HomeMy WebLinkAbout2023-04-19 Council PacketKenai City Council - Regular Meeting Page 1 of 3
April 19, 2023
Kenai City Council - Regular Meeting
April 19, 2023 ꟷ 6:00 PM
Kenai City Council Chambers
210 Fidalgo Avenue, Kenai, Alaska
**Telephonic/Virtual Information on Page 3**
www.kenai.city
Agenda
A. CALL TO ORDER
1. Pledge of Allegiance
2. Roll Call
3. Approval of the Agenda and Consent Agenda (Public comments on Consent Agenda Items
limited to three (3) minutes per speaker; thirty (30) minutes aggregated)
*All items listed with an asterisk (*) are considered to be routine and non-controversial by the council
and will be approved by one motion. There will be no separate discussion of these items unless a
council member so requests, in which case the item will be removed from the consent agenda and
considered in its normal sequence on the agenda as part of the General Orders.
B. SCHEDULED ADMINISTRATIVE REPORTS
1. Fiscal Year 2022 Audit Report, Joy Merriner, BDO USA, LLP.
2. Spruce Bark Beetle Mitigation Update, City of Kenai Fire Chief Tony Prior.
C. SCHEDULED PUBLIC COMMENTS (Public comments limited to ten (10) minutes per speaker)
D. UNSCHEDULED PUBLIC COMMENTS (Public comments limited to three (3) minutes per speaker;
thirty (30) minutes aggregated)
E. PUBLIC HEARINGS
1. Ordinance No. 3342-2023 - Increasing Estimated Revenues and Appropriations in the
Congregate Housing Fund for Costs in Excess of Budgeted Amounts. (Administration)
2. Ordinance No. 3343-2023 - Accepting and Appropriating a Volunteer Fire Assistance Grant
from the United States Department of Agriculture Forest Service Passed through the State of
Alaska Division of Forestry for the Purchase of Forestry Firefighting Equipment. (Administration)
3. Ordinance No. 3344-2023 - Amending Kenai Municipal Code Chapter 8.20 - Fireworks Control,
by Removing References to City Permits - which are Redundant to the States Firework Display
Permit. (Administration)
4. Resolution No. 2023-26 - Amending the City Council’s Procedures for Commissions,
Committees and Council on Aging Policy No. 2016-01 and Renumbering to Policy No. 20.020.
(Gabriel, Baisden)
5. Resolution No. 2023-27 - Repealing the City Council’s Unnumbered Student Representative
Policy, Repealing the Parks and Recreation Commission Student Representative Policy No.
2018-01, and Enacting City of Kenai Student Representative Policy No. 20.100. (Gabriel,
Baisden)
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April 19, 2023
6. Resolution No. 2023-28 - Approving a Twelve-Month Extension of Time for Good Cause for
the Completion of Permanent Improvements for a Lease Between the City of Kenai and
Schillings Rentals, LLC for Airport Reserve Lands Described as Lot 5A, Block 1, FBO
Subdivision 2018 Replat. (Administration)
F. MINUTES
1. *Regular Meeting of April 5, 2023. (City Clerk)
G. UNFINISHED BUSINESS
H. NEW BUSINESS
1. *Action/Approval - Bills to be Ratified. (Administration)
2. *Action/Approval - Non-Objection to the Renewal of a Liquor License for AK Inc., DBA:
Speedway Express #60206 - License No. 4544. (City Clerk)
3. *Ordinance No. 3345-2023 - Accepting and Appropriating Donations for Construction of the
Kenai Community Dog Park. (Administration)
4. *Ordinance No. 3346-2023 - Increasing Estimated Revenues and Appropriations in the
General Fund, Fire Department for the Purchase of an Inflatable Rescue Boat. (Administration)
5. *Ordinance No. 3347-2023 - Establishing the Storefront and Streetscape Improvement
Program and Appropriating $50,000 from the General Fund. (Askin, Sounart)
6. Discussion/Action - Scheduling a Council Work Session on Employee Recruitment and
Retention Difficulties and Recommendations for May 3, 2023 at 4:30 p.m. (Administration)
I. COMMISSION / COMMITTEE REPORTS
1. Council on Aging
2. Airport Commission
3. Harbor Commission
4. Parks and Recreation Commission
5. Planning and Zoning Commission
6. Beautification Committee
J. REPORT OF THE MAYOR
1. Mayoral Proclamation Congratulating the Kenai Central Kardinal Cheer Team.
K. ADMINISTRATION REPORTS
1. City Manager
2. City Attorney
3. City Clerk
L. ADDITIONAL PUBLIC COMMENTS
1. Citizens Comments (Public comments limited to five (5) minutes per speaker)
2. Council Comments
M. EXECUTIVE SESSION
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Kenai City Council - Regular Meeting Page 3 of 3
April 19, 2023
N. PENDING ITEMS
O. ADJOURNMENT
P. INFORMATION ITEMS
The agenda and supporting documents are posted on the City’s website at www.kenai.city. Copies of
resolutions and ordinances are available at the City Clerk’s Office or outside the Council Chamber prior
to the meeting. For additional information, please contact the City Clerk’s Office at 907-283-8231.
Join Zoom Meeting OR
https://us02web.zoom.us/j/83088106692 Dial In: (253) 215-8782 or (301) 715-8592
Meeting ID: 830 8810 6692 Passcode: 205109 Meeting ID: 830 8810 6692 Passcode: 205109
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REPORT TO CITY COUNCIL
CITY OF KENAI, ALASKA
AUDIT WRAP UP:
YEAR ENDED JUNE 30, 2022
J(? K~NAI I BDQ
T\.e &11 PIK♦ foA LASKA
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(8) We acknowledge our responsibility for the design, implementation, and maintenance of internal
control to prevent and detect fraud or noncompliance. We have disclosed to you the results of
our assessment of the risk that the financial statements may be materially misstated as a result
of fraud or noncompliance. We have no knowledge of any:
(a) Fraud or suspected fraud involving management or involving employees who have
significant roles in internal control, whether or not perceived to have a material effect on
the financial statements.
(b) Fraud or suspected fraud involving others where the fraud could have a material effect on
the financial statements.
(c) Allegations of fraud or suspected fraud affecting the City received in communications
from employees, former employees, regulatory agencies, law firms, predecessor
accounting firms, or others.
(d) Instances of noncompliance or suspected noncompliance with prov1s1ons of laws,
regulations, contracts or grant agreements, or abuse, whose effects should be considered
when preparing the financial statements.
(9) We have no plans or intentions that may materially affect the carrying value or classification of
assets, liabilities, or equity.
(10) The following, where applicable and material, have been properly recorded or disclosed in the
financial statements:
(a) The identity of all related parties and all related party relationships and transactions of
which we are aware, including revenues, expenses, loans, transfers, leasing arrangements,
and guarantees, and amounts receivable from or payable to related parties.
(b) Arrangements with financial institutions involving compensating balances or other
arrangements involving restrictions on cash balances and line-of-credit or similar
arrangements.
(c) Guarantees, whether written or oral, under which the City is contingently liable.
(d) Significant estimates and material concentrations known to management that are required
to be disclosed in accordance with accounting principles generally accepted in the United
States of America. In that regard, all accounting estimates that could be material to the
financial statements, including key factors and significant assumptions underlying those
estimates, have been identified, and we believe the estimates are reasonable in the
circumstances The methods, significant assumptions, and the data used in making the
accounting estimates and the related disclosures are appropriate to achieve recognition,
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measurement, and disclosure that is in accordance with accounting principles generally
accepted in the United States of America.
(e) The effects of all known actual or possible litigation, claims, and other liabilities or gain
or loss contingencies that are required to be accrued or disclosed by accounting principles
generally accepted in the United States of America, including:
• Pending or anticipated tax refunds, other potential or pending claims, lawsuits by or
against any branch of government or others;
• Written or oral guarantees, endorsements, or unused letters of credit;
• Unusual guarantees; or
• Labor claims or negotiations.
Accounting principles generally accepted in the United States of America require loss
contingencies to be accrued if it is probable an asset has been impaired or a liability
incurred at the statement of financial position date and the amount of loss can be
reasonably estimated. Such contingencies must be disclosed, but may not be accrued, if
the loss is reasonably possible (but not probable) or the loss is probable but the amount of
loss cannot be reasonably estimated.
(f) Commitments, such as:
• Major capital asset purchase agreements;
• More-than-one-year employment arrangements or contracts with suppliers or
customers, or one-year-or-longer term leases;
• Deferred compensation, bonuses, pensions plans, or severance pay; or
• Pending sale or merger of all or a portion of the business or of an interest therein or
acquisition of all or a portion of the business, assets or securities of another entity;
(g) Joint ventures or other participations, the detailed transactions of which are not carried
on our books.
(11) There are no:
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(a) Violations or possible violations of budget ordinances, laws or regulations and provisions
of contracts and grant agreements, tax or debt limits, and any related debt covenants
whose effects could be material to the financial statements whose effects should be
considered for disclosure in the financial statements or as a basis for recording a loss
contingency.
(b) Unasserted claims or assessments that our lawyer has advised us are probable of assertion
and must be disclosed in accordance with accounting principles generally accepted in the
United States of America.
(c) Side agreements or other arrangements (either written or oral) that have not been
disclosed to you.
(d) Restrictions of net position that were not properly authorized and approved, or
reclassifications of net position that have not been properly reflected in the financial
statements.
(12) Receivables recorded in the financial statements represent valid claims against debtors for
transactions arising on or before the statement of financial position date and have been
appropriately reduced to their estimated net realizable value.
(13) The City has satisfactory title to all owned assets, and there are no liens or encumbrances on
such assets nor has any asset been pledged as collateral.
(14) We have appropriately disclosed the City's policy regarding whether to first apply restricted or
unrestricted resources when an expense is incurred for purposes for which both restricted and
unrestricted net position are available and have determined that net position is properly
recognized under the policy.
(15) We have complied with all aspects of contractual agreements, including debt covenants, that
would have a material effect on the financial statements in the event of noncompliance (except
as follows:). We have also complied with the SEC disclosure rules for reporting annual financial
information and material events to repositories in accordance with SEC Rule N.240, 15c2-12.
(16) No discussions have taken place with your firm's personnel regarding employment with the City.
(17) We are responsible for compliance with laws, regulations and provisions of contracts and grant
agreements applicable to us and we have identified and disclosed to you all laws, regulations
and provisions of contracts and grant agreements that we believe have a direct and material
effect on the determination of financial statement amounts.
(18) Components of net position (net investment in capital assets, restricted and unrestricted) and
classifications of fund balance (nonspendable, restricted, committed, assigned and unassigned)
are properly classified and, if applicable, approved.
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(19) Revenues are appropriately classified in the statement of activities within program revenues,
contributions, and general revenues. Expenses have been appropriately classified in or allocated
to functions and programs in the statement of activities, and allocations have been made on a
reasonable basis.
(20) In regards to the Net Pension and OPEB Liability (Asset), services performed by you, we have:
(1) assumed all management responsibilities, (2) designated an individual, Terry Eubank,
Finance Director, with suitable skill, knowledge, or experience to oversee the services, (3)
evaluated the adequacy and results of the services performed, and (4) accepted responsibility
for the results of the services.
(21) In regards to the preparation and submission of the required SF-SAC Data Collection Form,
services performed by you, we have: (1) assumed all management responsibilities, (2)
designated an individual, Terry Eubank, Finance Director, with suitable skill, knowledge, or
experience to oversee the services, (3) evaluated the adequacy and results of the services
performed, and (4) accepted responsibility for the results of the services.
(22) In regard to the Net Pension and OPEB Liability (Asset):
(a) We agree with the findings of specialists in evaluating the pension and other postemployment
benefits liabilities (assets) and costs and have adequately considered the qualifications of
the specialist in determining the amounts and disclosures used in the financial statements
and underlying accounting records. We did not give or cause any instructions to be given to
specialists with respect to the values or amounts derived in an attempt to bias their work,
and we are not otherwise aware of any matters that have had an impact on the
independence or objectivity of the specialists.
(b) We believe that the actuarial assumptions and methods used to measure pension and/or
other postretirement liabilities and costs for financial accounting and disclosure purposes
are appropriate in the circumstances.
(23) We acknowledge our responsibility for presenting the supplementary information in accordance
with accounting principles generally accepted in the United State of America and we believe it
is fairly presented. The methods of measurement and presentation of the supplementary
information have not changed from the prior period and we have disclosed to you any significant
assumptions underlying the measurement and presentation of the supplementary information.
(24) Required supplementary information is measured and presented in accordance with prescribed
guidelines.
(25) We have not completed the process of evaluating the impact that will result from adopting
Governmental Accounting Standards Board (GASB) Statement No. 91, 94, 96 and 99 -101, as
discussed in Note M. The City is therefore unable to disclose the impact that adopting GASB
Statement No. 91, 94, 96 and 99 -101 will have on its financial position and the results of
operations when such statement is adopted.
(26) With respect to federal award programs:
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(a) We are responsible for understanding and complying with, and have complied with, the
requirements of Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform
Administrative Requirements, Cost Principles, and Audit Requirements for Federal
Awards (Uniform Guidance), including requirements relating to the preparation of the
schedule of expenditures of federal awards (SEFA).
(b) We have, in accordance with the Uniform Guidance, identified and disclosed to you in the
schedule of expenditures of federal awards (SEFA), expenditures made during the audit
period for all government programs and related activities provided by federal agencies in
the form of federal awards, grants, federal cost-reimbursement contracts, loans, loan
guarantees, property (including donated surplus property), cooperative agreements,
interest subsidies, insurance, food commodities, direct appropriations, and other direct
assistance.
(c) We acknowledge our responsibility for the preparation of the SEFA and related notes in
accordance with the requirements of the Uniform Guidance, and we believe the SEFA,
including its form and content, is fairly presented in accordance with the Uniform
Guidance. The methods of measurement or presentation of the SEFA have not changed
from those used in the prior period, and we have disclosed to you any significant
assumptions and interpretations underlying the measurement or presentation of the SEFA.
(d) We have notified you of federal awards and funding increments that were received for
awards received before December 26, 2014, and differentiated those awards from awards
received on or after December 26, 2014, and subject to the audit requirements of the
Uniform Guidance.
(e) We will include the auditor's report on the SEFA in any document that contains the SEFA
and that indicates you have reported on such information.
(f) If the SEFA is not presented with the audited financial statements, we will make the
audited financial statements readily available to the intended users of the SEFA no later
than the date we issue the SEFA and the auditor's report thereon.
(g) We are responsible for understanding and complying with, and have complied with in all
material respects, the requirements of federal statutes, regulations, and the terms and
conditions of federal awards related to each of our federal programs and have identified
and disclosed to you the requirements of federal statutes, regulations, and the terms and
conditions considered to have a direct and material effect on each federal program.
(h) We are responsible for establishing and maintaining, and have established and maintained,
effective internal control over compliance for federal programs that provides reasonable
assurance that we are managing our federal awards in compliance with federal statutes,
regulations, and the terms and conditions that could have a material effect on our federal
programs. We believe the internal control system is adequate and is functioning as
intended. Also, subsequent to the date of the auditor's report as of which compliance
was audited, no changes have occurred in internal control over compliance or other factors
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that might significantly affect internal control, including any corrective action we have
taken regarding significant deficiencies and material weaknesses in internal control over
compliance as reported in the schedule of findings and questioned costs.
(i) We have made available to you all federal award contracts and grant agreements
(including amendments, if any) and any other correspondence with federal agencies or
pass-through entities relating to each major federal program and related activities that
have taken place with federal agencies or pass-through entities.
(j) We have received no requests from a federal agency to audit one or more specific
programs as a major program.
(k) We have complied, in all material respects, with the direct and material compliance
requirements, including when applicable, those set forth in the 0MB Compliance
Supplement, relating to federal awards and have identified and disclosed to you all
amounts questioned and all known noncompliance with the direct and material
requirements of federal awards, including the results of other audits or program reviews.
or confirmed that there were no amounts questioned and no known noncompliance with
the direct and material compliance requirements of federal awards. We also know of no
instances of noncompliance occurring subsequent to the end of the period audited.
(l) We have disclosed to you any communications from federal awarding agencies and pass-
through entities concerning possible noncompliance with the direct and material
compliance requirements, including communications received from the end of the period
covered by the compliance audit to the date of the auditor's report.
(m) Amounts claimed or used for matching were determined in accordance with relevant
guidelines in the Uniform Guidance.
(n) We have disclosed to you our interpretations of compliance requirements that are subject
to varying interpretations, if any.
(o) We have made available to you all documentation related to compliance with the direct
and material compliance requirements, including information related to federal program
financial reports and claims for advances and reimbursements.
(p) We have disclosed to you the nature of any subsequent events that provide additional
evidence with respect to conditions that existed at the end of the reporting period that
affect noncompliance during the reporting period.
(q) Federal program financial reports and claims for advances and reimbursements are
supported by the books and records from which the basic financial statements have been
prepared, and are prepared on a basis consistent with the schedule of expenditures of
federal awards.
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(r) The copies of federal program financial reports provided to you are true copies of the
reports submitted or electronically transmitted, to the respective federal agency or pass-
through entity, as applicable.
(s) We have charged costs to federal awards in accordance with applicable cost principles.
(t) We are responsible for, and have accurately completed, the appropriate sections of the
Data Collection Form as required by the Uniform Guidance. The final version of the
applicable audit reporting package, which includes your signed auditor's reports, that we
will submit to the Federal Audit Clearinghouse (FAC) will be identical to the final version
of such documents that you provided to us.
(u) We have identified and disclosed to you the findings received and related corrective
actions taken for previous audits, attestation engagements, internal or external
monitoring, and other studies directly related to the audit objectives of the compliance
audit, including findings received and corrective actions taken from the end of the audit
period covered by the compliance audit report to the date of the auditor's report.
(v) We are responsible for and have ensured the reporting package does not contain protected
personally identifiable information.
(27) There have been no known or suspected breaches of sensitive information (e.g., personnel files)
caused by cyber-attack or other means, or other cybersecurity incidents, where the breach or
other incident could have a material effect on the financial statements.
(28) In connection with any electronic presentation of the financial statements and your audit report
thereon on our web site, we acknowledge that:
• We are responsible for the preparation, presentation, and content of the financial
statements in the electronic format.
• If your audit report is presented on our web site, the full financial statements upon which
you reported and to which you appended your signed report will be presented.
• We will clearly indicate in the electronic presentation on our web site the financial
information that is subject to your audit report. We will clearly differentiate any
information that may also be presented by us on or in connection with our web site that was
contained in the published version of the financial statements and other supplementary
information, but which is not part of the audited financial statements or other financial
information covered by your audit report.
• We have assessed the security over financial statement information and the audit report
presented on our web site, and are satisfied that procedures in place are adequate to ensure
the integrity of the information provided. We understand the risk of potential
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misrepresentation inherent in publishing financial information on our web site through
internal failure or external manipulation.
• If the electronic financial statements are generally made available to the public on our
web site, we will include a notification to the reader that such financial statements are
presented for convenience and information purposes only, and while reasonable efforts have
been made to ensure the integrity of such information, they should not be relied on. A copy
of the printed financial statements will be provided on request.
(29) Our annual report comprises the following documents:
• Introduction Section
• Financial Section
• Statistical Section
Such documents are consistent with the financial statements, and do not contain any
material misstatements.
(30) We have considered climate-related events and conditions when preparing the financial
statements and necessary disclosures, and have communicated to you such matters, if any, and
their impact on our financial reporting.
To the best of our knowledge and belief, no events, including instances of noncompliance, have
occurred subsequent to the statement of financial position date and through the date of this
representation letter, as entered on the first page, that would require adjustment to or disclosure in
the aforementioned financial statements or in the schedule of findings and questioned costs.
Very truly yours,
Terry Eubank, City Manager
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Phase 2 – Map A
Small area approximately .7 acres
Large area 4.26 acres minus .66 acres for building and parking area
Total approximate area for mitigation 4.3 acres
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Phase 2 – Map B
Small area approximately 1.86 acres
Large area approximately 15.20 acres
Total approximate area for mitigation 16.56
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Phase 2 – Map C
Total highlighted area encompasses 94.56 acres
Approximate area requiring mitigation totals 71.8 acres
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Phase 3 – Map A
1
2
3
Area 1 encompasses 5.13 acres with approximately
3.92 acres for mitigation
Area 2 encompasses 4.88 acres for mitigation
Area 3 encompasses 13.32 acres with approximately
10.83 acres for mitigation
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Phase 3 – Map B
Area encompasses approximately 10.47 acres with
approximately 9.73 acres for mitigiation
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Phase 3 – Map C
1
2
Area 1 encompasses approximately 76.73 acres with
approximately 67.33 acres for mitigation
Area 2 encompasses approximately 49.97 acres with
approximately 37.73 acres for mitigation
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Possible Phase 4&5
1
2
3
Area 1 encompasses approximately 3.64 acres with
approximately 3.50 acres for mitigation
Area 2 encompasses approximately 20.26 acres with
approximately 15.06 acres for mitigation
Area 3 encompasses approximately 9.46 acres with
approximately 9.20 acres for mitigation
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Possible Phase 4&5
1
2
3
Map 1 encompasses
approximately 139
acres with
approximately 66
acres for mitigation
Map 2 encompasses
approximately 35.83
acres with
approximately 16.70
acres for mitigation
Map 3 encompasses
approximately 38.34
acres with
approximately 15.58
acres for mitigation
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Possible Phase 4&5
Area encompasses approximately 108.84 acres with approximately 82.51 for mitigation
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Sponsored by: Administration
New Text Underlined; [DELETED TEXT BRACKETED]
CITY OF KENAI
ORDINANCE NO. 3342-2023
AN ORDINANCE INCREASING ESTIMATED REVENUES AND APPROPRIATIONS IN THE
CONGREGATE HOUSING FUND FOR COSTS IN EXCESS OF BUDGETED AMOUNTS.
WHEREAS, Vintage Pointe Manor was constructed in 1992; and,
WHEREAS, emergency repairs and snow removal have been in excess of the FY23 Budget for
Professional Services; and,
WHEREAS, the amount of $10,000 is needed to ensure funds are available through the remainder of the
FY23; and,
WHEREAS, proper maintenance and repairs are essential to the Facility’s long-term life and in the best
interest of the residents of Vintage Pointe Manor and the City of Kenai.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, AS
FOLLOWS:
Section 1. That estimated revenues and appropriations be increased as follows:
Congregate Housing Fund:
Increase estimated revenues –
Appropriation of Retained Earnings $10,000
Increase appropriations
Professional Services $10,000
Section 2. Severability: That if any part or provision of this ordinance or application thereof to any
person or circumstances is adjudged invalid by any court of competent jurisdiction, such judgment shall
be confined in its operation to the part, provision, or application directly involved in all controversy in
which this judgment shall have been rendered, and shall not affect or impair the validity of the remainder
of this title or application thereof to other persons or circumstances. The City Council hereby declares
that it would have enacted the remainder of this ordinance even without such part, provision, or
application.
Section 3. Effective Date: That pursuant to KMC 1.15.070(f), this ordinance shall take effect
immediately upon enactment.
ENACTED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, THIS 19TH DAY OF APRIL, 2023.
___________________________________
Brian Gabriel Sr., Mayor
ATTEST:
___________________________________
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Ordinance No. 3342-2023
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New Text Underlined; [DELETED TEXT BRACKETED]
Michelle M. Saner, MMC, City Clerk
Approved by Finance: _________________
Introduced: April 5, 2023
Enacted: April 19, 2023
Effective: April 19, 2023
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MEMORANDUM
TO: Mayor Gabriel and Council Members
THROUGH: Terry Eubank, City Manager
FROM: Kathy Romain, Senior Center Director
DATE: March 27, 2023
SUBJECT: Ordinance 3342-2023 – Vintage Pointe Supplemental Appropriation
Throughout FY23, there has been an increase in emergency repairs and maintenance for Vintage
Pointe with respect to the dry sprinkler system and the tremendous amount of snow. Each of
these issues has weighed heavily on our FY23 Budget and will require supplemental funding from
the Congregate Housing Enterprise Fund for the remainder of the current fiscal year.
I respectfully request your approval of Ordinance No. 3342-2023
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Sponsored by: Administration
New Text Underlined; [DELETED TEXT BRACKETED]
CITY OF KENAI
ORDINANCE NO. 3343-2023
AN ORDINANCE ACCEPTING AND APPROPRIATING A VOLUNTEER FIRE ASSISTANCE GRANT
FROM THE UNITED STATES DEPARTMENT OF AGRICULTURE FOREST SERVICE PASSED
THROUGH THE STATE OF ALASKA DIVISION OF FORESTRY FOR THE PURCHASE OF FORESTRY
FIREFIGHTING EQUIPMENT.
WHEREAS, City of Kenai Fire Department is a cooperator with Division of Forestry and has contracted
personnel and equipment on major fire incidents on the Kenai Peninsula; and,
WHEREAS, grant funding will be used to purchase personal protective equipment for our personnel, to
be used while responding to forest fire incidents; and,
WHEREAS, additional equipment will be purchased to improve response capabilities in our service area
and assist Division of Forestry on incidents as a cooperator; and,
WHEREAS, the State of Alaska Division of Forestry has provided a grant in the amount of $5,897.94 to
assist the City of Kenai Fire Department in purchasing forestry firefighting gear, and,
WHEREAS, appropriation of this grant for its intended purpose is in the best interest of the City and its
residents.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, as
follows:
Section 1. That the City Manager is authorized to accept a grant from the United States Department
of Agriculture Forest Service passed through the State of Alaska Division of Forestry in the amount of
$5,897.94 for the purchase of forestry firefighting equipment and is authorized to execute a grant
agreement and to expend the grant funds to fulfill the purpose and intent of this Ordinance.
Section 2. That the estimated revenues and appropriations be increased as follows:
General Fund:
Increase Estimated Revenues –
Federal Grant – Fire $5,897.94
Increase Appropriations –
Fire Department – Small Tools/Minor Equipment $5,897.94
Section 3. Severability: That if any part or provision of this ordinance or application thereof to any
person or circumstances is adjudged invalid by any court of competent jurisdiction, such judgment shall
be confined in its operation to the part, provision, or application directly involved in all controversy in
which this judgment shall have been rendered, and shall not affect or impair the validity of the remainder
of this title or application thereof to other persons or circumstances. The City Council hereby declares
that it would have enacted the remainder of this ordinance even without such part, provision, or
application.
Section 4. Effective Date: That pursuant to KMC 1.15.070(f), this ordinance shall take effect
immediately upon enactment.
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Ordinance No. 3343-2023
Page 2 of 2
New Text Underlined; [DELETED TEXT BRACKETED]
ENACTED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, THIS 19TH DAY OF APRIL, 2023.
___________________________________
Brian Gabriel Sr., Mayor
ATTEST:
___________________________________
Michelle M. Saner, MMC, City Clerk
Approved by Finance: _________________
Introduced: April 5, 2023
Enacted: April 19, 2023
Effective: April 19, 2023
Page 44
MEMORANDUM
TO: Mayor Gabriel and Council Members
THROUGH: Terry Eubank, City Manager
FROM: Tony Prior, Fire Chief
DATE: March 23, 2023
SUBJECT: Ordinance 3343-2023 – Volunteer Fire Assistance Grant
The City of Kenai Fire Department has been awarded a Volunteer Fire Assistance (VFA) grant
in the amount of $5,897.94 from the United States Department of Agriculture Forest Service
through State of Alaska Division of Forestry for the purchase of forestry firefighting gear. The
grant will fund the purchase of forestry firefighting Personal Protective Equipment (PPE), along
with equipment to place on our designated forestry response apparatus. This gear and
equipment will enable us to respond appropriately with tools needed on forestry incidents.
Your consideration is appreciated.
Page 45
Department of Natural Resources
Division of Forestry
550 West 7th Avenue, Suite 1450
Anchorage, AK 99501-3561
Main: 907.269-8463
Fax: 907-269-8931
March 10th, 2023
Dear Alaska Fire Department:
Thank you for applying for the 2023 Volunteer Fire Assistance (VFA) grants. Thirty-two (32) fire departments applied
for a VFA grant requesting a total of $177,089 in assistance. Thirty-one (31) Alaska Fire Departments will receive up
to $6000 per fire department. A total of $171,712 will be awarded. This is the letter of official notification.
The enclosed spreadsheet lists all applicants and the amount requested/amount awarded. If a fire department was
awarded a grant, the amount awarded will be listed in the column titled “Amount Awarded”. If a VFD did not receive
any funding or will be receiving a partial award, please get in touch with your respective DOF Fire Management
Officer (FMO) with any questions you may have.
Checks will be distributed electronically by association with the VFD’s SOA vendor number and the SOA
electronic payment agreement. Electronic disbursements are expected by May 2023.
•
To be eligible for a 2024 VFA grant, compliance documentation, such as copies of receipts for 2023 grant
expenditures, must be submitted to your nearest Forestry office at the time of, or prior to, submitting a 2023
application.
•
Volunteer Fire Assistance is an award of Federal Financial Assistance with funding from the USDA Forest
Service. Prime and sub-recipients to this award are subject to OMB guidance in sub parts A through F of 2
CFR Part 200 as adapted and supplemented by the USDA in 2 CFR Part 400. Adoption by USDA of the OMB
guidance in 2 CFR 400 gives regulatory effect to OMB guidance in 2 CFR 200 where full text may be found.
•
The brochure, Complying with Civil Rights, FS-850, can be found at:
www.fs.usda.gov/internet/fse_documents/fseprd526908.pdf
•
The OMB Circulars are available on the internet at www.ecfr.gov•
If an application was not fully successful, do not be discouraged and continue to apply every year by submitting
an online application package by the deadline.
Sincerely,
Sarah Saarloos, Fire Staff Officer
Page 46
2023 VFA Grant Awards
Fire Department Amount
Requested
Amount
Awarded
Division of Forestry Office
Delta Junction VFD $5,973.88 $5,973.88 Delta Area Office
Rural Deltana VFD $6,000.00 $6,000.00 Delta Area Office
Chena-Goldstream Fire & Rescue $5,848.20 $5,848.20 Fairbanks Area Office
Ester VFD $5,658.41 $5,658.41 Fairbanks Area Office
North Pole FD $6,000.00 $6,000.00 Fairbanks Area Office
North Star VFD $5,959.89 $5,959.89 Fairbanks Area Office
Salcha Fire & Rescue $5,377.00 $0.00 Fairbanks Area Office
Bear Creek Fire/EMS Department $3,293.55 $3,293.55 Kenai Kodiak Area Office
Central Emergency Services $5,331.60 $5,331.60 Kenai Kodiak Area Office
Cooper Landing VFD $5,384.36 $5,384.36 Kenai Kodiak Area Office
Kachemak Emerg. Services $5,923.60 $5,923.60 Kenai Kodiak Area Office
Kenai FD $5,897.94 $5,897.94 Kenai Kodiak Area Office
Lowell Point VFD $6,000.00 $6,000.00 Kenai Kodiak Area Office
Moose Pass Vol. Fire Co.$5,239.78 $5,239.78 Kenai Kodiak Area Office
Nikiski FD $4,358.47 $4,358.47 Kenai Kodiak Area Office
Seward FD $4,229.32 $4,229.32 Kenai Kodiak Area Office
Western Emergency Serivces Area $5,844.96 $5,844.96 Kenai Kodiak Area Office
Butte FD $5,999.75 $5,999.75 Mat Su Area
Girdwood Vol. Fire & Rescue, Inc. $5,810.00 $5,810.00 Mat Su Area
Houston FD $5,931.00 $5,931.00 Mat Su Area
Palmer Fire and Rescue $5,759.45 $5,759.45 Mat Su Area
Sutton VFD $5,999.99 $5,999.99 Mat Su Area
Talkeetna VFD $6,000.00 $6,000.00 Mat Su Area
Trapper Creek $6,000.00 $6,000.00 Mat Su Area
Haines VFD $6,000.00 $6,000.00 Southeast Alaska
Whale Pass VFD $3,471.50 $3,471.50 Southeast Alaska
Bethel FD $4,963.68 $4,963.68 Southwest District
Tok VFD $5,992.00 $5,992.00 Tok Area Office
Gakona VFD $5,975.10 $5,975.10 Valdez-Copper River Area Office
GlennRich Fire Rescue $5,611.50 $5,611.50 Valdez-Copper River Area Office
Kennicott/McCarthy VFD $5,367.24 $5,367.24 Valdez-Copper River Area Office
Kenny Lake VFD $5,887.71 $5,887.71 Valdez-Copper River Area Office
GRAND TOTAL $177,089.88 $171,712.88
Page 47
Sponsored by: Administration
New Text Underlined; [DELETED TEXT BRACKETED]
CITY OF KENAI
ORDINANCE NO. 3344-2023
AN ORDINANCE AMENDING KENAI MUNICIPAL CODE CHAPTER 8.20 – FIREWORKS CONTROL,
BY REMOVING REFERENCES TO CITY PERMITS – WHICH ARE REDUNDANT TO THE STATES
FIREWORK DISPLAY PERMIT.
WHEREAS, Kenai Municipal Code establishes rules for the use of fireworks in the City; and,
WHEREAS, there is not a permitting process established by the City for a Fireworks Display; and,
WHEREAS, the State requires a letter from the local fire department stating that they are aware and do
not object to the display before a Firework Display Permit is issued; and,
WHEREAS, the Use Permit for the City is redundant to the Firework Display Permit issued by the State.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, AS
FOLLOWS:
Section 1. Amendment of Section 8.20.020 of Kenai Municipal Code: That Kenai Municipal Code,
Section 8.20.020 - Fireworks prohibition-Exceptions, is hereby amended as follows:
8.20.020 Fireworks [P]Prohibition—Exceptions.
Except as specifically provided below, the use of all classes of fireworks are forbidden within the City of
Kenai.
(a) Personal and Private Use. On the days of December 31st and January 1st only, a forty-eight (48)
hour period, a person over the age of eighteen (18) may use salable fireworks within the City for
personal and private use on real property owned by the person, or other private property with the
consent of the property owner.
(b) Public Use. As specifically provided below, the City, associations and other organizations, or groups
holding a current and valid permit issued by the [CITY AND ANY OTHER] State or Federal agency with
jurisdiction, may provide a public display of fireworks.
(c) Official Use. Employees or contractors of the City may use fireworks in the interest of public safety,
animal control and animal hazing at the Kenai Municipal Airport.
Section 2. Repeal of Section 8.20.030 of Kenai Municipal Code: That Kenai Municipal Code, Section
8.20.030 – Use permits, is hereby repealed as follows:
[8.20.030 USE PERMITS.
(A) THE CITY MAY ISSUE A PYROTECHNIC PERMIT TO THE CITY, ASSOCIATION OR OTHER ORGANIZATION, OR
GROUPS FOR PUBLIC FIREWORKS DISPLAYS, PROVIDED THAT THE DISPLAY IS TO BE CONDUCTED BY A
STATE LICENSED PYROTECHNIC OPERATOR WITHIN THIRTY (30) DAYS FROM THE DATE OF AN APPROVED
APPLICATION SHOWING THE FOLLOWING:
(1) DATES AND LOCATION OF THE PROPOSED DISPLAYS; AND
Page 48
Ordinance No. 3344-2023
Page 2 of 2
New Text Underlined; [DELETED TEXT BRACKETED]
(2) THAT ALL APPROPRIATE OR REQUIRED STATE LICENSES OR CERTIFICATES HAVE BEEN PROCURED;
AND
(3) THAT A POLICY OR CERTIFIED TRUE COPY OF A POLICY OF PUBLIC LIABILITY INSURANCE AND
PRODUCTS LIABILITY INSURANCE COVERAGE PROVIDED BY THE APPLICANT OR HIS OR HER EMPLOYER
HAS BEEN FILED WITH THE CITY, BOTH ACCIDENT AND OCCURRENCE IN THE AMOUNT OF AT LEAST
ONE MILLION DOLLARS ($1,000,000.00) FOR BODILY INJURY AND DEATH AND AT LEAST FIVE HUNDRED
THOUSAND DOLLARS ($500,000.00) FOR PROPERTY DAMAGE; AND
(4) THAT THE CITY OF KENAI FIRE DEPARTMENT HAS BEEN NOTIFIED AND INVITED TO BE IN ATTENDANCE
FOR FIRE CONTROL PURPOSES; AND
(5) THAT THE OFFICE OF THE STATE FIRE MARSHAL HAS ISSUED THE NECESSARY LICENSES OR
CERTIFICATES, IF APPLICABLE; AND
(6) THE NAME OF THE APPLICANT AND THE NAME AND ADDRESS OF THE STATE LICENSED PYROTECHNIC
OPERATOR OR COMPANY WHO WILL BE CONDUCTING THE DISPLAY.
(B) IN THE EVENT THAT AN OBJECTION IS RECEIVED FROM THE STATE FIRE MARSHAL OR THE CITY OF KENAI
FIRE DEPARTMENT, THE CITY MAY DENY THE APPLICATION FOR CAUSE SHOWN.]
Section 3. Severability: That if any part or provision of this ordinance or application thereof to any
person or circumstances is adjudged invalid by any court of competent jurisdiction, such judgment shall
be confined in its operation to the part, provision, or application directly involved in all controversy in
which this judgment shall have been rendered, and shall not affect or impair the validity of the remainder
of this title or application thereof to other persons or circumstances. The City Council hereby declares
that it would have enacted the remainder of this ordinance even without such part, provision, or
application.
Section 4. Effective Date: That pursuant to KMC 1.15.070(f), this ordinance shall take effect 30 days
after enactment.
ENACTED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, THIS 19TH DAY OF APRIL, 2023.
___________________________________
Brian Gabriel Sr., Mayor
ATTEST:
___________________________________
Michelle M. Saner, MMC, City Clerk
Introduced: April 5, 2023
Enacted: April 19, 2023
Effective: May 19, 2023
Page 49
MEMORANDUM
TO: Mayor Gabriel and Council Members
THROUGH: Terry Eubank, City Manager
FROM: Tony Prior, Fire Chief
DATE: March 28,2023
SUBJECT: Ordinance 3344-2023 – Amend KMC Fireworks Prohibition
The City Code Chapter 8.20 Fireworks Control regulates the use of fireworks in the City. This
Ordinance requests amendments to KMC Chapter 8.20 to remove reference to City “Use
Permits”, as the City does not have an official Permit, or permit process. The State of Alaska has
a permit and process in place that the Fire Department approves at the local level.
Before an applicant can receive a Firework Display Permit from the State, the applicant must
inform the local fire department and receive a letter from the fire department stating that they are
aware and do not object to the display.
The proposed amendments to KMC 8.20 only remove provisions for a local Use permit, thus
removing redundancy with State requirements for a Fireworks Display Permit. The result is the
same with a clearer and simpler permitting process.
Your consideration is appreciated.
Page 50
Sponsored by: Gabriel, Baisden
New Text Underlined; [DELETED TEXT BRACKETED]
CITY OF KENAI
RESOLUTION NO. 2023-26
A RESOLUTION AMENDING THE CITY COUNCIL’S PROCEDURES FOR COMMISSIONS,
COMMITTEES AND COUNCIL ON AGING POLICY NO. 2016-01 AND RENUMBERING TO POLICY
NO. 20.020.
WHEREAS, the Procedures for Commissions, Committees and Council on Aging Policy was originally
adopted by Council on August 4, 2004, and the last amendments to the policy were made in 2019; and,
WHEREAS, it is a best practice to review adopted policies on a regular schedule to ensure the policies
remains aligned and suited to the needs of the City; and,
WHEREAS, the purpose of the policy and amendments approved by this Resolution is to provide clear
procedures complimenting Kenai Municipal Code for Commissions, Committees and Council on Aging;
and,
WHEREAS, the Parks and Recreation Commission at their March 2, 2023 meeting recommended
approval; and,
WHEREAS, the Airport Commission at their March 9, 2023 meeting recommended approval; and,
WHEREAS, the Council on Aging at their March 9, 2023 meeting recommended approval; and,
WHEREAS, the Planning and Zoning Commission at their March 22, 2023 meeting recommended
approval; and,
WHEREAS, the Beautification Committee at their April 11, 2023 meeting recommended approval.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA:
Section 1. That City Council Procedures for Commissions, Committees and Council on Aging Policy
No. 2016-01 is hereby renumbered and renamed to City Council Policy No. 20.020 Commissions,
Committees and Council on Aging Procedures.
Section 2. That City Council Policy 20.020 Commissions, Committees and Council on Aging
Procedures as amended and attached are hereby adopted.
Section 3. That this Resolution takes effect immediately upon passage.
PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, THIS 19TH DAY OF APRIL, 2023.
___________________________________
Brian Gabriel Sr., Mayor
ATTEST:
___________________________________
Michelle M. Saner, MMC, City Clerk
Page 51
MEMORANDUM
TO: Council Members
FROM: Shellie Saner, City Clerk
DATE: February 8, 2023
SUBJECT: Resolution No. 2023-26 - Amending the City Council Procedures for
Commissions, Committees and Council on Aging Policy No. 2016-01 and
Renumbering to Policy No. 20.020.
The Procedures for Commissions, Committees and Council on Aging were originally adopted by
Council action on August 4, 2004, since the adoption the policy has been amended on many
occasions.
Periodic reviews of existing policies are recommended to ensure that all portions of the policy are
still applicable and align with current practices. The recommended amendments to the
Procedures for Commissions, Committees and Council on Aging Policy are as follows:
• The scope of the policy has been expanded to include references to code sections that are
applicable to each commission.
• The amendment to paragraph 3.b. is at the request of the Airport Manager and would move
Airport Commission meetings from City Hall Council Chambers to the Conference Room of
the Kenai Municipal Airport terminal building.
• The amendment to paragraph 3.c. would remove the specific times for each commission
meeting from the policy. Meetings schedules and times would still require Council approval.
• The amendments to paragraph 3.e. will include rescheduling meetings when a meeting may
be rescheduled instead of cancelled.
• The amendment to paragraph 4.b. would change the type of minutes kept for commissions
from Summary minutes to Action minutes. Action minutes capture what was done, not what
was said. When acting as an advisory body recommendation that were acted on and approved
by the majority of the body are the ones that should be forwarded and considered by the City
Council. Exception: Summary minutes will be produced for the Planning and Zoning
Commission when they are acting on quasi-judicial items.
• The amendments to paragraph 6.b. clarify that actions of the commission must be relevant to
the authority of the commission.
• Newly inserted paragraph j. clarifies the role of commissioners and that they may only speak
on behalf of the commission when authorized to do so by a majority vote of the commission.
• The amendments to Section 7 expand and clarify the role of the Council Liaison as well as
the role of a Council Member when attending a meeting as a sponsor to a legislative item.
Page 52
Page 1 of 4
CITY COUNCIL – 20.020 [2016-01]
COMMISSIONS, COMMITTEES AND COUNCIL ON AGING PROCEDURES
Effective Date: March 5, 2014 Last Action Date: April 19, 2023
See Also: Approved by: City Council
POLICY – 20.020 Commissions, Committees and Council on Aging Procedures
Purpose
The purpose of this policy is to establish procedures, other than those provided in KMC 1.90, for Commissions,
Committees and Council on Aging.
Scope
This policy applies to all advisory bodies appointed by the City Council. In addition to this policy the following
Kenai Municipal Code (KMC) provisions are applicable:
Airport Commission is also regulated by KMC 21.20
Harbor Commission is also regulated by KMC 11.10
Parks and Recreation Commission is also regulated by KMC 19.05
[THE] Planning and Zoning Commission is also regulated by KMC 14.05.
Policy
[1] A. Appointment and Reappointments
[a] 1. An application for consideration of appointment or reappointment to a Commission, Committee or Council
on Aging must be submitted to the City Clerk.
[b] 2. The Mayor nominates an applicant for appointment or reappointment and by motion, the City Council
confirms.
[2] B. Establishing Subcommittees
[a] 1. A subcommittee of a commission or committee may be established for a specific function upon approval
of Council.
[3] C. Meeting Schedules
[a] 1. Commission, Committee and Council on Aging meeting schedule is as follows:
Commission / Committee / Council
on Aging Meeting Schedule Scheduled Meeting Days
Airport Commission Monthly Second Thursday of the month
Beautification Meetings held January, April,
May, September and October
Second Tuesday of the month
Council on Aging Monthly Second Thursday of the month
Harbor Commission Meetings held February, March,
April, May, June, August,
September and November
First Monday after first Council
meeting of the month
Library Commission (Suspended as of 2015, Ordinance No. 2815-2015)
Page 53
20.020 Commissions, Committees and Council on Aging Procedures Page 2 of 4
Parks & Recreation Commission Monthly, except for July First Thursday of the month
Planning & Zoning Commission Twice monthly Second & fourth Wednesday
[b] 2. All regular meetings will be held in the Kenai City Hall Council Chambers with the exception of the Council
on Aging who shall meet at the Senior Center and the Airport Commission who shall meet in the
Conference Room of the Kenai Municipal Airport terminal building, unless offsite arrangements are
approved by the Clerk. Exceptions for subcommittee meetings may be made with the advance notice of
the City Clerk.
[c] 3. [REGULARLY SCHEDULED MEETINGS SHALL BEGIN AT 7:00 P.M. UNLESS OTHERWISE APPROVED BY COUNCIL VIA MOTION,
WITH THE EXCEPTION OF THE COUNCIL ON AGING, WHICH BEGINS AT 4:30 P.M.] Regularly scheduled meeting times
will be approved by Council.
[d] 4. Commissions, Committees and Council on Aging may, with the City Clerk's approval and notification to
Council and the City Manager, hold special meetings (for a specific purpose) on an as-needed basis.
[e] 5. Commissions, Committees and Council on Aging meetings may be cancelled or rescheduled by the City
Clerk, with notification to Council and the City Manager, if cancellation or rescheduling is warranted, i.e.
lack of agenda items, pre-knowledge of lack of a quorum, etc.
[f] 6. Any additional commissions or committees established will be set and incorporated into the meeting
schedule by the City Council.
[4] D. Minutes & Meeting Recordings
[a] 1. With exception of the Planning & Zoning Commission, taking notes and electronically recording meetings
shall be the responsibility of department liaison to the specific meeting body. The Clerk's Office shall take
notes and record the meeting for the Planning and Zoning Commission.
[b] 2. [SUMMARY] Action minutes will be produced by the Clerk's Office from the department liaisons notes and
provided to the City Council as official records of the meetings. Summary minutes will be produced by the
Clerk’s Office for Planning and Zoning Commission items when the item is quasi-judicial.
[c] 3. Regularly scheduled meetings shall be electronically recorded and with the exception of Planning &
Zoning Commission, shall be kept for two years.
[d] 4. Planning & Zoning Commission meeting recordings shall be kept for 6 years.
[5] E. Work Sessions
[a] 1. Work sessions may not be held without the approval of the City Clerk unless they occur on the night of
and at the time of a regularly scheduled advertised meeting. Notification of scheduled work session shall
be provided to City Council and the City Manager. Work session may be requested by Council, the liaison
or Chair of the body.
[b] 2. During work sessions, only items on the work session agenda may be discussed and no formal actions may
be taken.
[c] 3. At a minimum, work sessions shall be posted on the Official City Bulletin Board in Kenai City Hall and on
the city website at least five days prior to the meeting.
[6] F. Basic Meeting Information
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20.020 Commissions, Committees and Council on Aging Procedures Page 3 of 4
[a] 1. All meetings shall be open to the public.
[b] 2. At a minimum, meeting notices shall be posted on the Official City Bulletin Board in Kenai City Hall and
on the city website at least five days prior to the meeting.
[c] 3. Meeting agendas shall be established by the Chair and the department liaison and shall be relevant to the
authority of the board, commission or committee as designated within the bylaws or Kenai Municipal Code.
Items requiring Committee, Commission or Council on Aging action under applicable municipal code prior
to final action by the Council, as distinguished from advisory recommendations, will be referred to the
respective body prior to any final Council action. The City Council, by motion, may refer any other item to
be placed on an agenda seeking a recommendation from the respective Committee, Commission, or
Council on Aging.
[d] 4. The department liaison shall submit items for the agenda and supporting documentation to the Clerk's
Office one week prior to a meeting, no later than 2:00 p.m. The Clerk's Office will compile meeting material
and distribute. The Planning & Zoning Commission is exempt from this requirement as the Planning
Department advertises, compiles meeting material and distributes for its commission.
[e] 5. Rules of Order: Pursuant to KMC 1.15.120(b) and KMC 1.90.050(c), in all matters of parliamentary
procedure, Robert's Rules of Order, as revised shall be applicable and govern all meetings, except as
specified in KMC 1.15.060 (Motions), KMC 1.15.100 (Speaking), and KMC 1.15.110 (Voting).
[f] 6. Quorum: No meeting may proceed in the absence of a quorum, i.e. a quorum is more than one-half of the
board/commission (quorum of the whole).
[g] 7. Motion: Pursuant to KMC 1.15.060(k), all motions require a second. A majority of votes is required to pass
a motion.
[h] 8. Speaking: In a meeting, members should be recognized by the Chair before speaking.
[i] 9. When is it a Meeting: If any public business is discussed collectively by four or a majority of members of
one body.
10. Representation of the body: Members of a City of Kenai Board, Commission, Committee or Council on
Aging may only speak on behalf of the body when approved to do so by a majority vote of the body; at
which time their basic responsibility is to carry out the body’s directives identified within the approved
motion.
[7] G. Council Participation
[a] 1. Any Council Member may attend a meeting or work session of any Commission, Committee or the Council
on Aging; however, no more than three Council Members may attend any one meeting without additional
public notice.
2. Only the Council Liaison to the respective, Commission, Committee or Council on Aging may speak on
behalf of the Council to the relevant body if approved to do so by a majority vote of the City Council.
[PARTICIPATION BY COUNCIL MEMBERS AT COMMISSION, COMMITTEE OR COUNCIL ON AGING MEETINGS SHOULD BE
LIMITED TO INTRODUCTION OF LEGISLATION BY ONE COUNCIL LEGISLATIVE SPONSOR. PARTICIPATION BY ANY OTHER
COUNCIL MEMBERS, WRITTEN OR ORAL, IS DISCOURAGED.] Participation of the Liaison at Commission, Committee
and Council on Aging meetings is limited to updating the body on the actions of the Council and reporting
back to the Council the actions of the Commission, Committee or Council on Aging. The Liaison is a non-
voting member and may not participate in the debate of an advisory body.
3. Participation by Council Members (acting as a Council Member) other than the Liaison should be limited
to ONE Council Member who is a sponsor of a legislative item to be considered for recommendation from
Page 55
20.020 Commissions, Committees and Council on Aging Procedures Page 4 of 4
the advisory body. The sponsors participation should be limited to three-minute testimony and answering
questions from the body. The sponsor of the legislation may not participate in debate of the advisory body.
When speaking to the advisory body as the legislate sponsor the following additional rules apply:
a. The legislative sponsor will not testify from the Dais, testimony from the sponsor shall be made from
the area designated for public comment.
b. If the legislative sponsor is the Liaison to the advisory body, the legislative sponsor will remove
themselves from the dais and seat themselves in the public area of the chambers. The legislative
sponsor will remain in the public seating area during the discussion, debate and voting on the
legislative item in which they sponsored.
[b] 4. Exception: Council Members may fully participate in any joint work session or other meeting with a
Commission, Committee, or the Council on Aging when it has been noticed that the City Council will be in
attendance, or there has been a specific delegation of authority by the Council for a member(s) to represent
the Council.
_______________________________________________
Brian Gabriel Sr., Mayor
ATTEST:
________________________________________________
Shellie Saner, MMC, City Clerk
Policy History: Action Approval on 08-04-2004; R2017-24; R2018-19; 2019-03; 2023-XX
Note: Between 2004 and 2017 other amendments to the policy were made through the action approval process.
Page 56
Sponsored by: Gabriel, Baisden
New Text Underlined; [DELETED TEXT BRACKETED]
CITY OF KENAI
RESOLUTION NO. 2023-27
A RESOLUTION REPEALING THE CITY COUNCIL’S UNNUMBERED STUDENT REPRESENTATIVE
POLICY, REPEALING THE PARKS AND RECREATION COMMISSION STUDENT REPRESENTATIVE
POLICY NO. 2018-01, AND ENACTING CITY OF KENAI STUDENT REPRESENTATIVE POLICY NO.
20.100.
WHEREAS, the unnumbered City Council Student Representative Policy was adopted by Council Action
on March 16, 2005, then amended on September 1, 2010; and,
WHEREAS, the Parks and Recreation Commission Student Representative Policy No. 2018-01 was
adopted through Resolution 2018-03 on January 17, 2018, then amended by Resolution 2020-61 on July
15, 2020; and,
WHEREAS, adopting one Student Representative Policy applicable to all City of Kenai governmental
bodies will provide standard practices and procedure for all Student Representative applicants and
appointees; and,
WHEREAS, becoming a Student Representative helps students develop and strengthen their leadership
skills, assist fellow students with having their voices heard, by sharing experiences and participating in
issues effecting the City; and,
WHEREAS, the Parks and Recreation Commission at their March 2, 2023 meeting recommended
approval with an amendment that would allow junior’s or senior’s in good standing at a school within the
Kenai Peninsula Borough; and,
WHEREAS, the Airport Commission at their March 9, 2023 meeting recommended approval; and,
WHEREAS, the Council on Aging at their March 9, 2023 meeting recommended approval with an
amendment that would allow students who attend homeschool or private schools; and,
WHEREAS, the Planning and Zoning Commission at their March 22, 2023 meeting recommended
approval; and,
WHEREAS, the Beautification Committee at their April 11, 2023 meeting recommended approval; and,
WHEREAS, it is in the best interest of the City Kenai to adopt one policy for all Student Representatives
to the various boards, commissions, committees and councils of the City.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA:
Section 1. That unnumbered City Council Student Representative Policy as attached is hereby
repealed in its entirety.
Section 2. That Parks and Recreation Commission Student Representative Policy No. 2018-01 as
attached is hereby repealed in its entirety.
Section 3. That the City of Kenai Student Representative Policy No. 20.001 as attached is hereby
adopted in its entirety.
Page 57
Resolution No. 2023-27
Page 2 of 2
New Text Underlined; [DELETED TEXT BRACKETED]
Section 4. That this Resolution takes effect immediately upon passage.
PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, THIS 19TH DAY OF APRIL, 2023.
___________________________________
Brian Gabriel Sr., Mayor
ATTEST:
___________________________________
Michelle M. Saner, MMC, City Clerk
Page 58
MEMORANDUM
TO: Council Members
FROM: Shellie Saner, City Clerk
DATE: April 7, 2023
SUBJECT: Resolution No. 2023-27- Repealing the City Council Unnumbered Student
Representative Policy, Repealing the Parks and Recreation Commission
Student Representative Policy No. 2018-01, and Enacting City of Kenai
Student Representative Policy No. 20.100.
The City of Kenai currently has two student representative policies, one for representatives to the
City Council and one for representatives to the Parks and Recreation Commission.
Adoption of one policy that would be applicable to all City of Kenai boards, commissions,
committees or councils would ensure a consistent application process for all persons interested
in serving as a student representative as well as providing the students an opportunity to serve
on one of the many boards, commissions, committees or councils of the City.
The following identifies the more substantive changes in the new policy regarding City Council
Student Representatives:
• The purpose and scope of the policy is expanded to provide clarity regarding the purpose
of the Student Representative.
• Previously the policy required students attend Kenai Central High School. The new policy
would remove that limitation and allow Junior and Senior applicants from all schools within
the Kenai City Limits.
• Preference is given for students who are members of Leadership Groups or the Student
Council. This ensures the ability for a student to report back to the school the actions or
issues that are affecting students.
• The term of the student representative is reduced to 1-Year Terms, to ensure an
opportunity for more students to participate as well as consider their academic and athletic
schedule when committing to service.
• The student representative will no longer be in rotation of the roll call and will now be called
last, to take into consideration that sometimes the issues before the Council are very
controversial and the students vote is advisory only.
Page 59
Page 2 of 2
The following identifies the more substantive changes in the new policy regarding the Parks and
Recreation Student Representatives:
• The purpose and scope of the policy were expanded to provide clarity regarding the
purpose of the Student Representative.
• Previously the Parks and Recreation Commission Student Representative was required
to reside within the Kenai City Limits, the new policy will allow non-residents attending a
school within the city limits to participate as student representative to boards,
commissions, committees and the Council on Aging. There are provisions within Kenai
Municipal Code that allow a certain number of non-residents as members of various
boards and commissions.
Kenai Municipal Code 1.90.030 (a) in part establishes, a member of a board,
commission or committee must be a resident of the City of Kenai, unless specifically
exempted by Council from this requirement.
Kenai Municipal Code 1.90.030 (b) in part establishes, the Beautification Committee,
Harbor Commission and Parks and Recreation Commission may at the discretion of
the Council have up to two (2) non-resident members.
Kenai Municipal Code 1.90.030 (c) in part establishes, the Planning Commission may
have up to on member that is not a resident of the City if they have a controlling
ownership interest in a business located in the City.
Note: Student Representatives to City Council will still be required to be residents of the City,
which is the same requirement that applies to the Mayor and City Council Members.
Thank you for your consideration.
Page 60
Page 1 of 2
CITY COUNCIL – 20.100
STUDENT REPRESENTATIVE
Effective Date: February 15, 2023 Last Approved Date: April 19, 2023
See Also: PRO-20.100; TSK-20.100 Approved by: City Council
20.100 City Council Student Representative Policy Page 1 of 2
POLICY – 20.100 Student Representative Policy
Purpose
The purpose of this policy is to provide an opportunity for student representation to the various governmental
body of the City of Kenai. The policy provides an opportunity for students to develop and strengthen leadership
skills by connecting with the various governmental bodies of the City of Kenai and assisting fellow students
with having their voices heard.
Scope
The Student Representative is a vital channel of communication between the students and the governmental
bodies of the City of Kenai and has a variety of important roles and responsibilities, including representing the
views of students on matters of concern to students; as time allows, participation in other events attended by
the governmental body; and increased student involvement in matters affecting students. The appointed student
acts as a representative leader of the student body.
Policy
It is important to seek out and consider student ideas, viewpoints and reaction to City decisions and policies
affecting students. In order to provide student input and involvement, the Kenai City Council may appoint a
Student Representative and an Alternate Student Representative to the various governmental bodies of the City
as it deems necessary.
Qualifications of Student Representatives
1. Must be a Junior or Senior in good standing at a school within the Kenai City Limits.
2. Residency Requirements are as follows:
a. City Council Student Representatives must reside within the Kenai City limits.
b. Student Representatives to the Council on Aging, Airport Commission, Harbor Commission, Parks and
Recreation Commission, Planning and Zoning Commission or Beautification Committee may but are not
required to reside within Kenai City limits.
3. Preference will be given to students who are active members of a School Leadership Group or the Student
Council.
4. Must obtain approval from the school administration and their parent or legal guardian.
5. If multiple applications are received for the same governmental body, the Mayor may select one applicant
for appointment.
Requirements of Student Representatives
1. Attend and participate in all meetings and work sessions of the governmental body in which the student
is appointed to while school is in session, unless excused by the Mayor or Mayors designee.
2. Act as a communication liaison between the governmental body and students by reporting to the students
the activities of the governing body; and, providing information and feed back to the governing body on
policies and issues affecting the students.
3. Conduct themselves in proper business etiquette when acting as a Student Representative.
4. Should have an interest in public service and utilize this appointment as a way to develop leadership skills.
Page 61
20.100 City Council Student Representative Policy Page 2 of 2
Limitations of Student Representatives
1. Appointments are for 1-Year terms, beginning in early September of each year and ending in August of
the following year.
2. May not move or second items during a meeting.
3. May cast advisory votes on all matters except those subject to executive session discussions; however, the
advisory vote will not affect the outcome, the advisory vote will be recorded in the meeting minutes, and
the student vote will be last in the roll call order.
________________________________________________
Brian Gabriel Sr., Mayor
ATTEST:
________________________________________________
Shellie Saner, MMC, City Clerk
Student Representative Policies History: Action Approval 03/16/2005; Action Approval 09/01/2010; Resolutions 2018-03; 2020-61; and, 2023-
XX
Page 62
[CITY COUNCIL STUDENT REPRESENTATIVE POLICY. NOT NUMBERED.
IT IS IMPORTANT TO SEEK OUT AND CONSIDER STUDENTS’ IDEAS, VIEWPOINTS AND REACTIONS TO CITY DECISIONS AND
POLICIES AFFECTING STUDENTS. IN ORDER TO PROVIDE STUDENT INPUT AND INVOLVEMENT, THE KENAI CITY COUNCIL MAY
APPOINT A STUDENT REPRESENTATIVE AND AN ALTERNATE STUDENT REPRESENTATIVE AS IT DEEMS NECESSARY.
LIMITATIONS, QUALIFICATIONS AND REQUIREMENTS:
1.THE STUDENT MAY CAST ADVISORY VOTES ON ALL MATTERS EXCEPT THOSE SUBJECT TO EXECUTIVE SESSION DISCUSSION.
ADVISORY VOTES SHALL BE CAST IN ROTATION WITH THE OFFICIAL COUNCIL VOTE AND SHALL NOT AFFECT THE OUTCOME
OF THE VOTE. ADVISORY VOTES SHALL BE RECORDED IN THE MINUTES. STUDENT REPRESENTATIVES MAY NOT MOVE OR
SECOND ITEMS DURING A COUNCIL MEETING.
2.THE STUDENT(S) SHALL BE RESIDENTS OF THE CITY OF KENAI.
3.THE STUDENT(S) SHALL BE A JUNIOR OR SENIOR IN GOOD STANDING AT KENAI CENTRAL HIGH SCHOOL.
4.THE STUDENT(S) SHALL BE ELECTED BY THE STUDENT COUNCIL OF KENAI CENTRAL HIGH SCHOOL AND SUBJECT OF
APPROVAL OF THE KCHS ADMINISTRATION.
5.THE STUDENT(S) SHALL ATTEND ALL CITY COUNCIL MEETINGS AND WORK SESSIONS, UNLESS EXCUSED BY THE MAYOR.
THE ALTERNATE SHALL ATTEND MEETINGS IN THE ABSENCE OF THE STUDENT REPRESENTATIVE.
6.THE STUDENT(S) SHOULD HAVE A LONG-TERM INTEREST IN PUBLIC SERVICE/
7.THE STUDENT(S) SHOULD GIVE FEEDBACK TO COUNCIL MEMBERS ABOUT POLICIES IMPACTING YOUNG PEOPLE.
8.THE STUDENT(S) SHOULD USE THIS OPPORTUNITY AS A WAY TO DEVELOP LEADERSHIP SKILLS.
9.THE STUDENT(S) WILL COMMUNICATE WITH STUDENT COUNCIL MEMBERS AT KENAI CENTRAL HIGH SCHOOL TO PROVIDE
INFORMATION AND SEEK FEEDBACK FROM OTHER STUDENTS ON CITY ISSUES AFFECTING YOUNG PEOPLE AND COPIES OF
ALL WRITTEN REPORTS REGARDING THEIR SERVICE BE PROVIDED TO THE KENAI CITY COUNCIL THROUGH THE CITY
CLERK’S OFFICE.]
Action Approval Dates: 03/16/05; 09/01/2010
[PARKS AND RECREATION COMMISSION STUDENT REPRESENTATIVE POLICY. POLICY NO. 2018-01
PURPOSE
THE PURPOSE OF THIS POLICY IS TO PROVIDE FOR A STUDENT REPRESENTATIVE FOR THE PARKS AND RECREATION
COMMISSION.
SCOPE
THIS POLICY APPLIES TO THE PARKS AND RECREATION COMMISSION AND ALL STUDENT REPRESENTATIVES APPOINTED TO
THE PARKS AND RECREATION COMMISSION.
POLICY
IT IS IMPORTANT TO SEEK OUT AND CONSIDER STUDENTS' IDEAS, VIEWPOINTS AND REACTIONS TO PARKS AND RECREATION
DECISIONS. IN ORDER TO PROVIDE STUDENT INPUT AND INVOLVEMENT, THE MAYOR OF THE CITY OF KENAI, MAY APPOINT A
STUDENT REPRESENTATIVE TO THE PARKS AND RECREATION COMMISSION AND THE STUDENT REPRESENTATIVE MAY
PARTICIPATE IN THE PARKS AND RECREATION COMMISSION MEETINGS PURSUANT TO THE FOLLOWING:
1.LIMITATIONS, QUALIFICATIONS, AND REQUIREMENTS:
If approved the following two policies will be repealed in their entirety:Page 63
A. THE STUDENT MAY CAST ADVISORY VOTES ON ALL MATTERS EXCEPT THOSE SUBJECT TO EXECUTIVE SESSION
DISCUSSION. ADVISORY VOTES SHALL BE CAST IN ROTATION WITH THE OFFICIAL COMMISSION VOTE AND SHALL
NOT AFFECT THE OUTCOME OF A VOTE. ADVISORY VOTES SHALL BE RECORDED IN THE MEETING SUMMARIES.
STUDENT REPRESENTATIVES MAY NOT MOVE OR SECOND ITEMS DURING A COMMISSION MEETING.
B. THE STUDENT SHALL BE A KENAI RESIDENT AND A JUNIOR OR SENIOR IN GOOD STANDING WITH THE SCHOOL
ADMINISTRATION.
C. THE STUDENT SHALL BE APPROVED BY SCHOOL ADMINISTRATION; IF MULTIPLE APPLICATIONS ARE RECEIVED, THE
MAYOR MAY SELECT AN APPLICANT FOR APPOINTMENT.
D. THE STUDENT SHALL ATTEND ALL PARKS AND RECREATION COMMISSION MEETINGS AND WORK SESSIONS, UNLESS
EXCUSED BY THE PARKS AND RECREATION DIRECTOR.
E. THE STUDENT SHOULD HAVE AN INTEREST IN PUBLIC SERVICE.
F. THE STUDENT SHOULD USE THIS OPPORTUNITY AS A WAY TO DEVELOP LEADERSHIP SKILLS.
G. THE STUDENT WILL COMMUNICATE WITH OTHER STUDENTS TO PROVIDE INFORMATION AND SEEK FEEDBACK FROM
OTHER STUDENTS ON PARKS AND RECREATION ISSUES AFFECTING YOUNG PEOPLE.]
Policy History: Resolution No.’s 2018-03; 2020-61
Page 64
Sponsored by: Administration
New Text Underlined; [DELETED TEXT BRACKETED]
CITY OF KENAI
RESOLUTION NO. 2023-28
A RESOLUTION APPROVING A TWELVE-MONTH EXTENSION OF TIME FOR GOOD CAUSE FOR
THE COMPLETION OF PERMANENT IMPROVEMENTS FOR A LEASE BETWEEN THE CITY OF
KENAI AND SCHILLINGS RENTALS, LLC FOR AIRPORT RESERVE LANDS DESCRIBED AS LOT 5A,
BLOCK 1, FBO SUBDIVISION 2018 REPLAT.
WHEREAS, Resolution No. 2020-14 approved a lease between the City of Kenai and Schillings Rentals,
LLC for Lot 5A, Block 1, FBO Subdivision 2018 Replat; and,
WHEREAS, Ordinance No. 3150-2020 allowed for an extension of execution of the same lease until May
31, 2021; and,
WHEREAS, the lease requires the lessee to construct a steel hanger with crew quarters by May 31, 2023
with an aggregate cost of at least $1,200,000; and,
WHEREAS, the lessee has requested a two-year extension to complete the improvements due to market
challenges related to costs of construction materials and ability to secure and deliver steel structures in
a timely manner; and,
WHEREAS, KMC 21.10.080(g)(5) allows the Council to extend the time for completion of permanent
improvements required in a lease for up to twelve months for good cause; and,
WHEREAS, market conditions related to construction material costs and the ability to secure steel
structures in Alaska constitute good cause justifying a twelve-month lease extension.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA:
Section 1. That the City Council agrees to amend the Lease with Schillings Rentals, LLC for Lot 5A,
Block 1, FBO Subdivision 2018 Replat to extend the date that improvements are required to be completed
to May 31, 2024 for good cause as described above. The Council further authorizes the City Manager to
execute a lease amendment with Schillings Rentals, LLC to effectuate the extension.
Section 2. That this Resolution takes effect immediately upon passage.
PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, THIS 19TH DAY OF APRIL, 2023.
___________________________________
Brian Gabriel Sr., Mayor
ATTEST:
___________________________________
Michelle M. Saner, MMC, City Clerk
Page 65
MEMORANDUM
TO: Mayor Gabriel and Council Members
FROM: Scott Bloom, City Attorney
DATE: April 13, 2023
SUBJECT: Resolution 2023-28 – Schillings Lease Extension
Administration has had numerous conversations with Shillings Rentals, LLC regarding options
moving forward to complete the intended improvements on the subject lease lot on the airport
reserve consisting of a steel hangar and crew quarters. Due to market conditions which have
driven construction costs and limited availability of steel structures, Schillings Rentals, LLC has
not begun the physical construction process in the preceding two years since lease inception. As
you can see from the attached letter from Schillings Rentals, LLC, they have requested a two year
extension to complete their required improvements. However, Administration is currently only
supportive of a one year extension as allowed in code pursuant to KMC 21.10.080(g)(5). If a
building is ordered in a reasonable timeframe but cannot reasonably be delivered or erected in
the additional one year period, Administration would be supportive of a future non-code ordinance
allowing additional time to complete the project if justified.
Page 66
Schilling Rentals LLC
PO Box 3426
Kenai, AK 99611
907-931-6676
February 27, 2023
Linda Mitchell, Planning Director
City of Kenai
210 Fidalgo Avenue
Kenai, AK 99611
RE: Extension on Lot 5A, Block 1 (City lease 2021-006562-0)
Dear Linda:
We are writing you in reference to lease 2021-006562-0 for the Premises located at:
Lot Five A (5A), Block One (1), FBO Subdivision 2018 Replat, according to the official plat thereof,
filed under Plat Number 2019-2, Kenai Recording District, Third Judicial District, State of Alaska
In review of Article XIV subsection B clause (1) there are certain required improvements as part of the
referenced lease. There is a stated deadline to complete improvements by May 31, 2023, with an
aggregate cost of $1,200,000.
Due to unforeseen circumstances regarding Schilling Rentals’ intention to develop and further improve
the leased Premises, Schilling Rentals will be unable to perform the required improvements before May
31, 2023.
Schilling Rentals still intends to further develop the Premises, however, given the current market
conditions and very long lead times from contractors and steel building suppliers, Schilling Rentals
requests an extension on the required completion date to May 31, 2025. This requested change would
also move the evidence of cost date from July 30, 2023 to July 30, 2025.
The primary reasons for this request:
1. Timeline – even if Schilling Rentals ordered the steel from a steel building supplier today,
feedback from multiple suppliers is that due to backlogs in engineering, operations, steel
supply, etc. the order would likely not be delivered to Alaska until Summer 2024 at the earliest.
a. It should be noted that if the City of Kenai did not approve this request and canceled
the existing lease on June 1, 2023; then, a new tenant signed a lease for the Premises,
the timeline would simply be shifted to 2025 or later for the new tenant since the
building limitations would remain unchanged.
b. It should also be noted that due to the short construction window in Kenai, Alaska and
a building requirement ending in May (per the current lease), the tenant of the
Premises loses a whole summer of erection capabilities.
2. Cost – given the current market environment in steel supply costs and construction labor costs,
the erection costs to put up a building on the Premises are cost prohibitive and no potential
tenants could afford to sublease the Premises. Schilling Rentals would request that the City of
Kenai be reasonable and understand that the proposed use of the Premises is still the best long
Page 67
Schilling Rentals LLC
PO Box 3426
Kenai, AK 99611
907-931-6676
term use of the land. However, in the current environment it is not feasible for anyone to erect
a hangar or structure on the Premises.
We understand that the City of Kenai administration is only supportive of a one-year extension, but we
are asking for a two-year extension based on the previously noted reasons.
Project Update
Schilling Rentals’ original intention for the Premises was to house the Guardian Hangar #1 project, with a
hangar and crew quarters to meet Guardian’s needs; however, due to delivery times from suppliers and
budgetary limitations we had to remodel an existing hangar to meet Guardian’s budget and timeline.
The second plan for the Premises was to house the Guardian #2 project; however, due to the reasons
noted in this request and Guardian’s budgetary limitations, Schilling Rentals has had to improvise and
offer other alternatives so that Guardian does not lease its second location on the Peninsula somewhere
other than the Kenai airport. Schilling Rentals is in the process of reviewing options to remove the crew
quarters from the project and relocate the hangar that we originally intended to build on the Premises
down closer to the Guardian #1 structure (and share/utilize the crew quarters with Guardian #1). Our
assumption is that building costs should decrease over time, and we can go back to the original plan to
build the Guardian #2 hangar on the Premises with crew quarters. However, it is also entirely possible
that building costs could go up even further next year.
We appreciate your consideration of this request. If there is anything further you need from us, please
advise.
Best regards,
David K. Lunt
Chief Financial Officer
Page 68
KENAI CITY COUNCIL – REGULAR MEETING
APRIL 5, 2023 – 6:00 P.M.
KENAI CITY COUNCIL CHAMBERS
210 FIDALGO AVE., KENAI, AK 99611
MAYOR BRIAN GABRIEL, PRESIDING
City of Kenai Council Meeting Page 1 of 8
April 5, 2023
MINUTES
A. CALL TO ORDER
A Regular Meeting of the Kenai City Council was held on April 5, 2023, in City Hall Council Chambers,
Kenai, AK. Mayor Gabriel called the meeting to order at approximately 6:00 p.m.
1. Pledge of Allegiance
Mayor Gabriel led those assembled in the Pledge of Allegiance.
2. Roll Call
There were present:
Brian Gabriel, Mayor James Baisden, Vice Mayor
Teea Winger Deborah Sounart
Alex Douthit Victoria Askin
Henry Knackstedt
A quorum was present.
Also in attendance were:
**Silas Thibodeau, Student Representative
Terry Eubank, City Manager
Scott Bloom, City Attorney
Larry Semmens, Temporary Finance Director
Jessica Hendrickson, Chief Animal Control Officer
Scott Curtin, Public Works Director
Kathy Romain, Senior Center Director
Shellie Saner, City Clerk
3. Agenda Approval
MOTION:
Council Member Knackstedt MOVED to approve the agenda with the requested revisions and requested
UNANIMOUS CONSENT. Vice Mayor Baisden SECONDED the motion.
VOTE: There being no objection; SO ORDERED.
4. Consent Agenda
MOTION:
Council Member Knackstedt MOVED to approve the consent agenda. Vice Mayor Baisden SECONDED
the motion.
The items on the Consent Agenda were read into the record.
Mayor Gabriel opened the floor for public comment; there being no one wishing to be heard, the public
comment period was closed.
UNANIMOUS CONSENT was requested.
VOTE: There being no objection; SO ORDERED.
Page 69
City of Kenai Council Meeting Page 2 of 8
April 5, 2023
*All items listed with an asterisk (*) are considered to be routine and non-controversial by the council and
will be approved by one motion. There will be no separate discussion of these items unless a council
member so requests, in which case the item will be removed from the consent agenda and considered
in its normal sequence on the agenda as part of the General Orders.
B. SCHEDULED PUBLIC COMMENTS
1. Samantha Springer, Executive Director of the Kenai Chamber of Commerce and Visitor Center.
Samantha Spring, new Executive Director of the Kenai Chamber of Commerce and Visitor Center
introduced herself, stated she was looking forward to working with the City and noted that they were
working on a volunteer search to establish a list of volunteers for events; working with the Soldotna
Chamber of Commerce toward more joint events; and listed upcoming events.
C. UNSCHEDULED PUBLIC COMMENTS
Joe Rizzo, Triumvirate Theater President provided an update regarding the theater project, he noted
receiving notification of an additional grant award which brought the current funding for the theater project
to $3.2 million and that the request for proposals for the project would be going out in the following week;
and he thanked the City for their support throughout this process.
There was Council discussion regarding the effective process Triumvirate had implemented in recovering
from the fire to get to this point for the theater project.
Marion Nelson, Kenai Art Center Board President provided an update regarding the 32nd Annual Kenai
Peninsula Borough School District, Juried Student Art Show opening on Friday, and noted that the teachers
are the ones who do most of the work for the show.
Kathy Romain, Kenai Senior Center Director reported on the March 31, 2023, March for Meals Event,
stating $15,500 was raised during the dessert auction; already meeting to start working on next years event;
and noted her appreciation for all the staff and volunteers who helped make the event a success.
D. PUBLIC HEARINGS
1. Ordinance No. 3339-2023 - Accepting and Appropriating Donations to the Kenai Animal
Shelter for the Care of Animals. (Administration)
MOTION:
Council Member Knackstedt MOVED to enact Ordinance No. 3339-2023. Council Member Winger
SECONDED the motion.
Mayor Gabriel opened the floor for public comment. There being no one wishing to be heard, the public
comment period was closed.
The City Council recognized the donors and stated their appreciation.
VOTE:
YEA: Gabriel, Baisden, Askin, Douthit, Knackstedt, Sounart, Winger
NAY: None
**Student Representative Thibodeau: YEA
MOTION PASSED, UNANIMOUSLY.
2. Ordinance No. 3340-2023 - Accepting and Appropriating a Grant Received through
Maddie’s Fund to the Kenai Animal Shelter for the Care of Animals. (Administration)
MOTION:
Page 70
City of Kenai Council Meeting Page 3 of 8
April 5, 2023
Council Member Knackstedt MOVED to enact Ordinance No. 3340-2023. Council Member Askin
SECONDED the motion.
Mayor Gabriel opened the floor for public comment. There being no one wishing to be heard, the public
comment period was closed.
There was discussion regarding how Maddie’s Fund was established and appreciation noted for the
benefits to our community.
VOTE:
YEA: Baisden, Askin, Douthit, Knackstedt, Sounart, Winger, Gabriel
NAY: None
**Student Representative Thibodeau: YEA
MOTION PASSED, UNANIMOUSLY.
3. Ordinance No. 3341-2023 - Accepting and Appropriating a Donation to the Kenai Senior
Center. (Administration)
MOTION:
Council Member Knackstedt MOVED to enact Ordinance No. 3341-2023. Council Member Winger
SECONDED the motion.
Mayor Gabriel opened the floor for public comment. There being no one wishing to be heard, the public
comment period was closed.
Ray and Yen-te Verg-in were introduced, the City Council thanked them for their continued support to
the Kenai Senior Center.
VOTE:
YEA: Askin, Douthit, Knackstedt, Sounart, Winger, Gabriel, Baisden
NAY: None
**Student Representative Thibodeau: YEA
MOTION PASSED, UNANIMOUSLY.
4. Resolution No. 2023-24 - Supporting State of Alaska Legislative Action Increasing the
Base Student Allocation by at Least $1000 to Adequately Fund and Restore Student
School Resources and Learning Opportunities. (Knackstedt)
MOTION:
Council Member Knackstedt MOVED to adopt Resolution No. 2023-24. Council Member Douthit
SECONDED the motion.
Mayor Gabriel opened the floor for public comment.
Tyson Cox, Kenai Peninsula Borough (KPB) Assembly Representative provided an update on similar
legislation in Soldotna, Homer and the State of Alaska House and Senate; noting the challenge the
School District has when generating a balanced budget prior to knowing their State funding amount; an
increase in the BSA would allow for more consistent budgeting; the proposed cuts this year include
managers of pools and theaters and an increase to the student teacher ratio.
City Council and Assembly Representative Cox discussed previous increases to the BSA not keeping up
with the rate of inflation; the requested amount of $1000 still did not keep up with inflation; the actual BSA
amount could vary in different areas based on multipliers related to the number of special needs students
or if the area was rural; the problem with one-time funding was that it could not be relied on in the following
year; an increase to the BSA by the State would cause an increase to the KPB funding cap, which would
be an increase to local tax payers; concerns related to where the funds would come from and the State
not having a physical plan in place; the lack of explanation of how an increase would provide a positive
Page 71
City of Kenai Council Meeting Page 4 of 8
April 5, 2023
effect in the classrooms; and that proposed increase would allow things to remain status quo to address
increased costs of utilities, healthcare and other administrative costs.
There being no one else wishing to be heard, the public comment period was closed.
There was Council discussion regarding other municipalities passing similar resolutions; the States
constitutional obligation to establish and maintain a public school system; the KPB School District facing
a $1.3 million deficit; there being no meaningful increase in the BSA since 2017; the deficit could result
in the elimination or reduction of art, theater, music, foreign language, vocational programs and other
important programs; the main point of the resolution was to encourage the legislature to increase funding
for education; the fact that the state did not have a physical plan to fund the increase and would either
have to spend out of the constitutional budget reserves or the PFD; and the importance of education.
MOTION:
Vice Mayor Baisden MOVED to table Resolution No. 2023-24. Council Member Winger SECONDED the
motion.
VOTE ON MOTION TO TABLE:
YEA: Baisden, Askin, Winger
NAY: Douthit, Knackstedt, Sounart, Gabriel
MOTION TO TABLE FAILED.
VOTE ON MAIN MOTION:
YEA: Knackstedt, Gabriel, Douthit
NAY: Sounart, Winger, Baisden, Askin
**Student Representative Thibodeau: YEA
MAIN MOTION FAILED.
MOTION:
Vice Mayor Baisden MOVED to reconsider Resolution No. 2023-24. Council Member Winger
SECONDED the motion.
VOTE ON MOTION TO RECONSIDER:
YEA: Sounart, Winger, Gabriel, Baisden, Askin, Douthit, Knackstedt
NAY: None
**Student Representative Thibodeau: YEA
MOTION TO RECONSIDER PASSED.
[Clerk’s Note: Mayor Gabriel passed the gavel to Vice Mayor Baisden.]
MOTION:
Mayor Gabriel MOVED to postpone indefinitely Resolution No. 2023-24. Council Member Winger
SECONDED the motion.
VOTE ON MOTION TO POSTPONE INDEFINITELY:
YEA: Gabriel, Baisden, Askin, Sounart, Winger
NAY: Douthit, Knackstedt
**Student Representative Thibodeau: NAY
MOTION TO POSTPONE INDEFINITELY PASSED.
5. Resolution No. 2023-25 - Authorizing a Construction Contract and Corresponding
Purchase Order for the 2023 Kenai Recreation Center Upgrades Project and an Increase
to the Existing Design Services Purchase Order for Construction Administration Services.
(Administration)
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City of Kenai Council Meeting Page 5 of 8
April 5, 2023
MOTION:
Council Member Askin MOVED to adopt Resolution No. 2023-25. Council Member Winger SECONDED
the motion.
Mayor Gabriel opened the floor for public comment. There being no one wishing to be heard, the public
comment period was closed.
It was reported that adoption of this resolution would address needed repairs to the Kenai Recreation
Center; the lack of roof drains contributed to the deterioration and new roof drains were included in the
project; the project included six HVAC roof top units; and completion of this work would safeguard the
facility and allow for future interior improvements.
There was discussion regarding the age of the building and if it was prudent to continue repairing it or if
it was time to consider a new facility.
UNANIMOUS CONSENT was requested.
VOTE: There being no objection; SO ORDERED.
E. MINUTES
1. *Regular Meeting of March 15, 2023. (City Clerk)
F. UNFINISHED BUSINESS – None.
G. NEW BUSINESS
1. *Action/Approval - Bills to be Ratified. (Administration)
Approved by the consent agenda.
2. *Action/Approval - Purchase Orders and Purchase Order Amendments Requiring Council
Approval in Accordance with KMC 7.15.020. (Administration)
Approved by the consent agenda.
3. *Action/Approval - Non-Objection to the Renewal of a Liquor License for Don Jose’s, LLC., DBA:
Don Jose's Mexican Restaurant - License No. 3039. (City Clerk)
Approved by the consent agenda.
4. *Ordinance No. 3342-2023 - Increasing Estimated Revenues and Appropriations in the
Congregate Housing Fund for Costs in Excess of Budgeted Amounts. (Administration)
Introduced by the consent agenda and Public Hearing set for April 19, 2023.
5. *Ordinance No. 3343-2023 - Accepting and Appropriating a Volunteer Fire Assistance Grant from
the United States Department of Agriculture Forest Service Passed through the State of Alaska
Division of Forestry for the Purchase of Forestry Firefighting Equipment. (Administrations)
Introduced by the consent agenda and Public Hearing set for April 19, 2023.
6. *Ordinance No. 3344-2023 - Amending Kenai Municipal Code Chapter 8.20 - Fireworks Control,
by Removing References to City Permits - which are Redundant to the States Firework Display
Permit. (Administrations)
Introduced by the consent agenda and Public Hearing set for April 19, 2023.
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City of Kenai Council Meeting Page 6 of 8
April 5, 2023
7. Action/Approval - Granting an Easement on Both Sides of Boat Launch Road to the Alaska
Department of Transportation in Support of the Bridge Access Road Pavement Preservation
Project. (Administration)
MOTION:
Council Member Knackstedt MOVED to authorize the Easement on both sides of Boat Launch Road.
Council Member Askin SECONDED the motion.
It was clarified that the Department of Transportation would coordinate with the organizations and
businesses affected by the project in consideration of the increased tourism traffic during the summer
months.
UNANIMOUS CONSENT was requested on the motion.
VOTE: There being no objection; SO ORDERED.
8. Discussion/Action - Scheduling a Budget Work Session. (Gabriel)
The budget work session was scheduled for Saturday, April 29, 2023 at 9:00 a.m. in the Kenai City Hall
Council Chambers.
9. Action/Approval - Scheduling Council Employee Evaluations. (Gabriel)
A Special City Council meeting was scheduled for Thursday, April 27, 2023 at 6:00 p.m. for Council
Employee Evaluations in the Kenai City Hall Council Chambers.
H. COMMISSION / COMMITTEE REPORTS
1. Council on Aging
No report, next meeting April 13, 2023.
2. Airport Commission
Council Member Askin reported on the March 16, 2026 Airport Commission work session.
3. Harbor Commission
No report, next meeting April 10, 2023.
4. Parks and Recreation Commission
April 5, 2023 meeting cancelled, next meeting May 4, 2023.
5. Planning and Zoning Commission
Council Member Knackstedt reported on the March 22, 2023 regular meeting.
6. Beautification Committee
No report, next meeting April 11, 2023.
I. REPORT OF THE MAYOR
Mayor Gabriel reported on the following:
• Participating in the Leeshore Center, Choose Respect Event.
• Meeting with staff and local contractors to discuss the recent building code updates.
• Attending the Kenai Peninsula Transportation Gaps and Solutions meeting to discuss local
transportation routes.
• Participating as a Judge in selecting the Boys & Girls Club, Youth of the Year.
Page 74
City of Kenai Council Meeting Page 7 of 8
April 5, 2023
• Organizational meeting of the Bycatch Advisory Group, the purpose of the group is to provide
guidance for implementation of the Bycatch Task Force recommendations.
• Presenting the Fifth Annual State of the City Address with City Manager Eubank.
J. ADMINISTRATION REPORTS
1. City Manager – City Manager Eubank reported on the following:
• Meeting with new Kenai Visitor Center and Chamber of Commerce Director Samantha
Springer.
• Meeting with Mayor Gabriel and Peter Evon, Executive Director of the Kenaitze Indian tribe
to discuss the Old Town Playground updates.
• Provided an update on the Bluff Stabilization project.
• Noted his thanks for having Larry Semmens as the temporary Finance Director while working
through the FY2024 Budget process.
• The Personnel Working Group would be requesting a work session with the Council to discuss
some recommended changes to the personnel code.
• Three scheduled interviews for the Finance Director position; Parks and Recreation Director
Walker’s last day was this week and position was currently being advertised.
• The City has a booth at the Job Fair this year and the booth would be staffed by Department
Heads.
2. City Attorney - No report.
3. City Clerk - No report.
K. ADDITIONAL PUBLIC COMMENTS
1. Citizen Comments (Public comments limited to (5) minutes per speaker)
Tyson Cox, Kenai Peninsula Borough Assembly Representative addressed the Council stating he was
disappointed that Resolution 2023-24 supporting an increase to the Base Student Allocation (BSA) did
not pass; he felt there was misinformation on the subject; additional students in a class room is a big
deal; outlined the positions that are proposed to be cut in the current school district budget; increases to
the BSA provided salaries and benefits to teachers; and recommended attending the School Board
Finance meetings.
2. Council Comments
Council Member Douthit stated he had a booth at the Job Fair and noted it was a good event with 53
vendors; and he was looking forward to working with Ms. Springer.
Student Representative Thibodeau reported that Kenai Peninsula School bands met for the Mass Band
Concert; the baseball and track season are starting up; and the Prom them is Moonlit Nights.
Council Member Sounart thanked Assembly Representative Cox for his comments; congratulated
Student Representative Thibodeau for making the Honor Band; and thanked the Kenai Senior Center
staff for making the March for Meals such a great event.
Council Member Askin stated she enjoyed the March for Meals event; and thanked Mr. Simmons for
stepping in as the temporary Finance Director.
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City of Kenai Council Meeting Page 8 of 8
April 5, 2023
Council Member Winger thanked staff for clearing the track and fields at the high school; thanked
Lieutenant Ryan Browning from Homer for providing a class on Parenting in the Digital Age; thanked the
Kenai Senior Center for a great event; and welcomed Ms. Springer.
Vice Mayor Baisden stated he felt Council had great data on their decision on Resolution 2023-24; he
felt that it was okay for City Council members to have a different opinion on the subject; he understood
the process and his issue was with the State and the fact that they to not have a plan in place; and felt
this discussion should be with the State elected representation and not with the City Council.
Council Member Knackstedt welcomed Ms. Springer and welcomed Mr. Simmons back; noted he
enjoyed the March for Meals event; and he felt the Mayor and Manager Eubank did a fantastic job
presenting the State of the City.
L. EXECUTIVE SESSION - None.
M. PENDING ITEMS
N. ADJOURNMENT
O. INFORMATIONAL ITEMS - None.
There being no further business before the Council, the meeting was adjourned at 8:45 p.m.
I certify the above represents accurate minutes of the Kenai City Council meeting of April 5, 2023.
___________________________________
Michelle M. Saner, MMC
City Clerk
** The student representative may cast advisory votes on all matters except those subject to executive
session discussion. Advisory votes shall be cast in the rotation of the official council vote and shall not
affect the outcome of the official council vote. Advisory votes shall be recorded in the minutes. A student
representative may not move or second items during a council meeting.
Page 76
PAYMENTS OVER $35,000.00 WHICH NEED COUNCIL RATIFICATION
COUNCIL MEETING OF: APRIL 19, 2023
VENDOR
ENSTAR NATURAL GAS
PERS
HOMER ELECTRIC
REBORN AGAIN JANITORIAL
INVESTMENTS
VENDOR
DESCRIPTION
GAS USAGE
PERS
ELECTRIC USAGE
MARCH SERVICES
DESCRIPTION
DEPARTMENT
VARIOUS
VARIOUS
VARIOUS
AIRPORT
MATURITY DATE
ACCOUNT
UTILITIES
LIABILITY
UTILITIES
REPAIR & MAINTENANCE
AMOUNT
AMOUNT
44,459.16
109,765.83
114,960.36
4,231.25
Effect. Int.
Page 77
MEMORANDUM
TO: Mayor Brian Gabriel and Kenai City Council
FROM: Meghan Thibodeau, Deputy City Clerk
DATE: April 4, 2023
SUBJECT: Liquor License Renewal – Speedway Express
The following establishment has submitted applications to the Alcohol and Marijuana Control
Office (AMCO) for a renewal of licenses:
Applicant: AK, Inc.
D/B/A: Speedway Express
License Type: Package Store
License No.: 4544
Pursuant to KMC 2.40, a review of City accounts has been completed on the applicants and they
have satisf ied all obligations to the City. With the approval of Council, a letter of non-objection to
the liquor license renewal will be forwarded to the ABC Board and the applicants.
Your consideration is appreciated.
Page 78
Action History (UTC-08:00) Pacific Time (US & Canada)
Submit by Meghan Thibodeau 3/16/2023 1:29:52 PM (Form Submission)
Approve by Jeremy Hamilton 3/16/2023 2:27:58 PM (Fire Marshall Review)
The task was assigned to Jeremy Hamilton. The due date is: March 27, 2023 5:00 PM
3/16/2023 1:29:53 PM
Approve by Donald Hendrickson 3/17/2023 11:00:02 AM (Building Official Review)
The task was assigned to Donald Hendrickson. The due date is: March 27, 2023 5:00 PM
3/16/2023 1:29:53 PM
Approve by David Ross 3/21/2023 12:58:03 PM (Police Department Review)
The task was assigned to David Ross. The due date is: March 27, 2023 5:00 PM 3/16/2023 1:29:54 PM
Approve by Tina Williamson 3/16/2023 2:06:30 PM (Finance Asst Review)
The task was assigned to Tina Williamson. The due date is: March 27, 2023 5:00 PM
3/16/2023 1:29:54 PM
Approve by Cindy Herr 3/17/2023 9:21:15 AM (Legal Asst Review)
There are no monies owed in restitution or traffic fines.
The task was assigned to Cindy Herr. The due date is: March 27, 2023 5:00 PM 3/16/2023 1:29:54 PM
Approve by Linda Mitchell 3/20/2023 2:41:08 PM (Lands Review)
The task was assigned to Linda Mitchell. The due date is: March 27, 2023 5:00 PM
3/16/2023 1:29:54 PM
Approve by Terry Eubank 4/4/2023 9:54:02 AM (Finance Review)
The task was assigned to Terry Eubank. The due date is: March 29, 2023 5:00 PM
3/20/2023 2:41:09 PM
Approve by Scott Bloom 3/22/2023 12:20:40 PM (Legal Review)
The task was assigned to Scott Bloom. The due date is: March 29, 2023 5:00 PM 3/20/2023 2:41:09 PM
Approve by Linda Mitchell 3/20/2023 2:41:45 PM (P&Z Department Review)
The task was assigned to Linda Mitchell. The due date is: March 29, 2023 5:00 PM
3/20/2023 2:41:10 PM
Page 79
AMCO License Application
Date
License Type
Licensee
Doing Business As
Premises Address City, State
Contact Licensee
Contact Phone No.Contact Email
Name
Phone No.Email
File Upload
3/16/2023
Establishment Information
Package Store
AK, Inc.
Speedway Express
11120 Kenai Spur Highway Kenai, AK
Contact Information
Rawa Anabi
909-394-4728 sireifej@carenterprises.net
Additional Contact Information
Summer Ireifej
909-707-5502 licensing@carenterprises.net
Documents
#4544 Complete Renewal Application with Temp.pdf 5.18MB
#4544 LGB Renewal Notice.pdf 260.8KB
Page 80
Department of Commerce, Community, and Economic Development
ALCOHOL & MARIJUANA CONTROL OFFICE
550 West 7th Avenue, Suite 1600
Anchorage, AK 99501
Main: 907.269.0350
March 16, 2023
City of Kenai
Kenai Peninsula Borough
Via Email: MJenkins@kpb.us; JVanHoose@kpb.us; jratky@kpb.us; Cjackinsky@kpb.us;
MAldridge@kpb.us; ncarver@kpb.us; slopez@kpb.us; JBlankenship@kpb.us; assemblyclerk@kpb.us;
bcarter@kpb.us; cityclerk@kenai.city
Re: Notice of 2023/2024 Liquor License Renewal Application
License Type: Package Store License
4544
Licensee: AK, Inc.
Doing Business As: Speedway Express
We have received a completed renewal application for the above listed license (see attached application
documents) within your jurisdiction. This is the notice required under AS 04.11.480.
A local governing body may protest the approval of an application(s) pursuant to AS 04.11.480 by
furnishing the director and the applicant with a clear and concise written statement of reasons for the
protest within 60 days of receipt of this notice, and by allowing the applicant a reasonable opportunity to
defend the application before a meeting of the local governing body, as required by 3 AAC 304.145(d). If
a protest is filed, the board will deny the application unless the board finds that the protest is arbitrary,
capricious, and unreasonable.
To protest the application referenced above, please submit your written protest within 60 days, and
show proof of service upon the applicant and proof that the applicant has had a reasonable opportunity
to defend the application before a meeting of the local governing body.
Sincerely,
Joan Wilson, Director
amco.localgovernmentonly@alaska.gov
Page 81
Page 82
Page 83
Page 84
144 North Binkley Street, Soldotna, Alaska 99669 (907) 714-2160 (907) 714-2388 Fax
Office of the Borough Clerk
Michele Turner, CMC
Acting Borough Clerk
Office of the Borough Clerk
3/24/2023
Sent via email: cityclerk@kenai.city
Kenai City Hall
City of Kenai
RE: Non-Objection of Application
Dear Ms. Saner,
This serves to advise that the Kenai Peninsula Borough has reviewed the above
referenced application and has no objection.
Should you have any questions, or need additional information, please do not hesitate
to let us know.
Sincerely,
Michele Turner, CMC
Acting Borough Clerk
cc: licensing@carenterprises.net;
MT/jr
Licensee/Applicant : AK, Inc.
Business Name : Speedway Express
License Type : Package Store
License Location : 11120 Kenai Spur Highway, Kenai, AK 99611, City of
Kenai
License No. : 4544
Application Type : License Renewal
Page 85
Sponsored by: Administration
New Text Underlined; [DELETED TEXT BRACKETED]
CITY OF KENAI
ORDINANCE NO. 3345-2023
AN ORDINANCE ACCEPTING AND APPROPRIATING DONATIONS FOR CONSTRUCTION OF THE
KENAI COMMUNITY DOG PARK.
WHEREAS, the Kenai Community Dog Park project is a community project involving volunteers,
community fundraising and a partnership with the City to build the City’s first dog park; and,
WHEREAS, the City of Kenai provided land at its Daubenspeck Family Park for the new park; and,
WHEREAS, fundraising efforts by Kenai Dog Park Friends, a devoted community group, has raised more
than $43,000 in cash and thousands more in materials, services and volunteer hours for construction of
the project; and,
WHEREAS, donations were deposited with the Kenai Community Foundation, a local not-for-profit
established to facilitate donations for programs and projects for the betterment of Kenai; and,
WHEREAS, acceptance of the remaining donations will provide supplemental funding to the $88,000
previously appropriated by the City for construction of the project and is expected to provide sufficient
funding to complete the project in the upcoming construction season; and,
WHEREAS, acceptance of and expending these funds consistent with the intended use is in the best
interest of the City.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, AS
FOLLOWS:
Section 1. That the City Manager is authorized to accept donated funds in the amount of $27,323.87
and expend those funds consistent with its intended use and this ordinance.
Section 2. That the following budget revision is authorized:
Park Improvement Capital Project Fund:
Increase/Decrease expenditures –
Donations $27,323.87
Increase/Decrease expenditures –
Construction $27,323.87
Section 3. Severability: That if any part or provision of this ordinance or application thereof to any
person or circumstances is adjudged invalid by any court of competent jurisdiction, such judgment shall
be confined in its operation to the part, provision, or application directly involved in all controversy in
which this judgment shall have been rendered, and shall not affect or impair the validity of the remainder
of this title or application thereof to other persons or circumstances. The City Council hereby declares
that it would have enacted the remainder of this ordinance even without such part, provision, or
application.
Page 86
Ordinance No. 3345-2023
Page 2 of 2
New Text Underlined; [DELETED TEXT BRACKETED]
Section 4. Effective Date: That pursuant to KMC 1.15.070(f), this ordinance shall take effect
immediately upon enactment.
ENACTED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, THIS 3RD DAY OF MAY, 2023.
___________________________________
Brian Gabriel Sr., Mayor
ATTEST:
___________________________________
Michelle M. Saner, MMC, City Clerk
Approved by Finance: _________________
Introduced: April 19, 2023
Enacted: May 3, 2023
Effective: May 3, 2023
Page 87
MEMORANDUM
TO: Mayor Gabriel and Council Members
FROM: Terry Eubank, City Manager
DATE: April 13, 2023
SUBJECT: Ordinance 3345-2023 Appropriation of donated funds for Kenai
Community Dog Park
Ordinance 3345-2023 will appropriate Kenai Community Dog Park donated funds. Kenai Dog
Park Friends have raised more than $43,000 in cash and thousands more in materials, services,
and volunteer hours for the construction of the dog park. These donations were deposited with
the Kenai Community Foundation, a local not-for-profit established to facilitate donations for
programs and projects for the betterment of Kenai.
To date the City has appropriated $88,000 to assist in the construction of the dog park and $8,596
remains unspent and unencumbered at the is time. Appropriation of the remaining donated funds,
in the amount of $27,324, will provide sufficient funding to complete the summer construction plan
for the project as detailed below. Your support is respectfully requested.
2023 Construction Plan
1. Construction of the park’s pavilion/shelter.
2. Once site conditions permit, excavate and install a French drain through the center of
the park to provide increased drainage.
3. Once the drain is complete, install additional fill and grade and prep the site for
hydroseeding.
4. Upon completion of the park’s pavilion/shelter and French drain, install the park’s
remaining fencing.
5. Once site work is complete, a volunteer day will be organized to install agility and other
park features purchased, built and otherwise acquired by the volunteers.
6. Hydroseeding of the park.
7. If sufficient funding remains once the above tasks are completed, a manual water pump
will be installed to provide drinking water for animals during the summer months.
8. Grand opening is expected in July, weather dependent.
Page 88
Sponsored by: Administration
New Text Underlined; [DELETED TEXT BRACKETED]
CITY OF KENAI
ORDINANCE NO. 3346-2023
AN ORDINANCE INCREASING ESTIMATED REVENUES AND APPROPRIATIONS IN THE GENERAL
FUND, FIRE DEPARTMENT FOR THE PURCHASE OF AN INFLATABLE RESCUE BOAT.
WHEREAS, the Fire Department currently lacks the equipment to perform water-based rescue when the
City’s boat launch is inaccessible and operable, nor do they have capabilities of responding above the
Warren Ames bridge with the current deeper drafting Safe Boat; and,
WHEREAS, the Fire Department’s response areas include the Kenai River, up to Pillars boat launch;
and,
WHEREAS, an inflatable rescue boat will provide rapid access to launch off area beaches, and other
boat launch on the river that may provide the fastest route to an emergency; and,
WHEREAS, revenues in excess of budgeted amounts from ambulance billing will be used to purchase
the inflatable rescue boat, motor, and trailer; and,
WHEREAS, purchase of the boat now will provide an opportunity for training on it during the Department’s
upcoming Rescue Boat Operator Course.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, AS
FOLLOWS:
Section 1. That the estimated revenues and appropriations be increased as follows:
General Fund:
Increase Estimated Revenues –
Ambulance billing $28,543
Increase Appropriations – Fire Department
Machinery & Equipment $24,043
Professional Services 4,500
$28,543
Section 2. Severability: That if any part or provision of this ordinance or application thereof to any
person or circumstances is adjudged invalid by any court of competent jurisdiction, such judgment shall
be confined in its operation to the part, provision, or application directly involved in all controversy in
which this judgment shall have been rendered, and shall not affect or impair the validity of the remainder
of this title or application thereof to other persons or circumstances. The City Council hereby declares
that it would have enacted the remainder of this ordinance even without such part, provision, or
application.
Section 3. Effective Date: That pursuant to KMC 1.15.070(f), this ordinance shall take effect
immediately upon enactment.
Page 89
Ordinance No. 3346-2023
Page 2 of 2
New Text Underlined; [DELETED TEXT BRACKETED]
ENACTED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, THIS 3RD DAY OF MAY, 2023.
___________________________________
Brian Gabriel Sr., Mayor
ATTEST:
___________________________________
Michelle M. Saner, MMC, City Clerk
Approved by Finance: _________________
Introduced: April 19, 2023
Enacted: May 3, 2023
Effective: May 3, 2023
Page 90
MEMORANDUM
TO: Mayor Gabriel and Council Members
THROUGH: Terry Eubank, City Manager
FROM: Tony Prior, Fire Chief
DATE: April 11, 2023
SUBJECT: Ordinance 3346-2023 Inflatable Rescue Boat
The department has the inability to perform water-based rescues in two geographic areas. Our
current Safe Boat works for the majority of our rescues, however, when we are unable to launch
year round due to the City’s launch availability, we lose our ability to respond.
Area 1: Kenai River (from Warren Ames bridge down river) into the inlet. There are times of the
year when the boat launch has ice or snow on it and we are unable to launch the Safe Boat, or
during a low tide, we are also unable to get our Safe Boat across the sand bar at the convergence
of the river and the inlet. These situations have happened multiple times, including recently when
we had an individual stuck in the mud during a rising tide. This would have been a perfect
opportunity to launch this proposed boat from the North beach and access the person in distress
from the water. If we had a plane go down in the water at this particular time of year, it would also
be an option for rescue.
Area 2: Our response area on the Kenai River from Warren Ames bridge up to Pillars boat launch.
This area of the river is particularly influenced by the tide and can be very shallow in many areas.
Our Safe Boat is a heavy boat that draws approximately 3 feet of water. We do not take this boat
above the Warren Ames bridge unless there is a large/high tide, and even in that case, it would
be a risk to do so. This boat would provide us access to this section of river to affect water-based
rescues.
In addition to the 2 areas mentioned above, this additional boat bolsters our water rescue plan for
airport emergencies as well as improves our overall capabilities of rescue with 2 boats in the water
during any water-based emergency. The survival of any person in the water is crucially dependent
upon the speed at which we get to them and how fast we get them out of the water. A person in
our cold water has approximately 10 minutes before they lose meaningful movement
https://www.youtube.com/watch?v=_ZtAM5ZTn4k&t=72 and 1 hour before they potentially
succumb to hypothermia.
We have received additional revenue from the Supplemental Emergency Medical Transport
program that was not budgeted in FY23. We are requesting to use a portion of this funding to
Page 91
Page 2 of 2
purchase this boat and provide training during our upcoming Rescue Boat Operator course in
June.
We believe it is in the best interest of the City to improve our rescue capabilities by adding this
rescue boat to our fleet and we thank you for your consideration of this Ordinance.
Page 92
Sponsored by: Askin, Sounart
New Text Underlined; [DELETED TEXT BRACKETED]
CITY OF KENAI
ORDINANCE NO. 3347-2023
AN ORDINANCE ESTABLISHING THE STOREFRONT AND STREETSCAPE IMPROVEMENT
PROGRAM AND APPROPRIATING $50,000 FROM THE GENERAL FUND.
WHEREAS, a thriving commercial center is a pivotal aspect of the economic vitality in Kenai; and,
WHEREAS, storefront and streetscape improvements are one of the most effective ways of enhancing
the image of individual businesses and our community as a whole; and,
WHEREAS, attractive storefronts attract customers, promote business activity, and increase community
pride; and,
WHEREAS, Kenai has many older commercial buildings that would greatly benefit from an updated
storefront; and,
WHEREAS, the Storefront and Streetscape Improvement Program meets several goals of the Kenai’s
Imagine Kenai 2030 Comprehensive Plan including the implementation of business-friendly regulations
and incentives to create a stable, positive climate for private investment; and,
WHEREAS, the Storefront and Streetscape Improvement Program is intended to encourage and
motivate local businesses to reinvest in Kenai by sharing the costs of storefront and streetscape
improvement projects; and,
WHEREAS, this program will provide a matching fund source for existing businesses that may require
financial assistance to renovate or update storefronts and streetscape up to $10,000; and,
WHEREAS, participants will be selected based upon submission of a written application on a City form
which includes the scope of work, proposed budget for the project, description of how the project will
improve the current storefront and streetscape and the lasting impact of the improvement on the overall
economic health of the Kenai business community and residents; and,
WHEREAS, grant funds will be disbursed upon submission of a contractor invoices(s) provided to the
City and verification of compliance with the Project Agreement, which will be confirmed by a site visit;
and,
WHEREAS, allocating $50,000 from the General Fund to fund the program is a reasonable funding
amount that may be reevaluated at a later date; and,
WHEREAS, initiation of a Storefront and Streetscape Improvement Program is in the best interest of the
City.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, AS
FOLLOWS:
Section 1. That the City Manager is authorized to establish a Storefront and Streetscape
Improvement Program in the amount of $50,000.
Section 2. That the estimated revenues and appropriations be increased as follows:
Page 93
Ordinance No. 3347-2023
Page 2 of 2
New Text Underlined; [DELETED TEXT BRACKETED]
General Funds:
Increase Estimated Revenues –
Appropriation of Fund Balance
$50,000
Increase Expenditures –
Planning – Grants to Agencies
$50,000
Section 3. That the City Manager is authorized to execute agreements to expend funds pursuant to
the this Ordinance
Section 4. Severability: That if any part or provision of this ordinance or application thereof to any
person or circumstances is adjudged invalid by any court of competent jurisdiction, such judgment shall
be confined in its operation to the part, provision, or application directly involved in all controversy in
which this judgment shall have been rendered, and shall not affect or impair the validity of the remainder
of this title or application thereof to other persons or circumstances. The City Council hereby declares
that it would have enacted the remainder of this ordinance even without such part, provision, or
application.
Section 5. Effective Date: That pursuant to KMC 1.15.070(f), this ordinance shall take effect
immediately upon enactment.
ENACTED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, THIS 3RD DAY OF MAY, 2023.
___________________________________
Brian Gabriel Sr., Mayor
ATTEST:
___________________________________
Michelle M. Saner, MMC, City Clerk
Approved by Finance: _________________
Introduced: April 19, 2023
Enacted: May 3, 2023
Effective: May 3, 2023
Page 94
MEMORANDUM
TO: Mayor Gabriel and Council Members
FROM: Council Members Victoria Askin and Deborah Sounart
DATE: April 12, 2023
SUBJECT: Ordinance No. 3347-2023 - Establishing the Storefront and Streetscape
Improvement Program and Appropriating $50,000 from the General Fund.
The Storefront and Streetscape Improvement Program Ordinance is proposed as a way to provide
our local brick and mortar businesses an avenue to repair, improve, and enhance their storefront
and streetscape; thus, making them more accessible, aesthetically pleasing, and welcoming to
potential consumers.
To this end, the Ordinance consists of a matching fund source up to $10,000 to assist local
business owners in renovating their storefront and streetscape.
Upon acceptance and completion of the proposed renovations by the City Planning Department,
funds will be disbursed when confirmation of work has been verified by site visit and upon receipt
of invoices documenting relevant costs.
The timing is right for this program. Yes, most of our small businesses have survived the
pandemic; but, they could benefit from a partnership with the City. Also, the natural foliage of the
City, our beautiful spruce trees, have died and are in the process of being cut down, exposing
aged buildings.
This program is designed to be an investment-partnership with our business owners and the City.
By investing with our City businesses, the City will eventually see an economic return of increased
sales tax, resulting in long-term economic health and stability, amongst other benefits.
This Ordinance demonstrates pride, support, and investment of our businesses. Furthermore, this
program has the potential to begin developing a more aesthetic atmosphere to our spruce tree
mitigated and denuded city.
In addition, it meets some of the goals set forth in our 2030 Comprehensive Plan.
Thank you for your consideration.
Page 95
KENAI COUNCIL ON AGING MEETING
MARCH 9, 2023 – 3:00 P.M.
KENAI SENIOR CENTER
361 SENIOR CT., KENAI, AK 99611
CHAIR RACHAEL CRAIG, PRESIDING
MEETING SUMMARY
1. CALL TO ORDER
Chair Craig called the meeting to order at approximately 3:00 p.m.
a. Pledge of Allegiance
Chair Craig led those assembled in the Pledge of Allegiance.
b. Roll was confirmed as follows:
Members Present: R. Craig, R. Williams, K. Ayers, V. Geller, B. Modigh, J. Straughn,
F. Kilfoyle, A. Heckert, J. Straughn, G. Pettey
Members Absent:
A quorum was present.
Staff/Council Liaison: Senior Center Administrative Assistant R. Piersee, Volunteer
Coordinator K. Feltman, Council Liaison D. Sounart
c. Agenda Approval
MOTION:
Member Pettey MOVED for approval of the agenda as presented and Member Straughn
SECONDED the motion. There were no objections, SO ORDERED.
2. SCHEDULED PUBLIC COMMENTS – None.
3. UNSCHEDULED PUBLIC COMMENT -- None.
4. APPROVAL OF MEETING SUMMARY
a. January 12, 2023
MOTION:
Member Straughn MOVED to approve the January 12, 2023 Meeting Summary. Member Pettey
SECONDED the motion. There were no objections, SO ORDERED.
5. UNFINISHED BUSINESS -- None.
6. NEW BUSINESS
a. Discussion/Recommendation – Recommending City Council Approval of the
Student Representative Policy No. 20.100
City Clerk Saner clarified that this would repeal both of the existing student representative policies
and establish one policy that’s applicable to all boards, commissions and councils; she reviewed
the proposed changes from the previous policy.
There was discussion regarding resident requirements for the student representative. A
preference was expressed for students in leadership roles who could better communicate with
their fellow students and City Council on issues affecting students, and for allowing homeschooled
and private school students in the qualification section of the policy.
MOTION:
Page 96
Council on Aging Meeting Page 2 of 3
March 9, 2023
Member Pettey MOVED to recommend City Council approval of the Student Representative
Policy No. 20.100, with the inclusion of students who attend homeschool or private schools in the
Qualifications of Student Representative section of the policy. Member Straughn SECONDED the
motion. There were no objections, SO ORDERED.
b. Discussion/Recommendation – Recommending City Council Approval of
Amendments to the City Council Procedures for Commissions, Committees and
Council on Aging Policy No. 2016-01
City Clerk Saner reviewed the proposed amendments to the Procedures for Commissions,
Committees and Council on Aging Policy.
MOTION:
Member Straughn MOVED to recommend City Council approval of amendments to the City
Council Procedures for Commissions, Committees and Council on Aging Policy No. 2016-01.
Member Pettey SECONDED the motion. There were no objections, SO ORDERED.
c. Discussion - NCOA Senior Center Accreditation/Building Excellence Program
It was noted that staff will do further research and bring more information back to the committee
in the future.
7. REPORTS
a. Senior Center Director – Administrative Assistant Piersee reported on the
following:
• Current staffing/job descriptions.
• Starting of greenhouse planting/planting seeds with Steve Latz.
• Gearing up for this year’s Kentucky Derby themed March for Meals
fundraiser.
• Discussed pocket doors for the entrance doors at Vintage Pointe and
through the card room to access the Senior Center, to address the need
for seniors who use wheelchairs or scooters to be able to access the
center independently.
b. Council on Aging Chair – Chair Craig discussed the March for Meals event, and
the Country Store will be present at the Kentucky Derby fundraiser.
c. City Council Liaison – Council Member Sounart reported on the actions of the
February 15 and March 1, 2023 City Council Meetings.
8. NEXT MEETING ATTENDANCE NOTIFICATION – Thursday, April 13, 2023
Council Member Sounart and Council on Aging Member Pettey noted that they will be absent
for the April meeting.
9. COUNCIL MEMBERS COMMENTS AND QUESTIONS
Member Geller encouraged people to dress up for the Kentucky Derby themed March for Meals
fundraiser.
Member Heckert emphasized the importance of ADA compliancy and discussed automatic
doors for accessibility. She mentioned that the Kenai Chamber of Commerce will also have a
Kentucky Derby theme for their fundraiser event.
Member Pettey recommended the Capital Improvement Project extension of the Senior Center
front doors needs to be number one priority to get done.
10. ADDITIONAL PUBLIC COMMENT – None.
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March 9, 2023
11. INFORMATION ITEMS – None.
12. ADJOURNMENT
There being no further business, the meeting was adjourned at 3:54 p.m.
Meeting summary prepared and submitted by:
_____________________________________
Meghan Thibodeau
Deputy City Clerk
Page 98
KENAI HARBOR COMMISSION – REGULAR MEETING
APRIL 10, 2023 – 6:00 P.M.
KENAI CITY COUNCIL CHAMBERS
210 FIDALGO AVE., KENAI, AK 99611
City of Kenai Council Meeting Page 1 of 2
April 10, 2023
SUMMARY
1. CALL TO ORDER
The meeting was called to order at approximately 6:09 p.m.
a. Pledge of Allegiance
b. Roll Call
There were present:
Christine Hutchison David Peck
Bob Peters
No quorum was present.
Absent:
Mike Dunn N. Berga
J. Coston
Also in attendance were:
Scott Curtin, Public Works Director
Lisa List, Administrative Assistant
Shellie Saner, City Clerk
c. Election of Chair and Vice-Chair
d. Agenda Approval
2. SCHEDULED PUBLIC COMMENTS
3. UNSCHEDULED PUBLIC COMMENTS
4. APPROVAL OF MEETING SUMMARY
a. August 8, 2022
b. November 7, 2022
5. UNFINISHED BUSINESS
6. NEW BUSINESS
a. Discussion/Recommendation – Recommending City Council Approval of the Student
Representative Policy No. 20.100.
b. Discussion/Recommendation – Recommending City Council Approval of Amendments to the
City Council Procedures for Commissions, Committees and Council on Aging Policy No. 2016-01.
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April 10, 2023
7. REPORTS
a. Public Works Director
b. Commission Chair
c. City Council Liaison
8. NEXT MEETING ATTENDANCE NOTIFICATION – May 8, 2023
9. COMMISSION QUESTIONS AND COMMENTS
10. ADDITIONAL PUBLIC COMMENT
11. INFORMATION ITEMS
a. Annual River Center Permit Renewal for Boat Launch Dredging
b. City Dock Special Use Permit (SUP) Draft
12. ADJOURNMENT
Due to lack of a quorum, the meeting was adjourned at approximately 6:12 p.m.
I certify the above represents an accurate summary of the Kenai Harbor Commission meeting of April
10, 2023.
___________________________________
Meghan Thibodeau
Deputy City Clerk
Page 100
KENAI PLANNING & ZONING COMMISSION
REGULAR MEETING
MARCH 22, 2023 – 6:00 P.M.
KENAI CITY COUNCIL CHAMBERS
210 FIDALGO AVE., KENAI, AK 99611
CHAIR JEFF TWAIT, PRESIDING
City of Kenai Council Meeting Page 1 of 8
March 22, 2023
MINUTES
A. CALL TO ORDER
A Regular Meeting of the Kenai Planning & Zoning Commission was held on March 22, 2023, in City Hall
Council Chambers, Kenai, AK. Chair Twait called the meeting to order at approximately 6:00 p.m.
1. Pledge of Allegiance
Mayor Gabriel led those assembled in the Pledge of Allegiance.
2. Roll Call
There were present:
Commissioners present: J. Twait, G. Woodard, J. Glendening, D. Fikes, J. Halstead, G.
Greenberg, J. Coston (electronic participation)
Commissioners absent:
Staff/Council Liaison present: Planning Director L. Mitchell, Council Member H. Knackstedt, City
Clerk S. Saner, Deputy Clerk M. Thibodeau
A quorum was present.
3. Agenda Approval
Chair Twait noted the following additions to the Packet:
Add to item F.1 Resolution PZ2023-04
• Public Comment
Add to item L Informational Items
• General Public Comments
• River Center Open House Flyer
MOTION:
Commissioner Greenberg MOVED to approve the agenda with the requested revisions and requested
UNANIMOUS CONSENT. Commissioner Fikes SECONDED the motion.
VOTE: There being no objection; SO ORDERED.
4. Consent Agenda
MOTION:
Vice Chair Halstead MOVED to approve the consent agenda. Commissioner Fikes SECONDED the
motion. There being no objection; SO ORDERED.
*All items listed with an asterisk (*) are considered to be routine and non-controversial by the council and
will be approved by one motion. There will be no separate discussion of these items unless a council
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March 22, 2023
member so requests, in which case the item will be removed from the consent agenda and considered
in its normal sequence on the agenda as part of the General Orders.
5. *Excused Absences – None.
B. APPROVAL OF MINUTES
1. *Regular Meeting of February 22, 2023
Approved by the consent agenda.
C. SCHEDULED PUBLIC COMMENTS - None.
D. UNSCHEDULED PUBLIC COMMENTS - None.
E. CONSIDERATION OF PLATS
1. Resolution PZ2023-06 – Recommending Approval for Preliminary Plat – Baron Park
Triumvirate Addition to Subdivide Tract 4A of Baron Park 2020 Replat into Two (2) Lots.
MOTION:
Commissioner Greenberg MOVED to adopt Resolution PZ2023-06. Commissioner Woodard
SECONDED the motion.
Planning Director Mitchell presented her staff report with information provided in the packet explaining
that the applicant intends to subdivide into two lots, and the Commission had previously approved a
conditional use permit (CUP) for a performing arts center on the eastern portion of the parcel. Zoning
and uses of surrounding lots were reviewed; staff recommended approval to Kenai Peninsula Borough,
subject to the following condition:
1. Provide a curve table for C1 and C2 on the plat.
It was noted that this is a housekeeping measure, and part of the development process for the performing
art center.
VOTE:
YEA: Fikes, Greenberg, Coston, Halstead, Glendening, Woodard, Twait
NAY: None.
MOTION PASSED UNANIMOUSLY.
F. PUBLIC HEARINGS
1. Resolution PZ2023-04 - Granting a Conditional Use Permit to Allow Lodging on the
Property Located 1035 Angler Drive (Parcel ID: 04939036) in the Rural Residential (RR)
Zoning District.
MOTION:
Vice Chair Halstead MOVED to adopt Resolution PZ2023-04. Commissioner Greenberg SECONDED
the motion.
Planning Director Mitchell presented her staff report with information provided in the packet explaining
that the applicants had recently acquired the property, that the previous owners had been granted a CUP
for lodging and guide service and the new owners would like to continue the use for lodging but not
guiding. The criteria for CUPs were reviewed; it was noted the application met the criteria and City staff
recommends approval subject to the following conditions:
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March 22, 2023
1. Any development or use of the property shall comply with all applicable Federal, State of Alaska,
and City regulations regardless of whether or not the requirements are listed as conditions for the
approval of the Conditional Use Permit.
2. Upon request, the applicant or applicant’s representative shall meet with City staff for an on-site
inspection.
Applicants Ben and Kathleen Lovejoy explained that they purchased the single-family home for when
they visit Alaska, and would like to rent it out when they’re not using it. They noted that they have
managed other rental properties and intend to work with a property management company, and will be
renting it primarily on a short-term basis. Concerns expressed in written public testimony were
addressed, and the applicants discussed the house rules they will be putting in place such as quiet hours,
number of vehicles allowed, maximum occupancy, and prohibiting guiding and use of the dock.
Chair Twait opened for public hearing.
Greg Anderson noted that the application didn’t raise any red flags for him, but he had some concerns
about potential use of the dock. He noted that dock use required a permit, and questioned whether dock
space will be offered to renters or if trailer traffic will occur. He noted that dock rules are not being
enforced on Beaver Creek and the river is already overexploited.
Christy Hudson welcomed the Lovejoys to the neighborhood, discussed ownership and use of the dock
space, stated that she was in support of the permit, and noted that she helps to take care of the Lovejoy’s
property in the winter.
Ron Rogalsky welcomed the Loyejoys, noting that the property has been managed well in the past and
seems that will continue under the new ownership. He commended the City for requiring CUPs when
there are changes, but expressed concerns about enforcement and the possibility of dock use for guiding
activities.
Jim Richardson welcomed the Lovejoys but expressed caution, explaining that there have been past
issues with CUPs in this area and it is better to set clear restrictions on CUPs when they are issued rather
than address problems in the future. He stated that City enforcement has not been effective in addressing
these problems, and urged the Commission to set clear boundaries with what is and is not allowed.
Ben Lovejoy thanked the members of the public for their comments and responded to previous testimony;
he expressed respect for conservation efforts in the river, and stated that their dock will only be used for
personal use and not for a guide business.
There being no one wishing to be heard, the public hearing was closed.
There was discussion regarding use of the dock, advertisement, and allowing events such as weddings
or other gatherings. Lovejoy clarified that the rental listing would state that there would be no use of the
dock on their property, renters would not be allowed to be picked up from their dock but would have use
of a nearby public dock. He stated that the property would only be used for fishing and leisure, and that
the listing would note that parking RVs or tents on the premises would not be permitted.
The Commission discussed additional conditions that could be added, such as quiet hours or maximum
occupancy, and considered what had been added to previous lodging CUPs. Clarification was provided
that dock usage was regulated by the State, and it was noted that any commercial transactions outside
of lodging would be in violation of their zoning district; any changes in use would require the owner to
apply for an amendment to the CUP. Non-commercial dock use by friends of the owners was discussed,
and the applicant noted he would communicate with neighbors and they may also use the public dock.
MOTION TO AMEND:
Vice Chair Halstead MOVED to amend by adding a condition stating that “Quiet hours are from 10:00
p.m. to 6:00 a.m.” Commissioner Woodard SECONDED the motion.
There was discussion on what would constitute a reasonable amount of noise.
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March 22, 2023
VOTE ON AMENDMENT:
YEA: Greenberg, Coston, Halstead, Glendening, Woodard, Twait, Fikes
NAY: None.
MOTION PASSED UNANIMOUSLY.
MOTION TO AMEND:
Commissioner Woodard MOVED to amend by adding a condition stating that “Occupancy will be limited
to six adults.” Commissioner Greenberg SECONDED the motion.
There was discussion on maximum occupancy, including what would be reasonable for the property, and
how it could be defined and enforced. It was noted that this could limit business operations and
multigenerational families.
The motion to amend was withdrawn with concurrence from the second.
MOTION TO AMEND:
Commissioner Fikes MOVED to amend by adding a condition to “Provide a copy of the Alaska
Department of Environmental Conservation (ADEC) documentation stating the existing wastewater
system supports a three (3) bedroom single-family dwelling.” Commissioner Woodard SECONDED the
motion.
VOTE ON AMENDMENT:
YEA: Halstead, Glendening, Woodard, Twait, Fikes, Greenberg, Coston
NAY: None.
MOTION PASSED UNANIMOUSLY.
VOTE ON MAIN MOTION AS AMENDED:
YEA: Glendening, Woodard, Twait, Fikes, Greenberg, Coston, Halstead
NAY: None.
MOTION PASSED UNANIMOUSLY.
Chair Twait noted the 15-day appeal period.
2. Resolution PZ2023-05 - Granting an Amendment to a Conditional Permit for the Expansion
of the Assisted Living Facility on the Property Located at 701 N. Forest Drive (Parcel ID:
04321030) in the Suburban Residential (RS) Zoning District.
MOTION:
Vice Chair Halstead MOVED to adopt Resolution PZ2023-05. Commissioner Greenberg SECONDED
the motion.
Planning Director Mitchell presented her staff report with information provided in the packet explaining
that the applicant proposes to construct an addition to an assisted living facility. The addition will include
specialized memory care units, additional assisted living suites and various amenities, and will adjoin
Buildings 1 and 2 which have both been issued CUPs. The application meets development, parking and
access requirements, and the applicant is proposing access through adjacent property connecting to
Ponderosa and a ten-foot right of way. The criteria for CUPs was reviewed; it was noted the application
met the criteria and City staff recommends approval subject to the following conditions:
1. Any development or use of the property shall comply with all applicable Federal, State of Alaska,
and City regulations regardless of whether or not the requirements are listed as conditions for the
approval of the Conditional Use Permit.
2. Upon request, the applicant or applicant’s representative shall meet with City staff for an on-site
inspection.
3. Obtain a minimum 60-foot right of way easement on the adjacent property for ingress and egress
from/to Ponderosa Street.
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March 22, 2023
4. Prior to building permit issuance, a landscape/site plan must be reviewed and approved by the
Planning and Zoning Department.
5. Maintain a safe and clear passage of the 10-foot vehicle access so it remains free of obstruction
and obstacles created by snow removal or the depositing of snow. Snow removal must not be
pushed onto another property.
6. Prior to building permit issuance, provide an as-built survey to Planning & Zoning Department for
verification that a minimum of 20 feet width for vehicular access and buffer are provided between
the south building façade and the south property line.
7. Applicant must obtain a sign permit for the proposed monument sign.
Applicant Doug Clegg, CEO of Aspen Creek Senior Living, explained the need for a memory care unit
on the Peninsula, and discussed the challenges of operating multiple buildings in a campus during harsh
weather conditions and the benefits of having a facility that provides amenities for seniors such as
exercise facilities, performing art centers, staff training centers, and common areas.
Chair Twait opened for public hearing.
Sasha Fallon expressed support for the expansion of Aspen Creek, noting that she works in the field of
senior social services and her mother is a resident at this facility. She cited the need for senior housing
on the Peninsula and her positive experiences with the current facility and its management.
Brad Howser discussed the growing population of seniors on the Peninsula and the need for senior
facilities, specifically memory care. He explained how connecting the buildings will create a safer facility,
and emphasized that Aspen Creek wants to keep seniors on the Peninsula close to their families and
provide them with quality of life. He stated that there will be greater need for senior facilities in the future.
In response to questions from the Commission, clarification was provided on the facility’s plans for access
streets, snow removal, the high demand for memory care, staffing, easement paving and extension of
utilities for potential future development in the area, and parking lot lighting.
Renee Bryant expressed excitement about the new amenities that will be available for residents, and the
addition of a memory care center that will provide better facilities and engagement for seniors with
dementia. She also highlighted the lack of a tracking system for seniors with dementia, which the center
will provide, as well as the growing waitlist for senior living spaces.
Christine Smith discussed the value of adding a safe and engaging space for residents with dementia
and the challenges of providing activities for residents in two different buildings. Christine emphasized
the importance of meeting the residents' activity needs and the impact of the winter weather on their
safety and well-being.
Jackie Lane spoke about the importance of training for staff and how the building design will aid in safer
movement for residents in wheelchairs or with walkers. She emphasized the importance of providing top-
notch training for staff who are taking care of elders in the community. She expressed her belief that the
building design will have a huge impact on Aspen Creek in every aspect.
Ashley Nichols expressed support for the building design and layout, stating that it will be beneficial for
physical therapy. The addition of a division in the hall will give in-house physical therapists more room to
work with, helping to increase their effectiveness.
There being no one wishing to be heard, the public hearing was closed.
Support was expressed for providing improvements to much-needed facilities. Concerns were raised
about Ponderosa Street being small and relatively undeveloped, and it was noted that notices were sent
to all property owners within 300 feet and no comments were received from them. Clarification was
provided that few residents would be driving and increased traffic would be due to additional staff, and
that Aspen Creek specializes in assisted living as opposed to active senior living facilities but there will
be a greater need for all senior services in the future.
VOTE:
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March 22, 2023
YEA: Twait, Fikes, Greenberg, Coston, Halstead, Glendening, Woodard
NAY: None.
MOTION PASSED UNANIMOUSLY.
Chair Twait noted the 15-day appeal period.
G. UNFINISHED BUSINESS – None.
H. NEW BUSINESS
1. Action/Approval - Recommending City Council Approval of the Student Representative
Policy No. 20.100.
It was reported that this would repeal both of the existing student representative policies and establish
one policy that would be applicable to all boards, commissions and councils; she reviewed the proposed
changes to the policy.
Clarification was provided that the draft policy as currently written would allow Junior’s or Senior’s in good
standing at a school within the Kenai City Limits, this would include homeschool and private school
students.
There was discussion regarding the proposed amendments would allow homeschool and private school
students.
MOTION:
Vice Chair Halstead MOVED to recommend the City Council approval Student Representative Policy No.
20.100. Commissioner Woodard SECONDED the motion.
There was discussion regarding the proposed draft policy addressing concerns voiced in the past;
support was voiced for reducing the term to a 1-year; the recruitment process would take both the Clerk’s
Office and the School Administration; the number of possible applicants and the possibility of alternate
student representatives.
[Clerk’s note: Commissioner Coston exited the meeting following the previous vote.]
VOTE:
YEA: Fikes, Greenberg, Halstead, Glendening, Woodard, Twait
NAY: None
ABSENT: Coston
MOTION PASSED UNANIMOUSLY.
2. Action/Approval - Recommending City Council Approval of Amendments to the City
Council Procedures for Commissions, Committees and Council on Aging Policy No. 2016-
01.
City Clerk Saner reviewed the proposed amendments to the Procedures for Commissions, Committees
and Council on Aging Policy.
Clarification was provided that video and audio recordings are kept; the proposed amendments would
clarify Commissioners may only speak on behalf of the body they are serving on when approved to do
so by a majority vote of that body; if a Council Member was in attendance and testifying on an issue as
a resident they must clearly state that prior to testifying.
MOTION:
Vice Chair Halstead MOVED to recommend the City Council approval of the Amendments to City Council
Policy No. 2016-01. Commissioner Woodard SECONDED the motion.
There was discussion regarding this being a general housekeeping process; for a Council Member to
bring a legislative issue to a Commission, the legislation should have already been introduced by Council;
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March 22, 2023
and because Council Members are part of the final decision making body, it is recommended that they
refrain from testifying in front of the Commissions to allow the Commission recommendations to be
uninfluenced by the Council Member.
VOTE:
YEA: Woodard, Twait, Fikes, Greenberg, Halstead, Glendening
NAY: None
ABSENT: Coston
MOTION PASSED UNANIMOUSLY.
I. PENDING ITEMS – None.
J. REPORTS
1. City Council – Council Member Knackstedt reported on the actions of the March 1 and
March 15, 2023 City Council meetings, and noted that the City has hired an Interim Finance
Director.
2. Kenai Peninsula Borough Planning – Commissioner Fikes reported on the actions of the
March 20, 2023 Kenai Peninsula Borough Planning Meeting.
3. City Administration – Planning Director Mitchell reported on the following:
• Noted public comments provided in the laydown, and discussed how short-term rentals
will be addressed at future commission work sessions.
• The River Center is having an open house; the City will be there to answer questions
from residents about flood plain development.
• Reviewed National Flood Plain Insurance training with FEMA in Anchorage; in process
of updating map.
• Update on Administrative Assistant hiring progress.
• Recognized long-serving commissioners Joe Halstead (eight years), Diane Fikes (10
years) and Gary Greenberg (10 years); provided with certificates of appreciation and pins.
• Parks & Resignation Director has resigned.
• Attending training at a sign expo in Las Vegas on April 10-13.
• Difficulties with posting public notice signs while understaffed and with winter weather
conditions.
• Will be visiting lodging CUPs during upcoming peak season to see firsthand if complaints
are valid.
• Collaborating with other departments to create a one-stop shop for development permits.
K. ADDITIONAL PUBLIC COMMENT – None.
L. INFORMATIONAL ITEMS
M. NEXT MEETING ATTENDANCE NOTIFICATION
1. Next Meeting: April 12, 2023
N. COMMISSION COMMENTS AND QUESTIONS
Commissioner Glendening thanked everyone for the good meeting.
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Commissioner Woodard noted that she is circulating a petition to repeal rank choice voting.
Vice Chair Halstead said it good meeting.
Commissioner Greenberg commented on the ordinance regulating chickens that was passed at the
previous meeting, noting that it was good work.
Commissioner Fikes said thanks for her certificate of appreciation.
Chair Twait noted that it may be good to start implementing maximum occupancy on lodging CUPs.
O. ADJOURNMENT
There being no further business before the Council, the meeting was adjourned at 10:19 p.m.
I certify the above represents accurate minutes of the Planning & Zoning Commission meeting of March
22, 2023.
___________________________________
Meghan Thibodeau
Deputy City Clerk
Page 108
KENAI BEAUTIFICATION COMMITTEE
REGULAR MEETING
APRIL 11, 2023 – 6:00 P.M.
KENAI CITY COUNCIL CHAMBERS
210 FIDALGO AVE., KENAI, AK 99611
CHAIR SARAH DOUTHIT, PRESIDING
Kenai Beautification Committee Meeting Page 1 of 3
April 11, 2023
MINUTES
1. CALL TO ORDER
A Regular Meeting of the Kenai Beautification Committee was held on April 11, 2023, in City Hall Council
Chambers, Kenai, AK. Chair Douthit called the meeting to order at approximately 6:00 p.m.
a. Pledge of Allegiance
Chair Douthit led those assembled in the Pledge of Allegiance.
b. Roll Call
There were present:
Sarah Douthit, Chair Lisa Gabriel, Vice Chair
Emily Heale Terri Wilson
Barbara Roland Janet Phillips
Christina Warner
A quorum was present.
Also in attendance were:
Tyler Best, Acting Parks & Recreation Director
Shellie Saner, City Clerk
c. Election of Chair and Vice-Chair
MOTION:
Vice Chair Gabriel MOVED to re-appoint Sarah Douthit as Chair. Committee Member Phillips
SECONDED the motion.
VOTE: There being no objection; SO ORDERED.
MOTION:
Vice Chair Gabriel Moved to nominate Emily Heale as Vice-Chair. Chair Douthit SECONDED the motion.
VOTE: There being no objection; SO ORDERED.
d. Agenda Approval
MOTION:
Committee Member Gabriel MOVED to approve the agenda as presented. Vice Chair Heale SECONDED
the motion.
VOTE: There being no objection; SO ORDERED.
2. SCHEDULED PUBLIC COMMENTS - None.
3. UNSCHEDULED PUBLIC COMMENTS - None.
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April 11, 2023
4. APPROVAL OF MEETING SUMMARY
a. October 11, 2022
The meeting summary of October 11, 2022 was approved without objection.
5. UNFINISHED BUSINESS – None.
6. NEW BUSINESS
a. Discussion/Recommendation – Recommending City Council Approval of the Student
Representative Policy No. 20.100
City Clerk Saner reported that this would repeal both of the existing student representative policies and
establish one policy that would be applicable to all boards, commissions and councils; she reviewed the
proposed changes to the policy.
Clarification was provided on the role of the student representative, that the draft policy as currently written
would allow non-resident students attending school within the city limits to be eligible for board and
commission appointments, that the one-year term would begin in the fall and extend until the following
fall, and that the student's attendance would be required during the academic school year but optional
during the summer.
MOTION:
Vice Chair Heale MOVED to recommend City Council approval of the Student Representative Policy No.
20.100. Committee Member Gabriel SECONDED the motion.
VOTE: There being no objection; SO ORDERED.
b. Discussion/Recommendation – Recommending City Council Approval of Amendments to the
City Council Procedures for Commissions, Committees and Council on Aging Policy No. 2016-01
City Clerk Saner reviewed the proposed amendments to the Procedures for Commissions, Committees
and Council on Aging Policy.
MOTION:
Committee Member Gabriel MOVED to recommend City Council approval of amendments to the City
Council Procedures for Commissions, Committees and Council on Aging Policy No. 2016-01. Vice Chair
Heale SECONDED the motion.
VOTE: There being no objection; SO ORDERED.
7. REPORTS
a. Parks & Recreation Director – Acting Direct Best reported on the following:
• Leif Hansen Memorial Park Fountain repair was taken off the Capital Improvement Plan.
Minor repairs were done last summer, and a special project has been submitted to do
further repairs to it.
• Fallen tree at the Chamber of Commerce will be replaced by a mature tree, but will take
approximately 10 years before its ready to decorate; another tree has been selected to
decorate for Christmas comes to Kenai.
• Planting Day event will be the first weekend of June; all flowers have been received, are a
different color scheme than previous years.
• Current light pole banners were designed by the Divining Point team who were hired by the
City Council in 2019 to refresh the City’s logo and start a marketing plan; their marketing
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April 11, 2023
efforts included soliciting community feedback which resulted in a second round of banner
designs.
• Flowers started arriving in the greenhouse March 24th; new scheme due to weather
conditions; red, white and blue colors will complement the City colors as an All-American
City.
• Streets and Parks & Recreation departments worked together to clear off sports fields.
• Ski trails continuing to be groomed.
• Flower hill will not be planted this year due to overgrowth of weeds; a reoccurring
maintenance plan will be developed for future years.
• Committee Member Warner got a flower box for the community garden.
b. Committee Chair – There was discussion on the roles and direction of the Beautification
Committee, and Committee members expressed a desire for increased opportunities for
engagement and input. It was noted that the Clerk’s Office is researching the past actions of the
Committee and a work session will be held to discuss it; there was general consensus on the need
for defining the scope of the Committee.
c. City Council Liaison – Council Member Winger reported on the actions of the April 5, 2023 City
Council Meeting.
8. NEXT MEETING ATTENDANCE NOTIFICATION – May 9, 2023
9. COMMISSION QUESTIONS AND COMMENTS
Committee Member Roland thanked everyone for the good meeting.
Committee Member Phillips noted she is looking forward to spring.
Vice Chair Heale stated she is looking forward to codifying the Beautification Committee’s responsibilities.
Committee Member Gabriel noted that she is excited for the future of the Beautification Committee, and
thanked City Clerk Saner for the Commission & Committee training session.
Committee Member Warner thanked the Clerk’s Office and Parks & Recreation department and stated that
she is looking forward to working them in the future to define the Committee’s role.
Chair Douthit said she looking forward to spring. She stated that she has been considering how to expand
the vision of the committee and looks forward to seeing it flourish.
10. ADDITIONAL PUBLIC COMMENTS - None.
11. INFORMATION ITEMS - None.
12. ADJOURNMENT
There being no further business before the Committee, the meeting was adjourned at 7:08 p.m.
I certify the above represents accurate summary of the Kenai Beautification Committee meeting of April
11, 2023.
___________________________________
Meghan Thibodeau
Deputy City Clerk
Page 111
PROCLAMATION
WHEREAS, the 2023 Alaska Schools Activities Association (ASAA) / National Bank of
Alaska Cheer State Championship Competition was held at the University of Alaska
Anchorage in the Alaska Airline Center on March 21, 2023; and,
WHEREAS, for the third consecutive year, the Kenai Kardinal Cheer Squad captured the
Division II, first place championship; and,
WHEREAS, the Kenai Kardinal Cheer Squad also received the Division II, ASAA
Academic Award with a team cumulative Grade Point Average of 3.97; and,
WHEREAS, the Squad also achieved outstanding results during the Peninsula Regional
Conference, receiving the 1st place team award and multiple individual awards; and,
WHEREAS, during the Peninsula Regional Conference the Squad earned the All-
Conference Team award, and Coach Brianna Force was named Peninsula Conference
Cheer Coach of the Year; and,
WHEREAS, the Mayor and City Council commend the Kenai Kardinal Cheer Squad for
having an outstanding season and representing their school at the State Championship.
NOW, THEREFORE, that we, the Mayor and Council of the City of Kenai Alaska, hereby
congratulate the 2023 Kenai Kardinal Cheer Squad for receiving the Division II, First
Place Championship and for having the Division II highest cumulative grade point
average.
DATED: This 19th day of April, 2023.
____________________________________________________ Brian Gabriel, Sr., Mayor ATTEST: ____________________________________________________ Michelle M. Saner, MMC, City Clerk
Page 112
MEMORANDUM
TO: Mayor Gabriel and Council Members
THROUGH: Terry Eubank, City Manager
FROM: Tony Prior, Fire Chief
DATE: April 13, 2023
SUBJECT: Healthy and Equitable Communities Grant Round 2
The Healthy and Equitable Communities Grant Program through the State of Alaska, Department
of Health and Social Services, Division of Public Health provides funding to local communities for
projects and programs to support and sustain healthy and equitable communities.
The following areas were strategies approved to accomplish the aforementioned.
• Ensure a fair and adequate baseline of care is established for populations at higher
risk that are underserved and who are disproportionately impacted by COVID-19 by
expanding existing or developing new mitigation and prevention resources and
services;
• Increase/improve data collection and reporting for populations disproportionately
affected by COVID-19 to guide current and future pandemic response;
• Build, leverage or expand infrastructure support for COVID-19 or future pandemic
prevention and control among populations that are at higher risk or underserved;
• Mobilize partners to build and promote healthy and equitable communities, improving
everyone’s opportunities for living a healthy life, particularly those who are
disproportionately impacted by COVID-19;
• Improve access to COVID-19 vaccine, as well as other necessary vaccines, for
individuals who are higher risk or underserved.
The City’s approved funding in round 1 was $43,298.45 and the Kenai Peninsula Borough (KPB)
deferred their allocation of the same amount to the City bringing the City’s total first round grant
amount to $86,596.91. Proposed City projects focused on meeting the program strategy of
mobilizing partners to build and promote healthy and equitable communities, by improving
opportunities for healthy living. City departments submitted projects fitting that strategy with an
approximately budget of $85,000 or less. The following projects were submitted to the Grant
Administrator and all were approved.
• Green Strip Playground Equipment Replacement
• Municipal Park Boardwalk project
• Refinishing gym floor at the Kenai Recreation Center
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• Nordic Trail Lighting
• Mobile Handwashing and Restroom Trailer
• Videography Equipment and City of Kenai Website upgrades
• Emergency Preparedness Kits
• Hold Lockers at the Kenai Library
• Training and exercises for updates to the Emergency Operations Plan
Council originally approved the Municipal Boardwalk project that would connect the park with the
trail that goes to the North Beach, which is used heavily during the dip net season. Due to
permitting, getting right of way in a small section off of S Spruce St, and some preliminary talks
with engineers, it was determined that the cost would far exceed the funding that we received in
round 1. Funding for round 1 was then allocated to the playground equipment replacement on the
Green Strip. That equipment is currently being shipped here and is scheduled to be installed in
May (weather permitting).
The City was notified of funding for round 2 of this grant and our portion this round is $134,331.
The City once again contacted the KPB seeking deferment of its round 2 allotment. Due to the
April 25th application deadline for the grant, the KPB was unable commit and pass legislation
providing its allotment to the City before application deadline. The administration continues to
work with the KPB seeking its allotment.
The administration is forwarding the Kenai Recreation Center gym floor refinishing project, from
the previously approved list, to the granting agency for round 2 funding. Should the KPB allocate
their funding to the City again for round 2, additional projects from the approved list will be
submitted up to the amount of the grant award.
Page 114
MEMORANDUM
TO: Mayor Brian Gabriel and Kenai City Council
THROUGH: Terry Eubank, City Manager
FROM: Eland Conway, Airport Manager
DATE: February 8, 2023
SUBJECT: Kenai Municipal Airport (ENA) Mid-Month Report
Enplanements
The new year has started-off strong, enplanements for the month of January 2023 are up nearly
17% YOY.
Parking Revenue
Parking revenue continues to perform strong up 35% in January YOY.
Page 115
Airport Mid-Month Report
Page 2 of 2
Alaska Regional Aircraft Fire Training Center
The Airport is working with the State of Alaska – Statewide Aviation and other important
stakeholders to ensure a successful 2023 Aircraft Rescue Firefighting training season.
Statewide Aviation will be sending the first groups of trainees to the Training Center in April.
Page 116
MEMORANDUM
TO: Mayor Brian Gabriel and Kenai City Council
THROUGH: Terry Eubank, City Manager
THROUGH: Dave Ross, Police Chief
FROM: Jessica “JJ” Hendrickson, Animal Control Chief
DATE: April 5, 2023
SUBJECT: March 2023 Monthly Report
This month the Kenai Animal Shelter took in 66 animals. Animal intake and disposition:
DOGS:
INTAKE 30 DISPOSITION 20
Waiver 19 Adopted 6
Stray 4 Euthanized 2
Impound 0 Claimed 9
Protective Custody 4 Field Release 0
Quarantine 2 Transferred 3
Other Intakes 1 Other Dispositions 0
CATS:
INTAKE 36 DISPOSITION 11
Waiver 27 Adopted 8
Stray 2 Euthanized 2
Impound 1 Claimed 1
Protective Custody 0 Field Release 0
Quarantine 0 Transferred 0
Other Intakes 6 Other Dispositions 0
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0 Animal dropped with After Hours (days we are closed but cleaning and with KPD)
26 Field Investigations & patrols
11.32 Volunteer Hours Logged
1 Citations
0 Educational Outreach
3 Microchip
Total Animal Contacts:
28 Animals are known borough animals
32 Animals are known City of Kenai
2 Animals are known City of Soldotna
4 Animals are unknown location
Statistical Data:
166 2021 YTD Intakes
97 2022 YTD Intakes
142 2023 YTD Intakes
OTHER ANIMALS:
INTAKE 0 DISPOSITION 0
Horse 0 Horse 0
Rabbit 0 Rabbit 0
Other 0 Guinea Pig 0
DOA: 4 OTHER STATISTICS:
Dog 4 Licenses (City of Kenai Dog Licenses) 32
Cat 0
Rabbit 0
Page 118
MEMORANDUM
TO: Mayor Brian Gabriel and Kenai City Council
THROUGH: Terry Eubank, City Manager
FROM: Lana Metcalf, Controller/ Acting Finance Director
DATE: April 13, 2023
SUBJECT: Finance Department, April Mid-month Report
For the last few months much of the department’s focus has been on the preparation of the City’s
FY2024 Budget. The budget ordinance introduction is scheduled for the May 17h Council meeting
and Budget adoption on June7h. City code requires adoption by June 10th. The Resolution
establishing the 2024 mill rate will be included in the packet for adoption June7h to coincide with
adoption of the FY2023 Budget. The Budget work session with Council is scheduled for April 29th
at 9:00am.
The department is completing the City’s property, liability and workers’ compensaton insurance
applications for the upcoming renewal. Working with the City’s broker, Hub International, a
renewal quote from the City’s insurance pool, the Alaska Municipal League Joint Insurance
Association (AMLJIA), should be available in mid to late may. Our three year agreement with
AMLJIA expires June 30, 2023. We will be soliciting quotes from AMLJIA and APEA to enter into
a three year agreement.
Page 119
MEMORANDUM
TO: Mayor Gabriel and Council Members
THROUGH: Terry Eubank, City Manager
FROM: Tony Prior, Fire Chief
DATE: April 10, 2023
SUBJECT: Fire Department Mid-Month Report – March
Calls for service for March were slightly up compared to March 2022, and up 1.8% overall for year
to date. Here are the calls for service break down.
March 2022 2023 % change
Totals 113 117 3.5%
EMS 96 88 -8.3%
All Other 17 29 70.6%
Year total 338 344 1.8%
Training:
• All personnel completed refresher training on High/Low Angle Rope Rescue
• Garrick Martin continues training in the AEMT course at Kenai Peninsula College.
• Monthly training in ARFF, Driver Operator and Structural Firefighting.
• Planning for joint training with KPD on Active Shooter.
Projects/Grants:
• Chief Prior worked on the personnel working group focused on Recruitment and Retention
of COK employees.
• Budget work continues with revisions to Narratives.
• Pre-Fire plans have been divided amongst shifts for this year, with appointments made
and some plans already completed. This year all Level 2 and 3 pre-plans will require
hydrant flows to update information needed for pre-plans, as well as information needed
for building permits and construction of new facilities.
• North section of the Gulley project (CWPP) has substantial work completed with update
scheduled for this Council meeting. We are preparing for phase 2 of the CWPP with RFP
preparation beginning now.
Page 120
MEMORANDUM
TO: Mayor Brian Gabriel and Kenai City Council
THROUGH: Terry Eubank, City Manager
FROM: Stephanie Randall, Human Resources Director
DATE: April 10, 2023
SUBJECT: Human Resources Activity – March 2023
Recruitment
Human Resources worked with the City Manager’s office to actively recruit a Finance Director.
The City obtained the services of Prothman, a recruitment firm, to assist in providing sourcing
and outreach services for the Finance Director recruitment. We are in the process of interviewing
applicants. In addition to the Finance Director, the City is currently recruiting for a Parks and
Recreation Director, multiple temporary Parks and Rec Maintenance Workers, Personal Use
Fishery and Temporary Enforcement Officer positions. Applications continue to trend low, with
all temporary job postings requiring an extension to allow for a larger applicant pool. The Airport
has hired a new Administrative Assistant II and the Planning Department has selected an
Administrative Assistant III who is scheduled to start on April 17. Interviews have been completed
for the Airport Ops Specialist position and a conditional offer has been made pending background
clearance.
Safety
Three accidents were reported in March with no damage to City property. Two of these accidents
resulted in injuries. A total three Workers’ Compensation claims were filed in March, one of these
was from an incident in February.
Special Projects
Human Resources continues to work with the Administration and a working group of City
employees to complete a comprehensive review of the City’s personnel practices and
processes in key areas and provide recommendations. The working group met twice in March,
and continued work on the revised the scope of the project: (1) Identify and address items that
require immediate attention and can be addressed without additional input from the scheduled
FY24 Classification and Compensation Study and (2) Identify items that need to be addressed
in the FY24 Classification and Compensation Study and provide input on the Request for
Proposals (RFP) for the FY24 Classification and Compensation Study.
Page 121
MEMORANDUM
TO: Mayor Brian Gabriel and Kenai City Council
THROUGH: Terry Eubank, City Manager
FROM: Katja Wolfe, Library Director
DATE: April 4, 2023
SUBJECT: Library Mid-Month Report for March 2023
March 2023 at a Glance
Items Borrowed Mar-22 Mar-23 2023 YTD
Physical 6,805 7,406 19,941
Digital 1,576 1,804 4,852
Services
New Memberships 60 70 184
Room Reservations 142 148 395
Programs
Number of Programs 32 42 109
Program Attendance 561 632 1,879
Technology Sessions
Computer sessions 601 534 1,489
WiFi Sessions 7,339 10,323 30,221
Early Literacy Station 212 327 874
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March 2023 programming highlights
42 programs - 635 participants
• 14 Story Times (208 total participants)
• 4 Lego Clubs (77 total participants)
• 2 American Girl Club (25 total participants)
• 5 Chess Clubs (39 total participants)
• Tech Labs (16 total participants)
• Teen Advisory Board (4 total participants)
• Infant Play Group (20 total participants)
• Teddy Bear Yoga (12 total participants)
• Family Game Night (3 total participants)
• Nerf Night (14 total participants)
• 2 Game nights (8 total participants)
• Winter Bingo (20 finishers)
• Retro Video Game Bash (50 participants)
• Escape Room Puzzle (31 total
participants)
• Give a Poem Week (70 total participants)
• Flash Fiction Contest (6 participants)
• DIY Mittens (15 total participants)
• Crafternoon – Body butter (7 total
participants)
• Cookbook Club (10 total participants)
• Digital Literacy programs (12 total
participants)
March 2023 library services highlights
• Volunteers logged 16 hours this past month. Tasks included shelving and program support.
• Our study and conference rooms were used by 148 individuals/groups for a total of 278
hours.
• Youth Services Coordinator Seth Gray presented information about our Summer Reading
Program to 410 students at Kenai Middle School.
• Spotlight on Access World News: Access local, state, and national newspapers online
through NewsBank from the library’s computers as well as remotely from home or
anywhere. All you need is your Kenai Library card to log in. Over 800 sessions were
registered in March! Visit https://www.kenai.city/library/page/newspapers-online for more
information.
• New program alert: Saturday Story Time is designed for children ages 4 to 6 (but siblings
are also welcome)! We read stories, sing songs, and do crafts together. This story time
promotes early literacy, critical thinking and creativity.
Page 123
MEMORANDUM
TO: Mayor Brian Gabriel and Kenai City Council
THROUGH: Terry Eubank, City Manager
FROM: Tyler Best, Acting Parks and Recreation Director
DATE: April 11th, 2023
SUBJECT: Mid-month Activity Report - March
The grant-funded Green Strip Playground replacement equipment is expected to arrive in April.
Staff will work on uninstalling the old equipment that has passed its useful life.
The Multi-Purpose Facility has had a total of 61 rented hours for March. As of March 24th, the ice
has been removed and is expected to be available again on October 1st.
The April Parks and Recreation Commission meeting was canceled, and the Beatification
Committee will meet on 4/11/23.
The Hot Shots and Rip City played each other in the City League Championship, and the Hot
Shots came out victorious!
Parks and Recreation’s greenhouse is full, and all the flower orders have arrived. The staff is busy
transplanting and caring for all the plugs so they can be ready for the beds this summer.
The Ski trails have gotten groomed through March. The ski community has expressed their
gratitude on the trails and online.
Kenai Rec. Center Visits
Weight Room/Cardio Room 1136
Racquetball 107
Walleyball 40
Shower/Sauna 224
Gymnasium 1212
Other 338
Gym Rental Visits 1330
Total Number of Visits 4387
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Flowers in the Greenhouse
Page 125
MEMORANDUM
TO: Mayor Brian Gabriel and Kenai City Council
THROUGH: Terry Eubank, City Manager
FROM: Linda Mitchell, Planning Director
DATE: April 13, 2023
SUBJECT: Planning and Zoning – March 2023 Monthly Report
General Information
• Hired an Administrative Assistant III / Planning & Zoning Technician who is scheduled to start
on April 17, 2023.
• Staff participated in the River Center Open House with other agencies from KPB, ADEC
Wastewater, ADEX Spill Prevention, ADNR State Parks, USACE, USFWS, and ADFG. The
turnout was great; there was approximately 80-100 members of the public in attendance.
• Staff attended a 3-day International Sign Association (ISA) Sign Expo in Las Vegas as a Sign
Research Foundation (SRF) Program scholar. The program allowed for a high-level
collaboration between academics and practitioners with an interest in the regulation,
conspicuity, design, placement, and effectiveness of sign systems and visual communication
elements in the built environment.
Application Summary
Planning and Zoning received 8 applications in March, carried over 14 applications, and
completed 8 applications.
Staff conducted 6 pre-application meetings with collaboration with the Fire Marshall, Building
Official, and/or Public Works Director.
Applications No.
Received
Carried
Over
Completed In Progress
Planning
Building Permit 2 4 2 4
Sign Permit 1 0 1 0
Conditional Use Permit 0 1 1 0
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Amendment 0 2 1 1
Time Extension 0 0 0 0
Landscaping/Site Plan 3 0 2 1
Plat 0 1 1 0
Easement/Right-of-Way 0 0 0 0
Variance 0 0 0 0
Zoning Map/Text Amendment 0 0 0 0
City-Initiated 0 1 0 1
Lands & Leases
Purchase 1 1 0 2
New Lease 0 1 0 1
Renewal/Extension 0 1 0 1
Amendment 1 1 0 2
Assignment 0 0 0 0
Special Use Permit 0 1 0 1
Total 8 14 8 14
Code Enforcement and Compliance
Planning and Zoning did not receive any new complaints in March. There is a cumulative total of
15 open cases. Staff is reviewing city codes and considering new practices/policies to obtain
compliance on junk vehicles and junk/refuse violations.
Violations No. of
Open Cases
Carried
Over New Closed
By Types
Abandoned Structure(s) 0 0 0 0
Abandoned Vehicle(s) 1 1 0 0
Building (e.g., as-built, damaged or decayed) 2 2 0 0
Conditional Use Permit 0 0 0 0
Junk and/or Refuse 5 5 0 0
Junk Vehicle(s) 4 4 0 0
Livestock 0 1 0 1
Signs 1 1 0 0
Recreational Vehicle(s) 0 0 0 0
Zoning (e.g., structures, setbacks, use) 2 2 0 0
Total 15 16 0 1
List of Open Cases
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Property Address Date of Complaint Type of Violation
110 Aleene Way 5/4/2022 Junk Vehicle; Junk and/or Refuse
5264 Kenai Spur Hwy 5/12/2022 Junk and/or Refuse
508 Hemlock Avenue 5/13/2022 Junk and/or Refuse
9168 Kenai Spur Hwy 5/16/2022 Junk Vehicle; Junk and/or Refuse
311 Linwood Lane 6/17/2022 Junk and/or Refuse
8195 Kenai Spur Hwy 8/18/2022 Junk and/or Refuse
1715 Fourth Avenue 8/25/2022 Junk Vehicle; Junk and/or Refuse
1009 Second Avenue 8/12/2022 Zoning
305 Sterling Court 10/20/2022 Building (On-Hold)
700 Cypress Drive 10/24/2022 Junk Vehicle(s)
345 Dolchok Lane 10/28/2022 Building (On-Hold); Zoning
312 Aspen Street 10/26/2022 Abandoned Vehicle(s)
11888 Kenai Spur Hwy 11/17/2022 Zoning
12656 Kenai Spur Hwy 12/1/2022 Sign (On-Hold)
4315 Lupine Drive 2/8/2023 Junk and/or Refuse
Planning and Zoning Commission
One public meeting was held in the month of March.
• Planning and Zoning Commission took action on the following agenda items.
o Resolution PZ2023-06 – Recommended Approval for Preliminary Plat – Baron Park
Triumvirate Addition to Subdivide Tract 4A of Baron Park 2020 Replat into Two (2)
Lots.
o Resolution PZ2023-04 – Granted a Conditional Use Permit to Allow Lodging on the
Property Located 1035 Angler Drive (Parcel ID: 04939036) in the Rural Residential
(RR) Zoning District.
o Resolution PZ2023-05 – Granted an Amendment to a Conditional Permit for the
Expansion of the Assisted Living Facility on the Property Located at 701 N. Forest
Drive (Parcel ID: 04321030) in the Suburban Residential (RS) Zoning District.
Page 128
MEMORANDUM
TO: Mayor Brian Gabriel and Kenai City Council
THROUGH: Terry Eubank, City Manager
FROM: David Ross, Police Chief
DATE: April 10, 2023
SUBJECT: Police & Communications Department Activity – March 2023
Police handled 495 calls for service in March. Dispatch received 622 9-1-1 calls. Officers
made 39 arrests. Traffic enforcement resulted in 251 traffic contacts and 35 traffic citations.
There were 6 DUI arrests. There were 26 reported motor vehicle collisions in March. There
were no collisions involving moose and 2 collisions involving drugs or alcohol.
One KPD officer attended a four-day interviewing class in Anchorage. The Investigation’s
Supervisor attended a five-day Sexual Assault Response Team (SART) training in Anchorage.
One new Dispatcher continued her field training through the month of March. One dispatcher
attended a one-day Terminal Agency Coordinator (TAC) training in Anchorage.
The School resource officer continued teaching four DARE classes at Kaleidoscope
Elementary. The SRO attended a “Parenting in the Digital Age” presentation at the KCHS
auditorium. The SRO was also involved in a number of police related calls at the Kenai
schools.
The four new police vehicles that were ordered last year have arrived at the City shop and the
process of upfitting those vehicles into fully functioning police vehicle will begin very soon.
1459
628
1642
737
1381
6590
500
1000
1500
2000
Total Police Service Calls 911 Calls Received
2021(Jan 1 - Mar 31)2022(Jan 1 - Mar 31)2 2023(Jan 1 - Mar 31)
Page 129
MEMORANDUM
TO: Mayor Brian Gabriel and Kenai City Council
THROUGH: Terry Eubank, City Manager
FROM: Scott Curtin, Public Works Director
DATE: April 2023
SUBJECT: Mid-Month Report; Public Works / Capital Projects
Airport Fund Projects:
• Kenai Municipal Airport Sand Storage Facility – Orion Construction is currently under contract
in the amount of $2,289,000. The project has experienced extreme supply chain issues.
The steel for the building is currently stored on site. Change Order 1 has been executed
providing a no cost time extension through September 30, 2023. Construction will start in
May 2023 and is expected to move quickly from there. Update: April 3, 2023 Construction
meeting was held, finalizing review of submittals. HEA and Enstar have been re-engaged for
running of site utilities later this spring. Construction remains on track for May 1st start.
• Kenai Municipal Airport Runway Rehabilitation Project – This project known as Task 4 within
HDL Engineering Consultants LLC term service agreement with the City shall provided an
initial assessment of the current condition of the airport runway. This included geotech work,
coring numerous locations of the runway. On August 4th, , 2021 HDL Engineering and staff
successully completed geotech borings of the runway after hours. On October 13th , 2021
HDL Engineering, City staff and the FAA discussed the findings of the geotech report. On
December 6, 2021 the City received the draft Engineer’s Design Report (EDR) along with the
draft Geotechnical Report. Ordinance 3278-2022 was approved on April 20th , 2022 to secure
HDLs services through Bid Phase with a contract amendment of $781,833 executed on May
6, 2022, bringing the total cost of design to $1,031,833. Project has been stalled at 35%
Design as Environmental Compliance requirements are being clarified. Project is currently
tracking for Runway Rehab Construction in 2025 with the Taxiways 2026 the following year,
however this may slide a year, dependent upon FAA funding. Update: Staff meeting was
held in Anchorage with FAA Counterparts to discuss project on 3/8/23. March 27, 2023 staff
meeting with DEC to discuss path forward for design services. Project is now moving forward
again with Environmental Services toward a 65% design effort
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• Kenai Municipal Airport (KMA) Terminal Landscaping – A Request for Proposals for
Landscape Design Services was released on July 14, 2022 with proposals due on July 28,
2022 where Earthscape LLC was determined to have provided the highest scoring proposal
at a cost of $28,255. The Purchase Order to Earthscape LLC was approved by Council at the
9/7/22 council meeteing. Design work is anticipated to continue through the winter months
with a construction bid expected for summer 2023.
• Kenai Municipal Airport (KMA) Operations Building HVAC Controls Upgrade & Boiler
Replacement – This project was released for RFP on July 19, 2022 with proposals due on
August 16, 2022. MBA Consulting Engineers was the successful proposer awarded under
Resolution 2022-63 approved by Council at the September 7, 2022 Council Meeting. Contract
Documents were fully executed with MBA on October 31, 2022 for the contracted amount of
$47,726. November 10, 2022 will be the first site meeting with staff and engineering team.
Design work is anticipated to continue through the winter months. 95% design documents
were received on January 30, 2023. Project cost estimate is over budgeted amounts and staff
is coordinating with design team to refine documents. Construction Bid release is anticipated
in approximately 30 days.
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Public Works Mid-Month Report
General Fund Projects:
• USACE Bluff Erosion –Council approved Resolution 2021-35 at the June 2, 2021 meeting
awarding an agreement to HDR along with issuance of a purchase order in the amount of
$791,832.68. July 6, 2021 the formal agreement between the City of Kenai and HDR was
executed. On January 2, 2022 the City received 35% Design Documents from HDR, staff
was able to review those documents with HDR uploading them to the Corps website on
January 25th. On March 3rd federal funding in the amount of $650,000 was received by the
USACE to be used toward the design effort of the project. On March 10th the City submitted
a letter for Request for Work in Kind, to cover the expenses the City has incurred through
HDR Engineers Inc. in the amount of $248,676.73, which covers progress from July through
November 2021. 65% Design Docs were received ahead of schedule on April 28th. Value
Engineering Workshop was conducted with USACE on June 21-24, 2022 at JBER. This
completed the requirement of completion of a VE Study for the project. Final 65% documents
with the items addressed at the VE Study workshop were received 8/25/22. Advanced
Technical Review (ATR) with the Corp began 9/15/22, with an ATR Workshop on October 3,
2022. The City Manager presented Resolution 2022-71 to Council at the October 5, 2022
meeting accepting a State Grant 23-DC-007 for $6,500,000 in support of the Sponsor share
of the project. This grant is a tremendous step toward fulfilling the City’s responsibility of the
current 35% percent match of the overall project. Staff formally submitted Work In Kind (WIK)
Requests #2 & #3 to the USACE on November 3, 2022 totaling another $316,447.30 toward
our City Share of project costs. Project has now entered the BCOES phase (Bid-ability,
Constructability, Operability, Environmental & Sustainability Reviews) with the US Army
Corps. with a targeted completion date of March 10th, 2023 for this task. HDR has reached
95% design documents, which were delivered to the City on February 23, 2023. Preparations
are in process for execution of a PPA (Project Partnership Agreement) with the US Army
Corps likely within the next 60 days. The current target dates for advertisement for
Construction Bids is June 12th, 2023 with Contract Award tracking at August 16th, 2023.
Project remains on track and is proceeding well. Update: March 28th, 2023 10:00am
conducted meeting reviewing BCOES comments with USACE and HDR, this step is nearing
completion. March 28th, 2023 12:30pm meeting with City Manager Eubank, Colonel Delarosa
and Randy Bowker with USACE discussing project funding, PPA, and design phase nearing
completion. Project Partnership Agreement (PPA) is slightly delayed due to impacts of the
WRDA bill which will have a positive impact for the City on revising the cost share from 65/35
to 90/10.
• Community Wildfire Prevention Plan (CWPP) Mitigation – The City has received grant funds
to address beetle kill damages within the City. On November 3rd an Invitation to Bid was
released in coordination with the Fire Department and Forest Service to perform mitigation
services on approximately 105 acres of land through the No Name Creek Drainage from
Redoubt Avenue extending to Cook Inlet. Five Bids were received on 12/13/22 with Doug
Koch Professional Tree Service providing the winning bid at a cost of $282,000. Work is
anticipated to take place during allowable time frames over the next year. A Resolution to
Award this Contract is before Council at the 12/21/22 Council Meeting. Construction Contract
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Public Works Mid-Month Report
was fully executed on February 28th, 2023 and contractor is actively working on project in the
Float Plane Rd. area. To date roughly 40-50 acres has been completed as of April 1, 2023.
• Recreation Center Improvements – The Public Works Department released an RFP on
November 18, 2021 with proposals due on December 10, 2021 to provide professional AE
services for the Kenai Rec Center. This project will provide a code assessment of the facility,
architectural drawings for a complete roof replacement of the facility, and mechanical /
electrical drawings for the replacement of aging HVAC equipment. Update: Resolution 2022-
06 was approved at the 1/19/22 council meeting to award a design agreement to K+A Design
Studios in the amount of $92,085. Design agreement has now been executed and project
meetings are set to begin in mid-February. Resolution 2022-09 within the February 16th
packet is combining funding from several smaller projects into this one larger one. On March
21st the design team provided the code assessment for the facility identifying several issues
which are under review by Public Works Staff. On August 17, 2022 council approved a PO
increase to include rain leader design to address storm water concerns. Total authorized
design costs to date is $108,085. 100% design documents have now been received. An
Ordinance to provide supplemental funding to move forward with Construction Bidding was
approved by Council at the 12/21/22 meeting. Formal Invitation to Bid was released on
February 23, 2023 with bids due on March 23, 2023. Orion Construction was the successful
bidder with a total bid of $1,425,700 as presented to Council through Resolution 2023-25
adopted at the April 5th, 2023 Council meeting. Construction will continue into the fall of 2023.
• Multi-purpose Facility – The Building Maintenance Department completed all of the pressure
washing and rust prevention coatings in house. That portion of the project was completed on
time and on budget and allowed for ice to go back in on schedule. Staff continues to work on
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Public Works Mid-Month Report
ventilation solutions as well as some UV Heat lamps to replace the natural gas heaters
suspended from the ceiling near the seating areas. Once a scope of work is finalized by the
department these additional items will be released for bids. Currently roughly $71,000 of the
$155,000 in funding has been expended.
• Cemetery Expansion – This project is located at the corner of First Ave and Float Plane Rd
and will provide for additional burial space as the existing adjacent cemetery has reached
capacity. The Public Works Department using in house personnel has already cleared,
leveled and graded the site, and placed and compacted a gravel sub-base for the parking
area. Staff has successfully surveyed in 64 adult plot sites and 12 infant plot sites. These
sites are available through the Clerk’s office. The Parks & Recreation Commission is currently
considering alternatives to fencing the cemetery in an effort to utilize those funds toward
completing other items. Work will be suspended through the winter with the parking lot paving
taking place early summer 2023. Nelson Engineering is updating the grading plan, asphalt
paving work expected to bid in May.
• Kenai Fire Department Apparatus Bay Coating – Ordinance 3315-2022 is up for Council
approval on 9/21/22 to provide supplemental funding to allow the project to bid. Once
additional funds are approved project is prepped for bid release. Existing budget was $45,000
with approval of Ordinance 3315-2022 new budget will be $60,000. This work involves
cleaning and replacement of concrete floor markings with the installation of a new concrete
sealer to protect and extend the life of the garage bay floors. Bid documents are now complete
and project is pending release anticipated by April 27, 2023.
• Visitor Center Roof Replacement – Supplemental funding for this project was provided by
Council through passage of Ordinance 3329-2022 approved on December 21, 2022. A formal
Invitation to Bid was released on January 19, 2023 with three bids received on February 6,
2023. E/P Roofing was the low bidder at a total cost of $139,800, however they withdrew
their bid with Hanson Roofing becoming the 2nd lowest responsive responsible bidder. Council
approved Resolution 2023-20 on 3/1/23 awarding a contract to Hanson’s in the amount of
$227,472. April 10th Construction Meeting reviewed material submittals with architect and
contractor, materials are on order, with a projected work start date of May 1st with expected
completion by June 9th.
• Kenai Dog Park – Council has provided $63,000 in funding toward this project. On October
10th, 2022 Polar North Construction began work on the concrete pavilion pad with a concrete
pour schedule for 10/13/22 weather pending. Fireweed Fence has also started reinstallation
of the fence work the same week. The high water table within the park area continues to
cause flooding issues within the park area. Public Works staff has roughed in some drainage
trenches which have helped, we plan on expanding on that work and then placing some
drainage rock so the repairs will be permanent. Project will continue into May/June 2023 as
weather allows. Public Works staff has collected numerous items from the dog park
committee including park benches, signage, agility equipment, etc. and have items stored in
our warm storage area to be installed next spring. Dog Park committee staff needs to
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coordinate with volunteers intended to construct the pavilion in order to secure the necessary
construction materials. Public Works does not have sufficient budget in hand to purchase
these items for them. City Manager Eubank and Public Works Director Curtin have been
coordinating on remaining items to be completed with available remaining funds. We are
expecting the pavilion to be constructed as soon as weather allows by Jeff Twait with materials
sourced with donated funds. The Streets Department crews will strip and stock pile topsoil
within the field area in an effort to raise the existing grade with fill material. We intend to utilize
some of the roadway sand gathered from spring street sweeping operations to provide positive
drainage at the site. Additional gravel French drains will be installed to manage storm water
at the site, and then the topsoil will be spread over the field area. We anticipate this work to
take one week to complete. Once the grading is complete, and the pavilion is constructed,
Fireweed fencing will return to finish the perimeter fence and gates. Parks and Rec will then
install the signage. Field will be seeded and watered, traffic will need to be limited during this
time to allow the grass to grow. After first mowing of grass, field agility equipment will be
placed. Project is tracking toward a July grand opening.
• Roadway Improvements – Nelson Engineering was the successful proposer to provide bid
ready construction documents for improvements to Wildwood Dr, Willow Ave, First St. as well
as multiple smaller misc. repairs. Wildwood Drive & Willow Ave are anticipated to have 95%
design docs received by February 20, 2023 for final review. Wildwood Dr will require grant
assistance to complete the project. The sub-base was far worse than anticipated and the
estimated costs increased substantially as a result. Willow Ave will bid once final documents
are received, formal ITB release anticipated in March 2023. First Ave and the minor repairs
are in the works, however they may be delayed until May 2023 for bid release. On 3/7/23
City Manager Eubank, Mayor Gabriel, Public Works Director Curtin participated in a
conference with representatives from our legislature discussing State participation in funding
for Wildwood Dr. Meeting went well.
• Green Strip Playground Equipment – This project utilizing a U.S. Department of Health and
Human Services (DHSS) grant seeks to replace aging playground equipment near the
softball fields. Proposal Quotes Request (PQR) was released on February 1, 2023 with
proposals due on February 21, 2023. Project cost estimate is $85,000. Playcraft Systems
was awarded the project by Council through passage of Resolution 2023-21 at the 3/1/23
Council Meeting. Contract was fully executed on March 20th and equipment is on order with
an anticipated ship date of April 14th with arrival in Kenai approximately May 1st. Installation
is expected to take two weeks to complete.
• Softball Shelter Dugouts – Larsen Engineering has been awarded the design work the
dugouts. Design Documents are expected around June 1st.
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Water & Sewer Fund Projects:
• Lift Station Renovations – Resolution 2021-58 awarded HDL Engineering agreement in the
amount of $59,560 to provide bid ready construction documents for three lift stations. These
locations included the stations at mile posts 13 and 14, which are near the soccer fields and
Spur / Redoubt Ave respectively, as well as a station on Lawton Drive. These locations are
intended to receive new pumps and pump control panels as part of this project. After
determination of which lift stations would receive renovations to start, a design meeting was
held on 12/3/21 to discuss pump and control panel design. Basis of design memo received
on January 6, 2022. Design documents are approaching 95%. Construction is anticipated to
run through the summer of 2023. Formal bid release anticipated in May 2023.
• Waste Water Treatment Plant Replacement Sludge Press – Resolution 2020-95 approved at
the December 16, 2020 Council meeting authorized HDL Engineering to begin the Design
Phase of the WWTP Replacement Sludge Press. Contract Documents were executed on
January 6, 2021 with a Notice to Proceed issued on January 11, 2021. A Request for
Proposals from press manufactures was released on April 27, 2021 with proposals due on
May 25th, 2021. Resolution 2021-42 to award an equipment purchase agreement to Andritz
Corp in the amount of $285,000 was approved by Council at the June 16, 2021 meeting. A
formal Invitation to Bid for Construction was released on June 7th, 2022. Bids were originally
due on June 28th but the deadline was extended to July 22nd due to a lack of bidders interested
in the project. On July 22nd two bids were received, with Blazy Construction being the lowest
responsive responsible bidder at a cost of $1,437,913. Ordinance 3302-2022 awarded the
Construction Agreement to Blazy Construction on 8/17/22. The Screw press was delivered
on 10/27/31. The screw press is installed in its permanent location, jib crane has been
installed and certified. All of the ductwork associated with the new exhaust air system is now
installed. We are currently waiting on the delivery of the fiberglass platforms which is still a
few weeks out and the new screw conveyor has been delayed and may not be on site until
May unfortunately. We are now anticipating commissioning for late June 2023 and staff will
be relieved when that day arrives.
• Wastewater Plant Digester Blowers Replacements – HDL Engineering was authorized to
proceed on design documents for this project through passage of Resolution 2022-29 on May
18, 2022. Design Agreement is currently in the amount of $382,513 and will provide bid ready
construction documents for the replacement of two 40+ year old blowers at the WWTP. The
Department received 35% Design Study Report on September 23, 2022 and the project is
currently moving toward 65% design documents. A grant for this project has been applied for
through Senator Murkowski’s office through the Congressional Directed Spending (CDS)
program. We are awaiting word on if we were successful in receiving grant funds. This is a
high priority project for the department and is anticipated to provide further energy savings
similar to the aeration basin blower replacement project completed a few years ago. Final
65% plan reviews are being conducted on site with HDL on 12/19/22, bid documents are
expected to be ready 5/1/23 and if funding is in place will be bid immediately, if not will be
delayed until funding arrives. Environmental review process is delayed as we are not sure of
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the grant requirements at this time, and may not know until a future grant is executed. Until
then this will be a shovel ready project waiting on funding.
Senior Citizens Fund Projects:
• Senior Center Front Entry Modifications – Capital Project Manager is developing scope of
work for this project to address operation of automatic entry doors.
Congregate Housing Fund Projects:
• Vintage Pointe Boiler Replacement – A RFP for design services was released on October 6,
2022 with proposals due on November 3, 2022. Design work will continue into the winter
with a construction bid release expected at the end of the first quarter 2023. This project will
replace outdated boiler heat systems for the facility as well as providing a direction on
backup power generation to support the heating system when grid power is unavailable. No
proposals were received, the Department is requesting approval to enter negotiations with
RSA Engineering in the hopes of moving the project forward. RSA Engineering is under
contract and is expected to start design in early January 2023. On February 3, 2023 RSA
Engineering provided draft 65% Design Documents. Staff is currently reviewing.
Engineering has a planned site visit for February 15, 2023 scheduled. We are anticipating
bid documents being ready for an April Construction Bid release. 100% Design Documents
are scheduled to be received April 21st, and will be released for Construction Bids within two
weeks from that date.
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Other Projects Information:
• DOT Kenai Spur Highway to Sports Lake Rd – This project continues to wait for appropriation
of state funds. No new information to report at this time.
• DOT Bridge Access Road Bike Path – Council passed Resolution 2021-53 on August 4, 2021
authorizing the City Manager execute a memorandum of agreement with DOT for design,
construction, and maintenance of the Kenai Bridge Access Road Pathway project. In speaking
with representatives from DOT the state has not provided funding as yet for this project to
move forward. To date the City has appropriated $294,947 in support of this project which is
intended to provide a 1.2 mile path connecting the paths between the Spur Highway and
Beaver Loop. Total cost of project per DOT estimates equals $3,266,301. Per
communications with the DOT, design funding is in place and they are waiting on final
signatures for the Reimbursable Services Agreement (RSA) with DNR. Once the RSA is
approved they will be able to begin design work. Process is expected to be completed by the
end of January. Update: Formal kickoff meeting took place on March 30th with the City
Manager and Public Works Director in attendance. From appearances this design process will
be a slow one, we are not anticipating seeing construction on the path this calendar year. Will
continue to update as more information becomes available. Update: A site meeting will be
taking place between the City, DNR, & DOT on 6/9/22 to review the project. HDL Engineering
appears to conducting surveying services in support of the project, crews were in the area on
6/7/22. On June 29, 2022 the City Manager & Public Works Director met with DOT
representatives and discussed projects. State funding continues to be an issue.
• DOT Boat Launch Road Fish Passage Culvert – Council approved a construction easement
to allow DOT access to replace the roadway culvert at the intersection of Boat Launch Rd and
Bridge Access at the April 5th Council meeting. Work is anticipated to start later this year in
coordination with the River Center to minimize impacts to fish entering the watershed.
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MEMORANDUM
TO: Mayor Brian Gabriel and Kenai City Council
THROUGH: Terry Eubank, City Manager
THROUGH: Kathy Romain, Senior Center Director
FROM: Astrea Piersee, Administrative Assistant III
DATE: April 7, 2023
SUBJECT: March 2023 Monthly Report
March brought upon a variety of activities for individuals to attend.
• “Grow with Me” featuring Steve Latz, area gardener, brought Connie Royal (formerly of
Connie’s Flowers) to kick off his weekly gardening class. This was a big hit as both
experienced gardeners and those new to gardening attended his weekly class to learn
about starting seeds and preparing for the upcoming growing season.
• The St. Patrick’s Day celebration was well attended with 95 individuals enjoying a themed
lunch wearing just a wee bit o’ green!
• The Center was closed for a training day to enable all staff to complete job specific training
courses in addition to CPR and First Aid. Although the Center was not open for congregate
meals, home-delivered meal clients were provided extra meals the day before to
accommodate the closure.
• March 31st brought the annual March for Meals fundraiser. This was a well-attended event
that was a culmination of months of preparation by both personnel and many, many
volunteers. The KSC appreciates all of the support from the community as well as the
Kenai City Council and Borough Mayor.
2023 2022
Home Delivered Meals 2064 2344
Individuals 94 111
Dining Room (Congregate) Meals 1046 67
Individuals 164 91
Transportation (1-way rides) 159 237
Individuals 18 16
Grocery Shopping Assistance 13/27 2
Writers Group 37 33
Caregiver Support Group 7 4
Growing Stronger Exercise 313 214
Tai Chi Class 44 43
TOPS Weight Loss Class 56 41
Bluegrass & Music Sessions 77 29
Card Games 75 100
Wii Bowling 48 49
Arts & Crafts 44 43
Total Event Sign-ins * 2073 1540
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Individuals * 189 130
Vintage Pointe Manor Vacancies 1 2
*(not including home meals clients)
Page 140
APRIL 19, 2023
CITY COUNCIL MEETING
ADDITIONAL MATERIAL/REVISIONS
REQUESTED ADDITIONS TO THE PACKET
ACTION ITEM REQUESTED BY PAGE
Add to item H.5 Ordinance No. 3347-2023
• Storefront and Streetscape Improvement
Program Guide
Administration 2
Add to item H.6 Discussion/Action - Scheduling a Work Session on
Employee Recruitment and Retention Challenges
and Recommendations
• Memo
Administration 19
Add item P.1 Information Items –
• Letter of Support for the Kenai Art Center
Rasmuson Grant Application
Mayor Gabriel
21
Program Guide:
Storefront and Streetscape
Improvement Grant
CITY OF KENAI
CITY HALL
210 FIDALGO AVENUE
KENAI, AK 99611
TERRY EUBANK
CITY MANAGER
TEUBANK@KENAI.CITY
907.283.8222
LINDA MITCHELL
PLANNING DIRECTOR
LMITCHELL@KENAI.CITY
907.283.8235
draft version created April 11, 2023
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Program Guide
Storefront and Streetscape Improvement Grant
Table of Contents
This document provides information on the program, how it works, and how to qualify.
Program Overview 2
Program Objectives 2
Eligibility 3
Eligible Improvements and Work 4
Ineligible Costs and Projects 5
Program Process 6
Important to Know 10
Design Principles 11
Who Does What? 14
Contact the Program 14
Ten tips for a well-designed storefront and streetscape renovation 15
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Program Guide
Storefront and Streetscape Improvement Grant
Program Overview
Improved storefront and streetscapes have a measurable impact on business sales and ability
to attract new customers as well as improves community pride, and is an investment that
provides benefits to businesses, residents, and visitors. The City of Kenai encourages property
owners and tenants to invest in exterior renovations to commercial storefronts and
streetscapes by providing matching funds to cover a portion of the eligible costs.
The Storefront and Streetscape Improvement Program makes matching funds available to local
businesses to improve the appearance of commercial buildings, parking, landscaping, and
signage by providing a 50% reimbursement, up to $10,000 for each approved project for
eligible expenses on eligible projects to businesses located in the City of Kenai.
Program Objectives
To encourage and motivate local business improvements and reinvestments in the City of Kenai
by sharing the costs of storefront and streetscape improvement projects to strengthen the
business activity and enhance economic vitality in Kenai.
The Storefront and Streetscape Improvement Program meets several goals and objectives of
City of Kenai’s Imagine Kenai 2030 Comprehensive Plan, including:
Implement business-friendly regulations, taxation and incentives to create a stable
positive climate for private investment
Promote adaptive reuse of vacant commercial buildings in the city center and along
Kenai Spur Highway
Support development at emerging community centers that lie outside the major
employment centers but provide a mix of retail, service, and residential uses
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Program Guide
Storefront and Streetscape Improvement Grant
Eligibility
To apply to the Storefront and Streetscape Improvement Grant, you must be the property
owner(s) or business lessee (with written property owner authorization).
Eligible applications must answer YES to all of the following:
❏ Business(es) is/are locally owned and/or operated local franchises in City of Kenai
❏ Project is located within a commercial or mixed-use zoning district
❏ Project will support an existing commercial structure(s) (e.g., home-based
businesses do not qualify) that was/were constructed at least five (5) years ago
❏ Project includes at least one eligible improvement (see Eligible Improvements)
❏ Storefront must be visible from a public street (i.e., street-facing)
❏ Construction work has not started
❏ Building(s) with existing or proposed window(s) will have clear, unobscured street-
facing window(s) once construction is complete and for the five (5) year
maintenance period
❏ Window tints, vinyl wraps, tinted or frosted glass, large window decals, and
window perforations that obscure views in and out of the building may not
cover more than 50% of any one window panel and no more than 10% of
the square footage of windows on the street-facing façade(s).
❏ Grant the City permission to use any image (photographs and/or video) for use in
media publications including, but not limited to, email blasts, newsletters,
magazines, general publications, website and/or affiliates, or videos.
❏ Be current on all financial obligations to the City of Kenai and Kenai Peninsula
Borough.
Contact the Program Administrator if you are unsure whether or not your project meets
the eligibility criteria. Contact information is on page 11.
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Program Guide
Storefront and Streetscape Improvement Grant
Eligible Improvements
An eligible project includes any of the following improvements that are visible from a public
street or right-of-way:
❏ Exterior façade improvements or repairs include, but are not limited to windows/doors,
painting, architectural details, cladding/siding, awnings/canopies, outdoor lighting, art
and permanent signage
❏ Installing landscaping or other streetscape improvements. Standalone streetscape
improvement projects such as parking lot resurfacing/restriping must provide landscaping
that meets the requirements of KMC Chapter 14.25 Landscaping/Site Plan Regulations
❏ Installing new accessibility features such as ramps or handrails
❏ Improvements/Repairs to bring nonconforming signage, site plan/landscaping into
conformance with current Kenai Municipal Code
Other eligible work that may be reimbursed through the program includes construction,
materials and labor. Work must be performed or overseen by a licensed general or specialty
contractor with a valid State of Alaska business license and Kenai Peninsula Borough Sales Tax
Certificate. If you wish to do the work yourself (no contractor) then only the cost of the materials
is eligible for the grant. Eligible work may include, but is not limited to the following:
● contracted labor
● new paint
● adding new or replacing existing windows or doors
● electrical and light fixtures
● directional signage
● permanent outdoor dining area
● paving
● hardscaping
● canopies, awning and/or shade structures
● bike racks and/or benches
● planter boxes
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Program Guide
Storefront and Streetscape Improvement Grant
Ineligible Costs and Projects
Examples of ineligible costs include permit fees, insurance, gas, tools, consumables, cell phone fees
and other incidental costs.
The following businesses and projects are ineligible for the Storefront and Streetscape
Improvement Program.
● Improvements for a national food chain, C Corporation traded on a U.S. stock exchange,
or a corporate-equivalent entity traded on a foreign stock exchange, and owned in
whole or majority-owned by such a publicly traded corporation
● New construction, residential renovations/alterations, re-roofing, structural
foundations, temporary signage, security systems, interior improvements, personal
property and equipment, in-kind labor or business operation costs
● Digital screens or flashing signage
● Building alterations that would alter the contributing status of properties identified in
the Kenai Townsite Historic District Survey Report.
● Removing ramps, curb cuts or other accessibility features
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Program Guide
Storefront and Streetscape Improvement Grant
Apply Review Program Agreement Construction Reimbursement Maintenance
Program Process
There are six (6) steps in the Storefront and Streetscape Improvement Program process:
Submit a completed
application package to
the Program
Administrator during
an application period.
Applications are
reviewed by the
Program
Administrator.
Submit additional
information to the
Program Administrator
and enter into a
Program Agreement.
Start and complete
work on the storefront
and streetscape within
18 months of signing
the Agreement.
Grant is issued after
work is complete and
required documents
are submitted to the
Program Administrator.
Work supported
through the grant
must be maintained
for five (5) years.
Step 1: Apply to the Program
The property owner or someone authorized by the property owner to act on their behalf may
apply for the Storefront and Streetscape Improvement Program.
1. Contact the Program Administrator to confirm eligibility. The Program Administrator will
visit your site to discuss your plans and help you plan for a successful project.
2. Complete an application package and submit it to the Program Administrator during an
application period:
a. Application form
b. Building elevations showing design and materials
c. Conceptual drawings or renderings to support the building elevations
d. Site plan that shows the entire parcel(s) with existing structures, existing
parking spaces, existing landscaping, and proposed scope of work.
Step 2: Application Review
Completed applications received during an application period are reviewed by the Program
Administrator against the design principles and intent of the program. (see page 10 for the
design principles) This review may take up to four (4) weeks.
Applications will be approved, approved with conditions, or refused.
● If an application is approved, the applicant may enter into a Program Agreement.
● If an application is approved with conditions, the applicant must change the design to
meet the conditions in order to be eligible for funding.
● If an application is refused, the applicant may change the design and re-apply during the
next application period.
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Program Guide
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Key things to know about the review process:
● Decisions by the Program Administrator are final and cannot be appealed.
● Due to limited funding, not all projects that apply to the program and meet the eligibility
criteria and design principles will receive a grant, or the maximum grant amount.
● If the demand for grants exceed the City’s available funds, the City reserves the right to
reject, prorate, or prioritize projects based on the following criteria:
o The value of the work and transformative impact of the project on the surrounding
area
o The number and type of specific improvements proposed
o The degree to which the project furthers the goals and objectives of the current City
of Kenai Comprehensive Plan
● Approval by the Program Administrator is not a formal plans review and does not
guarantee that projects will be approved for development or building permits without
alterations to the design. If you have questions about permitting, please visit the Building
Official or Planning & Zoning Department for a preliminary review of the proposal.
Step 3: Program Agreement
Applicants must send the following documents to the Program Administrator within 60 days of
the date on the approval letter.
❏ Two (2) quotes for the eligible scope of the work
❏ A cost breakdown from the chosen contractor(s)
❏ The State of Alaska business license number of the general contractor, or
subcontractors if there is no general contractor
❏ If you (the building owner or company) are doing the work yourself, only
materials will be an eligible cost
❏ An overall budget summary of the project
❏ A copy of all permit applications
The Program Administrator or designee will pull the property owner(s) record on the Kenai
Peninsula Borough Assessor’s records and to confirm the legal address and property owner(s).
These documents are used to create a draft Program Agreement. The Program Agreement is a
standard form contract identifying the maximum grant amount, the approved project design
and the eligible improvements that the applicant may seek reimbursement for once construction
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is complete.
If this documentation is not provided within 60 days of the approval letter, the project file will be
closed and the funding reallocated. You may reapply to the program during the next application
period provided that no construction has begun, and with the understanding that funding is
not guaranteed.
Step 4: Construction
Projects have 18 months from when the Program Agreement is executed to complete
construction in order to be eligible to receive the grant. Changes may require reevaluation of
the approved grant amount from the Program Administrator. Changes to the design during the
construction phase must be approved by the Program Administrator.
As soon as the project is complete, provide a written notification via email or letter to the Program
Administrator.
Step 5: Reimbursement
The Program Administrator will visit the site to ensure that the project complies with the terms
of the Program Agreement. Deficiencies will be noted and must be addressed to the satisfaction
of the City before the grant is issued. The City is not obligated to disburse the entire grant
amount if the actual cost of the project does not exceed the grant amount.
Applicants must send the following documents to the Program Administrator:
❏ All invoices and proof of payment for eligible work identified in the Grant Program
Agreement. All contractor invoices must be paid in full. Purchase orders will not be
accepted as proof of payment.
❏ State of Alaska contractor license numbers and Kenai Peninsula Borough Sales Tax
Certificates for all subcontractors
❏ A cost summary for the work
❏ The most recent Kenai Peninsula Borough Tax Compliance certification showing the
property is current on property and sale taxes
Documentation must be submitted in a timely manner. If documentation is not submitted
within 30 days after completion of the project, the project file will be closed and grant funding
reallocated. It may up to six weeks to issue a reimbursement check for the completion of the
approved project or portion thereof.
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Program Guide
Storefront and Streetscape Improvement Grant
Step 6: Maintenance
All storefront and streetscape renovations supported by the Storefront and Streetscape
Improvement Program must be maintained for five (5) years. If the owner fails to maintain the
building or site improvements, they may be required to repay up to 50% of the grant.
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Important to Know
The Storefront and Streetscape Improvement Program team is here to support you through
the program process; however, there are some key things to understand about the program in
order to be successful.
● If you start work before the Program Agreement is signed, the project will not receive a
grant-- even if it was approved by the Program Administrator.
● It is your responsibility to manage contractor(s) and keep track of invoices.
● It is your responsibility to obtain all required permits (e.g., building permits, site
plan/landscape approval, sign permits, right-of-way permit).
● It is your responsibility to request approval from the Program Administrator for any
changes in design after the Program Agreement is fully executed. Changes may require
reevaluation of the approved grant amount from the Program Administrator. Changes
to the design during the construction phase must be approved by the Program
Administrator.
● It is your responsibility to be aware of deadlines. If you miss the deadline to submit
documentation, the program file will be closed and the grant funding reallocated.
● Grant amounts will not be increased due to changes in project scope or cost overruns.
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Design Principles
Customers prefer to spend time in places that are interesting and attractive. The Storefront and
Streetscape Improvement Program supports this by encouraging renovations to existing
commercial buildings and properties that positively impact the overall community by assisting
business owners who have struggled to keep up with costly repairs and improvements needed
to their building(s) and business site.
The Storefront and Streetscape Improvement Program design principles identify the
features/characteristics of a building that will support more functional, attractive and accessible
businesses in existing commercial buildings or properties. The principles should guide the design of
a storefront and streetscape renovation and are used to review applications to the program.
Applications should strive to meet or exceed as many of the design principles as possible. We
encourage you to explore ways to fulfil the design principles that go beyond the examples listed
here. Be creative!
Check out the Ten Tips for Storefront and Streetscape Renovations at the end of this Guide for
more ideas. The design principles are:
Improvements contribute to a lively pedestrian experience.
Renovations to the building should improve how pedestrian friendly and lively the commercial
corridor is by adding or improving things for shoppers or visitors to do. Ways to meet this
principle could include:
● transparent, uncluttered windows for window shopping
● expanded or new windows or doors
● patios, walk-up counters or other commercial activities that creates an active urban design
● benches, bike parking, or other things for people to do or interact with
Improvements support the businesses, building and commercial corridors.
Building design should help to market the building to prospective tenants, or help communicate
to customers what the business tenant offers. Ways to meet this principle could include:
● overall building design and/or colors that that support business branding and the
overall commercial character of the corridor
● improved signage for the tenants
● adding adaptable signage infrastructure should businesses change
● improving the usability of the building by adding entrances or adding/widening windows
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Program Guide
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or adding space for window displays
Improvements are focused on people, not cars.
Buildings should feel comfortable and interesting for people walking by. This means avoiding
long, uninterrupted storefronts and walls, and making business entrances obvious.
● storefronts should create visual interest through regular entrances, varied articulation,
and visual permeability
● making sure the main entrance(s) are easy to identify
● signage can be easily read from the sidewalk
● lighting plans should be attractive and avoid overspill/light pollution
Improvements address all four seasons.
Renovations should make the building more functional and attractive throughout the year, and
should be comfortable for customers in all kinds of weather. Ways to address all seasons might
include:
● using durable and weather resistance materials
● adding landscaping that looks great in summer and winter
● adding permanent patios in sunny locations
● adding/repairing awnings/canopies
● use lights and colors to make buildings stand out
Improvements support accessibility.
Some people use canes, crutches, wheelchairs, strollers and other aids to get around. The more
people who can enter your building means more customers overall. Ways to support
accessibility may include:
● ramps in front of doorways
● handrails
● large address numbers
● wide entrances
● adding automated doors
● easy to read signs
Improvements contribute to safe streets.
People feel safer when they can clearly see what is happening on the street and inside the
building. Ways to meet this principle could include:
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Program Guide
Storefront and Streetscape Improvement Grant
● lighting that illuminates alcoves and streetscape while minimizing light pollution
● landscaping that clearly identifies where people should and should not go
● landscaping that supports clear sight lines
● encouraging the uses you want to see in front of your building
● see-through or low-height fencing
Properties with off-street front parking lots must improve the connection and safety
for pedestrians between the building and the sidewalk.
The aim of the program is to encourage attractive, pedestrian-friendly connectors/paths to
commercial areas through investment in existing commercial buildings. The program supports
buildings to become as street oriented as they can be. Examples may include:
● new sidewalks, walkways or crosswalks connecting the building with the public sidewalk
● new patios in parking stalls
● adding traffic calming such as painted markings, bollards or speed bumps
● adding landscaping between the sidewalk and parking, including rain garden or
bioswales
● curb cuts or other improvements to support universal accessibility
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Program Guide
Storefront and Streetscape Improvement Grant
Who Does What?
The Applicant is responsible for: The Program Administrator is
responsible for:
● Reading and understanding this
Program Guide
● Completing the application package
● Obtaining all Development
Permits/Building Permits
● Providing all required documentation to
the Program Administrator in a timely
manner
● Completing the approved renovations
as per the Program Agreement
● Submitting all invoices and proof of
payment in a timely manner
● Ensuring all contractors have a valid
state business license and sales tax
certificate
● Post-construction building maintenance
for 5 years
● Answering questions
● Identifying application periods
● Provide advice for successful applications
● Reviewing submitted applications for
completeness
● Performing site visits
● Creating Program Agreements
● Coordinating with the Finance
Department on Program funds and
issuing reimbursements
● Ensuring that projects supported by the
program contribute to program
outcomes
Contact the Program
Contact us today to discuss your project.
Storefront and Streetscape Improvement Program
210 Fidalgo Avenue, Kenai, AK 99611
Tel: 907-283-8237
Email: planning@kenai.city
www.kenai.city/storefrontimprovement [Will create a dedicated webpage]
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Program Guide
Storefront and Streetscape Improvement Grant
Ten tips for a well-designed storefront and streetscape renovation
The following 10 tips will help you design your new storefront and streetscape to support your
business and fulfill the Storefront and Streetscape Improvement Program design principles. This
will result in a better design for your business, a stronger application to the program, and a
more attractive commercial corridor.
1. Choose a good designer and contractor.
Most storefront renovation work will need a permit from the City. Choose a designer
and/or contractor who knows the regulations, bylaws and processes so your project is
completed safely, quickly and legally.
2. Does your storefront sell your business?
As a property owner, what kind of tenants do you want to attract? Will your building
support the branding and business image of your tenants through architectural style
and colors? Does your building add to the experience for people walking through the
Business Improvement Area?
3. Think about signage.
Signage supports brand awareness and helps customers find your business. Can you
easily see your signage when you’re standing on the sidewalk? Can you change the
signage if the business tenant changes? Blade signage is easy for pedestrians to see
and relatively low cost.
4. Where is the door?
Make it easy for customers to visit your business. Use color, lighting, signage, cladding
and architectural details to make it obvious where the main entrance(s) are. Visually
break up long buildings using color, texture and materials so you can easily spot
individual businesses.
5. Make it easy for people to get inside.
Customers can’t buy your product or service if they can’t visit your building. What can you
do to welcome people with mobility challenges into your place of business?
6. Support window shopping.
An attractive window display or a glimpse of the interior of your building is often the
first impression a customer will have of your business. Large, clear windows also
promote safety because employees can keep an eye on what’s happening outside on
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Program Guide
Storefront and Streetscape Improvement Grant
the street.
7. Attract customers all year round.
Customers stay longer when they’re not running from the weather. Consider installing
awnings for sun and weather protection, patio heaters for spring and fall, and adding
bright colors, winter-friendly landscaping and creative lighting to draw attention to your
building in the darker winter months.
8. Take pride in your investment.
Inappropriate siding breaks down more quickly, especially in our winter climate. Where
will the siding material be located? Will it need to withstand shovels, bikes, or high traffic
areas? Consider including brick, natural stone, metal panels or stucco instead of vinyl
or composite materials in high traffic areas. The Storefront and Streetscape
Improvement grant only applies to a building once so make the most of it!
9. Think about safety.
A welcoming and well cared for storefront and streetscape discourage crime. Lighting
and landscaping can be decorative and help keep your building and property safe and
secure. Use light to illuminate alcoves and nooks.
10. It’s more than the storefront.
Design doesn’t have to end at the storefront. Blur the line between your business and the
sidewalk or right-of-way. Adding patios, benches, window counters and landscaping
makes your storefront lively and attractive.
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MEMORANDUM
TO: Mayor Gabriel and Council Members
FROM: Terry Eubank, City Manager
DATE: April 18, 2023
SUBJECT: Discussion/Action – Work Session on Employee Recruitment and
Retention Challenges and Recommendations
In September, 2022, Administration formed an internal working group to undertake a
comprehensive review of the City’s personnel practices and processes in light of the changing
workforce composition, current economic conditions and trends, and the City’s competitiveness
to recruit and retain qualified employees to provide City services.
The working group is comprised of the following City employees:
1. City Manager Terry Eubank
2. Assistant to City Manager Christine Cunningham
3. Human Resources Director Stephanie Randall
4. Police Chief Dave Ross
5. Fire Chief Tony Prior
6. Library Director Katja Wolfe
7. Controller Lana Metcalf
Former City Manager Paul Ostrander and former Assistant to City Manager Randi Broyles also
contributed to the proposed recommendations.
After the initial kickoff meeting, the working group met regularly to identify and address workforce
challenges specifically related to recruitment and retention to develop a list of recommendations
within the fiscal capacity of the City and could be addressed without additional input from the
scheduled FY24 Classification and Compensation Study, which would not be available until 2024.
Below is a list of recommendations discussed by the working group:
1. Allow recruitment incentives for difficult-to-fill positions
2. Allow flexible staffing as a tool for recruitment and retention
3. Allow for setting initial compensation within the salary range based on years of service
4. Allow for setting initial leave accrual above the minimum based on years of service for
returning employees
5. Allow flexible scheduling for exempt employees without requiring leave usage
6. Expand leave of absence with pay for a death in the immediate family
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Page 2 of 2
7. Allow new employees to take leave without pay upon recommendation of the department
8. Establish an Employee Referral Program to encourage current employees to refer
qualified candidates for open positions
9. Establish a Hybrid or Remote Work Program allowing eligible employees to select up to
two weeks of temporary remote work per year
10. Update Educational Program for employees
11. Postpone the scheduled FY24 increase to the employee share of health insurance
premiums
12. Add a half-day holiday on either Christmas Eve or New Year’s Eve
13. Increase the City’s contribution to employee supplemental retirement.
14. Other non-monetary changes to streamline the application process and allow for greater
flexibility
In addition to the above recommendations, the working group identified items that need to be
addressed or will be clarified with information gathered by the FY24 Classification and
Compensation Study, and the group will continue to provide input on the Request for Proposals
(RFP) to ensure these items are addressed in the Study.
The City is not alone in experiencing workforce challenges, and if the requested work session is
scheduled for May 3, 2023 at 4:30 p.m., Administration and the working group will provide a
presentation including background information specific to the workforce impacts experienced by
the City of Kenai, demographic information and workforce trends from the Alaska Department of
Labor and Workforce Development, and a presentation on the above recommendations.
Thank you for your consideration.
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Kenai City Council - Regular Meeting Page 1 of 3
April 19, 2023
Kenai City Council - Regular Meeting
April 19, 2023 ꟷ 6:00 PM
Kenai City Council Chambers
210 Fidalgo Avenue, Kenai, Alaska
**Telephonic/Virtual Information on Page 3**
www.kenai.city
Action Agenda
A. CALL TO ORDER
1. Pledge of Allegiance
2. Roll Call
3. Approval of the Agenda and Consent Agenda (Public comments on Consent Agenda Items
limited to three (3) minutes per speaker; thirty (30) minutes aggregated)
*All items listed with an asterisk (*) are considered to be routine and non-controversial by the council
and will be approved by one motion. There will be no separate discussion of these items unless a
council member so requests, in which case the item will be removed from the consent agenda and
considered in its normal sequence on the agenda as part of the General Orders.
B. SCHEDULED ADMINISTRATIVE REPORTS
1. Fiscal Year 2022 Audit Report, Joy Merriner, BDO USA, LLP.
2. Spruce Bark Beetle Mitigation Update, City of Kenai Fire Chief Tony Prior.
C. SCHEDULED PUBLIC COMMENTS (Public comments limited to ten (10) minutes per speaker)
D. UNSCHEDULED PUBLIC COMMENTS (Public comments limited to three (3) minutes per speaker;
thirty (30) minutes aggregated)
E. PUBLIC HEARINGS
1. ENACTED UNANIMOUSLY. Ordinance No. 3342-2023 - Increasing Estimated Revenues and
Appropriations in the Congregate Housing Fund for Costs in Excess of Budgeted Amounts.
(Administration)
2. ENACTED UNANIMOUSLY. Ordinance No. 3343-2023 - Accepting and Appropriating a
Volunteer Fire Assistance Grant from the United States Department of Agriculture Forest
Service Passed through the State of Alaska Division of Forestry for the Purchase of Forestry
Firefighting Equipment. (Administration)
3. ENACTED UNANIMOUSLY. Ordinance No. 3344-2023 - Amending Kenai Municipal Code
Chapter 8.20 - Fireworks Control, by Removing References to City Permits - which are
Redundant to the States Firework Display Permit. (Administration)
4. ADOPTED UNANIMOUSLY. Resolution No. 2023-26 - Amending the City Council’s
Procedures for Commissions, Committees and Council on Aging Policy No. 2016-01 and
Renumbering to Policy No. 20.020. (Gabriel, Baisden)
5. ADOPTED UNANIMOUSLY. Resolution No. 2023-27 - Repealing the City Council’s
Unnumbered Student Representative Policy, Repealing the Parks and Recreation Commission
Kenai City Council - Regular Meeting Page 2 of 3
April 19, 2023
Student Representative Policy No. 2018-01, and Enacting City of Kenai Student Representative
Policy No. 20.100. (Gabriel, Baisden)
6. ADOPTED UNANIMOUSLY. Resolution No. 2023-28 - Approving a Twelve-Month Extension
of Time for Good Cause for the Completion of Permanent Improvements for a Lease Between
the City of Kenai and Schillings Rentals, LLC for Airport Reserve Lands Described as Lot 5A,
Block 1, FBO Subdivision 2018 Replat. (Administration)
F. MINUTES
1. *Regular Meeting of April 5, 2023. (City Clerk)
G. UNFINISHED BUSINESS
H. NEW BUSINESS
1. *Action/Approval - Bills to be Ratified. (Administration)
2. *Action/Approval - Non-Objection to the Renewal of a Liquor License for AK Inc., DBA:
Speedway Express #60206 - License No. 4544. (City Clerk)
3. *Ordinance No. 3345-2023 - Accepting and Appropriating Donations for Construction of the
Kenai Community Dog Park. (Administration)
4. *Ordinance No. 3346-2023 - Increasing Estimated Revenues and Appropriations in the
General Fund, Fire Department for the Purchase of an Inflatable Rescue Boat. (Administration)
5. *Ordinance No. 3347-2023 - Establishing the Storefront and Streetscape Improvement
Program and Appropriating $50,000 from the General Fund. (Askin, Sounart)
6. WORK SESSION SCHEDULED FOR MAY 3, 2023 AT 4:30 P.M. Discussion/Action
- Scheduling a Council Work Session on Employee Recruitment and Retention Difficulties and
Recommendations for May 3, 2023 at 4:30 p.m. (Administration)
I. COMMISSION / COMMITTEE REPORTS
1. Council on Aging
2. Airport Commission
3. Harbor Commission
4. Parks and Recreation Commission
5. Planning and Zoning Commission
6. Beautification Committee
J. REPORT OF THE MAYOR
1. Mayoral Proclamation Congratulating the Kenai Central Kardinal Cheer Team.
K. ADMINISTRATION REPORTS
1. City Manager
2. City Attorney
3. City Clerk
L. ADDITIONAL PUBLIC COMMENTS
Kenai City Council - Regular Meeting Page 3 of 3
April 19, 2023
1. Citizens Comments (Public comments limited to five (5) minutes per speaker)
2. Council Comments
M. EXECUTIVE SESSION
N. PENDING ITEMS
O. ADJOURNMENT
P. INFORMATION ITEMS
The agenda and supporting documents are posted on the City’s website at www.kenai.city. Copies of
resolutions and ordinances are available at the City Clerk’s Office or outside the Council Chamber prior
to the meeting. For additional information, please contact the City Clerk’s Office at 907-283-8231.
Join Zoom Meeting OR
https://us02web.zoom.us/j/83088106692 Dial In: (253) 215-8782 or (301) 715-8592
Meeting ID: 830 8810 6692 Passcode: 205109 Meeting ID: 830 8810 6692 Passcode: 205109