HomeMy WebLinkAbout1967-03-22 Council Minutes - Special MeetingMINUTES OF SPECIAL COUNCIL MEETING 5:00 P.M. 22 MARCH, 1967
Called for the purpose of 1. Discussion of contracts with Harold
Galliett for Capital Improvement Program and 2. Discussion of Glacier
State Telephone's request for use of City streets and rights -of -way
during, their re -construction work.
Roll call: Members present - Bob Bielefeld, Chester Cone, Bud Lofstedt,
Gene Morin, Carl Seaman and Mayor James G. Dye; Members absent - Roger
Meeks.
Also present - City Manager James W. Harrison, Engineer Harold
Galliett and Attorney James E. Fisher.
Harrison presented the contracts to Council and said he and the Atty.
had gone over them and that they appeared to be all right. There are
four contracts: 1. Water, 2. Sewer, 3. Street re -construction and
4. Street paving. The forms are based on the Standard Engineering
Contract and take advantage of the lower scale of engineering fees.
He and the Atty. recommend they be approved with one addition - that of
A, B, C, D and the timing for it to be done.
The total construction project amounts to $1,361,540, This does not in -
elude costs for administration, legal, etc., but does provide for a 5%
contingency. The engineering for the projects amounts to: 9.99 % of
Sewer; 10.34% of Streets; 10.17% of Water; 11.11% of Paving, all of
which includes a 10% contingency fee. Costs of the construction portion
only are: Water - $512,150; Sewer - $324,250; Streets - $303,600;
Paving - $2219540.
Fee amounts in A,B,C, and D are fixed costs; E - Resident Supervision
and F - Surveys are estimates. Total costs for engineering are
$1189674 which includes the 10% contingency fund.
There was considerable discussion on the contracts as a whole, and on
some detailed portions also. If a major delay comes up (strikes, earth-
quake, delay in delivering materials, etc.), the Engineer and the City
will have to review the agreements. The job can be completely shut
down and re -activated if conditions dictate such an action.
Morin moved, Cone seconded, to authorize the City Manager to sign the
contract with Galliett on the Paving Project. Motion carried unanimously
Morin moved, Seaman seconded, to authorize the City Manager to sign
the contract with Galliett on Street Reconstruction Project. Motion
passed unanimously.
Cone moved, Morin seconded, to authorize the City Manager to sign the
contract on the Sewer Project with Galliett. Motion carried unanimously.
Lofstedt moved, Bielefeld seconded, to authorize the City Manager to
sign the contract on the Water Project with Galliett. Motion carried
unanimously.
Bielefeld moved, Morin seconded, to approve the adden-da to the con-
tracts and to authorize tjie Cityy Manager to sign. Passed unanimously.
Harrison will get copies�• GehNa��
Rof the letter from Galliett out -lining the
water distribution program for large industry North of town. He will
also set up a meeting in Anchorage, in one of the banqueting rooms,
with representatives of -the Industries. These will include oil, gas,
Chemicals, Methane, etc. The representatives will be men who are
11,
Council minutes - Special Meeting
22 Mar 67 Page 2
authorized to speak for their respective companies on the policy they
want to adopt for purchase of water. Don Meyer, the City's financial
consultant, will also be present.
It is hoped the City can work a program out with EDA and Ind-
ustrial Bonds.
Glacier State Telephone has asked the City for use of Streets and
rights -of -way for laying underground cable during their re -construction
program. This will have to be worked out so as not to interfer with
the City's gas, water, sewer and street Projects.
Seaman moved, Morin seconded, to tentatively approve Glacier
State's request subject to conditions set out by the City. Motion
carried unanimously. Harrison will work with the Te1.Coe on this.
With consent of Council,the subject of pending legislation regarding
school board and Assembly business was discussed. The new Bill would
allow School Boards to determine their own allocation of budget monies.
The Boro Assembly would determine how much money the Board can spend,
but would not have anything to say about the line items. This Bill
supports an existing law, but spells it out more firmly.
The new bill also would allow the Bdro School Board to plan
bonding and Capital Improvements Programs. Council was not so sure
this should be allowed without approval of the Assembly, but recog-
nize the fact that Boro School Board Members are also elected officials.
Morin will call Palmer, or Tillion in Juneau and state the
City's position that Boro School Boards should stay within their legal
perogatives, and the Boro Assemblies should not interfer with them.
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The meeting adjourned for an executive session regarding CUL at 7 p.m.
Respectfully sub
miitttted$
JAAV N�w.i✓
Frances Torkilsen
City Clerk
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