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HomeMy WebLinkAbout1999-04-08 Airport Commission SummaryKENAI AIRPORT COMMISSION APRIL 8, 1999 Kenai City Council Chambers Tom Thibodeau, Chairman 7:00 P.M. "*AGENDA**' ITEM 1: CALL TO ORDER AND ROLL CALL ITEM 2: AGENDA APPROVAL ITEM 3: APPROVAL OF MINUTES - March 11, 1999 ITEM 4: PERSONS SCHEDULED TO BE HEARD ITEM 5: OLD BUSINESS ITEM 6: NEW BUSINESS ao Discussion -- Special Use Permit Application for Counter Space at the Kenai Municipal Airport/Alaska Dial-a-Car, d/b/a Payless Car Rental' b, Discussion -- Yutana Barge lines/Yukon Fuel Company -- Acquisition and Assumption of Kenai Airport Fuel Service Leases. Co Discussion -- Alaska State Aviation Conference and Trade Show/Kenai Municipal Airport Participation. ITEM 7: AIRPORT MANAGER'S REPORT ITEM 8: COMMISSIONER COMMENTS AND QUESTIONS ITEM 9: PERSONS NOT SCHEDULED TO BE HEARD ITEM 10: INFORMATION ITEMS ao Kenai City Council Meeting Action Agendas of March 3 and 17, 1999. Annual Volunteer Reception Invitation ITEM 11: ADJOURNMENT KENAI AIRPORT COMMISSION APRIL 8, 1999 Kenai City Council Chambers Vice-Chairman Henry Knackstedt, Presiding 7:00 P.M. ITEM 1: CALL TO ORDER AND ROLL CALL Vice-Chair Knackstedt called the meeting to order at approximately 7'01 p.m. Clerk Freas took roll as follows: City Commission Members present: Holloway, Bielefeld, Knackstedt, Favretto, Van Zee, and Lorenzen. Commission Member absent: Thibodeau Also present: Acting Airport Manager Holland, Council Member Bannock, and City Clerk Freas. ITEM 2: AGENDA APPROVAL MOTION: Commission Member Holloway MOVED for approval of the agenda as presented and Commission Member Favretto SECONDED the motion. There were no objections. SO ORDERED. ITEM 3: APPROVAL OF MINUTES - March 11 ~ 1999 MOTION: Commission Member Bielefeld MOVED for approval of the minutes as presented and Commission Member Holloway SECONDED the motion. There were no objections. SO ORDERED. ITEM 4: PERSONS SCHEDULED TO BE HEARD -- None. ITEM 5: OLD BUSINESS-- None. ITEM 6: NEW BUSINESS 61t. Discussion -- Special Use Permit Application for Counter Space at the Kenai Municipal Airport/Alaska Dial-a-Car, d/b / a Payless Car Rental. Acting Airport Manager Holland referred to information included in the packet which included a letter of request for counter space in the terminal building from Payless Car Rental (Jerry Vitale), a memorandum from Holland to Airport Manager Atha suggesting a special use permit be offered for Space Number 14, and a memorandum from Atha to the Airport Commission which discussed Payless Car Rentars requests. Holland noted, Vitale requested either a lease for Airline Counter Space No. 33 or Car Rental Counter Space No. 14. Holland stated, it was his and Atha's recommendation Space No. 14 be offered to Vitale as short-term location, until the rental car counter space contracts go to bid in the fall. Jerry Vitale -- Payless Car Rental. Vitale stated, Counter Space No. 14 would be acceptable and would probably be a more appropriate location for his car rental business. He noted, several details would have to be worked out, i.e. signage and added security to discourage people from walking behind the counter because there was no gate to this space. Knackstedt asked if a motion had been made when Vitale had last been before the Commission for consideration. Holland explained the Commission had recommended the space be considered for a Special Use Permit. Vitale waited for the expiration of the other lease spaces in order to get into a full space in June. Since that meeting, the current leases had been extended by the Airport and City Managers to the fall or early spring in order to eliminate changes being made during the peak of the summer rental season. All five current car rental leases will expire at the time designated in the fall or early spring. Holland added, the spaces will then go to bid. He explained, the leases had been based on square footage per space. Initially, who got what space was determined by drawing. The current leases had all be rolled over since that first drawing. He was not sure how the bidding process would be handled this time. Favretto stated he wanted to make sure Vitale and current leaseholders were aware of what would happen. He wanted to make sure all was handled fairly. He added, he didn't want the Commission to base their decisions and recommendations on a procedure that would be changed later. Bannock stated he understood the spaces would expire at the end of calendar year 1999. However, the bid process would take place in August and the new five-year leases would start running January 1, 2000. This would allow time for a company to remove itself from a space if theirs was not a successful bid. Bannock noted, during his tenure on council, there had been two airlines requesting one counter space. Administration determined the lease through a sealed bid dollar amount procedure. Bannock added, he suspected Administration would recommend this process for the car rental spaces. Van Zee reported, in other parts of the state, the procedure involves a guaranteed annual minimum rate to the owner of the airport. He noted, this would give the city the ability to budget income from the rental car spaces. Van Zee added, in Anchorage, Fairbanks, etc. the bid is made on a guaranteed annual minimum. He added, he felt this would be an equitable way to handle the process. Bannock noted, he had no problem with what Van Zee suggested and would pass the information on to AIRPORT COMMISSION MEETING MINUTES APRIL 8, 1999 PAGE 2 Administration. Van Zee noted, this process had been suggested when the leases were to expire, however he was not aware of why administration didn't go to the bid process at that time. Favretto asked if Vitale would be able to bid on the lease spaces in August (lease starting January 1, 2000). Answer was yes. He asked Vitale if, until January 1, 2000, he planned to lease Counter Space No. 14. Answer was yes. Holland noted, he and Van Zee had discussed the procedure he mentioned. However, administration was wanting to investigate other possible bidding procedures. MOTION: Commission Member Holloway MOVED to recommend to the Kenai City Council to approve a Special Use Permit for Alaska Dial-A-Car, Inc., d/b/a Payless Car Rental as stated. Commission Member Favretto SECONDED the motion. Holloway: Yes Favretto: Yes Thibodeau: Absent. Bielefeld: Yes Knackstedt: Yes Van Zee: Yes Lorenzen: Yes MOTION PASSED UNANIMOUSLY. Holland stated, upon Commission's recommendation, the Special Use Permit would be developed and forwarded to council for their consideration. Favretto asked if the cost of remodeling the counter space areas was that of the leaseholder. Van Zee answered yes. Favretto asked if Vitale could make changes to the space to accommodate his concerns regarding security, etc. Holland answered, they had already discussed ways in which Vitale could change the space. He added, a decision on the sign would be made between Vitale and management, after deciding what would be appropriate. 6b. Discussion -- Yutana Barge Lines/Yukon Fuel Company -- Acquisition and Assumption of Kenai Airport Fuel Service Leases. Holland explained, Yutana Barge Lines assumed the Kenai Airport Fuel Service leases with the city. He noted, the city council had approved the lease assumptions at their April 7 meeting. Yutana did not anticipate making any changes at this time and would begin operating out of the Kenai Airport. He added, they do have some plans for future development of fuel transportation via air in this part of the state. Holland added, he met with Mr. Shelver, President of Yutana Barge Lines. He noted, Shelver seemed to be conscientious about the community and environment as well as having a long history of business in the State. Bielefeld asked if there would be any change in the operation. Holland answered no, the intention was to move in and see how the business operates and go on from there. AIRPORT COMMISSION MEETING MINUTES APRIL 8, 1999 PAGE 3 Discussion -- Alaska State Aviation Conference and Trade Show/Kenai Municipal Airport Participation. Holland reported, a space had been reserved for the trade show. He noted, the space would be shared with the ARFF. At this time, display equipment, promotional items, photos, brochures (from EDD and KVCC), and various other types of information was being gathered to incorporate into their display. Holland added, the airport's participation in the show was to get information out of what is available at the Kenai Municipal Airport, Float Plane Basin, and gravel strip, as well as recreational activities available in the area. Holland noted he and his administrative assistant would staff the booth, as well as representatives from the ARFF. Knackstedt reported he had attended the show last year and felt the Airport would acquire a lot of good exposure there. Holland requested the members to let him know if they had ideas for information and presentations at the show. Lorenzen suggested fliers be prepared to advertise events going on in the city during the summer. HOlland noted, he would be working with the Industry Counts Committee for the possible development of a static display at the Airport during the Industry Counts picnic. He added, he was hoping the display could include military aircraft as well as local aircraft. ITEM 7: ao b, AIRPORT MANAGER'S REPORT Enplanement Reports -- Holland distributed an enplanement report from 1984 to present. Additional charts were being developed to break the information down more to see fluctuations in monthly enplanements, tracking them to the airline services' presence. AlP Funding-- Holland explained, a two-month extension had been given on AlP Funding. He noted, it was not known how much funding would be made available or how it would be divided. Holland added, it appeared this year most requests were for small-ticket items because there was no guarantee of what funds would be available in the future. He noted, that was why the City purchased the broom for the airport. The request had been on the city's list, there was funding available for it, and if it had not been purchased now, the funds would have been lost. Holland noted, an ordinance appropriating the funds for the broom had been introduced at the April 7, 1999 council meeting. The ordinance would be up for public hearing at the April 21 meeting. AIRPORT COMMISSION MEETING MINUTES APRIL 8, 1999 PAGE 4 Co Holland added, a commitment had been received from FAA to fund a portion of the audio/visual equipment requested for the ARFF. He added, they are also hoping to acquire the remainder of the funds needed for the equipment from the funds to be awarded from the two-month AIP fund extension. If AIP funds are available for this equipment, the project should be able to be closed out, except for any pending litigation. Flight Service Station Heater -- Holland reported the bid was awarded for the purchase of the heater at the ^pril 7 council meeting. ITEM 8: a, b, ITEM 9: COMMISSIONER COMMENTS AND QUESTIONS Airport Manager Applications -- Holloway asked if any applications had been received for the position. Holland answered, approximately 16-18 applications had been forwarded to prospective applicants. He noted, several requests were from people who had previously applied. Cigarette Ashtrays -- Favretto noted, he had purchased ashtrays for his businesses that had worked very well. He suggested Holland stop by his business to look them over. He suggested the ashtrays could be placed by the front doors of the terminal building. Holland stated the type of ashtray Favretto described had been considered previously. He noted, the problem was not the type of ashtray used, but getting people to use the ashtrays. PERSONS NOT SCHEDULED TO BE HEARD -- None. ITEM 10: a, INFORMATION ITEMS Kenai City Council Meeting Action Agendas of March 3 and 17, 1999. Annual Volunteer Reception Invitation ITEM 11: ADJOURNMENT MOTION: Commission Member Holloway MOVED for adjournment and Van Zee SECONDED the motion. There were no objections. SO ORDERED. AIRPORT COMMISSION MEETING MINUTES APRIL 8, 1999 PAGE 5 The meeting adjourned at approximately 7:36 p.m. Minutes transcribed and prepared by: Carol L. Freas, City' Clerk AIRPORT COMMISSION MEETING MINUTES APRIL 8, 1999 PAGE 6