jaynes, Jr., KCL Supt. Geo. Buckingham, Engineers H. Galliett, Jr., Frank Wince, Robert Hoffman & Walt Steige. B-1: Deleted B-2: James Hornaday asked a Committee be formed between the Chamber of Commerce and the City to plan a display for the Travel and Trade Fair to be held for 9 days in Los Angeles, starting 7 I -larch, 1969. Alaska is the first State to be in- vited; we might send the display the Boro had at the Fairbanks Centennial; the display would have to be manned; there may be as many as 25,000 visitors a day; we might also display things from the various Oil ComparLies.44 % &49 C; Minutes of the last regular meeting were corrected and approved. -� E-1: The City Manager reported: 1. He spoke for the Fairbanks Chamber of Commerce, attended by 350 People; they are eager to work with Kenai and will meet here 13 Nov. with City Officials, etc. 2. The Boro Planning Comm. will lay a grid system on the City maps to assist in our house numbering Project. 3. The bond for delivery of the new grader has been received in the amount of $1000000.00 4. Money is available for assistance in housing construction; a meeting will be held 14 Nov. at 7:00 p.m. with all interested parties. 5. The Atty. says we need an Ordinance setting forth the manner for tmving im- pound6d vehicles. 6. The City will up -date the information published in the booklet "Look North to Alaska". 7. Have just received the lease agreement for land used by Standard Oil for tanks for jet fuel at the Airport; the tanks are in, and Standard wants to use them on 20th; Harrison asks no action be taken on the lease until the Atty, has had time to peruse it; Council can act at the meeting of the 20th. There was discussion on E•3: The Mayor reported: the power outage. 1. Complying with a letter of request he is proclaiming the week of Nov. 17-23 "National Health Week". 2. Receipt of a letter from Kubley thaning the City for the reception given the Gov. 3. Transmission of a letter of thanks to Gruening, Bartleett and Pollock, etc. for the assistance in getting the Health Center Site. 4. Receipt of letter(Memo) from the Atty. on AML Convention; copies were given to Council also. 5. The lack of political influences at the AML Convention was refreshing; he and the Mayors from several Cities had organized to assist in better cooperation amoung Alaskan Cities. He also suggested a small "league" on the Peninsula might meet 2 or 3 times a year for the betterment of the area; there was discussion on the State's need to push Tourism; Public Parks, etc. Harrison announced Mrs. Don Barry had passed away; the City will send flowers and condolences. F-1: Mr. Richard 0. Gantz, special Atty. to advise in power matters reported: his Kenai Council Minutes 11/6/68 Page two remarks will go to Council in written form later after he has coordinated his re- port with that of the Engineers; his report has nothing to do with distribution only with generation; the City is not out of the woods yet; data is being compiled from CUL, HEA and the City. CUL has one Fairbanks -Morse generator on the line - one not on the line. the first is generating near to name -plate capacity and is furnishing all the power from CUL; the remainder of the power purchased by the City comes from the emergency agreement between CUL and HEA and amounts to about 800 KW. Of the two Chicago Pneumatics, the first is repaired and tested but not on the line; the second is not repaired. No other units have been ordered by CUL. Via are not on schedule regarding installation of the 2nd FM; this was held up by lack of an air filter (strike at the plant) and the switch gear was for wrong system - however, these problems are being worked out, and it is hoped the machine can be tested sometime next week; it will run on diesel 100 hrs., then gas. CUL is negotiating with Chicago Pneumatic on the 2nd generator which in- volves and injunction regarding payment, etc.; it will be repaired as soon as the first one is on the line.. If the 2 FM's and 1 CP performs, out power should be in pretty fair shape this winter; the 2nd CP will make it that much better. G" CUL is still negotiating with HEA for a firm inner -tie as the present agree- ment is for emergencies only and may not be available this winter. CUL is obligated to provide whatever is needed and the City is obliged to provide a projection of power needs so CUL can furnish generation. We can expect power outages from time to time from accidents, etc., but there should be no serious ones. lie has given his recommendations to Council prior to this, but noo he does recommend the City accept the 2nd assignment from CUL to FM - this is the one for- merly denied by the City on the recommendation of the Atty. Anytime the City feels CUL is not performing according to the contract, it should be documented As soon as possible, CUL should be given a copy of the Engineering study as this anticipates the City's generations needs at given times. Alternate generation will be discussed later. Cone moved, Bielefeld seconded, to accept the assignment of CUL to Fair- banks Morse and authorize the City Manager to sign. Motion passed unanimously. Strandberg said the filter will be here Monday and the switch gear can be 01 activated in 1/2 day if the City can mak the hook up. There was discussion on generation, loads, etc. If everything works according to name -plate rating, we should be getting 7,000 this winter; the peak load this month was 3350. F-2: Walt Steige reported on the Engineering study during the last 4 months and presented 39 sheets of maps which show recommended standards and details of overhead and underground construction. The City has an extensive system which works fai ly well; there are some deficiencies; the study shows a list of recommendations, in the 2nd section, along with costs, which can be implemented at any time; it will take $96,000 to up -date the system to run almost infallibly; there are almost 1,000 customers who expect reliability; capital improvements have been paid for by revenue and this should not be - there should be special funds for this; and the City should set up a policy for extensions. The Master Plan shows population study thru 1980; power needs are shown year by year to 1975, then to 1980. Future projections are based on past ex- periences and subject to deviation, but a pettern does show up. The 33 KV line will provide a looped system; the 32nd KV line should come later. A cost of $700,000 is projected to 1972 for new construction; after '72 I. 1 L-.�__ .y �_- - - ,,�-� _._ - - Kenai Council Minutes 6 ArW 68 Page three theca should be steady growth, and the system will have to be re-avaluated yearly. They have tried to distribute the growth thru the years. By '77 the system will take care of 25,000 people if the CVty constructs as it should. But the work starts now! It will take $1,3UU,000 to provide service; this is for basic construction only, and does not include interest, rights -of -way, land acquisition for sub -stations, normal extensions, etc.The City should plan NOW and look at it on a year to year basis - but get started now. Hoffman said it had been a pleasure working with the City and a privilege to undertake this study; they are ready to answer questions on the report anytime. McCann moved, Cone seconded, to accept the Hoffman KCL report. Motion carried unanimously. . Harrison suggested the study should be brought up to date, since it is already 3 months old, and that the maps should be kept current. Council will consider monthly reports next time along with the adoption of the Master Plan and a rate study proposal. F-4: Harrison explained the request of Covington to buy Lot 1-a of Deshka S/D and recommended against it as we have agreed with FAA there would be no more sale of land. Bailie moved, Bielefeld seconded, the City should not sell Deshka S/D Lot 1-a to Covington. Motion carried unanimously. F-5: Bielefeld, speaking for reconsideration on hiring an airport terminal Mgr., said the job -outline is too vague; there is not enough work for two men (i.e. ter. mgr. and airport mgr.); the two positions would conflict; the concessionaires are taken care of and Jaynes could supervise this end. the $12,000 could be put in the Sinking Fund; the position is not needed now - maybe in the future; it should be a man who really knows what he's doing; any man working with the public should be negotiated for; a new policy should be set up wherein Council will interview asplrints-for certain positions. The job should be advertised; there is not sufficient money and the job is not necessary. Cone and C ouncil thinks we need more help to run the terminal; Jaynes has enough to do to run the airport; we are over -looking a lot of revenue, meet- ings with people and customers. Hulien agrees, but does not understand the differences in the job descrip- tion.between Term. Mgr. and Airport Mgr. He doesn't want any friction. Harrison said there were 2 purposes: Building and construction; the land program cannot be developed while this is going on; after construction is fin- ished, Jaynes will probably go into Dept. of Public Works, then the Term. Mgr. would take over the Airport; there are 6 S/D's on Airport land -someone needs to see the development and building is properly done; he would not be involved in the construction end, but would manage it after its built; the Charter provides the City Mgr. hires and fires - all employees meet the public and as long as he is responsible, he will surely do the hiring. There was discussion on the need for personnel board and a policy on select- ing personnel. Jaynes says there is a critical shortage of Airport Managers -there are 50 positions (nation-wide) looking for people. Bielefeld withdrew his notice for reconsideration; thus the action at the last meeting, creating this position is in effect. F-6: Harrison briefly outlined the problem on assessment at Carr's; they ask the assessment be reduced on the basis of charging only the 150' depth as in un- subdivided parcels. After much discussion it was determined that Lot 7 of Etolin S/D should be deleted from the assessment, but the rest should be assessed ac- cording to policy as it is benefitted property. Kenai Council Minutes 11/6/GB Paqe four F-6(Cont'd.) McCann moved, Bielefeld seconded, to table the Kenai Shopping Center assessment until the next meeting when the Atty. can word the action. Motion passed unanimously. Richard Fischer represented Carr's interests and ably presented their case. F-7: Harrison said Council had been polled, except for McCann, on the new con- tract for moving the health Center Bldg. Fisher drafted the contract; lie is also handling the bond and has authorized the signing. The work is 50% done and the contractor 1s eligible for 30% payment; cost is $12,500 vs. original bid of $29,05U. This reduction is due mostly to short cut hookup for water and use of a septic tank for sewage; this location is temrporary until new Civic Center is built. McCann moved, Bailie seconded, to execute moving the Health Center con- tract. Motion carried unanimously.by'roll call vote. F-8: The purposes for future engineering on Projects are: 1. Find adequate supply. 2, extend the system. 3. get storage. Council decided to ask four firms to appear at the next meeting: ACLW, f, Galliett and Associates, Lounsbury, and Renshaw. Meeting will be at 7:OU p.m. Councilman Cone left at this time. There was some discussion on the CAP Bldg. The building is proceeding okay. There's still some cement pouring to do by the transom and door, etc. G-2 & G-3: Harrison presented billings on FAAP Projects. Wince says this is the 10% fttainage on work done and finally inspected; the contractor could not finish because of change orders; the bill is for work doneifrom the middle of August and should be paid. Harrison says the City would have to borrad to pay the entire amount which totals $67,212.51. de will pay after money is received from either the State or Fed. Govn't., but we need authorization. McCann moved, Bielefeld seconded, to authorize payment on: 1. FAAP'03, Russ Wodman, $1,396.65 2. FAAP'03, Rivers Construction, $64 928.06 3. FAAP0039 Aim, $888.00 LrJ &ft , ,. • �o. Motion carried unanimously. G-1: Harrison presented Ord. #15U; Hulien moved, Bailie seconded, to adopt for first reading Ord. #150, Authorizing use of plastic pipe in some instances and amending the Plumbing Code. Motion carrien unanimously. --- -. G-3(a): Harrison presented Change Order V, FAAP'03. McCann moved, Bailie seconded, to approve Change Order V, FAAP'03, emer- gency power plant for the Airport. Motion passed unanimously. Wince says this replaces the original generator with a twice as powerful One; there's still $6700 left to take care of small items in this Prolect. ' Jaynes was complimented on his hospitality to Ketcnikan Boro Chairman and other ' dignitaries who visited Kenai; they were much impressed with Kenai. G-4: Bran informed Council the Kenai doro is negotiating with a data process- ing firm to set up an office in tics area. He suggests the City participate in a feasibility study to see if the Clty can afford to convert to data processing. The Boro would pick up 90% of the cost - City's share would be $1737.00. F Kenai Council Minutes 11/6/68 Page five G-4(Cont'd.) The City is now on hand -posting system, and will have to change to machines soon; the billing is done by machine now. Brown says he can squeeze the charge out of the budget. The company would set up their own building, etc. This is just to conduct a survey to see if the City can afford it. McCann moved, Hulien seconded, the City should participate in the feasibility study for data processing of City Accounts. Motion passed unanimously by roll call vote. G-6: Harrison said KCL had been making capital improvements from the revenue fund and does not have the money now to pay all current debts; he asks authoriza- tion to uorrow funds for about four months to pay off debts; Receivables should increase this winter to pay this back; KCL has spent about $300,000 this summer, according to Harrison; henceforth capital improvements will have to bo bonded for. Hulien moved, McCann seconded, to authorize KCL to borrow not to exceed $600000 to pay 4xisting debts. Motion carried unanimously by roll call vote. G-6: Harrison explained that Knudson had extended water to his lot last year, at his own cost with the understanding he would not be assessed later. Bielefeld moved, McCann seconded, to delete Knudson's Lot 8, 81. 6, East Addition from watter assessment on the 1968 Assessment Roll. Motion carried unanimously. G-8: Harrison said the Engineer now recommended acceptance of the lift station in CIIAP. McCann moved, Hulien seconded, to accept the lift station (sewer) under the terms under which it was delivered in Cook Inlet Industrial Airpark. Motion carried unanimously. G-9: Harrison explained these transformers are some Debenham has had on hand and are needed by the City. Debenham does not expect payment until next April. Hulien moved, Bailie seconded, to authorize purchase from Debenham of the transformers for $15,399.00. Motion carried unanimously by roll call vote. H-1: Galliett said he had three cars dumped in the ravine at his own cost; He was commended for his Civic spirit. Meeting adjourned at 11:30 p.m. Respectfully submitted, Frances Torkilsen City Clerk if 4:44e.0 i m F, ►� � � �.� � sly :7V; ki, A4,1 1 .R1 �,............, . ....._......,.._.. per, �v 61 -3 0 i d� At Ii1v Vella-" �^ ^ / [ N PL Gam" r Iv ._ t: 7t (flan Sox. �.� 1 4� 1