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Home My WebLink About1964-01-06 Council Minutes - Special MeetingSPECIAL EMERGENCY MEETING - KENAI CITY COUNCIL - WATER AND SEWER PROJECTS b JAti 64 The meeting wos called to order at 7:45 p.m. by Vice Mayor Swires. Roll call showed all mambers present but McCann and Dye. Also present: I1. Galliett and Ken Branch. Mr. Knakcstedt moved, Morin seconded, Council finds there is an emergency justifying a meeting and the public interest requires a meeting for awarding a contract for Water and Sewer construction under Project Nos. APW-Alaska-31-G and WPC-APW-Alaska-14. Roll call vote showed unanimous consent. Vice Mayor Swires reported, and all agreed who had talked with bidding. contractors, that said contractors remarked they had never seen such a perfect, complete set of bid docu- ments on a project --that everything was spelled out for the benefit of the bidder and all details were explained very clearly. Considerable discussion was held regarding rights -of -way, easements and construction per- mits. In view of the small amount of level ground on the bluff, Mr. Morin moved, Lofstedt seconded, we excuse Lot 4, B1 20 of the Townsite of Kenai from assessment for Water 8 Sewer improvements under APW-Alaska-31-G and WPC-"IV-Alaska-14 in return for an easement granted by Mr. Webber for this construction. Motion passed unanimously. The Clerk reported easements have been received from Showalter, Consiel, Hartley, Peterson, and Div. of Lands (Tidelands): a letter from John Shaffer assured the City an easement would be forthcoming from the Methodist Church; Frank Rowley will be in Kenai in two days and will contact Billy McCann who will endeavor to get Mr. Rowley's easement. The Div. of Hwys. had informed Mfr. Gailiett their easement will be forthcoming also. Mr. Galliett presented a draft of a letter to be sent to the Council, copy of which will accompany these minutes. He recommended the City notify Caughran he was lowest Bidder and request performance bond from him. Mr. Knackstedt moved, Morin seconded, to notify Caugh- ran he is low bidder and to proceed according to bid document to obtain a performance payment -bond in accordance with the bidding document. Rall call vote showed unanimous consent. Mr. Morgan moved, Knackstedt seconded, the City authorize Mr. Galliett to go to Seattle and ' San Francisco to expedite Water and Sewer according to his drafted letter. Passed unanimously. Mr. Morgan presented resolution N. 64-1, authorizing Mr. Galliett to sign document forms required for Water and Sewer contracts. Mr. Mbrgan moved, Knackstedt seconded, Res. #64-1 be acopted. Passed unanimously. Mr. Caughran has five days to deliver performance payment -bond; Clerk will deposit the $28.660.00 check submitted by Ed L. Caughran (in lieu of a bid bond) in the Water & Sewer Fund; Mr. Galliett thinks the City is "over the hump" now, and the project has passed the biggest hurdles. He will leave for Seattle and San Francisco about Wednesday to present the documents to HHFA and U.S. P.H.S. Mr. Galliett also presented a supplemental agreement between him and the City. Mr. Morgan moved, Morin seconded, to appeove the supplemental agreement with Mr. Galliett. Passed unanimously. Clerk will furnish Galliett with list of applicants for work on the W$S project. Meeting adjourned 10:35 p.m. Respectfully submitted, Mars. Frances Torkilsen City Clerk Gy- firm, 04d 4� VAL -04 � , AMIAL 7MIOTOSRAMY AMAL R 1N*~ suRvs7s WAMINO s NCPORH 090" • SUP911VaION HAROIA H. GALLIETT. JR. ftO MRSD CIVIL KNOINUR 6 Janualty L964 HonoaabU James G. Due, Mayon City ob Kenai, Ataeka Box 540 Kenai., Ataaka SubJe¢.t: &mmtay 0 Sid Opening,, Pnolect6 APW-Ataaka-31G i WPC-APW-AQaaka-14 ROOM t. AIMORT CAPS Owo. 16791/$ BW INTM AVptNR ANCMOQAii. AiASM ON. 0.7944 M sans Dean. Mt. Alayoa and Members o6 ,the City Councit: Th.i.a fztteA awmnvci.uea the bid opening o6 6 Januaay L964, and the bubaequent conSame, with the City Councit to Speccat Emergency Meeting. I advised the Councit that seven (1) bids weae received by the City ob Kenai. Sor Pnojecta AP,9-Ata6ka-31G and WPC-APW-At4aka-t4. The opening and uAding os the b.ida won wit teaaed by M. Homed SWAea, Vice Mayor, and Au. Frances Tonki,taen, City C&Ah, by myaets, by aepaeaenta .ivea os moat os the bidders, and by M. CAinktaw, ati.Giyty mamgea Son the city. A copy os the tabutation oS .the vani.oua bid aummi.eai.a aaaehed boa your convenient aeseaenee. Thia tabatation gi.vea the bida a.s acLuaUy head and atao as tau eoweted in accordance with xhe bidding doe m2nta 66y w4setb• 1 aeconsmAded to the SpeeW Emergency Meeting ob .the City Councit as SOU4 a t 1. That ,the City Councit select the bid oS Intet Mechaniwf as unresponsive because o6 imeomptetm¢aa. The eAaentiAt *Bid foa unit Pni.ce ConVtaee document with i.ta comLtOnent by the biddeA mu not auixnWed. 1. That the City Cow►tei.t noti6 y .the 6uaceaa SuZ tow bidden . Caughxan Excavating Inc., os hi.s success, as his bid i,6 not only the toweat bid, but 4A <.a atao .the onty bid which i.a wi.thix the presentty avai.tabte Sunda Sox the urorit. S. That ,the. City Councit notkY Caaghun Excavating Inc. that it is the 6ucce646at tow bidder and to imedcatety aeeune and Surn"k to the City os Ke+ca4 Ataaka, the persoumme-payment bond negwiAed by .the bidding docunwaa. 4. That the C.i tq o6 Kenai seek approvat. 06 the bedding doeunenta Saom .the HHFA and the USPHS as these agencies must aathoaize ,the aazutd and aPPaove ait aontnact dooaments. veay vudy youu, Haaotd H. Gat ei.ett, Ja. Regi.stmed Civait Engines Enggcnueea .to the Ci,tq! o6 Kenai. boa Paoject6 Aft-Alaska-m 8 WPC-APW-Alaska-14 u s- Z:r