HomeMy WebLinkAboutResolution No. 2023-2071-11
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KENAI
CITY OF KENAI
RESOLUTION NO. 2023-20
Sponsored by: Administration
A RESOLUTION AUTHORIZING A BUDGET TRANSFER IN THE VISITOR CENTER IMPROVEMENT
CAPITAL PROJECT FUND AND AUTHORIZING A CONTRACT AWARD AND CORRESPONDING
PURCHASE ORDER FOR THE VISITOR CENTER ROOF REPLACEMENT PROJECT.
WHEREAS, a formal Invitation to Bid was released on January 19, 2023 for the Visitor's Center Roof
Replacement Project with bids due on February 6, 2023; and,
WHEREAS, the following bids were received,
Bidders
Base Bid Totals
Base Bid
Add Alt #1
Add Alt #2
Add Alt #3
E/P Roofing
$T18-00G
$8-380
$4,399
$0-300
Hanson Roofing
$208,340
$9,472
$9,660
$10,000
Rainproof Roofing
$234,350
$9,850
$13,500
$27,985
;and,
WHEREAS, an Intent to Award was provided on February 8t°, 2023 for E/P Roofing, however on February
151h, 2023 E/P Roofing requested to withdraw their bid; and,
WHEREAS, Hanson Roofing, a local contractor known to the City, provided the 2nd lowest bid, and is
now recommended for the contract award; and,
WHEREAS, upon evaluation of the bids, award of the Base Bid with Additive Alternates #1 & #2 is
recommended by the Administration at a total cost of $227,472; and,
WHEREAS, supplemental funding is being requested by budget transfer from remaining funds in the
Visitor Center HVAC Control Upgrade project in the total amount of $42,000 to allow the Visitor Center
Roof Replacement Project to proceed; and,
WHEREAS, if approved, the supplemental funding of $42,000 will bring the project budget to $262,000
for the project and is sufficient for design, construction and construction administration services; and,
WHEREAS, completion of this project is in the best interest of the City.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA:
Section 1. That the following budget transfer is authorized:
Visitor's Center Improvement Capital Project Fund:
Decrease Expenditures:
Visitor Center HVAC Control Upgrade Project - Construction $(
Increase Expenditures:
New Text Underlined, [DELETED TEXT BRACKETED]
Resolution No. 2023-20
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Visitor Center Roof Replacement Project - Construction
Section 2. That the City Manager is authorized to execute a contract award and corresponding
purchase order to Hanson's Roofing in the amount of $227,472 for the Visitor's Center Roof Replacement
Project.
Section 3. That this Resolution takes effect immediately upon passage.
PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, THIS 1ST DAY OF MARCH, 2023.
Brian Gabriel Sr., Mayor
ATTEST:'
i
Michelle . Sa r, MC, City Clerk
Approved by Finance:
New Text Underlined; IDEIETED TEXT BRACKETED]
KENAI
City of Kenai 1 210 Fidalp Ave, Kenai, AK 99611.77941907.283.75351 www.kenaixity
MEMORANDUM
TO: Mayor Gabriel and Council Members
THROUGH: Terry Eubank, City Manager
FROM: Scott Curtin, Director of Public Works
DATE: February 19, 2023
SUBJECT: Resolution No. 2023-20 — Visitor Center Roof Replacement
The Visitor's Center existing asphalt shingle roof has reached the end of its intended fife. The
facility has experienced a few minor roof leaks and some ice damming to date. This project will
remove the existing shingles, install new ice and water shield over the entire roof area, and install
new Malarkey Legacy Scotchgard asphalt shingles similar to the photos below. Materials will be
ordered once contract is executed with work anticipated to take place in May / June 2023.
This project has been a challenge for the department. Project was originally bid in July 2022, with
only two bids received, both in excess of budgeted amounts. With the new bid release in January
we had hoped to take advantage of more favorable market conditions, however with the
withdrawal of the low bidder, this was not the case. The re -bid broke out several elements of the
project into Additive Alternates, #1 included an upgrade to a heavier shingle with an improved
warranty, #2 provided replacement of all flashings with new in lieu of reusing some of the existing,
#3 was to install gutters and downspouts which we are electing to not purchase at this time.
Supplemental funding is necessary to complete the project, and the Visitor Center HVAC Control
Upgrade project, originally funded at $62,000 has only used $8,000 in funds due to Building's
Maintenance staff successfully completing many of the needed repairs in house. The transfer of
$42,000 from this project to the Roof Replacement Project will allow the work to move forward
and is in the best interest of the City.
Council's approval is respectfully requested
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