HomeMy WebLinkAboutResolution No. 2023-17KENAI
A RESOLUTION AUTHORIZING
PURCHASE OF EQUIPMENT TO
SOLE SOURCE PURCHASE OF
UTILIZING THE CONTRACT OF
AUTHORIZED TO PARTICIPATE.
Sponsored by: Administration
CITY OF KENAI
RESOLUTION NO. 2023-17
THE USE OF THE FLEET REPLACEMENT FUND FOR THE
UPFIT FOUR NEW POLICE VEHICLES AND AUTHORIZING THE
A PORTION OF THE ITEMS FROM ALASKA SAFETY INC.
ANOTHER GOVERNMENT AGENCY IN WHICH THE CITY IS
WHEREAS, Resolution 2022-65 authorized the purchase of four new vehicles in 2022 to replace existing
police vehicles and those vehicles are expected to arrive in the coming months and will require police
equipment to be installed; and,
WHEREAS, upfitting the police vehicles requires a number of vendors for things such as push bumpers,
light bars, consoles, gun locks, partitions, transport seats, window barriers, decals, winter tires and rims,
and other accessories, etc.; and,
WHEREAS, the police department has worked closely with the City shop, where the vehicle equipment
will be installed, to determine the cost utilizing a number of vendors and it is anticipated that $56,000
should be adequate to complete the upfitting of the four police vehicles; and,
WHEREAS, the Kenai City shop has worked with Alaska Safety for a number of years in evaluating,
purchasing, and installing many police vehicle accessories; and,
WHEREAS, Alaska Safety has contracts with the State of Alaska and with the Municipality of Anchorage
to supply many of these police vehicle accessories and provided two quotes to the City of Kenai for the
police vehicle equipment utilizing each of those pre-existing government contracts for portions of the
needed equipment for $36,959.92; and,
WHEREAS, the purchases were planned in the Fleet Replacement Fund where sufficient funding is
available; and,
WHEREAS, KMC 7.15.070(b)(4) allows the City of Kenai to purchase equipment without giving an
opportunity for competitive bidding if the equipment is purchasable under the contract of another
governmental agency in which contract the City is authorized to participate.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA:
Section 1. That the City Manager is authorized to use the Fleet Replacement Fund to upfit these four
vehicles at an estimated cost of $56,000 inclusive of contingency funds.
Section 2. That the City manager is authorized to issue a purchase order in an amount up to
$36,959.92 for the purchase police vehicle accessories from Alaska Safety Inc.
Section 3. That this Resolution takes effect immediately upon passage.
PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, THIS 1ST DAY OF MARCH, 2023.
New Text Underlined; [DELETED TEXT BRACKETED]
Resolution No. 2023-17
Page 2 of 2
Brian Gabriel Sr., Mayor
ATTEST:
Michel". , MMC, City Clerk
Approved by Finance: �
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KENAI
Ciky of Kenai 1 210 Fidalgo Ave, Kenai, AK 99611-7794 1907.283.7535 1 www.kenai.city
MEMORANDUM
TO: Mayor Gabriel and Council Members
THROUGH: Terry Eubank, City Manager
FROM: Dave Ross, Police Chief
DATE: February 17, 2023
SUBJECT: Resolution 2023-17 - Police Vehicle Equipment Purchasing
Resolution 2022-65 previously authorized the ordering of four new vehicles in 2022 to replace
existing police vehicles. This resolution would authorize the use of the Fleet Replacement Fund
for the equipment necessary to upfit those four vehicles into police vehicles. It would also
authorize the purchase of a significant amount of the required equipment from Alaska Safety Inc.,
utilizing government contracts established between both the State of Alaska and the Municipality
of Anchorage for purchases from Alaska Safety Inc.
The quotes from Alaska Safety Inc., under those two government contracts, total $36,950.92 and
include items such as push bumpers, light bars, consoles, gun locks, partitions, transport seats,
window barriers, etc.
In addition to those items to be purchase from Alaska Safety, there are a number of other
expenses to prepare these vehicles utilizing a number of other vendors. Items needed in addition
to the Alaska Safety purchases include; decals and the installation of decals, winter tires and rims,
purchase of certain other lights and accessories, etc.
The total anticipated cost to upfit the four vehicles is anticipated to be less that $56,000 and this
resolution would authorize the use of the Fleet Replacement Fund up to that amount.
Thank you for your consideration