HomeMy WebLinkAboutResolution No. 2023-18KENAI
CITY OF KENAI
RESOLUTION NO. 2023-18
Sponsored by: City Clerk
A RESOLUTION RENUMBERING KENAI CITY COUNCIL SUPERVISORY SUB -COMMITTEE POLICY
NO. 2017-02 TO POLICY NO. 20.230.
WHEREAS, prior to 2014 Council policies were not given an identification number; and,
WHEREAS, after 2014 Council Policies were numbered utilizing the year they were adopted and the
order in which they were adopted; and,
WHEREAS, development of a consistent Policy numbering system is an important part of policy
management; and,
WHEREAS, having a system that manages policies in place ensures that policies are easy to find,
referenced and that they are kept up to date and organized.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA:
Section 1. That the attached Kenai City Council Supervisory Sub -Committee Policy No. 2017-02 is
renumbered to Policy No. 20.230.
Section 2. That this Resolution takes effect immediately upon passage.
PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, THIS 1ST DAY OF MARCH, 2023.
Brian Gabriel Sr., Mayor
ATTEST:
Michelle M. Saner, MMC, City Clerk
New Text Underlined, [DELETED TEXT BRACKETED]
K E N A I CITY COUNCIL - [2017-02] 20.230 Page 1 of 1
SUPERVISORY SUB -COMMITTEE
Effective Date: Date:
See Also: PRO-20.230; TSK-20.230 Approved by: City Council
POLICY - 20.230 Supervisory Sub -Committee
[A.] Purpose
The purpose of this Policy is to establish procedures and duties of the Supervisory Sub -Committee of the City
Council for the purpose of facilitating communication and efficiency between the City Council and the City
Attorney, City Manager and City Clerk regarding performance and other work matters.
[B.] Appointment
The Supervisory Sub -Committee will consist of three Councilmembers, including the Mayor, Vice -Mayor and a
third Councilmember appointed by the Mayor and confirmed by Council. The appointment of the third member
shall occur at the same Council Meeting that committee and commission liaisons are appointed and confirmed,
or as soon thereafter as practicable.
[C.] Procedures
The Supervisory Sub -Committee will meet privately with the City Attorney, City Manager and City Clerk as
needed to review performance related matters and/or other work -related matters. Meetings may be with one or
more council employees. In the quarter in which the Council completes an annual review of the employees'
performance, the Supervisory Sub -Committee shall meet with each employee after the annual performance
review.
[D.] Duties
The Supervisory Sub -Committee shall discuss performance related matters and/or other work -related matters
with the City Attorney, City Manager and City Clerk. After each meeting, the Supervisory Sub -Committee shall
provide a written report available to the City Council and employee. This report shall be considered a
confidential working record for the sole purpose of accumulating data for evaluation reports. Such reports shall
be kept outside the employee's personnel file and destroyed after each annual evaluation performed by the City
Council. The reports shall be considered unofficial and have no standing other than as a temporary record of
items discussed. Such reports are confidential, and shall be sealed and maintained by the City Clerk and are
accessible only to the City Council and Council employee.
The Supervisory Sub -Committee may take no action, but shall act as an informal liaison between Council and
its employee's. The Supervisory Sub -Committee may make reports to Council regarding performance, monitor
performance expectations and goals, provide recommendations to employees regarding performance and work
place matters and convey direction determined by Council.
The City Attorney, City Manager, and City Clerk may contact any Councilmember or the Council as a whole
regarding any work -related matter, and also may request meetings on a more frequent basis with the
Supervisory Sub -Committee. This Policy does not preclude Councilmembers or the Council as a whole from
addressing its employees on performance or other work -related matters by other means.
Brian Gabriel Sr., Mayor
ATTEST:
Sheltie Saner, MMC, City Clerk
Policy History: Resolution No.'s 1017-03, 2019-71 Sub; 2023-18
20.230 Supervisory Sub -Committee Policy Page 1 of 1