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Home My WebLink About1994-02-08 Beautification Summary I ; I ! ! 1 ; 1 1 1 ! : 1 1 ! ! i ; -i ., 1 ! 1 I ; 1 1 I ! 1 ! i : I~F~N~ BEAUTIFICA~ON COM]tII'III~E February 8, 1994 *** 1'30 p.m. Public Works Conference Room 1. ROLL CALL Election of Officers for 1994 2. APPROVAL OF AGENDA 3. ^~FIO¥^I_ OF MINUTF:S September 14, 1993 4. OLD BUSINESS a. Goals and Objectives for 1994 (written lists) 5. NEW BUSINESS , , a. 1994/95 Budget b. Use of Donated Beautification Funds 6. ADJOURNMENT PLEASE CONTACT LORETTA HARVEY AT 283-7933 IF YOU ARE UNABLE ATTEND SO WE CAN ESTABLISH A QUORUM KENAI BEAUTIFICATION COMMITTEE February 8, 1994 *** 1:30 p.m. Public Works Conference Room Meeting 1. ROLL CALL Members present: Loretta Breeden, Gerry Sparks, Nina Selby, Delilah Langenhuizen, Sylvia Johnson Also present: Mayor John Williams, Councilwoman Linda Swarner, Loretta Harvey Election of Officers for 1994: CHAIRPERSON: Nina Selby nominated Gerry Sparks for Chairperson. Sylvia Johnson seconded. Passed by unanimous consent. Gerr~ Sparks informed the Committee that she would need a lot of help because she is going on vacation for 10 days in June and has company coming in July and August. VICE CHAIR- Loretta Breeden nominated Jeanene Benedict for Vice Chair. seconded. Passed by unanimous consent. Gerry Sparks 2. APPROVAL OF AGENDA Approved as presented. 3. APPROVAL OF MINUTES September 14, 1993 - Minutes were approved as presented. 4. OLD BUSINESS a. Goals and Objectives for 1994 Kayo reported that the Council had held a goal planning session to discuss the City's future direction. At that meeting there had been some discussion regarding combining the Parks and Rec Commission and the Beautification Committee. Mayor Williams said he felt the Beautification Committee should remain intact, because they had a single purpose in mind, beautifying the city. The Mayor added that the work the committee had done in 1993 was greatly appreciated. He asked for recommendations from the committee regarding combining P&R and Beautification. Nina Selby thought the two committees should remain separate. Loretta Breeden agreed and thought some of the Goals and Objectives (G&O) should just be recommendations to other city departments and Beautification should just concentrate on flowers, etc. Sylvia Johnson noted that one of the G&O was to build a greenhouse. She mentioned that the Seniors had discussed having a greenhouse next to the congregate housing project. She suggested the committee work with the Council on Aging regarding this possibility of a shared greenhouse in the housing area. After further discussion: MOTION AND VOTE: Breeden MOVED that Sylvia Johnson, Mayor Williams and Kayo McGillivray research the possibility of building a city greenhouse next to the Congregate Housing facility. Selby SECONDED. PASSED UNANIMOUSLY. The Committee made the following changes to the Goals & Objectives: · 2. 3. 4. Delete repair or replace cemetary gates- make recommendation to P&R. Delete paint vandalized signs - rorer to proper city departments. Add to "purchase order requests to Bob and Kayo on time and prior to purchase" Add to City Greenhouse: Investigate possibility of building the greenhouse near Congregate Housing facility. McGillivray noted a letter he had received from Trinity Greenhouse regarding the purchase of flowers (attached). They will not be able to provide plants for the flower boxes and the city will have to purchase them on a walk in basis. This will make it difficult to get the flowers needed, because there is no place to store them before it is time to plant. McGillivray thought it would be a good idea for the Committee to send a thank-you to Trinity for their help in the past. Breeden thought the Mayor had already sent them a thank-you letter. Harvey said she would check with the City Clerk to make sure a letter had been sent. Breeden said that Merle Dean Feldman is willing to provide flowers to the city again this year. She also felt that flowers, for the boxes, should be purchased through a bid process from local nurseries. McGillivray said he was willing to pay Feldman for flowers if it saved the city money. He did not feel there was time for a bidding process on flowers for this season. Also, someone would need to plan the boxes and figure out how many and what kind of flowers will be needed for each box. Breeden offered to help select the flowers and look for the best price in area greenhouses. Kenai Beautification Committee February 8, 1994 Page 2 5. NEW BUSINESS a. 1994/95 Budget Kayo presented the budget (attached). The City Manager has requested that budgets be cut between 3 and 16% depending on State funding. Most of the items remained the same as 1993 budget levels, as follows: Salaries - $19,083.00 (same) Repair & maintenance Supplies - $2,500 (increased $500 for Christmas light bulbs) Operating Supplies - $7,000 (same) Small Tools - $3,750 (decreased $1,000) Repair and Maintenance $3,500 (decreased $1,000) Rentals- $250 (same) Misc.- $300 (same) Improvements other than buildings - 0 (decreased $2,500) McGillivray noted that there was a $4,000 decrease between the 93/94 budget and the 94/95 budget. Breeden asked McGillivray to look into the cost of a greenhouse. Perhaps some of the money saved can go toward the purchase of one. Breeden asked Kayo how he felt about a joint venture to build a greenhouse between the Seniors and Parks and Roe? McGillivray thought it was a good idea as long as it did not impact the Parks and Roe Budget. b. Use of Donated Beautification Funds Breeden reported that there was $729.95 left in the Donation account. $18.95 is a donation for the Ali-America City Garden and $218.95 has been earmarked for flowers. The remaining balance will be used to purchase roses and lilacs. Mayor Williams suggested the money be used in total and taken off the books. 6. ADJOURNMENT There being no further business the meeting was adjourned at approximately 3:15 p.m. The next meeting is scheduled for March 8th. Respectfully submitted, Loretta Harvey Administrative Assistant Kenai Beautification Committee February 8, 1994 Page 3 CITY OF KENAI, ALASKA BEAUTIFICATION COMMITTEE 1994 GOALS AND OBJECTIVES BEAUTIFICATION COMMITTEE 1994 GOALS & OBJECTIVES City Cemetary: Floral plantings along fence facing Fourth Street. railroad ties. Border of landscaping logs or City Greenhouse- City Greenhouse to plant "~,edlings and store bulbs and various other plant "starts". A commitment toiii~iigreenhouse will secure the beautification of Kenai for t...b.e..;;:f..u:t, ur.,e ....... I...nvesti~ate.iiii~;;...po,ssibility of working with the Council on Aging in d.,e~&.i~Ji~iii~ii~'~~6~'~!!i~;[ti.~; to the Congregate Housing Facility. ;i: .......... :>'-.'-~ ..... ~``~i[~iii[[~[[iiii[i[~i~iiiiiiii~iiiiiiiiiiiiiiiiii~iiiii~ii~```~`~```~ .................................... ~.,..~........ Com m~iiy. ~arden '~i'~;i ..["~ii}}ii~iii[!!iiiiiiiiili~!i'iiiiii~i,,,,,, "!!iiiiiiiiii!ii~ .... -' '"'"';'%,,, T~i~'~:'~~[[i~'°""~f""'~[i[i~i!~ai'e~ ,::,,..~[!i~i~.~.,,,~.~!~:~:~ Thisthe '~i~!~ii~,e,f setti,g....'!'i~ii.~.e, more land for. co,,..~..,.~.,uni.,~!~r...~:~.~.~?, lan(J'"'"'~j~i~[i~i'~o:..~~i~iii~~~ for the city s extra organiz~[ii~~~~¢iiii~:"'Bice~~~~r""o:~gCa~iz,~ti~~~~iiiii~., help with plant ing?"~,,eedlkg'";6f their~ii~spe'~ii~e""if-ld~W:~r~.,61dts¢i ~§:~, consi(J"~i!~j~ Fire/Poli~[ii~artment ~ Cit~:;.H.¢l..,,,".~ipl01y~!:,'~nd their familie~:"i~~~ilg,..,,in the plantin[j~[~~i!i~~din g of Schedule Maintenari~ Establish set days (convenient to most volunteers) for gardening chores. Beautification Goals & Objectives Page 2 PR/Contact Committee: Form a committee to personally contact Elks, Eagles, Rotary, Boys & Girls Club, Kenaitze IRA, Moose, JV's, Churches and other service organizations to singly or cooperatively join together in flower plot areas or in the planting of shrubs, roses and lilacs. Library: Work with Library Commission members to improve Library grounds. Use of 1993 Donated Funds: Discuss how to use dona!~..d money for purchase of roses and lilacs, and monies for flowers. Purchase ,O, r..d ers.: ................. i!iiiiiiiii! .....::..'.:~.'% G."'";t,,.pd'i~:~iiiiiii~ii~ii~!!iii!iiiiiii!!i!iiiiiiiiiiiiiiiiiiiii~i~i~i~!i!i!ii~;~;~.``.?~.ch``~§~i~~ii~i~~~te``~K~.~~ o ....... '~'~'8'"Beb, on time and prior to purchase d~..e...d, ed supplies, i~',..='i~ii!~!~[i"i~t~f~i~..e.r~iii~eds; etc. Establishincl 8~~!~ttees: ~![iiii[ :':; ...... .;:,:?;;;::::.'.::;;.:,,,',::?'"..':":'? ...... Have ne 'ii[b i' man estab";ish Committees and Head of Committee responsible~,:.fb~, it, s work. Committees should report to Chair regarding of corn rn ittee. %,i, Communication with General Public: All communication from or with general public should be immediately forwarded to Chair or Vice Chair, Beautification Goals & Objectives Page 3 Chamber of Commerce' Contact Chamber to see if 2 or 3 Beautification Committee Members can judge their entries for August Awards. Cooperative Extension: Work with Cooperative Extension considerably to utilize their expertise in plants, etc. Dan Lucass, Idaho, new Extension Agent as of October 25th. Parks and Recreation: Work closely with Parks and Recreation to coordinate and facilitate common goals and objectives. Al ~.~..~, request a member of Parks and Rec Commission act as a liaison to the Be~..t, ification Committee in addition to, or in lieu of :::::::::, Council Member. ,,:::::::::,, ~.-'L-'~E~ ..,';:;'-,., ..~: .....::::: :':':':':':':':'::: ~:::::...-: ........... .,'i ~ E ! ~ i i ~,,' .:::::' ',..,,.,' ~tablish theme or.....,~i~ffil~k"~?~,l!~~,,Beautifid:~i~on Project. Beautification Goals & Objectives Page 4