HomeMy WebLinkAboutResolution No. 2023-47KENAI
CITY OF KENAI
RESOLUTION NO. 2023-47
Sponsored by: Administration
A RESOLUTION AUTHORIZING A CONTRACT AWARD FOR STREET LIGHT REPAIRS AND
MAINTENANCE WITH UTILITY LOCATE SERVICES.
WHEREAS, the City of Kenai annually contracts for street light repairs and utility locate services; and,
WHEREAS, an Invitation to Bid for these services for FY2024 was released on June 1, 2023 with Bids
due on June 15, 2023; and,
WHEREAS, the following bids were received:
Company Bid
Kachemak Electric $56,330
; and,
WHEREAS, Kachemak Electric was found to be the lowest responsive and responsible bidder with a
total bid in the amount of $56,330; and,
WHEREAS, the bids provide unit pricing for these services, with an initial contract established to account
for 300 utility locates, 30 light assessments, and $20,000 of force account to cover actual costs of repair
materials; and,
WHEREAS, actual services may vary based on the City's needs and demands for these services. Costs
paid to contractor will only be for services received.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA.
Section 1. That the City Manager is authorized to execute a contract award and corresponding
purchase order to Kachemak Electric in the amount of $56,330 for street light repairs and maintenance
with utility locate services.
Section 2. That this Resolution takes effect immediately upon passage.
PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, THIS 21ST DAY OF JUNE, 2023.
S
Brian Gabriel Sr., Mayor
Michelle R& Sane , C, City Clerk
Approved by Finance:
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City of Kenai 1 210 Nalgo Ave, Kenai, AK 99611-7794 1 907.283.75351 www.kenaixity
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TO:
Mayor Gabriel and Council Members
THROUGH:
Terry Eubank, City Manager
FROM:
Scott Curtin, Director of Public Works
DATE:
June 14, 2023
SUBJECT:
Resolution 2023-47 — Service Contract to Provide Street Light Repair
and Maintenance Services
The purpose of this memo is to request Council's approval to award a service contract and issue
of a Purchase Order to Kachemack Electric in the amount of $56,330 to provide street light repair
and maintenance services as well as utility location services on an as needed basis through
Fiscal Year 2024 ending June 30th, 2024. This is an annually budgeted service.
The Public Works Department released a formal Invitation to Bid on June 1, 2023 with bids due
on June 15, 2023. The ITB requested per unit costs for initial assessment of inoperable street
lights, labor for minor repairs like bulb and photocell replacements with materials to be billed at
actual costs, Labor costs for line break repairs, and individual utility locate costs. Bid schedule
as detailed below.
Description
Unit
I Cost 1
Street Light Repairs
Initial Assessment per light
Each L' ht
$131.00
Labor and Equipment for minor repairs (Bulb, ballast,
drivers, photo cell) Each Light $ 18T00
Labor and Equipment for line break repair
(Per line break not light, i.e. if one break disabled four Each Break $
lights, it's still one repair.) I 1,888.00
Materials will all be at actual cost per supplier's invoice for all repairs, any contractor
markup to be included in unit prices above.
Force Account — City funds available for materials
$20,000
Street Light Locates
Each
Per individual locate request within 48 hours of notification Request $ 108.00
The successful low bidder will be determined by the following estimated work
quantities: 300 Utility locates + 30 light assessments = total cost Contractor with
lowest Bid for that amount of work will be awarded contract. Contract will run
through .tune 3011h, 2024. 5 36,330.000
One bid was received by the Department with Kachemack Electric providing the lowest
responsive responsible bid. The combined bid which includes 300 utility locates, 30 light
assessments and the City's $20,000 force account for materials totals $56,330.
Award of this service contract and issuance of this Purchase Order to Kachemack Electric is in
the best interest of the City, Council's support is respectfully requested.
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