Loading...
HomeMy WebLinkAbout1964-07-22 Council MinutesAGENDA - KENAI CITY COUNCIL %1EETING 22 JULY 1964 XIEETING WITH DON MEYER, 5:30 P.M., TIDE'S INS MEETING WITH APPLICANT FOR LIVE FOREtiNN'S JOB AFTER MEETING WITH MEYER AND PRIOR TO COUNCIL MEETING AT S P.M. ROLL CALL g; / p — g'�mt4d, c *4ad . PERSONS SCHEDULED TO BE HEARD: Don Mever ham. dRon Thiel won't be in 'til 9 p.m. ;P. MINUTES CORRESPONDENCE: / Letter From Glen Doughty expecting the City to hold the Con- tractor responsible for damage done to Post Office sidewalk --I thirsk this is on public right-of-way. REPORTS: Mayor Attorney Clerk - Chas. Archer called atention to new Trans -Alaska Directory giving Kenai Medical Emergency no. as 262-4466??? Also thinks Fire Emergency Call should have been given more prominence for easy finding. Also: Cliff Carr is moving to the Ruberg place on Salamatof Bluff --formerly Kooley property. Thinks he should resign from Planning Commission as he will be outside the City. Commissions UNFINISHED BUSINESS: Resolution accepting the Budget Resolution Establsihing a policy for payment of C.D. Director's Expenses Resolution determining on Sale of City Land (Airport Land for Kenai Development Association.) Appoint Planning Commission Member? Accept Carr's Resignation? Appoint Council Member to replace Knackstedt? _ t ; Award Gas & Oil Contracts NEW BUSINESS: Line Foreman??? PERSONS NOT SCHEDULED TO BF, HEARD: r i4 KEW CITY COU:CIL MINUTES 22 JULY 1964 Roll call at 8:10 p.m. showed '•lorin and Lofstedt absent; McCann, ,•leeks, Swires & Dye here Eugene Roguszka ;)resented a Plat showing, 30 acres of Airport lands which the City is requesting be released from the Quit Claim need, so that the City might sell or lease various parcels. The 50 acres forms a rough triangle with the hypotenuse stretching from Beaver Loop Rd. Junction with Kenai Spur to just West of the health Center. Lands can be released by the FAA if revenues are applied for Airport purposes; also, the City will have to present facts showing sale of lands is more valuable than leasing. the Airport Commission thinks this can be done in the case of lands requested by the Kenai Development Association; Roguszka recommends handling this first 1 and then set sale prices on other lands. A draft of a Resolution was presented and returned to the Atty. and Roguszka to he made applicable to Kenai's needs. Allan Corthell reported clearing needs to be done on land allocated for Cemetery -particu- larly on the portion East of the gulley. This land has been applied for by the City but final approval has not been received. trees up to 15' in height can be left --in some places even up to 201. Corthell will go ahead a remove the trees necessary on eatk sides of the gulley. Rights -of -way for the approach zone are being acquired; the Atty. is in the process of preparing; easement contracts, etc. 1cCann will meet with Cor- thell at 3 p.m. tomorrow. Don Meyer of Marshall & Aeyer, Seattle, will send a proposal to Council regarding con- version of Revenue ►y&S Bonds to G.O. He reminded Council of his suggestion several months ago that the Charter he changed allowing transfer of bonded indebtedness from City to other legal entities. This can be done at the November election. The Account- ant will send figures to Aeyer re additional bonding for Kenai City Lig;hL. The School Board. (Ken Jordan, Ed liollier, Ars. Petersen, Clarice Kipp and Sterling Sears) appeared to hear report from Don :4eyer on School Bonding; The City's evaluation will permit an additional $80,000 issuance of School Bonds. This will not be sufficient for the planned expenditures, but Mr. Hollier said they will have to get along. The School Board will make an effort to get relief money from the Foundation Plan --the City will explore the possibility of relief money thru OE11. The bonding money should be available within 40 days. The Sewer hook-up for the School and Health Center will be about $1500. This has already been laid out and designed --the Board will work with Clay Lyons on this. George Navarre asked Council about being relieved of assessment for IV&S if he installs his own line to his property which was subdivided after the W&S design was laid out. After much discussion,Swires moved, McCann seconded: In the event Navarre and Cupps put in a Water & Sewer line according to City specs before the rest of the project is completed, then their 100% assessment cost of Lot A, Nissen S/D can be applied to the cost of the I;&S mains; they will also restore the Street [Overland] to the condition it was in before installation of the lines; fnese mains will then became the property of the City. Motion approved unanimously. The Attorney will draft a contract between the City and Navarre-Cupps to this effect. Ron Thiel reported: the contractor is cleaning up; the Water line is ready for test- ing(by the FW, 300' of water line is completed and 200' of Sewer on the East side of Main; W&S connection applications are needed for Frontage Road, Peninsula Ave and Broad St. --also the iAethodist Church; The USPHS phase should be completed by the 31st-- the shoring; Negotiations are underway regarding the sidewalk at the Post Office; A change Order has been applied for deleting road by Ilartley's and adding Marine Ave. which will increase the costs by $1387.65--Approval will be sought from HHFA who have already tentatively okayed the plan; the Bridge plan has not been submitted --the draw- ings are being completed, and a price will he affixed; the City line to the Fire Hall _ Council 'tinutes 22 .July 1964 Pare two will be either steel or transite and will be run under the uuilding. Oil and Gas contracts came up for discussion: due to unorthodox form used by Union Oil and bids from them on three products from two different distributors, and differences in prices this was tabled until next meeting. An o;)inion from the Attorney is included in these minutes regarding the bids. Minutes of the last meeting were approved. Correspondence, other than that appearing, on the Agenda was read: report on W&S con- nections from Doris Swires; letter re dogs -Nu State Aursery--Clerk will reply to the latter requesting [2nd timel a list of owners of dogs being a nuisance. The Attorney submitted Iles. 64-17 as lie and Roguszka completed it during their retire- ment from this meeting --this is the request for release from the Quit -Claim FAA Deed. The Chamber of Commerce is sending a letter to the Governor approving his action which brought Japanese fish -buyers to Prince William Sound for the seine caught fish. Fisher suggests the City support measures that will aid conservation of fish; measures on registration rules that will require non-residents to pay more than residents for permits to fish; discussion was held on the City's taking stock in Kenai Development in ex- change 66r land --the FAA prefers a note --they do not favor stock --the Mayor will re -check on this. Salary for Clay Lyons was discussed: lie hopes to spend more time with KCL after W&S ditching is done. For the present he will work 2 hours a day. Sewer hook-up has already been made for Trades Building and Barry Mann-KCL Clerk will bill them. Resolution #64-17 was read: McCann moved, Swires seconded, to adopt Res. #64-17. Passed: unanimously. Meeting adjourned 12:20 p.m. Remainder of Agenda postponed to next meeting. Respectfully submitted, Frances Torkilsen City Clerk School bonds, KCL Bonds and converted W&S Bonds can all be handled in one trip. Roez Z4t �/ .its 7&.Iv*a APAWVA&{ pat ti. w. A/ is /,Jot* s i i .il w 000io% . I V,Ai t±.a., . %)AMC* E. FtsHSR ArrowN�r ?*ADS P.O. SOX 207 KtMAt. ASAO" Tas�.�oss ass- �sse 21 July 1964 Psayor and City Council Box 580 10041, Alaska Gentlemen: Re: Oil Contract Award Subsequent to the opening of the bids received in response to the invitation for bids directed to suppliers of petroleum products in the Kenai area, the bids were submitted to the under- signed as City Attorney for analysis. In reviewing the bids I find that the bids of Standard Oil Company and Texaco were responsive in that they were submitted in exactly the form requested by the invitation. The submis- sion by Union Oil C ompany varied in some respects in that only one item gas bid on the form submitted for bidding and the other was submitted is a letter quotation. It would appear that the Union Oil Company not being responsive could reasonably be disqualified on that basis. It is possible the contract based on that bid could result in subsequent diffi- culty of administration then, of course, the decision to reject the bid on the basis of being unresponsive would be reinforced, The Council 19 reminded that the following conditions with respect to the bid were set forth in the "Invitations for Eids" as follow: "Bids shall be submitted by executing the enclosed f rm of contract. The bids will be accepted within 30 da s o submission by City's execution of the contract o er being most advantAfteous to the City. Failure to notify bidder of award shall nullify the bid upon expiration of 30 days from opening date. "The City reserves the right to reject any or all such bids and to wive infornalities in these pro- cedure8." ( $is supplied) In determining the award, the Council should take cognizance of the condition under which performance will be mode with respect Mayor and City Council -2- 21 July 1964 to supplies available, source of supplies and other such factors influencing ability to perform pursuant to contract. The foregoing comparisons have been made on the basis of the factors other than price. Considering only price, the bid of Texaco is clearly higher than any of the other two bids. it could be declined as an offer on that consideration only. If it were to be accepted then the Council should consider the effect that price, performance and supply might have on the con- tract with such a sspplier. With respect to the price comparisons Standard Oil is clearly the low bidder for regular gas and for stove oil. (No bid having been submitted for stove oil by Union Oil Company and a higher bid by Texaco). With respect to price, the only difference between Standard Oil and Union Oil is the fact that Union Oil (not responding to the contract as stated) submitted a bid of .009 cents lower than the bid submitted by Standard Oil. An award to Standard Oil of this portion of the contract would therefore not be an award to the lowest bidder, however, it should be noted that there has been no statement by the City that awards shall be made to the low- est bidder but only to the 'offer deemed most advantageous to the City." Council determination of this aspect would include factors I - i1 other than failure to respond as requested, such as supply, etc.