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HomeMy WebLinkAboutResolution No. 2023-27KENAI CITY OF KENAI RESOLUTION NO. 2023-27 Sponsored by: Gabriel, Baisden A RESOLUTION REPEALING THE CITY COUNCIL'S UNNUMBERED STUDENT REPRESENTATIVE POLICY, REPEALING THE PARKS AND RECREATION COMMISSION STUDENT REPRESENTATIVE POLICY NO. 2018-01, AND ENACTING CITY OF KENAI STUDENT REPRESENTATIVE POLICY NO. 20.100. WHEREAS, the unnumbered City Council Student Representative Policy was adopted by Council Action on March 16, 2005, then amended on September 1, 2010; and, WHEREAS, the Parks and Recreation Commission Student Representative Policy No. 2018-01 was adopted through Resolution 2018-03 on January 17, 2018, then amended by Resolution 2020-61 on July 15, 2020; and, WHEREAS, adopting one Student Representative Policy applicable to all City of Kenai governmental bodies will provide standard practices and procedure for all Student Representative applicants and appointees; and, WHEREAS, becoming a Student Representative helps students develop and strengthen their leadership skills, assist fellow students with having their voices heard, by sharing experiences and participating in issues effecting the City; and, WHEREAS, the Parks and Recreation Commission at their March 2, 2023 meeting recommended approval with an amendment that would allow junior's or senior's in good standing at a school within the Kenai Peninsula Borough; and, WHEREAS, the Airport Commission at their March 9, 2023 meeting recommended approval; and, WHEREAS, the Council on Aging at their March 9, 2023 meeting recommended approval with an amendment that would allow students who attend homeschool or private schools; and, WHEREAS, the Planning and Zoning Commission at their March 22, 2023 meeting recommended approval; and, WHEREAS, the Beautification Committee at their April 11, 2023 meeting recommended approval; and, WHEREAS, it is in the best interest of the City Kenai to adopt one policy for all Student Representatives to the various boards, commissions, committees and councils of the City. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA: Section 1. That unnumbered City Council Student Representative Policy as attached is hereby repealed in its entirety. Section 2. That Parks and Recreation Commission Student Representative Policy No. 2018-01 as attached is hereby repealed in its entirety. Section 3. That the City of Kenai Student Representative Policy No. 20.001 as attached is hereby adopted in its entirety. New Text Underlined; [DELETED TEXT BRACKETED] Resolution No. 2023-27 Page 2 of 2 Section 4. That this Resolution takes effect immediately upon passage. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, THIS 19T" DAY OF APRIL, 2023. "J"`"` � r Brian Gabriel Sr., Mayor ATTEST Michelle IV;. Saner, MMC, City Clerk New Text Underlined; [DELETED TEXT BRACKETED] K F N A I City of Kenai 1 210 Fidalgo Ave, Kenai, AK 99611-7794 1 907.283.75351 www1enai.city MEMORANDUM TO: Council Members FROM: Shellie Saner, City Clerk DATE: April 7, 2023 SUBJECT: Resolution No. 2023-27- Repealing the City Council Unnumbered Student Representative Policy, Repealing the Parks and Recreation Commission Student Representative Policy No. 2018-01, and Enacting City of Kenai Student Representative Policy No. 20.100. The City of Kenai currently has two student representative policies, one for representatives to the City Council and one for representatives to the Parks and Recreation Commission. Adoption of one policy that would be applicable to all City of Kenai boards, commissions, committees or councils would ensure a consistent application process for all persons interested in serving as a student representative as well as providing the students an opportunity to serve on one of the many boards, commissions, committees or councils of the City. The following identifies the more substantive changes in the new policy regarding City Council Student Representatives: • The purpose and scope of the policy is expanded to provide clarity regarding the purpose of the Student Representative. • Previously the policy required students attend Kenai Central High School. The new policy would remove that limitation and allow Junior and Senior applicants from all schools within the Kenai City Limits. • Preference is given for students who are members of Leadership Groups or the Student Council. This ensures the ability for a student to report back to the school the actions or issues that are affecting students. • The term of the student representative is reduced to 1-Year Terms, to ensure an opportunity for more students to participate as well as consider their academic and athletic schedule when committing to service. • The student representative will no longer be in rotation of the roll call and will now be called last, to take into consideration that sometimes the issues before the Council are very controversial and the students vote is advisory only. The following identifies the more substantive changes in the new policy regarding the Parks and Recreation Student Representatives: • The purpose and scope of the policy were expanded to provide clarity regarding the purpose of the Student Representative. • Previously the Parks and Recreation Commission Student Representative was required to reside within the Kenai City Limits, the new policy will allow non-residents attending a school within the city limits to participate as student representative to boards, commissions, committees and the Council on Aging. There are provisions within Kenai Municipal Code that allow a certain number of non-residents as members of various boards and commissions. Kenai Municipal Code 1.90.030 (a) in part establishes, a member of a board, commission or committee must be a resident of the City of Kenai, unless specifically exempted by Council from this requirement. Kenai Municipal Code 1.90.030 (b) in part establishes, the Beautification Committee, Harbor Commission and Parks and Recreation Commission may at the discretion of the Council have up to two (2) non-resident members. Kenai Municipal Code 1.90.030 (c) in part establishes, the Planning Commission may have up to on member that is not a resident of the City if they have a controlling ownership interest in a business located in the City. Note: Student Representatives to City Council will still be required to be residents of the City, which is the same requirement that applies to the Mayor and City Council Members. Thank you for your consideration. Page 2 of 2 fi The City of Kenai www Lenaixity ,X' KENAI Pagelof2 CITY COUNCIL - 20.100 STUDENT REPRESENTATIVE Effective Date: February 15, 2023 Last Approved Date: April 19, 2023 See Also: PRO-20.100; TSK-20.100 Approved by: City Council POLICY - 20.100 Student Representative Policy Purpose The purpose of this policy is to provide an opportunity for student representation to the various governmental body of the City of Kenai. The policy provides an opportunity for students to develop and strengthen leadership skills by connecting with the various governmental bodies of the City of Kenai and assisting fellow students with having their voices heard. Scope The Student Representative is a vital channel of communication between the students and the governmental bodies of the City of Kenai and has a variety of important roles and responsibilities, including representing the views of students on matters of concern to students; as time allows, participation in other events attended by the governmental body; and increased student involvement in matters affecting students. The appointed student acts as a representative Leader of the student body. Policy It is important to seek out and consider student ideas, viewpoints and reaction to City decisions and policies affecting students. In order to provide student input and involvement, the Kenai City Council may appoint a Student Representative and an Alternate Student Representative to the various governmental bodies of the City as it deems necessary. Qualifications of Student Representatives 1. Must be a Junior or Senior in good standing at a school within the Kenai City Limits. 2. Residency Requirements are as foLLows: a. City Council Student Representatives must reside within the Kenai City limits. b. Student Representatives to the Council on Aging, Airport Commission, Harbor Commission, Parks and Recreation Commission, Planning and Zoning Commission or Beautification Committee may but are not required to reside within Kenai City limits. 3. Preference will be given to students who are active members of a School Leadership Group or the Student Council. 4. Must obtain approval from the school administration and their parent or legal guardian. 5. If multiple applications are received for the same governmental body, the Mayor may select one applicant for appointment. Requirements of Student Representatives 1. Attend and participate in aLl meetings and work sessions of the governmental body in which the student is appointed to while school is in session, unless excused by the Mayor or Mayors designee. 2. Act as a communication liaison between the governmental body and students by reporting to the students the activities of the governing body; and, providing information and feed back to the governing body on policies and issues affecting the students. 3. Conduct themselves in proper business etiquette when acting as a Student Representative. 4. Should have an interest in public service and utilize this appointment as a way to develop leadership skills. 20.100 City Council Student Representative Policy Page 1 of 2 Limitations of Student Representatives 1. Appointments are for 1-Year terms, beginning in early September of each year and ending in August of the following year. 2. May not move or second items during a meeting. 3. May cast advisory votes on all matters except those subject to executive session discussions; however, the advisory vote will not affect the outcome, the advisory vote will be recorded in the meeting minutes, and the student vote will be last in the roll call order. Brian Gabriel Sr., Mayor ATTEST: Sheltie Saner, MMC, City Clerk Student Representative Policies History: Action Approval 0311612005; Action Approval 0910112010; Resolutions 2018-03; 2020-61; and, 2023- XX 20.100 City Council Student Representative Policy Page 2 of 2 If approved the following two policies will be repealed in their entirety: [CITY COUNCIL STUDENT REPRESENTATIVE POLICY. NOT NUMBERED. IT IS IMPORTANT TO SEEK OUT AND CONSIDER STUDENTS' IDEAS, VIEWPOINTS AND REACTIONS TO CITY DECISIONS AND POLICIES AFFECTING STUDENTS. IN ORDER TO PROVIDE STUDENT INPUT AND INVOLVEMENT, THE KENAI CITY COUNCIL MAY APPOINT A STUDENT REPRESENTATIVE AND AN ALTERNATE STUDENT REPRESENTATIVE AS IT DEEMS NECESSARY. LIMITATIONS, QUALIFICATIONS AND REQUIREMENTS: 1. THE STUDENT MAY CAST ADVISORY VOTES ON ALL MATTERS EXCEPT THOSE SUBJECT TO EXECUTIVE SESSION DISCUSSION. ADVISORY VOTES SHALL BE CAST IN ROTATION WITH THE OFFICIAL COUNCIL VOTE AND SHALL NOT AFFECT THE OUTCOME OF THE VOTE. ADVISORY VOTES SHALL BE RECORDED IN THE MINUTES. STUDENT REPRESENTATIVES MAY NOT MOVE OR SECOND ITEMS DURING A COUNCIL MEETING. 2. THE STUDENT(S) SHALL BE RESIDENTS OF THE CITY OF KENAI. 3. THE STUDENT(S) SHALL BE AJUNIOR OR SENIOR IN GOOD STANDING AT KENAI CENTRAL HIGH SCHOOL. 4. THE STUDENT(S) SHALL BE ELECTED BY THE STUDENT COUNCIL OF KENAI CENTRAL HIGH SCHOOL AND SUBJECT OF APPROVAL OF THE KCHS ADMINISTRATION. 5. THE STUDENT(S) SHALL ATTEND ALL CITY COUNCIL MEETINGS AND WORK SESSIONS, UNLESS EXCUSED BY THE MAYOR. THE ALTERNATE SHALL ATTEND MEETINGS IN THE ABSENCE OF THE STUDENT REPRESENTATIVE. 6. THE STUDENT(S) SHOULD HAVE A LONG-TERM INTEREST IN PUBLIC SERVICE/ 7. THE STUDENT(S) SHOULD GIVE FEEDBACK TO COUNCIL MEMBERS ABOUT POLICIES IMPACTING YOUNG PEOPLE. S. THE STUDENT(S) SHOULD USE THIS OPPORTUNITY AS A WAY TO DEVELOP LEADERSHIP SKILLS. 9. THE STUDENT(S) WILL COMMUNICATE WITH STUDENT COUNCIL MEMBERS AT KENAI CENTRAL HIGH SCHOOL TO PROVIDE INFORMATION AND SEEK FEEDBACK FROM OTHER STUDENTS ON CITY ISSUES AFFECTING YOUNG PEOPLE AND COPIES OF ALL WRITTEN REPORTS REGARDING THEIR SERVICE BE PROVIDED TO THE KENAI CITY COUNCIL THROUGH THE CITY CLERK'S OFFICE.] Action Approval Dates: 03116105; 09/01/2010 [PARKS AND RECREATION COMMISSION STUDENT REPRESENTATIVE POLICY. POLICY N0.2018-01 PURPOSE THE PURPOSE OF THIS POLICY IS TO PROVIDE FOR A STUDENT REPRESENTATIVE FOR THE PARKS AND RECREATION COMMISSION. SCOPE THIS POLICY APPLIES TO THE PARKS AND RECREATION COMMISSION AND ALL STUDENT REPRESENTATIVES APPOINTED TO THE PARKS AND RECREATION COMMISSION. POLICY IT IS IMPORTANT TO SEEK OUT AND CONSIDER STUDENTS' IDEAS, VIEWPOINTS AND REACTIONS TO PARKS AND RECREATION DECISIONS. IN ORDER TO PROVIDE STUDENT INPUT AND INVOLVEMENT, THE MAYOR OF THE CITY OF KENAI, MAY APPOINT A STUDENT REPRESENTATIVE TO THE PARKS AND RECREATION COMMISSION AND THE STUDENT REPRESENTATIVE MAY PARTICIPATE IN THE PARKS AND RECREATION COMMISSION MEETINGS PURSUANT TO THE FOLLOWING: 1. LIMITATIONS, QUALIFICATIONS, AND REQUIREMENTS: A. THE STUDENT MAY CAST ADVISORY VOTES ON ALL MATTERS EXCEPT THOSE SUBJECT TO EXECUTIVE SESSION DISCUSSION. ADVISORY VOTES SHALL BE CAST IN ROTATION WITH THE OFFICIAL COMMISSION VOTE AND SHALL NOT AFFECT THE OUTCOME OF A VOTE. ADVISORY VOTES SHALL BE RECORDED IN THE MEETING SUMMARIES. STUDENT REPRESENTATIVES MAY NOT MOVE OR SECOND ITEMS DURING A COMMISSION MEETING. B. THE STUDENT SHALL BE A KENAI RESIDENT AND A JUNIOR OR SENIOR IN GOOD STANDING WITH THE SCHOOL ADMINISTRATION. C. THE STUDENT SHALL BE APPROVED BY SCHOOL ADMINISTRATION; IF MULTIPLE APPLICATIONS ARE RECEIVED, THE MAYOR MAY SELECT AN APPLICANT FOR APPOINTMENT. D. THE STUDENT SHALL ATTEND ALL PARKS AND RECREATION COMMISSION MEETINGS AND WORK SESSIONS, UNLESS EXCUSED BY THE PARKS AND RECREATION DIRECTOR. E. THE STUDENT SHOULD HAVE AN INTEREST IN PUBLIC SERVICE. F. THE STUDENT SHOULD USE THIS OPPORTUNITY AS A WAY TO DEVELOP LEADERSHIP SKILLS. G. THE STUDENT WILL COMMUNICATE WITH OTHER STUDENTS TO PROVIDE INFORMATION AND SEEK FEEDBACK FROM OTHER STUDENTS ON PARKS AND RECREATION ISSUES AFFECTING YOUNG PEOPLE.] Policy History: Resolution No.'s 2018-03; 2020-61