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HomeMy WebLinkAbout1963-06-05 Council Minutes1 AGENDA - KENAI CI. Ct)UACIL 1411TING 40111ROLL CALL — YERSOVS SCHEDULED "ro 8G HEARD: Gene koguszka -'Olinu F.S CORRESPONDENCE REPORTS: Atty. , Clerk, Commissions UNFINISHED BUSINESS: Charter requires the Council to elect a Vice -Mayor VOrd. ►t44 - Second Reading NEW BUSINESS: Budget? )-44 )t b� 5 JUNiE 1963 KENAI CITY COUNCIL %11NlfrES - S June 1963 Roll Call at 8:15 showed all members present. Mayor Dye administered oath to re-elected member M.T.Sins. Mr. Eugene Rnouszka, Airport Consultant for Kenai, addressed Council with resume of his activities and negotiations concerning transference of the Airport to the City. His written keport is'ineluded in these minutes; the only change being in the procedure to follow in accomplishing the transference: i.e., the report recommended going thru GSA channels, but further study showed the better route was thru the Omnibus Bill. Br. Roguszka inquired as to desire of Council whether he should work directly with Council or with an Airport Commission; also suggested an Engineer be contracted for so preliminary design could get under way. The Engineer will submit a design of the entire project. Some discussion was held re the powers of an Airport Commission. Mr. Morgan moved, Swires seconded, the Attorney be directed to draft and ordinance est- ablishing duties and powers of an Airport Commission to administer the Kenai Airport sub- ct to policy determination by Council. Motion Massed unanimously. Mr.OIZ�j iC pN.,M, 5�tnZ 9moved, NsG=w seconded, Gene Roguszka contact Adams-Corthell-Lee to see if they are available for Airport construction design, and if so, to come up with a proposal. Roll call vote: Affirmative-Knackstedt, Lofstedt, McCann, Sims; Negative -Morgan, Swires. Br. Roguszka plans to issue news releases, hold meetings with commercial and private op- erators, and later on with various business men. Public relations are an important part of this project as an enlightened public will afford smoother turn -over. Clerk will contact Planning Commission members for a meeting with Br. Roguszka at 7:00 p.m. Thurs. Minutes of the last meeting were approved. Correspondence was read: (Water treatment needed at new school well. Letter from Man- ley approving hire of 0. Strandberg as inspector for new schoul construction.) Mayor also reported Mr. 11-tanley offered to delay demand for payment of architect's fee until fiscal year of 165 if it will help the City. This means equipment can he purchased and the City can utilize the school if it is ready in Jan.165. M ;McCann moved, Knackstedt seconded, the City accept the recommendation of Mr. Mayer that the school bond issue be reduced to $1,115,000.00. Passed unanimously. t; Mr. McCann moved, Sims seconded, to take advantage of Manley i, Bayer's offer to delay C' payment. notion passed. The Attorney reported on hearing for Kenai Poorer Corp. Bids for sale of Corp. will be accepted after 15 June 1963; award will be made after 1 August with ninety days to pro - sent payment; Notice of Foreclosure List was sent to the Cheechako and Anchorage Times. W. Morgan moved, Knackstedt seconded, Foreclosure procedure be followed completely for --- 1961 delinquencies. Motion passed.. Mr. Morgan moved, Knackstedt seconded, the Atty. be directed to draft and ordinance re- i- `.i quiring registering of property ownership with the City. Passed unanimously. if ---A!) * Atty. will draft contract. Kenai Council Minutes Pa7c two 3 June 1963 Clerk was instructed to regeust HEA nook -up for Mrs. Stetzer and GCo. Robinson, Sr. Also, to inform Mr. McAllister, Receiver for Kenai Power, the City wishes the power hook-up to follow the specifications of the Architect. Election of Vice -Mayor and Second reading of Ord. #44 was tabled. i Council will meet Monday 10 .June at 7:00 p.m. to work on the 1963-64 budget. Meeting adjourned at 11:30 p.m. Respectfully submitted, Mrs. Frances Torkilsen City Clerk u Motion: oat < <AtAl^ ¢sorgan e Q e Date: Motion: Date: �3 Motion: Date: Horgan TP , ban tys yr son Date: / Motion: Nil )0�,nmAo- - - 5, Morgan Q'i., Morgan • Iwo (J . gn . XV ,, ,.,�, ) W — t4 L Date: / �,. _ 6 3 Motion: • � /' � �' Gtrrr RJR - ` � u J�.d�,a�• Morgan %Se son ^C7r. N Date: i Motion: 3 � �O Motion: Date: a Ca', ;A4 'Aan4, Morgan %�--�,�/1� tdor an 8 n son Date: _ Date: Notion: Motion: //� �j Morgan -\ Ji Morgan McGahan Cone y Hayes U , Seaman w son Swanson Date: �- Motion: ..- - MorganAAA � ?iW' "' • =` ¢ Sw n O James a* Dye, Mayor City of Kenai Kenai, Alaska Dear Mayor Dye: This letter will which I have had with I have noted items for immediate actions. May :' , 1963 review the results of the severAl meetings the Federal Aviation Agency. In addition, future actions, and recommendations for As we discussed on the afternoon of May 28, I will be in Kenai next week. I plan to be available to the Council for its' regular meeting Wednesday evening, June 5, or Pny special meet- ings which the Council may desire at that time, as well as for meetings with the Airport and Planning Commissions* The major points of the meetings with FAA personnel area One: The Formal Request for Aid for the Reconstruction Project. Following the Council meeting in Kenai on May 8, the formal Request for Aid was submitted to the FAA on the morning of the 9th. In the interest of speeding the action, I drew up the new sketch with supplies which I had. The FAA was generous enough to reproduce the necessary copies. All was in order by lls00 A.M. that day. I have kept the original of that sketch should it be necessary to have additional copies made for various purposes. Twos Transfer Date for Airporte The target date for transfer of the Kenai Airport to the City is July 1, 1963. In the discussions, it was quite apparent that legal title could not be vested in the City on that date. (The best vehicle for conveyance of the air- port is via the Surplus Airport Act which has the least number of restrictions on property disposal; the Federal Airport Act is probably faster BUT this Act is very restrictive in the uses to which land can be put and would not be to the best interests of the City, that is, land could not be used for non - airport purposes, etc*) Using the vehicle of the Surplus Property Act, the procedures will require the FAA to declare the airport excess to its' needs; General Services Administration then steps in, cir- culates all Federal agencies to determine whether E .. A ::;___1 6W there is any other Federal agency having a need for Ctie AIRPOHT, circulates eti:,�r -:ublic ape ncies (at which time the City of Kenai submits as f ormhl letter of renuest) and then a '.uit Claim Deed is prepared. Phese steps take time. 1 w•.s told that the best timing; would see a deed issued about October 1, 1963. Obviously, fears mny arise over the offer to other Federal a;.encies or some public agency other than the City of Kenai. As I see it, there should i-e no con - corn, First of ell, Congress has, by sneciAl actions, p,iven specific notice that the Feder'+l Jovernment is to dispose of the Kenai airport. Therefore, no Fed- eral agency can justify seeking tne, airport. Since the State of Alaska has gone on record as not want- ing the facility it would not be a factor. the City of Kenai is the only remaining public agency. Although actual title may not be vested in the Cityst hands until about October 1, 1963, the efforts of the FAA will be directed at the idea of the City being owner "in intent" as of July I- I am discussing this point in detail to illustrate the technical problems that face the FAA and which they are sincerely attempting to ov rcome. For fur- ther purposes of discussion it is entirely possible that transfer not be affected until the deed is 1.* But this hags ready, that is, until about October f �+t disadvantages: F.. the City could not receive lease or other airport revenues from that oeriod; b. the the -idvantsge of operating the tV", City would not have (4A) facility during the time of least maintenance and X would be faced with the October snowfalls and in- doctrination all at one time; C. I believe that the City could more economically operate the facility for that oeriod. The plan which has been developed will include the following steps: a. FAA will seek Washington FAA and Washing- ton Bureau of Budget blessing to treating City as "owner" from July 1 onward so that City re- ceives benefits of lease&, etc. (This point is hoped to be cleared up by Friday, May 31, and I am to be advised of results --will relay info to you.) Y Q Q 0 V Page 30 Way 29# 1963 b. City assumes management, operation and main- tenance on July 1, 1963 as a result of a letter type agreement with FAA; c. City will assume jurisdiction over equipment listed in brochure as revised March 1963. Al- though Federal Government may have to circulate other agencies on disposal of equipment, there is no concern since the equipment moat go with the airport. d. City acts as owner and pursues other pro - Seats planned. e. Deed obtained about October 1. Threat Equipment Transfer. In raid -Way I had proposed three maintenance alternatives for FAA consideration. These worst a. City only maintain the airport and specific environa; FAA maintain all FAA roads, on and off the airport, and all sites including the quarters area; b. City maintain not only the airport and environs, but also roads benefiting only FU, with FAA main- taining sites; c. City maintaining all, including all FAA sites. It had been my plan to develop information which would tabulate the equipment available under each plan for transfer to the City, facilities which night be avail- able (including storage facilities, warehouse apace, chap space, etc.), costs which FAA would share in. My theory in the third plan was economy for all con- cerned. Frankly my hope was to gain access to ovate items of equipment as additional graders, power mowers, welding machinery, etc. The meetings with the FAA in mid -Way showed interest in the alternatives. As a result, a meeting was set for the 28th at which time we were to get down to the "nuts and bolts" discussion. However, Mr, Fisher, Chief of the Maintenance Division opened the meeting by stating that his Division was recommending that the FAA retain a maintenance staff at all of the 17 airports to be transferred, therefore he was not re- ceptive to proposals from the City of Kenai to perform work for the FAA. Later in the meeting Mr. Knight confirmed this position. The net result; the City of Kenai will only be concerned with the airport and the airport roads and will not be involved in such roads Page 4, May 29, 1963 as the range road. The equipment to be transferred will be the seven pieces cited in the brochure. Fours Leases and Revenues. The transfer plan con- templates transfer of existing leases and concession- aire basically as is, effective July 1, 1963. The brochure tabulates existing leases and cites revenue derived as being approximately $30900.00 per year. The big stumbling block, which I believe has been generally overcome locally, has been the question as to whether the City can receive the revenue from the leases in the period July 1 until receipt of deed. Initially, Yr. Enight and the Budget people felt that the City could not receive the revenue in that interim, since, technically the Federal Government was still owner. However, they now believe that means are avail- able for the City to obtain the revenue. (As an alter- native should the City not receive that quarter year revenue of approximately $1,000.00, I had suggested that the omnibus funds of $21,000 be increased to #22,000.) As a result, all efforts are being directed to see to it that the City derives a full year lease revenues. Consideration was given to cancellation of leases by the FAA and re -negotiation by the City• At this time I r4commend that the leases be transferred intact, but that the City be receptive to rewriting specific agreements should the opportunity arias. Complete re- negotiation at this time would be time consuming. Along the lines of new sources of revenue, the FAA has not as yet initiated the proposed landing fee system. There is a chance that it will be initiated. But, I can't outguess Washington on that one. Insofar as the City initiating a plan, I reconesend that the City give this serious consideration. Landing fees are justifiable. However, mch thought =at be given to rates, who is assessed, benefits. Tie down fees are another source of revenue. Rates vary throughout Alaska, depending upon services rendsred. This also requires some local study. I intend to review both of these ideas looa117 in the near future. I expect to receive, shortly, copies of all leases and agreements. Page 50 May 290 196 3 Five: Omnibus Funds for Maintenance. The allocation for the Kenai airport for the year beginning July 1, 1963 is $210000.00. Technically, the funds were ap- propriated to the President for the State of Alaska. The FAA had proposed that the funds be transferred to the State who in turn would transfer these to the City. I recommended that the funds be transferred directly to tha City from the Federal Government, if at all possible. My reasonings the most direct route should be the fast- est route to make needed monies available by the July 1 deadline. The plan calls for the FAA to initiate the actions needed to grant the funds directly to the City. (A possibility exists that the City, via letter from the Mayor, may have to submit a formal letter to FAA, with copy to Governor Egan, requesting the funds; how- ever* should such be necessary I will prepare same for your signature.) Sims Property to be Transferred. I am informed by the FAA that it is recommending that the entire withdrawal be deeded to the City. This means that the City would own even the FAA quarters area. A side agreement would be made at the time of transfer which would give the FAA free use of the quarters area as well as such areas as the flight Service Station. This is good. It pre- vents future "island" areas should the FAA requirement for land be less. Originally it had been planned to transfer the land with part of it subject to the usual restrictions associated with Surplus Property Act transfers and a portion of the land (that intended for industrial, etc.) not subject to the restrictions. However, it was decided that the en- tire tract be transferred aubjeot to the usual restrict- ions. Authority exists locally for release of portions from the restrictions. This also is good and is in the beat interests of the City. The most recent information from the FAA advised that the Air force does not have any permits in effect on the �- airport. This means that the area out on the highway where the Air Force had the several buildings is free and clear. It also moans that the hard stand at the town and i is not reserved for Air Force use. Incidentally, the matter of continued CAP use of that area is a subject all by itself. I understand that the CAP has looked with int- -- Brest on obtainlAg use of the Aviation Services Hangar. That should be shacked out. I i i-` Page 60 May 290 1963 According to the FAA the only free use permits now existing on the airport are those shown on the attached list. This is the only copy I have. I hope to obtain more copies. The leases and concessions in effect on the airport are tabulated on the list which I gave you yester- day. I hope to obtain more copies of that also. As a reminder, the FAA advises that it cannot grant nor recommend that sub -surface rights be conveyed. It would interpose no objection. Regulation permits the City to negotiate for sub -surface rights with GSA. The forthcoming trip, raid -June, to Alaska by Mr. C. E. Ocamb, Chief of Real Property Division of GSA, would be an appropriate time to discuss this point. In summation, I believe that the City is receiving a very favorable offer on the land matters. Seven: Maintenance in the Forthcoming Winter. In review of all matters, timing, availability of con- struotion Hinds and other factors, it appears almost impossible to expect to have a serviceable mainten- ance shop built before the coming winter. A chance MIGHT exist, but it is too remote in my opinion. Therefore, I proposed that the FAA make itss shop facility available to the City. Under this proposal the City would have joint use of the building with the FAA. I understand that the capacity of the build- ing is limited to two pieces of equipment. Certainly then, warm storage could be provided for one piece for each FAA and the City. The FAA was receptive to the plan. I expect the shop to be mailable. In the words of lire Fisher in discussion of this plan: "Our biggest problem will be avaoiding difficulties on hand tools being used by the men." At the same time, a suggestion was made that the City investigate the possibility of using the Aviation Ser- vices Hangar. I would like to check that one out. Eights Radio Equipment in Maintenance Vehicles. Dis- cussion wee brief on this point. Although not much was decided, I was told that radio gear now installed was not intended to be removed from the equipment. I will 0 00.1k Page 7, May 290 1963 have to check this out more after I look at each sr)ecific piece of equipment. Nines Reconstruction Project. Nothing official is available at this time. The National program is be- fore the Administrator in Washington. It will be announced by the Congressional Delegation sometime between .Tune 15 and July 1. The request by the City for the Federal funds has thus far survived all reviews. I certainly expect that an allocation will be made by the Federal Gov- ernment. I cannot anticipate much accompliahed under a con- struction program in this summer. First, the field work and engineering design will involve the majority of time between now and October 1. Secondly, the Federal grant of funds cannot be made until the City has actually received the deed. Again the October 1 date. This will permit the City to pursue the pro- ject in the wisest fashion, getting a good job pro- perly designedo My notes indicate that I have covered all of the major points. Should I recall other items which I overlooked here, I will send them down. As we discussed, I will be in Kenai in the middle of next week. At that time I would like to arrange for a meeting with all private operators to explain the project as now envisioned. The point which you raised of the concern of the operators is one which should be pursued and discussed. This meeting would be a wonderful opportunity to gain the feelings of the operators on future policy. Item two should be meetings, individually and collectively with the commercial operators on the field. Again, it would be the time to gain their ideas on policies and practices as well as create the opportunity to discuss future plans. Item three should be a development of a program for general public information. This too would cover the future plena for the airport. Item tour covers a program to encourage local businessmen and individuals to take an active part in the airport program. Part - of the development program eontergplates solicitation of services 1--ft, Page 8, May :-,8, 1963 and materiels to carry out certain improvements. Item five, of highest priority, is a meeting with the Plan- ning Commission. It is assumed, of course, that the Airport Com- mission will be actively involved in all items. Item six covers the selection of a Contract Engineer for the reconstruction project. It is to the advantage of the City to select an Engineer as soon as is possible. In my opinion, the most critical element of the paving pro- ject is the condition of the present foundation. All information indicates a soils problem. Therefore, I believe it important to select an engineer qualified in the field. I will be prepared to discuss the selection of an engineer y with the Council at its' next meeting. The firms of Adams-Cor- / thell-Lee and Tryck-17=n Associates of Anchorage are qualified firmao, With regard to funds to cover the cost of the engineering, this can be obtained from the grant of $3320000 from the State of Alaska. These expenditures, made prior to the actual grant of the Federal funds, are eligible even if incurred prior to the Federal grant. The engineering work will cover the following phasess a. Pre- liminary investigation with tabulation of probable costs; ba de- sign and construction documents with estimated costs; c, inspect- ion of construction; and de "as-builts" and final report on engin- eering. Several things will be before us in the near future. I mention them at this time so you may keep them in the back of your mind. a. The FAA will require some detail on the proposal to donate services and material under the project. I will gather information locally to develop a possible schedule; be I want to meet with the City Clerk to set up a record keeping system which Will meet FAA audit and review; ce A ceremony covering the assumption of the airport by the City; the Fourth of July might make an appropriate day, particularly if the community has customary events scheduled; d. Select an airport manager; e. Apply to the State for City's share of State gas tax. If you have questions on any of the information contained hers, I will attempt to answer them next jgpke Bul dr 0e Rogusaka, Consultant FA IVA t E4. T3 I PERMITS Alaska Read Commission - 3/7/47, Permit to Occupy Land Within ANS With; �i-- drawal No. 156; 00-sties; area surcharged on Drawing;804 cant 1 �i cellation of all area O.K. pending information from Station -Manager that remaining building has been transferred to andrzamoved by Civil ; Air Patrol. Fish and Wildlife Service - July 11, 1952 (original date); extanded 6/28/62 to 6/30/72; Use and occupy Lots Nos. S and 6. ANSW No. 156; surcharged on drawing SD-83-73; use for aircraft parking lot. D 3. Walker. Kenai. Alaskp - 5/26/53, Letter of non -objection to install and maintain a road from the northwest corner of Lot 4, Sae. 4, TSN, R11W. S.M., to connect with the Misting highway where it crosses the section line between Sections 32 and 33. May be terminated by giving proper notice. Peninsula Telephone Company. - 5/15/59, Pemit to install, operate, and sain- tain a telephone 1Lne from a point adjacent to the S.W. corner of lot 4, Sec. S, TSU. R12W, S.M. etc.; permit revocable by the FAA or any be relin- quished by the Permute*; in force as long as company exercises the privileges of the permit. Value of Alaska Geophysical Institute - Install, operate, and maintain a 49 He Auroral radar facility on the old TACAN site, dated 10/l/62; ter- ainate upon relinquishment by permittee or revoked by PAA. gars -Alaska Telephone Company, 9/l/60 - Install, Operate, and maintain a tele- phone communication cable and/or drop wires on FAA poles; sap SD-83-.W surcharged to show locations. Indefinite term. Usual relinquishment or revocation provisions. Kenai Power Corporation_ - 5/21/51 - Install, operate, maintain and renew electric power line across Lot, S, Sec. S, T5N,R11W,S.K., etc. Usual relinquishment or revocation provisions. Kasai power Corporation - 5/11/62 Bix gave permission to commence construction in advance of approval of right-of-way Sec. S, TSN, R11W, S.M., 6 portions of Sec. 32 3 33, T69. R11W, S.M. 4/19/62 FAA gave SIX a letter of son- � objection re above. North Kenai Home Oweto' Association - 1112/60, FAA gave non -objection to road right-ofway, Lot 30, Section 69 T. S N., R 11 W., Seward Meridian, North Kenai Farm Road to the Section 7acnuary° ��ectiona 31 and 6. Deoartmeat�e%the Air For . o t Use t, os._ J b 156-(Enlarged) ling , e als. n inite Lean.