HomeMy WebLinkAbout1967-06-20 Council Minutes - Special MeetingAGENDA
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SPECIAL CITY CO1MCII, MllrfING ON SrAnis OF HDA WAIT:R, SIl11111t AND ASSOCINIVI) 20 .IIIN11067
STaIVI5, 11RUtLCI' 807-1-00Vi
(toll call: Mombors present: llob Biolefeld, Chester Cone Billy McCann, ploriuo Mc-
Collum and Carl SoLumm, John I{ulien is attending thu Peninsula Boro mucting raid Mayor
Dyo is in Anchorage.
Also present: Richard Carrignan, Asst. to the City Mgr., and Harold Galliott, Ling:
Galliott reported the plans acid specs have boon completed and hand carried to HIM in
Seattle; LDA has about finished with reviewing it, having Riven it priority over about
five other projects ahead of ours. This was due to his being present; had it boon in
the mail, no tolling when they would got to it. 'rho Health Dept, now is lookint,+ them
over, then they go to the Fodoral Water Pollution Control Board. The latter will not
give an, opinion until the State Iiealth Dept, rules on them.
RDA wants additional data which will take two or throe days to compilo. Changes
are being made all the time. Galliott also cautioned that we would have to be very
careful of the telephone cable as they are running lines all over the place.
The biggest problem is on rights -of -way; anytime you have a million to 1 1/2 million
dollar project, there arc many r.'s-o-w to be obtained. A declaration of taking would
take 20-30 days. We need one small piece by ►Polls' and one by Swanson. Council says
if this proves difficult, we should go on 2nd Ave. instead of First.
The next big r.o.w. problem is by Lafflee's place on the bluff. Galliett thinks
the Bureau of Indian Affairs can be worked with; ndtutally we will try.
On the need for advertising: RDA says plans must be approved firsts else we advertise
at our own risk. If the contract is wrong so that they cannot approve we either have
to change it later and if they still can't a roves we lose our grant. The construc-
tion season is dribbling away. At the probable rate of progross we may not be able to
finish the entire project this year, the' we certainly will try. We must get r's.o.w.;
government approval, advertise and contractor's must got equipment and materials, etc.
RDA says we must advertise 30 days, but can request ponnission to advertise only
15 days; approval for this must come from Washington D.C.
Cone moved, McCann seconded to request authorization from RDA to advertise only
15 days for bids on W.S. Proj.00M-00271. Roll call veto: Affirmative - Bielefold,
Cones McCann, McCollum, Seaman; Negative - none.
It does not have to be nationally advertised as the W(O aspect will not amount
to a.million dollars.
Concerning the WOS Materials Purchase: Galliott recommends the City accept the Western
Utilities bid :for all items except the ono they ommittod, and lot the contractor make
his own arrangements on that item. The cost would be $80,000 loss the 8 or 10 thousand
for the pipe. The FDA contract purchase form must be used.
Harrison says Western Utilities is stocking a warehouse in Anchorage now; this
will reliovo the City of carrying big inventories.
Also Mr. Blackard, FDA man, will be here next Tuesday.
Cone,:mbved, McCann seconded. Council authorize the City Mgr. to make the award
on the W&S materials bid to Western Utilities, subject to approvol by the vendor of the
standard RDA purchase caitract. Motion passed unanimously by roil call vote.
Considerable discussion was given to the route of the lines by old PNA Terminal. Gall-
iett will try to got permission from Mr. Bill to go under the bldg. A change order can
be executed later if this is not possible, and we can go around, rahter than under .
Also need r's.o.w. on Riverview, Munson Lane, upper and of Cook, and something should be
done to tie in Broad St. This latter is in the specs as an alternato and would cost
about $5 000 to move Tides Inn, etc. Galliett and the Mayor will taX with CAMSiel on
this. (:;ee spocs, p. 19, gray, SQST."Quantities") This is not a high priority, but
would be well worthwhile if we could got the "kink" out of Broad St.
'lire only REAL problem is to get final approval from 1;0A.
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The City Manager rocomnonds approval be givou for advertising for W&S bids for 15
days and if L'UA doesn't approve extend the time to 30 days. E1)A has been very reason-
able, and tho we haven't mot all their requirements on time, we can shm them what we
an doing, quid that we are doing our utmost to fulfill our part of the agreement. 71to
City is committed to servo certain areas with 1144 this summer, and we must got going.
Cone moved, McCollum seconded to authorize the City Mgr. to advertise for bids
for $WS for 15 days and if 13UA doesn't approve it can he extended to 30 days. Motion
passed unanimously by roil call veto.
Harrison called attention to problems with r.o.w. on the street improvement portion of
the project. With consent of Council this was added to the Agenda.
11e said the City was going to have to purchase three buildings: 1.. Showalter's
house 2. Old Kenai Commercial Bldg. and 3. one by Vic Segura's. This will cost
the Chy well over $30,000, and we cannot handle it; in addition the Street to be
povod will service ompty lots, and thoso on the Bluff side are about 10 to 20 feet wide.
It is not reasonable to improve this street in this manner; it would be much bettor to
pave Cook from junction with Mission to Main St. Galliett says this should be a 50'
st. and the City Mgr. thinks there would be no big problem with rights -of -way.
There was considerable discussion and study of the map. Council thought this
was a vety.-good-idoo hnd-w8e,7g0iUg,t0considor it later, but Galliett said if they in-
tended to change it, he needed to know as he is getting his design in final shape, and
would have to put a draftsman on it right away.
McCann moved, Cate socondod, to change the paving design from the East end of
mission to Cook Ave. between blocks 15 and lb, Original Townsite. Motion passed unan-
imously.
There may be a special meeting next Wednesday to decide an advertising for bids for
street improvements. Galliett will work night and day to try to get all this stuff
ready, but was instructed to give priority to W&S.
There was sane discussion on bids on 114S and Gas for CHAP. These will be an-
nounced tomorrow night at regular Council meeting.
The meeting adjourned at 0:30 p.m.
Respectfully submitted,
Prances Torkilsen
City Clerk
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BID OPUNING, CIIAP, PRASG III, PAVING AND PIIASU IV, GAS 20 JUIYfi, 190
2:00 P.M.
CITY PERSMML PWSENT; City Mgr, J. W. Harrison, Airport Mgr. G. L. Jaynes, Jr.,
City Engineers Frank Wince and Jim Swing and City Councilman Carl Seaman.
List of contractors present is attached.
Harrison announced Phase III bids would be opened first and that all bids had been
properly received; that none were in the U. S. Post Office at Kenai. lie asked if
all had reviewed the site of the Project and if there were any questions.
Bid tabulations are as recorded on attached shoot. Only lump sum bids wore road.
All bonds will be reviewed by the }ingineer as will item bids. +,
Bids for Phase IV, Gas,were opened next, and are as per attached sheet. Only lump
sum bids were read. Unit bids, bonds, etc., will be reviewed by the Engineer.
Harrison thanked all for participating and said awards would probably be made at
tonorrow night's Council meeting but would be subject to approval by UDA.
He announced the City=s projects coming up; i.e. water,: -sewer, paving
and street improvements, and invited them to participate.
Meeting adjourned, 2:10 p.m.
Frances Torkilsen
City Clerk
CITY OF KEN
EDA PROJECT NO. 07-1--00058 PHASE M
STREET SURFACIING
SUMMARY OF BIDS OPENED JUNE, Z0, 1967
Page /ofI pages
40" 97s ,r jz,��, 4 AV
Estimated
Unit
Unit
Unit
.
Item Description Quantity
Price
Total Price
Price
Total Price
Price
Total Price
301 Subs rade Preparation 31,493 s. .
f Subgrade Material
! 302 Borrow 200 C.Y.
_
Crushed Aggregate
303 Base Course 3,260 c.y.
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Bitur-mr!ious Prime
I Coat 32 T.
Asphalt Concrete
a 501 Pavement 2, 300 T.
Asphalt Cement,
502 120-150 Pen. Grade 140 T.
Gra-• el Surface
601 Course 1, 990 C. y,
901 15" Pipe Culvert 630 L f.
1301 Survey -Monuments 4 ea.
Underground- Utility
1401 Duct 290 1. f.
Remove Asphalt
1j01 Concrete Pavement 160 s. .
TOTAL BID PRICE
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CITY OF KENAI
EDA 07-1-00058, Phase III
Page_ff of_,2_pages
Unit
Price
I Total Price
Unit
Price
Total Price
Unit
Price
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Unit
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TD-t& price
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CITY OF KENAI
ErA PROJECT NO. 07-1-0005 ,=PHASE
NATURAL GAS DISTRIBUTION SYSTEM
SUMMARY OF BIDS OPENED JUNE 20, 1967
LUMP SUM
PRICE
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- / CITY OF KENA
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BOX 580 - KENAI, MASKA 99611 - UL 283-7533
ZU .June, 190
TO ALL 111DIMS M SURPLUS PROPERTY 67-1
(inclosed herewith are the results of the bidding
on the City's Surplus Sale. The Council has ruled the items
shall go to the high bidder on all items. Nigh bids are
circled. Payment must be made by 10 July, 1904, at City
Hall, following which the equipment must be removed from the
City Yard.
If you have any questions, please contact City Hall.
Very truly yours,
Frances Torkilsen
City Clerk
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