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HomeMy WebLinkAboutResolution No. 2021-48_____________________________________________________________________________________ Sponsored by: Administration CITY OF KENAI RESOLUTION NO. 2021 - 48 A RESOLUTION OF THE CITY OF KENAI, ALASKA, AUTHORIZING A SERVICE AGREEMENT FOR THE PERSONAL USE FISHERY DUMPSTERS AND PORTABLE RESTROOMS. WHEREAS, the City of Kenai in support of the Personal Use Fishery annually seeks services for dumpsters and portable restrooms; and, WHEREAS, an Invitation to Bid for these services was released on June 15, 2021 with bids due on June 28, 2021; and, WHEREAS, two bids were received, as detailed below: Contractor Schedule A Schedule B Schedule C Schedule D Alaska Waste - - $8,249.40 $14,999.00 Peninsula Pumping $30,000.00 $28,000.00 $5,500.00 $14,000.00 ; and, WHEREAS, Schedule A is for all road accessible restrooms, Schedule B is for all non-road accessible restrooms, Schedule C is for all road accessible dumpsters and Schedule D is for all non-road accessible dumpsters; and, WHEREAS, Peninsula Pumping was found to be the lowest responsive responsible bidder with a total combined bid in the amount of $77,500.00; and, WHEREAS, award of this service agreement will provide clean and safe access to these services, and the award is in the best interest of the City. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA: Section 1. That the Kenai City Council authorizes the award of a Service Agreement to Peninsula Pumping in the amount of $77,500 to provide dumpsters and portable restrooms in support of the Personal Use Fishery from July 10th – July 31st. In the event the State of Alaska alters the timeline, it is the intent of this authorization to coincide with the State’s timeline. Section 2. That the Kenai City Council authorizes the City Manager to issue a Purchase Order to Peninsula Pumping in the amount of $77,500. Section 3. That this Resolution takes effect immediately upon adoption. ADOPTED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 7th day of July, 2021. BRIAN GABRIEL SR., MAYOR AMENDED BY SUBTITUTION Resolution No. 2021-48 Page 2 of 2 _____________________________________________________________________________________ ATTEST: ______________________________________ Jamie Heinz, MMC, City Clerk Approved by Finance: ___________ MEMORANDUM TO: Mayor Brian Gabriel and Kenai City Council THROUGH: Paul Ostrander, City Manager FROM: Scott Curtin DATE: June 29, 2021 SUBJECT: Resolution 2021-48 The purpose of this memo is to request Council’s Support of Resolution 2021-48 awarding a service agreement to Peninsula Pumping to supply and service dumpsters and portable restrooms for the Personal Use Fishery from July 10th-31st. These are recurring services the City provides annually in support of the fishery. New to this year will be the availability of the recently completed vault restroom facilities provided on north beach at the end of South Spruce Ave and near Meeks Trail along Kenai Avenue, as well as an additional vault restroom near the fee shack at south beach. The installation of the vault restrooms reduced the number of portable restrooms, however largely due to a lack of competition the costs are not coming down as much as was hoped. Last year we had a different vendor provide restrooms on south beach than had been typical in years past. This year that vendor chose not to bid on those services, likely because they were not profitable in providing them. As a result this year’s total bid cost has gone up approximately four thousand dollars. Council should be aware the Administration continues to strive to reduce these costs where and when possible. We have tightened our scopes of work locating facilities where appropriate but still accessible for vendors, and continue to improve services with the addition of hand wash stations last year and again this year. Historically our service contract costs are down. In 2017 these services cost $101,703.14, in 2018 $101,743.14, in 2019 $87,919.90, in 2020 $73,643.13, and this year $77,500.00. Council’s support of this resolution will allow the City to continue to provide safe and clean services for those participating in the fishery. Council’s support is respectfully requested.