HomeMy WebLinkAbout2023-04-11 Beautification PacketKENAI BEAUTIFICATION COMMITTEE
REGULAR MEETING
APRIL 11, 2023 – 6:00 P.M.
KENAI CITY COUNCIL CHAMBERS
210 FIDALGO AVE., KENAI, AK 99611
*Telephonic/Virtual Information Below*
http://www.kenai.city
1.CALL TO ORDER
a.Pledge of Allegiance
b.Roll Call
c.Election of Chair and Vice-Chair
d.Agenda Approval
2.SCHEDULED PUBLIC COMMENTS (Public comment limited to ten (10) minutes per
speaker)
3.UNSCHEDULED PUBLIC COMMENT (Public comment limited to three (3) minutes per
speaker; thirty (30) minutes aggregated)
4.APPROVAL OF MEETING SUMMARY
a.October 11, 2022……………………………………………………………………………Pg. 2
5.UNFINISHED BUSINESS
6.NEW BUSINESS
a.Discussion/Recommendation – Recommending City Council Approval of the Student
Representative Policy No. 20.100…………………………………………………………Pg. 5
b.Discussion/Recommendation – Recommending City Council Approval of Amendments
to the City Council Procedures for Commissions, Committees and Council on Aging Policy
No. 2016-01…………………………………………………………………………………Pg. 10
7.REPORTS
a.Parks & Recreation Director……………………………………………………………...Pg. 15
b.Committee Chair
c.City Council Liaison……………………………………………………………………….Pg. 16
8.NEXT MEETING ATTENDANCE NOTIFICATION – May 9, 2023
9.COMMISSION QUESTIONS AND COMMENTS
10.ADDITIONAL PUBLIC COMMENT
11.INFORMATION ITEMS
12.ADJOURNMENT
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KENAI BEAUTIFICATION COMMITTEE
REGULAR MEETING
OCTOBER 11, 2022 – 6:00 P.M.
KENAI CITY HALL
CHAIR SARAH DOUTHIT, PRESIDING
MEETING SUMMARY
1.CALL TO ORDER
Chair Douthit called the meeting to order at 5:30 p.m.
a.Pledge of Allegiance
Chair Douthit led those assembled in the Pledge of Allegiance.
b.Roll was confirmed as follows:
Committee Members present: S. Douthit, T. Wilson, B. Roland, J. Phillips
Committee Members absent: L. Gabriel, E. Heale, C. Warner
Staff/Council Liaison present: Parks and Recreation Assistant Director T. Best, Council
Liaison D. Sounart
A quorum was present.
c.Agenda Approval
MOTION:
Committee Member Wilson MOVED to approve the agenda and Committee Member Roland
SECONDED the motion. There were no objections; SO ORDERED.
2.SCHEDULED PUBLIC COMMENT – None.
3.UNSCHEDULED PUBLIC COMMENT – None.
4.APPROVAL OF MEETING SUMMARY
a.May 19, 2022
MOTION:
Committee Member Phillips MOVED to approve the meeting summaries of May 19, 2022.
Committee Member Roland SECONDED the motion. There were no objections; SO ORDERED.
5.UNFINISHED BUSINESS – None.
6.NEW BUSINESS
2
__________________________________________________________________________________
Beautification Committee Meeting Page 2 of 3
October 11, 2022
a.Discussion/Recommendation – Priority List for the City of Kenai Fiscal Year
2024-2028 Capital Improvement Plan
MOTION:
Committee Member Roland MOVED to recommend approval of the Priority List for the City of
Kenai Fiscal Year 2024-2028 Capital Improvement Plan. Committee Member Phillips
SECONDED the motion.
Assistant Director Best provided a staff report of the Parks & Recreation Priority List for the City
of Kenai Fiscal Year 2024-2028 as provided in the packet, summarizing each project.
Committee discussion highlighted the green strip pavilion, Erik Hansen Scout Park, improvements
to Old Town, and the Leif Hansen Memorial Park fountain.
VOTE:
YEA: Douthit, Wilson, Roland, Phillips
NAY: None.
MOTION PASSED UNANIMOUSLY.
b.Discussion – Pumpkin Festival 2022
Assistant Director Best reported on the great success and turnout for the Pumpkin Festival,
despite the poor weather. The committee discussed the festival and provided suggestions for
future years including a pumpkin chunkin and a bigger maze.
7.REPORTS
a.Parks and Recreation Director – Assistant Director Best reported that he would be
attending the Alaska Parks & Recreation Conference in Soldotna this week.
b.Commission Chair – Chair Douthit noted that she would love to see lights on the
welcome to Kenai sign.
c.City Council Liaison – Council Member Sounart suggested that a pie eating
competition would be a fun addition to next year’s Pumpkin Festival.
8.NEXT MEETING ATTENDANCE NOTIFICATION – January 10, 2023
9.COMMITTEE MEMBER QUESTIONS AND COMMENTS
Chair Douthit noted that she likes all the ideas coming from the Committee.
Committee Member Wilson noted that summer is over and there is a long winter ahead.
Committee Member Roland noted she is happy with the Capital Improvement Plan priority list and
the success of the Pumpkin Festival.
Committee Member Phillips noted she hopes we will have a nice winter.
10.ADDITIONAL PUBLIC COMMENT – None.
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__________________________________________________________________________________
Beautification Committee Meeting Page 3 of 3
October 11, 2022
11.INFORMATION ITEMS – None.
8.ADJOURNMENT
There being no further business before the Committee, the meeting was adjourned at 6:50 p.m.
Meeting summary prepared and submitted by:
___________________________________
Meghan Thibodeau
Deputy City Clerk
4
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
Chair Douthit and Beautification Members
Shellie Saner, City Clerk
February 21, 2023
Recommending City Council Approval of the Student
Representative Policy No. 20.100
The Student Representative to City Council Policy was adopted in 2005 and last amended in
2010. The Student Representative to the Parks and Recreation Commission was adopted in
2018-03 and last amended in 2020.
The proposed amendment would be to repeal both the City Council and Parks and Recreation
Commissions Student Representative Policies and adopt one Student Representative Policy that
would be applicable to all boards, commissions, committees and councils of the City of Kenai.
This has been forwarded for recommendation from your committee. Your committee may
recommend adoption of the policy or fail to recommend adoption of the policy. In addition, your
committee may propose additional amendments to the policy. The list below identifies changes
that were made from the existing policies.
•Purpose and scope of the policy were expanded to provide clarity regarding the purpose
of a student representative.
•Previously the policy required students attend Kenai Central High School. The new policy
would remove that requirement and allow Juniors and Seniors applicants from all schools
within Kenai City Limits.
•Preference is given for students who are members of Leadership Groups or the Student
Council. This ensures the ability for a student to report back to the school the actions or
issues that are affecting students.
•The term of the student representative was reduced to 1-year terms to ensure an
opportunity for more students to participate as well as consider their academic and athletic
schedule when committing to the service.
•The student representative will no longer be in rotation of the roll call and will now be called
last, this takes into consideration that sometimes the issues before the commission may
be controversial and that the students vote is advisory only.
•Previously the Parks and Recreation Commission Student Representative was required
to reside within the Kenai City Limits, the new policy will allow non-residents attending a
school within the city limits to participate as student representative to boards,
commissions, committees and the Council on Aging. There are provisions within Kenai
Municipal Code that allow a certain number of non-residents as members of various
boards and commissions. Note: Student Representatives to City Council will still be
required to be residents of the City, which is the same requirement that applies to the
Mayor and City Council Members.
5
Page 1 of 2
CITY COUNCIL – 20.100
STUDENT REPRESENTATIVE
Effective Date: February 15, 2023 Last Approved Date: April 19, 2023
See Also: PRO-20.100; TSK-20.100 Approved by: City Council
20.100 City Council Student Representative Policy Page 1 of 2
POLICY – 20.100 Student Representative Policy
Purpose
The purpose of this policy is to provide an opportunity for student representation to the various governmental
body of the City of Kenai. The policy provides an opportunity for students to develop and strengthen leadership
skills by connecting with the various governmental bodies of the City of Kenai and assisting fellow students
with having their voices heard.
Scope
The Student Representative is a vital channel of communication between the students and the governmental
bodies of the City of Kenai and has a variety of important roles and responsibilities, including representing the
views of students on matters of concern to students; as time allows, participation in other events attended by
the governmental body; and increased student involvement in matters affecting students. The appointed student
acts as a representative leader of the student body.
Policy
It is important to seek out and consider student ideas, viewpoints and reaction to City decisions and policies
affecting students. In order to provide student input and involvement, the Kenai City Council may appoint a
Student Representative and an Alternate Student Representative to the various governmental bodies of the City
as it deems necessary.
Qualifications of Student Representatives
1. Must be a Junior or Senior in good standing at a school within the Kenai City Limits.
2. Residency Requirements are as follows:
a. City Council Student Representatives must reside within the Kenai City limits.
b. Student Representatives to the Council on Aging, Airport Commission, Harbor Commission, Parks and
Recreation Commission, Planning and Zoning Commission or Beautification Committee may but are not
required to reside within Kenai City limits.
3. Preference will be given to students who are active members of a School Leadership Group or the Student
Council.
4. Must obtain approval from the school administration and their parent or legal guardian.
5. If multiple applications are received for the same governmental body, the Mayor may select one applicant
for appointment.
Requirements of Student Representatives
1. Attend and participate in all meetings and work sessions of the governmental body in which the student
is appointed to while school is in session, unless excused by the Mayor or Mayors designee.
2. Act as a communication liaison between the governmental body and students by reporting to the students
the activities of the governing body; and, providing information and feed back to the governing body on
policies and issues affecting the students.
3. Conduct themselves in proper business etiquette when acting as a Student Representative.
4. Should have an interest in public service and utilize this appointment as a way to develop leadership skills.
Commented [SS1]: Purpose and Scope have been
expanded to provide a broader idea of why Student
Representation is important.
Commented [SS2]: Previously the Council Policy
required students attend KCHS.
In 2020 the Parks and Recreation Commission did a very
thorough review of their policy and amended it to allow
students from other schools within the City.
Commented [SS3]: Qualifications for Student Reps to
Council requires City residency (same as required for
Council Members)
Qualifications for Student Reps to other bodies does not
require City residency (same as required for those
bodies)
Commented [SS4]: One of the primary purposes of a
Student Rep is to be a communication liaison between
the City Council and the students. Students who are part
of the leadership groups from their schools will have a
better ability to report to the students.
~K~NAI
6
20.100 City Council Student Representative Policy Page 2 of 2
Limitations of Student Representatives
1.Appointments are for 1-Year terms, beginning in early September of each year and ending in August of
the following year.
2.May not move or second items during a meeting.
3.May cast advisory votes on all matters except those subject to executive session discussions; however, the
advisory vote will not affect the outcome, the advisory vote will be recorded in the meeting minutes, and
the student vote will be last in the roll call order.
________________________________________________
Brian Gabriel Sr., Mayor
ATTEST:
________________________________________________
Shellie Saner, MMC, City Clerk
Student Representative Policies History: Action Approval 03/16/2005; Action Approval 09/01/2010; Resolutions 2018-03; 2020-61; and, 2023-
XX
Commented [SS5]: Limiting the term to 1-year, will
allow the students who apply to review the meeting
schedule and any potential conflicts with their
academic, athletic or personal schedules.
It will also provide more students with the opportunity
serve as students reps.
Commented [SS6]: This is a change, Council may be
voting on very controversial items and allowing the
student to vote last will reduce the pressure on the
student, as well as provide a more clear role to
observers that the vote is in fact advisory only and does
not impact the outcome.
7
[CITY COUNCIL STUDENT REPRESENTATIVE POLICY. NOT NUMBERED.
IT IS IMPORTANT TO SEEK OUT AND CONSIDER STUDENTS’ IDEAS, VIEWPOINTS AND REACTIONS TO CITY DECISIONS AND
POLICIES AFFECTING STUDENTS. IN ORDER TO PROVIDE STUDENT INPUT AND INVOLVEMENT, THE KENAI CITY COUNCIL MAY
APPOINT A STUDENT REPRESENTATIVE AND AN ALTERNATE STUDENT REPRESENTATIVE AS IT DEEMS NECESSARY.
LIMITATIONS, QUALIFICATIONS AND REQUIREMENTS:
1.THE STUDENT MAY CAST ADVISORY VOTES ON ALL MATTERS EXCEPT THOSE SUBJECT TO EXECUTIVE SESSION DISCUSSION.
ADVISORY VOTES SHALL BE CAST IN ROTATION WITH THE OFFICIAL COUNCIL VOTE AND SHALL NOT AFFECT THE OUTCOME
OF THE VOTE. ADVISORY VOTES SHALL BE RECORDED IN THE MINUTES. STUDENT REPRESENTATIVES MAY NOT MOVE OR
SECOND ITEMS DURING A COUNCIL MEETING.
2.THE STUDENT(S) SHALL BE RESIDENTS OF THE CITY OF KENAI.
3.THE STUDENT(S) SHALL BE A JUNIOR OR SENIOR IN GOOD STANDING AT KENAI CENTRAL HIGH SCHOOL.
4.THE STUDENT(S) SHALL BE ELECTED BY THE STUDENT COUNCIL OF KENAI CENTRAL HIGH SCHOOL AND SUBJECT OF
APPROVAL OF THE KCHS ADMINISTRATION.
5.THE STUDENT(S) SHALL ATTEND ALL CITY COUNCIL MEETINGS AND WORK SESSIONS, UNLESS EXCUSED BY THE MAYOR.
THE ALTERNATE SHALL ATTEND MEETINGS IN THE ABSENCE OF THE STUDENT REPRESENTATIVE.
6.THE STUDENT(S) SHOULD HAVE A LONG-TERM INTEREST IN PUBLIC SERVICE/
7.THE STUDENT(S) SHOULD GIVE FEEDBACK TO COUNCIL MEMBERS ABOUT POLICIES IMPACTING YOUNG PEOPLE.
8.THE STUDENT(S) SHOULD USE THIS OPPORTUNITY AS A WAY TO DEVELOP LEADERSHIP SKILLS.
9.THE STUDENT(S) WILL COMMUNICATE WITH STUDENT COUNCIL MEMBERS AT KENAI CENTRAL HIGH SCHOOL TO PROVIDE
INFORMATION AND SEEK FEEDBACK FROM OTHER STUDENTS ON CITY ISSUES AFFECTING YOUNG PEOPLE AND COPIES OF
ALL WRITTEN REPORTS REGARDING THEIR SERVICE BE PROVIDED TO THE KENAI CITY COUNCIL THROUGH THE CITY
CLERK’S OFFICE.]
Action Approval Dates: 03/16/05; 09/01/2010
[PARKS AND RECREATION COMMISSION STUDENT REPRESENTATIVE POLICY. POLICY NO. 2018-01
PURPOSE
THE PURPOSE OF THIS POLICY IS TO PROVIDE FOR A STUDENT REPRESENTATIVE FOR THE PARKS AND RECREATION
COMMISSION.
SCOPE
THIS POLICY APPLIES TO THE PARKS AND RECREATION COMMISSION AND ALL STUDENT REPRESENTATIVES APPOINTED TO
THE PARKS AND RECREATION COMMISSION.
POLICY
IT IS IMPORTANT TO SEEK OUT AND CONSIDER STUDENTS' IDEAS, VIEWPOINTS AND REACTIONS TO PARKS AND RECREATION
DECISIONS. IN ORDER TO PROVIDE STUDENT INPUT AND INVOLVEMENT, THE MAYOR OF THE CITY OF KENAI, MAY APPOINT A
STUDENT REPRESENTATIVE TO THE PARKS AND RECREATION COMMISSION AND THE STUDENT REPRESENTATIVE MAY
PARTICIPATE IN THE PARKS AND RECREATION COMMISSION MEETINGS PURSUANT TO THE FOLLOWING:
1.LIMITATIONS, QUALIFICATIONS, AND REQUIREMENTS:
8
A. THE STUDENT MAY CAST ADVISORY VOTES ON ALL MATTERS EXCEPT THOSE SUBJECT TO EXECUTIVE SESSION
DISCUSSION. ADVISORY VOTES SHALL BE CAST IN ROTATION WITH THE OFFICIAL COMMISSION VOTE AND SHALL
NOT AFFECT THE OUTCOME OF A VOTE. ADVISORY VOTES SHALL BE RECORDED IN THE MEETING SUMMARIES.
STUDENT REPRESENTATIVES MAY NOT MOVE OR SECOND ITEMS DURING A COMMISSION MEETING.
B. THE STUDENT SHALL BE A KENAI RESIDENT AND A JUNIOR OR SENIOR IN GOOD STANDING WITH THE SCHOOL
ADMINISTRATION.
C. THE STUDENT SHALL BE APPROVED BY SCHOOL ADMINISTRATION; IF MULTIPLE APPLICATIONS ARE RECEIVED, THE
MAYOR MAY SELECT AN APPLICANT FOR APPOINTMENT.
D. THE STUDENT SHALL ATTEND ALL PARKS AND RECREATION COMMISSION MEETINGS AND WORK SESSIONS, UNLESS
EXCUSED BY THE PARKS AND RECREATION DIRECTOR.
E. THE STUDENT SHOULD HAVE AN INTEREST IN PUBLIC SERVICE.
F. THE STUDENT SHOULD USE THIS OPPORTUNITY AS A WAY TO DEVELOP LEADERSHIP SKILLS.
G. THE STUDENT WILL COMMUNICATE WITH OTHER STUDENTS TO PROVIDE INFORMATION AND SEEK FEEDBACK FROM
OTHER STUDENTS ON PARKS AND RECREATION ISSUES AFFECTING YOUNG PEOPLE.]
Policy History: Resolution No.’s 2018-03; 2020-61
9
MEMORANDUM
TO: Chair Douthit and Beautification Committee Members
FROM: Shellie Saner, City Clerk
DATE: February 21, 2023
SUBJECT: Recommending City Council Approval of Amendments to the City
Council Procedures for Commissions Committees and Council on
Aging Policy No. 2016-01
City Council Policy No. 2016-01 was originally adopted in 2014, since adoption the policy has
been amended on multiple occasions with the last amendments made in 2019.
The proposed amendments to the policy have been forwarded for recommendation from your
committee. Your committee may recommend adoption of the proposed amendment or fail to
recommend adoption of the proposed amendments. In addition, your committee may propose
additional amendments. Below is an outline of the amendments as currently proposed:
•The scope of the policy has been expanded to include references to code sections that
area applicable to each commission.
•The amendment to paragraph 3.b. at the request of the Airport Manager would move
Airport Commission meetings from City Hall Council Chambers to the Conference Room
of the Kenai Municipal Airport terminal building.
•The amendment to paragraph 3.c. would remove the specific times for each commission
meeting from the policy. Meetings schedules and times would still require Council
approval.
•The amendments to paragraph 3.e. will include rescheduling meetings for the occasion
when a meeting may be rescheduled instead of cancelled.
•The amendment to paragraph 4.b. would change the type of minutes kept for commissions
from Summary minutes to Action minutes. Action minutes capture what was done, not
what was said. When acting as an advisory body recommendation that were acted on and
approved by the majority of the body are the ones that should be forwarded and
considered by the City Council. Exception: Summary minutes will be produced for the
Planning and Zoning Commission when they are acting on quasi-judicial items.
•The amendments to paragraph 6.b. clarify that actions of the commission must be relevant
to the authority of the commission.
•Newly inserted paragraph j. clarifies the role of commissioners and that they may only
speak on behalf of the commission when authorized to do so by a majority vote of the
commission.
•The amendments to Section 7 expand and clarify the role of the Council Liaison as well
as the role of a Council Member when attending a meeting as a sponsor to a legislative
item.
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Page 1 of 4
CITY COUNCIL – 20.020 [2016-01]
COMMISSIONS, COMMITTEES AND COUNCIL ON AGING PROCEDURES
Effective Date: March 5, 2014 Last Approved Date: April 19, 2023
See Also: PRO-20.020 TSK-20.020 Approved by: City Council
POLICY – 20.020 Commissions, Committees and Council on Aging Procedures
Purpose
The purpose of this policy is to establish procedures, other than those provided in KMC 1.90, for Commissions,
Committees and Council on Aging.
Scope
This policy applies to all advisory bodies appointed by the City Council. In addition to this policy the following
Kenai Municipal Code (KMC) provisions are applicable:
Airport Commission is also regulated by KMC 21.20
Harbor Commission is also regulated by KMC 11.10
Parks and Recreation Commission is also regulated by KMC 19.05
[THE] Planning and Zoning Commission is also regulated by KMC 14.05.
Policy
1. Appointment and Reappointments
a. An application for consideration of appointment or reappointment to a Commission, Committee or Council
on Aging must be submitted to the City Clerk.
b. The Mayor nominates an applicant for appointment or reappointment and by motion, the City Council
confirms.
2. Establishing Subcommittees
a. A subcommittee of a commission or committee may be established for a specific function upon approval
of Council.
3. Meeting Schedules
a. Commission, Committee and Council on Aging meeting schedule is as follows:
Commission / Committee / Council
on Aging Meeting Schedule Scheduled Meeting Days
Airport Commission Monthly Second Thursday of the month
Beautification Meetings held January, April,
May, September and October
Second Tuesday of the month
Council on Aging Monthly Second Thursday of the month
Harbor Commission Meetings held February, March,
April, May, June, August,
September and November
First Monday after first Council
meeting of the month
Library Commission (Suspended as of 2015, Ordinance No. 2815-2015)
Commented [SS1]: The scope was expanded to
reference the code sections that exist and are applicable
to certain commissions.
There are no code provisions for the Beautification
Committee.
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20.020 Commissions, Committees and Council on Aging Procedures Page 2 of 4
Parks & Recreation Commission Monthly, except for July First Thursday of the month
Planning & Zoning Commission Twice monthly Second & fourth Wednesday
b. All regular meetings will be held in the Kenai City Hall Council Chambers with the exception of the Council
on Aging who shall meet at the Senior Center and the Airport Commission who shall meet in the
Conference Room of the Kenai Municipal Airport terminal building, unless offsite arrangements are
approved by the Clerk. Exceptions for subcommittee meetings may be made with the advance notice of
the City Clerk.
c. [REGULARLY SCHEDULED MEETINGS SHALL BEGIN AT 7:00 P.M. UNLESS OTHERWISE APPROVED BY COUNCIL VIA MOTION,
WITH THE EXCEPTION OF THE COUNCIL ON AGING, WHICH BEGINS AT 4:30 P.M.] Regularly scheduled meeting times
will be approved by Council.
d. Commissions, Committees and Council on Aging may, with the City Clerk's approval and notification to
Council and the City Manager, hold special meetings (for a specific purpose) on an as-needed basis.
e. Commissions, Committees and Council on Aging meetings may be cancelled or rescheduled by the City
Clerk, with notification to Council and the City Manager, if cancellation or rescheduling is warranted, i.e.
lack of agenda items, pre-knowledge of lack of a quorum, etc.
f. Any additional commissions or committees established will be set and incorporated into the meeting
schedule by the City Council.
4. Minutes & Meeting Recordings
a. With exception of the Planning & Zoning Commission, taking notes and electronically recording meetings
shall be the responsibility of department liaison to the specific meeting body. The Clerk's Office shall take
notes and record the meeting for the Planning and Zoning Commission.
b. [SUMMARY] Action minutes will be produced by the Clerk's Office from the department liaisons notes and
provided to the City Council as official records of the meetings. Summary minutes will be produced by the
Clerk’s Office for Planning and Zoning Commission items when the item is quasi-judicial.
c. Regularly scheduled meetings shall be electronically recorded and with the exception of Planning &
Zoning Commission, shall be kept for two years.
d. Planning & Zoning Commission meeting recordings shall be kept for 6 years.
5. Work Sessions
a. Work sessions may not be held without the approval of the City Clerk unless they occur on the night of
and at the time of a regularly scheduled advertised meeting. Notification of scheduled work session shall
be provided to City Council and the City Manager. Work session may be requested by Council, the liaison
or Chair of the body.
b. During work sessions, only items on the work session agenda may be discussed and no formal actions may
be taken.
c. At a minimum, work sessions shall be posted on the Official City Bulletin Board in Kenai City Hall and on
the city website at least five days prior to the meeting.
6. Basic Meeting Information
Commented [SS2]: This proposed amendment was
requested by the Airport Manager.
Commented [SS3]: The information in the current
policy is incorrect. Removing the specific times from the
policy; however, establishing that changes in the times
are approved by Council will eliminate the possibility of
this policy having incorrect information in it.
Commented [SS4]: There are occasions when meetings
are not cancelled, just rescheduled. Including “or
rescheduled” would include steps already being taken.
Commented [SS5]: Roberts Rules of Order establishes
that minutes capture what was done, not what was said.
When acting as an advisory body, the opinions and
recommendations that were acted on and approved by
the majority or disapproved by the majority, are the
recommendations that should be considered by the
Council.
It is my recommendation when acting in an advisory
capacity the minutes kept be “Action Minutes”, not
summary minutes.
When acting in a quasi-judicial role, summary minutes
will be taken; however, it would be in the best interest
in quasi-judicial hearings to also clearly adopt findings
that support their decisions.
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20.020 Commissions, Committees and Council on Aging Procedures Page 3 of 4
a. All meetings shall be open to the public.
b. At a minimum, meeting notices shall be posted on the Official City Bulletin Board in Kenai City Hall and
on the city website at least five days prior to the meeting.
c. Meeting agendas shall be established by the Chair and the department liaison and shall be relevant to the
authority of the board, commission or committee as designated within the bylaws or Kenai Municipal Code.
Items requiring Committee, Commission or Council on Aging action under applicable municipal code prior
to final action by the Council, as distinguished from advisory recommendations, will be referred to the
respective body prior to any final Council action. The City Council, by motion, may refer any other item to
be placed on an agenda seeking a recommendation from the respective Committee, Commission, or
Council on Aging.
d. The department liaison shall submit items for the agenda and supporting documentation to the Clerk's
Office one week prior to a meeting, no later than 2:00 p.m. The Clerk's Office will compile meeting material
and distribute. The Planning & Zoning Commission is exempt from this requirement as the Planning
Department advertises, compiles meeting material and distributes for its commission.
e. Rules of Order: Pursuant to KMC 1.15.120(b) and KMC 1.90.050(c), in all matters of parliamentary
procedure, Robert's Rules of Order, as revised shall be applicable and govern all meetings, except as
specified in KMC 1.15.060 (Motions), KMC 1.15.100 (Speaking), and KMC 1.15.110 (Voting).
f. Quorum: No meeting may proceed in the absence of a quorum, i.e. a quorum is more than one-half of the
board/commission (quorum of the whole).
g. Motion: Pursuant to KMC 1.15.060(k), all motions require a second. A majority of votes is required to pass
a motion.
h. Speaking: In a meeting, members should be recognized by the Chair before speaking.
i. When is it a Meeting: If any public business is discussed collectively by four or a majority of members of
one body.
j. Representation of the body: Members of a City of Kenai Board, Commission, Committee or Council on
Aging may only speak on behalf of the body when approved to do so by a majority vote of the body; at
which time their basic responsibility is to carry out the body’s directives identified within motion as
approved.
7. Council Participation
a. Any Council Member may attend a meeting or work session of any Commission, Committee or the Council
on Aging; however, no more than three Council Members may attend any one meeting without additional
public notice.
b. Only the Council Liaison to the respective, Commission, Committee or Council on Aging may speak on
behalf of the Council if approved to do so by a majority vote of the City Council. [PARTICIPATION BY COUNCIL
MEMBERS AT COMMISSION, COMMITTEE OR COUNCIL ON AGING MEETINGS SHOULD BE LIMITED TO INTRODUCTION OF
LEGISLATION BY ONE COUNCIL LEGISLATIVE SPONSOR. PARTICIPATION BY ANY OTHER COUNCIL MEMBERS, WRITTEN OR
ORAL, IS DISCOURAGED.] Participation of the Liaison at Commission, Committee and Council on Aging
meetings is limited to updating the body on the actions of the Council and reporting back to the Council
the actions of the Commission, Committee or Council on Aging. The Liaison is a non-voting member and
does not participate in the debate of an advisory body.
c. Participation by Council Members other than the Liaison should be limited to ONE Council Member who
is a sponsor of a legislative item to be considered for recommendation from the advisory body. The
Commented [SS6]: It is important to keep the City of
Kenai bodies and staff on task, including this in the
policy ensures that body is acting on matters that the
City Council has given them authority to act on.
Commented [SS7]: This addition is important in
establishing each members role to the body they have
been appointed to; if speaking on behalf of the body, a
member must receive direction from a majority of the
body to do so.
This would not prevent a member from providing
comments on a subject to the council as an individual,
they would just need to make it clear they are speaking
as an individual and do not represent the opinions of the
body they serve on.
Commented [SS8]: More than three would be a
quorum, and a violation of the State of Alaska Open
meetings act.
Commented [SS9]: Neither Council Liaison or a
Council Member who sponsored a legislative item
should influence the direction in which an advisory body
is going to advise.
The Council members (Liaison or legislative sponsor)
will have the opportunity to debate the issue when it is
before the City Council.
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20.020 Commissions, Committees and Council on Aging Procedures Page 4 of 4
sponsors participation should be limited to three-minute testimony and answering questions from the
body, the sponsor of the legislation will not participate in debate of the advisory body. When speaking to
the advisory body as the legislate sponsor the following additional rules apply:
i. The legislative sponsor will not testify from the Dais, testimony from the sponsor shall be made from
the area designated for public comment.
ii. If the legislative sponsor is the Liaison to the advisory body, the legislative sponsor will remove
themselves from the dais and seat themselves in the public area of the chambers. The legislative
sponsor will remain in the public seating area during the discussion, debate and voting on the
legislative item in which they sponsored.
b. Exception: Council Members may fully participate in any joint work session or other meeting with a
Commission, Committee, or the Council on Aging when it has been noticed that the City Council will be in
attendance, or there has been a specific delegation of authority by the Council for a member(s) to represent
the Council.
_______________________________________________
Brian Gabriel Sr., Mayor
ATTEST:
________________________________________________
Shellie Saner, MMC, City Clerk
Policy History: Action Approval on 08-04-2004; R2017-24; R2018-19; 2019-03; 2023-XX
Note: Between 2004 and 2017 other amendments to the policy were made through the action approval process.
14
MEMORANDUM
TO: Chair Douthit and Beautification Committee
FROM: Acting Parks and Recreation Director, Tyler Best
DATE: April 4, 2023
SUBJECT: Parks and Recreation Report
This purpose of this memo is addressing several questions and items the Chair brought forward
to the Parks and Recreation staff prior to the meeting, and to update the committee on the flowers
the department received.
•The Leif Hanson Fountain repair: the Leif Hanson Fountain needs repairs and received
minor repairs in the summer of 2022, but it was taken off the Capital Improvement Plan
list. A Special Project has been submitted for the FY24 budget to do more repairs to the
fountain.
•“Town tree” or tree that fell at the Chamber of Commerce: Parks is planning to purchase
a mature tree to plant at the Chamber and relocate so they can decorate it for Christmas
Comes to Kenai in the future.
•Planting day: Planting day will be on the first Saturday of June and will not conflict with the
Kite Festival which has been moved to June 24th.
•Light pole banners: In 2019 the City hired Divining Point to refresh the City’s logo and start
a marketing plan. New light pole banners were approved and all banners were delivered
and hung up as of summer 2022.
•Flowers: the flowers have started arriving as of March 24, 2023 and the Parks staff has
been hard at work transferring them to the greenhouse. We are expecting our last
shipment on April 7th and the department is excited to try our new flowers in our concrete
planters.
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Kenai City Council - Regular Meeting Page 1 of 3
March 01, 2023
Kenai City Council - Regular Meeting
March 01, 2023 ꟷ 6:00 PM
Kenai City Council Chambers
210 Fidalgo Avenue, Kenai, Alaska
**Telephonic/Virtual Information on Page 3**
www.kenai.city
Action Agenda
A.CALL TO ORDER
1.Pledge of Allegiance
2.Roll Call
3.Agenda Approval
4.Consent Agenda (Public comments limited to three (3) minutes per speaker; thirty (30) minutes
aggregated)
*All items listed with an asterisk (*) are considered to be routine and non-controversial by the council
and will be approved by one motion. There will be no separate discussion of these items unless a
council member so requests, in which case the item will be removed from the consent agenda and
considered in its normal sequence on the agenda as part of the General Orders.
B.SCHEDULED PUBLIC COMMENTS (Public comments limited to ten (10) minutes per speaker)
1.Rasmussen Foundation/State of Alaska Broadband Access and Digital Equity Across Alaska,
Associate Emily Pape, MMP of Kallander & Associates.
C.UNSCHEDULED PUBLIC COMMENTS (Public comments limited to three (3) minutes per speaker;
thirty (30) minutes aggregated)
D.PUBLIC HEARINGS
1.ENACTED UNANIMOUSLY. Ordinance No. 3336-2023 - Accepting and Appropriating an
American Rescue Plan Act Grant Passed through the State of Alaska Department of Health and
Social Services for Kenai Senior Center Expenditures in Support of its Response to the COVID-
19 Public Health Emergency. (Administration)
2.ENACTED UNANIMOUSLY. Ordinance No. 3337-2023 - Accepting and Appropriating an
Increase from the Kenai Peninsula Borough for the Senior Citizen Program Grant.
(Administration)
3.ADOPTED UNANIMOUSLY. Resolution No. 2023-16 - Amending the Employee Classification
Plan by Removing the Data Entry Clerk, Consolidating the Meals Driver and Driver Classes,
and Adjusting the Ranges of Driver, Kitchen Assistant, and Cook Positions at the Kenai Senior
Center. (Administration)
4.ADOPTED UNANIMOUSLY. Resolution No. 2023-17 - Authorizing the Use of the Fleet
Replacement Fund for the Purchase of Equipment to Upfit Four New Police Vehicles and
Authorizing the Sole Source Purchase of a Portion of the Items from Alaska Safety Inc. Utilizing
the Contract of Another Government Agency in which the City is Authorized to Participate.
(Administration)
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Kenai City Council - Regular Meeting Page 2 of 3
March 01, 2023
5.ADOPTED UNANIMOUSLY. Resolution No. 2023-18 - Renumbering Kenai City Council
Supervisory Sub-Committee Policy No. 2017-02 to Policy No. 20.230. (City Clerk)
6.ADOPTED UNANIMOUSLY. Resolution No. 2023-19 - Authorizing the Purchase of Real
Property Described as Lots 8 and 9, Block 19, of the Original Townsite of Kenai, According to
US Survey 2970B, Record of the Kenai Recording District, Third Judicial District, State of
Alaska, and Designated as Kenai Peninsula Borough Parcel Number 04710308 from Billy
McCann Et Al. and Glenda Sterling, for the Public Purpose of Including the Property in the Bluff
Erosion Restoration Project and Determining that the Public Interest Will Not Be Served by an
Appraisal. (Administration)
7.ADOPTED UNANIMOUSLY. Resolution No. 2023-20 - Authorizing a Budget Transfer in the
Visitor Center Improvement Capital Project Fund and Authorizing a Contract Award and
Corresponding Purchase Order for the Visitor Center Roof Replacement Project.
(Administration)
8.ADOPTED UNANIMOUSLY. Resolution No. 2023-21 - Authorizing a Contract Award and
Corresponding Purchase Order for the Green Strip Playground Equipment Project.
(Administration)
E.MINUTES
1.*Regular Meeting of February 15, 2023. (City Clerk)
F.UNFINISHED BUSINESS
1.ENACTED UNANIMOUSLY AS AMENDED. Ordinance No. 3332-2023 - Amending Kenai
Municipal Code Section 3.10.070-Livestock within the City Limits, to Allow a Maximum of
Twelve (12) Chicken Hens to be Kept on Certain Lots Less than 40,000 Square Feet within the
City of Kenai. (Douthit and Winger)
[01/04/23 Introduced by Council; Referred for recommendation to the 01/25/23 Planning and Zoning
Commission Meeting; First Public Hearing by Council Scheduled for 02/01/23; 02/01/23 Referred to the
Planning & Zoning Commission for a Work Session; Second City Council Public Hearing Scheduled for
March 1, 2023.]
G.NEW BUSINESS
1.*Action/Approval - Bills to be Ratified. (Administration)
2.*Action/Approval - Non-Objection to the Renewal of a Retail Marijuana Store License for Cook
Inlet Cannabis Co., DBA: East Rip - License No. 13382. (City Clerk)
3.*Action/Approval - Non-Objection to the Renewal of a Marijuana Product Manufacturing
Facility License for Herban Extracts LLC., DBA: Herban Extracts LLC. - License No. 14432.
(City Clerk)
4.*Action/Approval - Non-Objection to the Renewal of a Retail Marijuana Store License for KRC
LLC., DBA: Kenai River Cannabis. - License No. 17808. (City Clerk)
5.*Action/Approval - Non-Objection to the Renewal of a Retail Marijuana Store License and a
Standard Marijuana Cultivation License for Majestic Gardens LLC., DBA: Majestic Gardens
LLC. - License No.’s 15393 and 15395. (City Clerk)
6.*Action/Approval - Non-Objection to the Renewal of a Beverage Dispensary Liquor License
for D & E Investments Inc., DBA: The Bow - License No. 1312. (City Clerk)
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Kenai City Council - Regular Meeting Page 3 of 3
March 01, 2023
7. *Action/Approval - Non-Objection to the Transfer of Ownership of a Beverage Dispensary
Liquor License and Restaurant Designation Permit for Solitaire LLC., DBA: Pizza Paradisos -
License No. 3032. (City Clerk)
8. *Ordinance No. 3338-2023 - Amending Kenai Municipal Code Chapter 1.15 - Rules of Order,
to Allow Approval of the Agenda and Consent Agenda in One Motion, Remove Sections that
May Conflict with the State of Alaska Open Meetings Act, and Remove any Rules that are
Standard Rules as Established in Roberts Rules of Order. (City Clerk)
H. COMMISSION / COMMITTEE REPORTS
1. Council on Aging
2. Airport Commission
3. Harbor Commission
4. Parks and Recreation Commission
5. Planning and Zoning Commission
6. Beautification Committee
I. REPORT OF THE MAYOR
J. ADMINISTRATION REPORTS
1. City Manager
2. City Attorney
3. City Clerk
K. ADDITIONAL PUBLIC COMMENTS
1. Citizens Comments (Public comments limited to five (5) minutes per speaker)
2. Council Comments
L. EXECUTIVE SESSION
M. PENDING ITEMS
1. Resolution No. 2023-15 - Amending the City Council Selecting and Appointing a Qualified
Person or Persons to Fill Vacancies on the City Council Policy No. 2021-01 and Renumbering
and Renaming to City Council Policy No. 20.220 - Filling Council Vacancies by Appointment.
(City Clerk) [Postponed to the March 15, 2023 Regular City Council Meeting]
N. ADJOURNMENT
O. INFORMATION ITEMS
The agenda and supporting documents are posted on the City’s website at www.kenai.city. Copies of
resolutions and ordinances are available at the City Clerk’s Office or outside the Council Chamber prior
to the meeting. For additional information, please contact the City Clerk’s Office at 907-283-8231.
Join Zoom Meeting OR
https://us02web.zoom.us/j/83177161203 Dial In: (253) 215-8782 or (301) 715-8592
Meeting ID: 831 7716 1203 Passcode: 166921 Meeting ID: 831 7716 1203 Passcode: 166921
18
Kenai City Council - Regular Meeting Page 1 of 3
March 15, 2023
Kenai City Council - Regular Meeting
March 15, 2023 ꟷ 6:00 PM
Kenai City Council Chambers
210 Fidalgo Avenue, Kenai, Alaska
**Telephonic/Virtual Information on Page 3**
www.kenai.city
Action Agenda
A. CALL TO ORDER
1. Pledge of Allegiance
2. Roll Call
3. Agenda Approval
4. Consent Agenda (Public comments limited to three (3) minutes per speaker; thirty (30) minutes
aggregated)
*All items listed with an asterisk (*) are considered to be routine and non-controversial by the council
and will be approved by one motion. There will be no separate discussion of these items unless a
council member so requests, in which case the item will be removed from the consent agenda and
considered in its normal sequence on the agenda as part of the General Orders.
B. SCHEDULED PUBLIC COMMENTS (Public comments limited to ten (10) minutes per speaker)
C. UNSCHEDULED PUBLIC COMMENTS (Public comments limited to three (3) minutes per speaker;
thirty (30) minutes aggregated)
D. PUBLIC HEARINGS
1. ENACTED WITHOUT OBJECTION. Ordinance No. 3338-2023 – Amending Kenai Municipal
Code Chapter 1.15 - Rules of Order, to Allow Approval of the Agenda and Consent Agenda in
One Motion, Remove Sections that May Conflict with the State of Alaska Open Meetings Act,
and Remove any Rules that are Standard Rules as Established in Roberts Rules of Order. (City
Clerk)
2. ADOPTED WITHOUT OBJECTION. Resolution No. 2023-22 - Authorizing a Budget Transfer
in the Water & Sewer Capital Project Fund, Public Works Department – Water Division for
Additional SCADA Related Services. (Administration)
3. ADOPTED WITHOUT OBJECTION. Resolution No. 2023-23 - Requesting State of Alaska
Funding Support for the Wildwood Drive Rehabilitation Project. (Administration)
E. MINUTES
1. *Regular Meeting of March 1, 2023. (City Clerk)
F. UNFINISHED BUSINESS
1. ADOPTED WITHOUT OBJECTION AS AMENDED BY SUBSTITUTE. Resolution No. 2023-
15 - Amending the City Council Selecting and Appointing a Qualified Person or Persons to Fill
Vacancies on the City Council Policy No. 2021-01 and Renumbering and Renaming to City
Council Policy No. 20.220 - Filling Council Vacancies by Appointment. (City Clerk) [Clerk's
19
Kenai City Council - Regular Meeting Page 2 of 3
March 15, 2023
Note: At the February 15, 2023 City Council Meeting, this Resolution was Postponed to this
Meeting; a Motion to Adopt is on the Floor.]
•Substitute Resolution No. 2023-15 - Repealing City Council Policy No. 2021-01 - Selecting
and Appointing a Qualified Person to Fill Vacancies on the City Council and Adopting City
Council Policy No. 20.220 - Filling Council Vacancies by Appointment. (Gabriel and Baisden)
G.NEW BUSINESS
1.*Action/Approval - Bills to be Ratified. (Administration)
2.*Action/Approval - Non-Objection to the Renewal of a Limited Marijuana Cultivation Facility
for Jennifer Huffman DBA: Grateful Bud LLC., - License No. 16474. (City Clerk)
3.*Action/Approval - Non-Objection to the Renewal of a Marijuana Product Manufacturing
Facility License and a Standard Marijuana Cultivation License for Red Run Cannabis
Cultivators, LLC., DBA: Red Run Cannabis Cultivators, LLC. - License No.’s 19372 and 10052;
and a Retail Marijuana Store License for Red Run Cannabis Company, LLC., DBA: Red Run
Cannabis Company, LLC. – License No. 10056 (City Clerk)
4.APPROVED WITHOUT OBJECTION AS AMENDED. *Action/Approval - Special Use Permit
to Rebecca Boettcher, DBA: The Fishing Grounds, LLC for Operation of a Snack/Gift Shop
Inside the Kenai Municipal Airport. (Administration)
5.*Action/Approval - Special Use Permit to Pacific Star Seafoods, Inc. for On or Off Loading
Fish at the Kenai Municipal Airport. (Administration)
6.*Ordinance No. 3339-2023 - Accepting and Appropriating Donations to the Kenai Animal
Shelter for the Care of Animals. (Administration)
7.*Ordinance No. 3340-2023 - Accepting and Appropriating a Grant Received through Maddie’s
Fund to the Kenai Animal Shelter for the Care of Animals. (Administration)
8.*Ordinance No. 3341-2023 - Accepting and Appropriating a Donation to the Kenai Senior
Center. (Administration)
9.APPROVED WITHOUT OBJECTION. Action/Approval - Approving a Memorandum of
Agreement for the Use of the Alaska Regional Aircraft Fire Training Center for the Calendar
Year 2023. (Administration)
10.APPROVED WITHOUT OBJECTION. Action/Approval - Issuing a Letter of Support for the
Challenger Learning Center of Alaska's Request for Funding. (Administration)
11.Discussion – Scheduling Council Employee Evaluations. (Gabriel)
H.COMMISSION / COMMITTEE REPORTS
1.Council on Aging
2.Airport Commission
3.Harbor Commission
4.Parks and Recreation Commission
5.Planning and Zoning Commission
6.Beautification Committee
I.REPORT OF THE MAYOR
20
Kenai City Council - Regular Meeting Page 3 of 3
March 15, 2023
J.ADMINISTRATION REPORTS
1.City Manager
2.City Attorney
3.City Clerk
K.ADDITIONAL PUBLIC COMMENTS
1.Citizens Comments (Public comments limited to five (5) minutes per speaker)
2.Council Comments
L.EXECUTIVE SESSION
M.PENDING ITEMS
N. ADJOURNMENT
O.INFORMATION ITEMS
The agenda and supporting documents are posted on the City’s website at www.kenai.city. Copies of
resolutions and ordinances are available at the City Clerk’s Office or outside the Council Chamber prior
to the meeting. For additional information, please contact the City Clerk’s Office at 907-283-8231.
Join Zoom Meeting OR
https://us02web.zoom.us/j/89054304153 Dial In: (253) 215-8782 or (301) 715-8592
Meeting ID: 890 5430 4153 Passcode: 616083 Meeting ID: 890 5430 4153 Passcode: 616083
21