Loading...
HomeMy WebLinkAbout1984-09-25 Beautification SummaryKENAI BEAUTIFICATION COMMITTEE September 25, 1984 Kenai City HaII Tim Wisniewski, Chairman 1. ROLL CALL e m 5~ Present: Wisniewski, Nelson, Miller, Saling Absent: Hu 1 t be rg, Nugent Also Present: Keith Kornelis and Councilwoman Bailie AGENDA APPROVAL No agenda made prior to meeting. Agenda will be: Christmas Decorations, Letter from Finance Director, Flower Boxes, Tree Planting, Schedule next meeting, Trash Containers, Additional Members. Agenda approved as listed. PERSONS PRESENT SCHEDULED TO BE HEARD None APPROVAL OF MINUTES of September 11, 1984 Minutes not available at this meeting. OLD BUS INESS a. Christmas Decorations The money to prepare the light poles for the decorations was approved by Council and the work will begin shortly. The next step is to p~epare the bids fo~ the decorations themselves. Keith Ko~nelis, Public Works Director went ove~ the list: 15 9' bells~ 10 light pole hardware for mounting; ~0 18' light pole trim; 1 4' pine deluxe wreath; 1 12' Fantasy T~ee; and extra light bulbs. The bid opening will be October 16th at ~ P.M. the bidding and the recommendation of the Committee that will need to go to Council that evening. The Committee set the target date for the lighting of the decorations to be November 22nd. The poles to be lighted will be between the Chamber cabin and Willow Street, the Committee set next Tuesday at 9:~0 a.m. for selecting the poles. /Iny ~b~" .,'ho oa~ me~e Yt, ~~ .(n Nmz'.(on NeYs'on '$ of'f'.(ce Yn ~khe NeYY. BEAUTIFICATION COMMITTEE Septembe~ 25, 1984 P~ge 2 b. Let~e~ from Finance Director Councilwoman Bailie explained that Charlie Brown felt that members were taking it upon themselves to order ~hings and no one else knew anything about i~. Councilwoman Bailie explained to Mr. Brown ~hat this was not the case, "tha~ decisions were made, motions were made, on tape, ~he minutes given out, and that many times they were no~ being ~aken any further than ~ha~. There has not been a member of administration attending these meetings, so what people ~hought were being done, were not, and Charlie was no~ aware of this and ~hought a% least the secretary was in attendance. No one has been in attendance, not even the gentleman who had been chosen ko represent ~his group for ~he summer, carrying ou% the wishes of this group, i.e. the foreman of the Beau[ification crew. The Committee is a group volunteering their time, and at least 1 member of administration should be present, then if there was a problem at leas~ explain this to this group. "Even I as a Council person do not know how ~hings work and we do need ~o know. I don't feel ~hat when motions are made, one of us has to go ~hrough and follow i~ up." Committee Member Sheldon s~ated ~hat everyone has been very cooperative ~he entire summer, and in general, ~here are good feelings about administration. Chairman Wisniewski stated that once everyone sees what can and has been accomplished, they a~e supportive and the enti~e program has been positive. The people do want it. Committee Member Sallng stated that, hopefully, when businesses see what is done, it will entice them to do more. Committee Member Nelson asked to clarify the p~ocedure: minu~es, mo~ions specifically, a~e ~yped up and sent ~o appropriate person who makes ou~ purchase orders, and'to the knowledge of the Committee ~ha~ has alway~ been the case, if the~e has been a problem along the way, it is elsewhere. Keith Ko~nelis stated that before anything is even ordered, it needs an actual purchase order number. Chairman Wisniewski stated that they a~e aware that what this stems f~om are the wooden trash containers that were ordered and being made, that he had told Mr. 8assert to go ahead with it since no one seemed against it and no one ever said anything at a11. Keith Kornelis stated that purchase orders can be made up by anyone, that 3anet can make one up, but it needs a signature from the department head. The department head then decides if there is enough money in the budget, if there is not, then it is up to that head to transfer the money. Charlie's job is to ensure that there is enough money in the account before he signs it, once it is approved by Charlie it becomes a valid purchase order. Committee Member Sheldon explained that the mistake probably came when the budget was being worked on, a specific amount was requested for trash containers, and a specific amount for the lighting, and it then assumed that was the amount that could be spent. BEAUTIFICATION COMMITTEE Septembe~ 25, 198~ Page 3 Chairman Wisniewski has spoken with Charlie and he is looking a~ a different account ~o draw from~ approximately $8,000 in one account tha~ would take care of the barrels and planter boxes. Committee Member Nelson pointed out that they never see an update on their budget. Keith Kornells stated that Janet could provide the monthly print out of the up-to-date balances. Councilwoman Bailie stated that if possible, I member of administration, preferably Kayo or if Kayo is unable to make lt, then Janet' or someone attend these meetings to answer questions whether it be on the budget, or if ldeas are unfeasible, or just to carry out the ideas. c. Flowe~/Plante~ Boxes Right now, mos~ of ~he plants a~e being ~emoved. The concern now is ~o ge~ the di~t in ~he bags and the boxes stored. The~e were ) boxes pu~ out at the ai~po~ and only 2 a~e the~e now. Committee Membe~ Nelson asked for a repor~ on the boxes. Chairman Wisniewski stated that without identification ~he~e is no stopping anyone from taking one fo~ thei~ yard. Kei~h Kornelis showed the Committee wha% is available ~o pu~ on the boxes, ~~~iiii~!i!i!~ilili~iiiii~~iii!i~!i!!i~!~i!~~ ~~L~iiii!~!i!ii~~i!iii~~iiii~iiii!~iiii~iiii~~. On the plan~e~ boxes fo~ next yea~, again a copy of ~he updated budge~ is essential. No boxes have been o~de~ed at ~his time even though motions have been made. Still need a purchase o~de~ fo~ ~he me~al t~ash containers. The Chairman has contacted Committee Membe~ Nugent on ~ occasions ~ega~ding the othe~ bar~els and the indication was that the bar~els did need to be ~emoved f~om Ensta~. The~e has been no ~epo~ on the lids since winter. As to painting and prepa~ing the barrels and lids, ~iiiji~ii!ii~Q~~ ~~i)iii~~i)ili~~ii~!~~~)!)i~~i)!{)~i!iii~~i)iii~~iiiii~i~{ t hen t he C ommi t tee w i 11 t~¥ to find some volunteers to finish the work. Committee Membe~ Nelson b~ought up ~he subject of community service persons who could help with some of ~he p~ojec~s. The on1¥ drawback would be the need fo~ supervision. The Chairman stated that he had had help when working on the cemetar¥ and they worked out well, the persons seeming to be willing to work. NOTE TO SECRETARY: contact Jennifer Black on Community Service persons. d. Trees The tree planting/transplanting is going well, ~J!!i~~!~~ili)~i~~~ BEAUTIFICATION COMMITTEE Septembe~ 25, 1984 Page 4 e. Committee Members The Committee discussed adding 2 mo~e members. Councilwoman Bailie stated she had spoken with Mayor Wagone~, informing hlm that Candy Nugent had been unable to make the afternoon meetings and that Gladys Routh had been wanting to take a seat on the Committee. Mayor Wagoner had been wanting to appolnt he~ but felt uncomfortable unt11 he had some notification from Candy as to her status. Councilwoman Baille will again ~emind Mayo~ Wagone~. The Committee asked about the 11st that the City Clerk maintains and asked fo~ possibilities of a man being appointed. f. Certificates~of~App~eciation Chairman Wisniewski asked that the letters go out soon. g .._ Budget Keith Ko~nelis obtained a copy of the Beautification budget and informed the Committee that the budgets a~e combined with the Parks budget and it would be up to Kayo to show how it is b~oken down. Councilwoman Bailie asked that the 2 budgets be separated next year. The Pa~ks & Rec department is becoming more pa~ks then rec. We have a marvelous ~ec~eation program in the City, the pa~ks is going to be an absolutely on-going thing, not that ~ecs is not, but the emphasis is going to be placed more on the parks end of it, and for this reason and of what has been obtained this yea~ by Beautification in the City, the~e has been such a positive move and received so much comment on it, that, if in fact this g~oup can not be made a Commission, this is a viable Committee, you are going to be able to see what you have to work from, therefore making a separate budget mo~e important, iiiii~i~~ Committee Membe~ Nelson stated that she would hate to d~op the idea of becoming a Commission altogether. Committee Membe~ Nelson stated that the idea of keeping track of finances would certain be an incentive, "if Cha~lie can't keep track of us, how can we." Councilwoman Bailie informed the Committee that there is another Committee that Tim is a chairman of, that being the Cemeta~y Committee What that Committee is looking at is closing the existing cemetary and opening up a new area. If we are unable to get private enterprise to take ove~ the facility, it will continue to be owned and operated by the City which means its going to have to have a group which means the Beautification Committee would be the logical entity. Chairman Wisniewski likes the way Commissions work in that they have a represent- ative on the Council and the more people know about what we're doing, the more input we can get, more areas that need development and can be worked on. Councilwoman Bailie stated that if you have a'Council BEAUTIFICATION COMMITTEE Septembe~ 25, 1984 Page 5 ~epresenlative and a member of Administration, then you shouId be abie to obtain the same goaIs, as iong as peopie are awa~e. The Committee agreed lhat bette~ communications a~e essentiaI. Councilwoman Bailie informed the Committee that she would not be able to attend many more meetings and ~hat the Committee should ask Mayor Wagoner to appoint someone as a representative as the Committee does deserve it. NEW BUSINESS None PERSONS PRESENT NOT SCHEDULED TO BE HEARD None e COMMITTEE QUESTIONS & COMMENTS The Committee expressed thanks and g~atitude to Keith Ko~nelis for the handling of the decorations and ail it has and will entail. Committee Member SheIdon agreed, Mr. Sheidon expressing his pIeasure and surprise that so much has moved ahead so quickly. 9. ADJOURNMENT The~e being no further business, ~he meeting was adjourned. The next regular meeting ~ill be , Tuesday, OctOber 17th at: noon. Janet Lope~ secretary (from tape)