HomeMy WebLinkAboutOrdinance No. 3347-202311
KENAI
CITY OF KENAI
ORDINANCE NO. 3347-2023
Sponsored by: Askin, Sounart
AN ORDINANCE ESTABLISHING THE STOREFRONT AND STREETSCAPE IMPROVEMENT
PROGRAM AND APPROPRIATING $50,000 FROM THE GENERAL FUND.
WHEREAS, a thriving commercial center is a pivotal aspect of the economic vitality in Kenai; and,
WHEREAS, storefront and streetscape improvements are one of the most effective ways of enhancing
the image of individual businesses and our community as a whole; and,
WHEREAS, attractive storefronts attract customers, promote business activity, and increase community
pride; and,
WHEREAS, Kenai has many older commercial buildings that would greatly benefit from an updated
storefront; and,
WHEREAS, the Storefront and Streetscape Improvement Program meets several goals of the Kenai's
Imagine Kenai 2030 Comprehensive Plan including the implementation of business -friendly regulations
and incentives to create a stable, positive climate for private investment; and,
WHEREAS, the Storefront and Streetscape Improvement Program is intended to encourage and
motivate local businesses to reinvest in Kenai by sharing the costs of storefront and streetscape
improvement projects; and,
WHEREAS, this program will provide a matching fund source for existing businesses that may require
financial assistance to renovate or update storefronts and streetscape up to $10,000; and,
WHEREAS, participants will be selected based upon submission of a written application on a City form
which includes the scope of work, proposed budget for the project, description of how the project will
improve the current storefront and streetscape and the lasting impact of the improvement on the overall
economic health of the Kenai business community and residents; and,
WHEREAS, grant funds will be disbursed upon submission of a contractor invoices(s) provided to the
City and verification of compliance with the Project Agreement, which will be confirmed by a site visit;
and,
WHEREAS, allocating $50,000 from the General Fund to fund the program is a reasonable funding
amount that may be reevaluated at a later date; and,
WHEREAS, initiation of a Storefront and Streetscape Improvement Program is in the best interest of the
City.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, AS
FOLLOWS:
Section 1. That the City Manager is authorized to establish a Storefront and Streetscape
Improvement Program in the amount of $50,000.
Section 2. That the estimated revenues and appropriations be increased as follows:
New Text Underlined; [DELETED TEXT BRACKETED]
Ordinance No. 3347-2023
Page 2 of 2
General Funds:
Increase Estimated Revenues —
Appropriation of Fund Balance SMOM
Increase Expenditures —
Planning — Grants to Agencies 150M
Section 3. That the City Manager is authorized to execute agreements to expend funds pursuant to
the this Ordinance
Section 4. Severability; That if any part or provision of this ordinance or application thereof to any
person or circumstances is adjudged invalid by any court of competent jurisdiction, such judgment shall
be confined in its operation to the part, provision, or application directly involved in all controversy in
which this judgment shall have been rendered, and shall not affect or impair the validity of the remainder
of this title or application thereof to other persons or circumstances. The City Council hereby declares
that it would have enacted the remainder of this ordinance even without such part, provision, or
application.
Section 5. Effective Date: That pursuant to KMC 1.15.070(f), this ordinance shall take effect
immediately upon enactment.
ENACTED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, THIS 3RD DAY OF MAY, 2023.
Miche a M. �ner,lC, ity Clerk
Approved by Finance: _
r N52� k _
Brian Gabriel Sr., Mayor
Introduced:
Enacted:
Effective:
New Text Underlined; [DELETED TEXT BRACKETED]
April 19, 2023
May 3, 2023
May 3, 2023
KENAI
_.., _...enai 1 210 Fidalgo Ave, Kenai, AK 99611-7794 1 907.283.7535 1 www.kenai.city
MEMORANDUM
TO: Mayor Gabriel and Council Members
FROM: Council Members Victoria Askin and Deborah Sounart
DATE: April 12, 2023
SUBJECT: Ordinance No. 3347-2023 - Establishing the Storefront and Streetscape
Improvement Program and Appropriating $50,000 from the General Fund.
The Storefront and Streetscape Improvement Program Ordinance is proposed as a way to provide
our local brick and mortar businesses an avenue to repair, improve, and enhance their storefront
and streetscape; thus, making them more accessible, aesthetically pleasing, and welcoming to
potential consumers.
To this end, the Ordinance consists of a matching fund source up to $10,000 to assist local
business owners in renovating their storefront and streetscape.
Upon acceptance and completion of the proposed renovations by the City Planning Department,
funds will be disbursed when confirmation of work has been verified by site visit and upon receipt
of invoices documenting relevant costs.
The timing is right for this program. Yes, most of our small businesses have survived the
pandemic; but, they could benefit from a partnership with the City. Also, the natural foliage of the
City, our beautiful spruce trees, have died and are in the process of being cut down, exposing
aged buildings.
This program is designed to be an investment -partnership with our business owners and the City.
By investing with our City businesses, the City will eventually see an economic return of increased
sales tax, resulting in long-term economic health and stability, amongst other benefits.
This Ordinance demonstrates pride, support, and investment of our businesses. Furthermore, this
program has the potential to begin developing a more aesthetic atmosphere to our spruce tree
mitigated and denuded city.
In addition, it meets some of the goals set forth in our 2030 Comprehensive Plan.
Thank you for your consideration.
10,
K F N A I
Program Guide:
Storefront and Stree'tscape
Improvement Grant
At
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Table of Contents
This document provides information on the program, how it works, and how to qualify,
Program Overview
2
Program Objectives
2
Eligibility
3
Eligible Improvements and Work
4
Ineligible Costs and Projects
5
Program Process
6
Important to Know
10
Design Principles
11
Who Does What?
14
Contact the Program 14
Ten tips for a well -designed storefront and streetscape renovation 15
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Improved storefront and streetscapes have a measurable impact on business sales and ability
to attract new customers as well as improves community pride, and is an investment that
provides benefits to businesses, residents, and visitors. The City of Kenai encourages property
owners and tenants to invest in exterior renovations to commercial storefronts and
streetscapes by providing matching funds to cover a portion of the eligible costs.
The Storefront and Streetscape Improvement Program makes matching funds available to local
businesses to improve the appearance of commercial buildings, parking, landscaping, and
signage by providing a 50% reimbursement, up to $10,000 for each approved project for
eligible expenses on eligible projects to businesses located in the City of Kenai.
To encourage and motivate local business improvements and reinvestments in the City of Kenai
by sharing the costs of storefront and streetscape improvement projects to strengthen the
business activity and enhance economic vitality in Kenai.
The Storefront and Streetscape Improvement Program meets several goals and objectives of
City of Kenai's Imagine Kenai 2030 Comprehensive Plan, including:
• Implement business -friendly regulations, taxation and incentives to create a stable
positive climate for private investment
• Promote adaptive reuse of vacant commercial buildings in the city center and along
Kenai Spur Highway
• Support development at emerging community centers that lie outside the major
employment centers but provide a mix of retail, service, and residential uses
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Eligibility
To apply to the Storefront and Streetscape Improvement Grant, you must be the property
owner(s) or business lessee (with written property owner authorization).
Eligible applications must answer YES to all of the following:
❑ Business(es) is/are locally owned and/or operated local franchises in City of Kenai
❑ Project is located within a commercial or mixed -use zoning district
❑ Project will support an existing commercial structure(s) (e.g., home -based
businesses do not qualify) that was/were constructed at least five (5) years ago
❑ Project includes at least one eligible improvement (see Eligible Improvements)
❑ Storefront must be visible from a public street (i.e., street -facing)
❑ Construction work has not started
❑ Building(s) with existing or proposed window(s) will have clear, unobscured street -
facing window(s) once construction is complete and for the five (5) year
maintenance period
❑ Window tints, vinyl wraps, tinted or frosted glass, large window decals, and
window perforations that obscure views in and out of the building may not
cover more than 50% of any one window panel and no more than 10% of
the square footage of windows on the street -facing fagade(s).
❑ Grant the City permission to use any image (photographs and/or video) for use in
media publications including, but not limited to, email blasts, newsletters,
magazines, general publications, website and/or affiliates, or videos.
❑ Be current on all financial obligations to the City of Kenai and Kenai Peninsula
Borough.
Contact the Program Administrator if you are unsure whether or not your project meets
the eligibility criteria. Contact information is on page 11.
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Eligible
An eligible project includes any of the following improvements that are visible from a public
street or right-of-way:
❑ Exterior fagade improvements or repairs include, but are not limited to windows/doors,
painting, architectural details, cladding/siding, awnings/canopies, outdoor lighting, art
and permanent signage
❑ Installing landscaping or other streetscape improvements. Standalone streetscape
improvement projects such as parking lot resurfacing/restriping must provide landscaping
that meets the requirements of KMC Chapter 14.25 Landscaping/Site Plan Regulations
❑ Installing new accessibility features such as ramps or handrails
❑ Improvements/Repairs to bring nonconforming signage, site plan/landscaping into
conformance with current Kenai Municipal Code
Other eligible work that may be reimbursed through the program includes construction,
materials and labor. Work must be performed or overseen by a licensed general or specialty
contractor with a valid State of Alaska business license and Kenai Peninsula Borough Sales Tax
Certificate. If you wish to do the work yourself (no contractor) then only the cost of the materials
is eligible for the grant. Eligible work may include, but is not limited to the following:
• contracted labor
• new paint
• adding new or replacing existing windows or doors
• electrical and light fixtures
• directional signage
• permanent outdoor dining area
• paving
• hardscaping
• canopies, awning and/or shade structures
• bike racks and/or benches
• planter boxes
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Ineligible Costs and Projects
Examples of ineligible costs include permit fees, insurance, gas, tools, consumables, cell phone fees
and other incidental costs.
The following businesses and projects are ineligible for the Storefront and Streetscape
Improvement Program.
• Improvements for a national food chain, C Corporation traded on a U.S. stock exchange,
or a corporate -equivalent entity traded on a foreign stock exchange, and owned in
whole or majority -owned by such a publicly traded corporation
• New construction, residential renovations/alterations, re -roofing, structural
foundations, temporary signage, security systems, interior improvements, personal
property and equipment, in -kind labor or business operation costs
• Digital screens or flashing signage
• Building alterations that would alter the contributing status of properties identified in
the Kenai Townsite Historic District Survey Report.
• Removing ramps, curb cuts or other accessibility features
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T! Process
There are six (6) steps in the Storefront and Streetscape Improvement Program process:
Submit a completed
Applications are
Submit additional
Start and complete
Grant is issued after
Work supported
application package to
reviewed by the
information to the
work on the storefront
work is complete and
through the grant
the Program
Program
Program Administrator
and streetscape within
required documents
must be maintained
Administrator during
Administrator.
and enter into a
18 months of signing
are submitted to the
for five (5) years.
an application period.
Program Agreement.
the Agreement.
Program Administrator.
Rep 1: Apply to the Program
The property owner or someone authorized by the property owner to act on their behalf may
apply for the Storefront and Streetscape Improvement Program.
1. Contact the Program Administrator to confirm eligibility. The Program Administrator will
visit your site to discuss your plans and help you plan for a successful project.
2. Complete an application package and submit it to the Program Administrator during an
application period:
a. Application form
b. Building elevations showing design and materials
c. Conceptual drawings or renderings to support the building elevations
d. Site plan that shows the entire parcel(s) with existing structures, existing
parking spaces, existing landscaping, and proposed scope of work.
Step 2: Application Review
Completed applications received during an application period are reviewed by the Program
Administrator against the design principles and intent of the program. (see ,page 10 for the
design principles) This review may take up to four (4) weeks.
Applications will be approved, approved with conditions, or refused.
• If an application is approved, the applicant may enter into a Program Agreement.
• If an application is approved with conditions, the applicant must change the design to
meet the conditions in order to be eligible for funding.
• If an application is refused, the applicant may change the design and re -apply during the
next application period.
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Key things to know about the review process:
Decisions by the Program Administrator are final and cannot be appealed.
• Due to limited funding, not all projects that apply to the program and meet the eligibility
criteria and design principles will receive a grant, or the maximum grant amount.
If the demand for grants exceed the City's available funds, the City reserves the right to
reject, prorate, or prioritize projects based on the following criteria:
o The value of the work and transformative impact of the project on the surrounding
area
o The number and type of specific improvements proposed
o The degree to which the project furthers the goals and objectives of the current City
of Kenai Comprehensive Plan
• Approval by the Program Administrator is not a formal plans review and does not
guarantee that projects will be approved for development or building permits without
alterations to the design. If you have questions about permitting, please visit the Building
Official or Planning & Zoning Department for a preliminary review of the proposal.
Step 3: Progran. Agreement
Applicants must send the following documents to the Program Administrator within 60 days of
the date on the approval letter.
❑ Two (2) quotes for the eligible scope of the work
❑ A cost breakdown from the chosen contractor(s)
❑ The State of Alaska business license number of the general contractor, or
subcontractors if there is no general contractor
❑ If you (the building owner or company) are doing the work yourself, only
materials will be an eligible cost
❑ An overall budget summary of the project
❑ A copy of all permit applications
The Program Administrator or designee will pull the property owner(s) record on the Kenai
Peninsula Borough Assessor's records and to confirm the legal address and property owner(s).
These documents are used to create a draft Program Agreement. The Program Agreement is a
standard form contract identifying the maximum grant amount, the approved project design
and the eligible improvements that the applicant may seek reimbursement for once construction
is complete.
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If this documentation is not provided within 60 days of the approval letter, the project file will be
closed and the funding reallocated. You may reapply to the program during the next application
period provided that no construction has begun, and with the understanding that funding is
not guaranteed.
Step 4: Coi,struction
Projects have 18 months from when the Program Agreement is executed to complete
construction in order to be eligible to receive the grant. Changes may require reevaluation of
the approved grant amount from the Program Administrator. Changes to the design during the
construction phase must be approved by the Program Administrator.
As soon as the project is complete, provide a written notification via email or letter to the Program
Administrator.
S«pw%=.unbursement
The Program Administrator will visit the site to ensure that the project complies with the terms
of the Program Agreement. Deficiencies will be noted and must be addressed to the satisfaction
of the City before the grant is issued. The City is not obligated to disburse the entire grant
amount if the actual cost of the project does not exceed the grant amount.
Applicants must send the following documents to the Program Administrator:
❑ All invoices and proof of payment for eligible work identified in the Grant Program
Agreement. All contractor invoices must be paid in full. Purchase orders will not be
accepted as proof of payment.
❑ State of Alaska contractor license numbers and Kenai Peninsula Borough Sales Tax
Certificates for all subcontractors
❑ A cost summary for the work
❑ The most recent Kenai Peninsula Borough Tax Compliance certification showing the
property is current on property and sale taxes
Documentation must be submitted in a timely manner. If documentation is not submitted
within 30 days after completion of the project, the project file will be closed and grant funding
reallocated. It may up to six weeks to issue a reimbursement check for the completion of the
approved project or portion thereof.
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Step 6: Maintenance
All storefront and streetscape renovations supported by the Storefront and Streetscape
Improvement Program must be maintained for five (5) years. If the owner fails to maintain the
building or site improvements, they may be required to repay up to 50% of the grant.
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Important to Kr�w,i
The Storefront and Streetscape Improvement Program team is here to support you through
the program process; however, there are some key things to understand about the program in
order to be successful.
• If you start work before the Program Agreement is signed, the project will not receive a
grant-- even if it was approved by the Program Administrator.
• It is your responsibility to manage contractor(s) and keep track of invoices.
• It is your responsibility to obtain all required permits (e.g., building permits, site
plan/landscape approval, sign permits, right-of-way permit).
• It is your responsibility to request approval from the Program Administrator for any
changes in design after the Program Agreement is fully executed. Changes may require
reevaluation of the approved grant amount from the Program Administrator. Changes
to the design during the construction phase must be approved by the Program
Administrator.
• It is your responsibility to be aware of deadlines. If you miss the deadline to submit
documentation, the program file will be closed and the grant funding reallocated.
• Grant amounts will not be increased due to changes in project scope or cost overruns.
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oesign Principles
Customers prefer to spend time in places that are interesting and attractive. The Storefront and
Streetscape Improvement Program supports this by encouraging renovations to existing
commercial buildings and properties that positively impact the overall community by assisting
business owners who have struggled to keep up with costly repairs and improvements needed
to their building(s) and business site.
The Storefront and Streetscape Improvement Program design principles identify the
features/characteristics of a building that will support more functional, attractive and accessible
businesses in existing commercial buildings or properties. The principles should guide the design of
a storefront and streetscape renovation and are used to review applications to the program.
Applications should strive to meet or exceed as many of the design principles as possible. We
encourage you to explore ways to fulfil the design principles that go beyond the examples listed
here. Be creative!
Check out the en Tips for Storefront and Streetscape Renovations at the end of this Guide for
more ideas. The design principles are:
Improvements contribute to a lively pedestrian experience
Renovations to the building should improve how pedestrian friendly and lively the commercial
corridor is by adding or improving things for shoppers or visitors to do. Ways to meet this
principle could include:
• transparent, uncluttered windows for window shopping
• expanded or new windows or doors
• patios, walk-up counters or other commercial activities that creates an active urban design
• benches, bike parking, or other things for people to do or interact with
Improvements support the businesses, building and commercial corridors.
Building design should help to market the building to prospective tenants, or help communicate
to customers what the business tenant offers. Ways to meet this principle could include:
• overall building design and/or colors that that support business branding and the
overall commercial character of the corridor
• improved signage for the tenants
• adding adaptable signage infrastructure should businesses change
• improving the usability of the building by adding entrances or adding/widening windows
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or adding space for window displays
Improvements are focused on people, not cars.
Buildings should feel comfortable and interesting for people walking by. This means avoiding
long, uninterrupted storefronts and walls, and making business entrances obvious.
• storefronts should create visual interest through regular entrances, varied articulation,
and visual permeability
• making sure the main entrance(s) are easy to identify
• signage can be easily read from the sidewalk
• lighting plans should be attractive and avoid overspill/light pollution
:mprovements auuress aii four season
Renovations should make the building more functional and attractive throughout the year, and
should be comfortable for customers in all kinds of weather. Ways to address all seasons might
include:
using durable and weather resistance materials
• adding landscaping that looks great in summer and winter
• adding permanent patios in sunny locations
• adding/repairing awnings/canopies
• use lights and colors to make buildings stand out
Improvtinents support accessibility.
Some people use canes, crutches, wheelchairs, strollers and other aids to get around. The more
people who can enter your building means more customers overall. Ways to support
accessibility may include:
• ramps in front of doorways
• handrails
• large address numbers
• wide entrances
• adding automated doors
• easy to read signs
;mprovemcnts contribute to safe streets.
People feel safer when they can clearly see what is happening on the street and inside the
building. Ways to meet this principle could include:
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• lighting that illuminates alcoves and streetscape while minimizing light pollution
• landscaping that clearly identifies where people should and should not go
• landscaping that supports clear sight lines
• encouraging the uses you want to see in front of your building
• see -through or low -height fencing
Properties with off-street front parking lots must improve the connection and safety
for pedestrians between the building and the sidewalk.
The aim of the program is to encourage attractive, pedestrian -friendly connectors/paths to
commercial areas through investment in existing commercial buildings. The program supports
buildings to become as street oriented as they can be. Examples may include:
• new sidewalks, walkways or crosswalks connecting the building with the public sidewalk
new patios in parking stalls
adding traffic calming such as painted markings, bollards or speed bumps
adding landscaping between the sidewalk and parking, including rain garden or
bioswales
• curb cuts or other improvements to support universal accessibility
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The Applicant is responsible for:
The Program Administrator is responsible
for:
• Reading and understanding this
•
Answering questions
Program Guide
•
Identifying application periods
• Completing the application package
.
Provide advice for successful applications
Obtaining all Development
•
Reviewing submitted applications for
Permits/Building Permits
completeness
• Providing all required documentation to
•
Performing site visits
the Program Administrator in a timely
.
Creating Program Agreements
manner
•
Coordinating with the Finance
• Completing the approved renovations
Department on Program funds and
as per the Program Agreement
issuing reimbursements
• Submitting all invoices and proof of
•
Ensuring that projects supported by the
payment in a timely manner
program contribute to program
• Ensuring all contractors have a valid
outcomes
state business license and sales tax
certificate
• Post -construction building maintenance
for 5 years
Contact us today to discuss your project.
Storefront and Streetscape Improvement Program
210 Fidalgo Avenue, Kenai, AK 99611
Tel: 907-283-8237
Email: planninciftenai.city
www. kenai.city/administration/pageistorefront-improvement-program
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Ten tips for a we/%designed storefront and s&eetscape renovation
The following 10 tips will help you design your new storefront and streetscape to support your
business and fulfill the Storefront and Streetscape Improvement Program design principles. This
will result in a better design for your business, a stronger application to the program, and a
more attractive commercial corridor.
1. Choose a good designer and contracto
Most storefront renovation work will need a permit from the City. Choose a designer
and/or contractor who knows the regulations, bylaws and processes so your project is
completed safely, quickly and legally.
2. Does your storefront sell your business}
As a property owner, what kind of tenants do you want to attract? Will your building
support the branding and business image of your tenants through architectural style
and colors? Does your building add to the experience for people walking through the
Business Improvement Area?
3. 7 ninK anout signage.
Signage supports brand awareness and helps customers find your business. Can you
easily see your signage when you're standing on the sidewalk? Can you change the
signage if the business tenant changes? Blade signage is easy for pedestrians to see
and relatively low cost.
4. Where is the dow,
Make it easy for customers to visit your business. Use color, lighting, signage, cladding
and architectural details to make it obvious where the main entrance(s) are. Visually
break up long buildings using color, texture and materials so you can easily spot
individual businesses.
5. Make it easy for people to get inside.
Customers can't buy your product or service if they can't visit your building. What can you
do to welcome people with mobility challenges into your place of business?
6. Support window shopping.
An attractive window display or a glimpse of the interior of your building is often the
first impression a customer will have of your business. Large, clear windows also
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promote safety because employees can keep an eye on what's happening outside on
the street.
7. Attract customers all year round.
Customers stay longer when they're not running from the weather. Consider installing
awnings for sun and weather protection, patio heaters for spring and fall, and adding
bright colors, winter -friendly landscaping and creative lighting to draw attention to your
building in the darker winter months.
S. ) Me pride in your investment.
Inappropriate siding breaks down more quickly, especially in our winter climate. Where
will the siding material be located? Will it need to withstand shovels, bikes, or high traffic
areas? Consider including brick, natural stone, metal panels or stucco instead of vinyl
or composite materials in high traffic areas. The Storefront and Streetscape
Improvement grant only applies to a building once so make the most of it!
9. Think about safety.
A welcoming and well cared for storefront and streetscape discourage crime. Lighting
and landscaping can be decorative and help keep your building and property safe and
secure. Use light to illuminate alcoves and nooks.
10. It's more than the storefront.
Design doesn't have to end at the storefront. Blur the line between your business and the
sidewalk or right-of-way. Adding patios, benches, window counters and landscaping
makes your storefront lively and attractive.
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City of Kenai 1 210 Fidalgo Ave, Kenai, AK 99611-7794 1907.283.7535 1 www.kenai.city