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HomeMy WebLinkAbout1996-05-14 Beautification Summary1. ROLL CALL 1 .. 1 1 Sa 1 al KENAI BEAUTIFICATION COMMITTEE May 14, 1 996' * * 5:30 p.m. Council Chambers Chairperson Susan Hett ***AGENDA*** 10. APPROVAL OF AGENDA APPROVAL OF MINUTES: April 9, 1996 PERSONS SCHEDULED TO BE HEARD OLD BUSINESS a. Banners b. Gardening Brochure c. Green Star "Adopt A Neighborhood" Program NEW BUSINESS a. 1996 Volunteer Program REPORTS a. Chairperson b. Parks & Rec c. Council' QUESTIONS AND COMMENTS INFORMATION a. Parks & Recreation Minutes (April 4, 1996) b. Letter to Wade Wahrenbrock of Global Relief ADJOURNMENT KENAI BEAUTIFICATION COMMITTEE May 14, 1996 ***MINUTES*** 1. ROLL CALL Members present: Members absent: Non-Voting Members present: Sylvia Johnson, Susan Hett, Nina Selby, Barb Nord Marilyn Dimmick Jeanene Benedict, Linda Overturf 2. APPROVAL OF AGENDA Chairperson Hett asked if there were changes or additions to the agenda. noted. AGENDA APPROVED BY UNANIMOUS CONSENT. None 3. APPROVAL OF MINUTES: April 9, 1996 Chairperson Hett asked if there were changes or corrections to the minutes. MS. SELBY MOVED TO ACCEPT THE MINUTES AS SUBMITTED. APPROVED BY UNANIMOUS CONSENT. MINUTES 4. PERSONS SCHEDULED TO BE HEARD 5. OLD BUSINESS a. Banners--Hett advised that Selby and Nord had met and had information to share. Selby advised she had an idea to propose to the committee and wanted to get their thoughts. Selby stated they couldn't find anything in the information that was provided to them noting they were looking for some of the banners that were up a few years ago with the eagle, the church, and the flowers. Selby stated she had talked to Kayo and he had said all of the papers had disappeared and nobody knows what happened to them. Kayo stated that those were designed ideas and that they were custom. Kayo suggested that they might be able to get the Art Guild, if they were told what the board wants, to design the banners specifically for Kenai. Selby stated then they would have banners depicting Kenai like the church, the eagle, and flowers. Selby stated that Kayo had said that the Julio (sp?) Company would make those. Selby added that they need to purchase banners that are made with mesh for the wind. Selby asked Frates if the city has the poles to put the banners up with and Frates stated yes. Selby confirmed that all they would have to purchase is the banners. Frates stated he thought this was an excellent idea and it could be carried a step further if they wanted to. Frates stated that perhaps they could provide Beautification Committee Page 2 May 14, 1996 Minutes guidelines and have a community contest open to members of the community as well as the Art Guild design banners and the Committee could judge them. Selby asked how many designs they could have. Frates stated maybe no more than four or five different designs. Selby stated she was hoping for six and Frates stated they could do that. Frates said perhaps lupine, the Russian Church, eagle, caribou, and salmon. Nord asked if they did this would they give a prize? Selby stated they could get the newspaper to do an article. Selby stated if they designed the banners they would have something that was really Kenai adding that she had heard so many positive comments about the banners they had before. Selby noted they didn't last because the wind took them adding that she didn't know who had designed them. Frates stated they would need to come up with strict guidelines to keep the designs from being too complicated for banners. Selby stated that was why she had suggested the Art Guild. Selby asked Frates if he knew anything about the Julio Company and he advised there were several companies that made custom banners. Hett stated they had time to get with companies, get prices, and start to develop guidelines as the banners would be budgeted next year. Frates stated they have to submit the information in March. Nord stated that they could call Kayo and find out what city the company was in. Selby stated she couldn't find them in the packet at all. Frates stated they could open up the contest to businesses as well and that way the Art Guild as a group could participate. Hett suggested they start in the fall. Selby stated that means they would have to have things together by fall. Hett stated if they started in August then the schools would be back in session and perhaps have the contest through the first of October. Overturf suggested that they ask the companies how long it takes to make the banners when they call. Nord asked if they have to have certain dimensions. Frates stated it should be in the information that Selby has. (Group discussion on size.) Frates stated he could get the dimensions to them so they could have that information. Hett asked if there was further discussion on the banners. she was glad they were getting them. Benedict stated bm Gardening Brochure--Hett advised that she and Overturf had met and talked about how they wanted to make the brochure and decided to design by color and by the bed. Hett stated they had tried to identify plants from photos and couldn't so decided that as they planted this year to keep lists. Selby asked where the brochures would be. Hett stated she thought at the Visitor's Beautification Committee Page 3 May 14, 1996 Minutes Center. Benedict asked if there would be a charge. Frates asked if it could be done on a computer. Nord stated she could print color on her computer but it was expensive. Frates noted there will be money in the budget after July l't. Selby asked if there would be money for banners too? Frates stated that would be next year. Hett stated they could create the brochures now and then decide whether to use color or not. (Group discussion on color brochures and the expense of printing them. Discussion about using color paper and printing in black and that that would be possible using city equipment and would be a minimal expense.) Nord asked if the plan was to provide the brochures to the public free of charge. Nord stated her computer has a program to design brochures and she could do that and perhaps they could expand later to use color. Overturf advised she would be gone when some of the planting is done and asked if someone else could help record the plants as they plant. Benedict asked if someone had kept a list in the fall. Overturf stated she kept a list of what she wanted to buy. c. Green Star "Adopt A Neighborhood" Program--Hett stated that at the last meeting they had left the Green Star Program with the need to find a sponsor for the fanny packs. Hett stated' they need a Committee member to find a sponsor. Frates stated that the sponsor would sponsor the cost of the fanny packs which would probably run between $2 and $4 per pack. Hett asked Frates how many he thought they should start with. Frates suggested 500. Hett stated they would be looking at $1,000. Benedict stated that there may be a discount at a certain quantity. Frates stated he wasn't sure of the breakdown. Frates looked up the rates and stated it is $5.59 for 576 and $5.09 for more than 1000. Hett asked if Frates thought they could still get the program going this summer. Frates stated yes. Hett asked if anyone was interested in pounding the pavement for a sponsor. Frates stated he could draft letters to send out. Hett stated she would help. 6. NEW BUSINESS a. 1996 Volunteer Program--Hett stated they held the orientation meeting in April and had about 1 5 people sign up for beds. Planting has not started yet but thinks it will be next weekend. Hett stated she needed to confirm with Frates and Feldman the planting schedule. Hett added that the chickweed and horse tail are coming up in the circle beds. Hett advised that things will be a little different this year noting that the city has all of the flowers and some will be bought. Hett stated Frates could probably fill the group in. Nord asked if plants were being hardened off. Frates advised he has been approved by Kayo to appropriate some money for extra flowers other than what they are growing. Frates stated he had a price on the circle planters of $198. Frates stated he hadn't priced the boxes yet but will have to come up with a design first unless someone already has one. Beautification Committee Page 4 May 14, 1996 Minutes Frates stated they had met earlier this year with Feldman but he couldn't find his notes. Hett stated she had them. Frates stated he would get his notes and come up with a figure from those notes. Benedict asked if the circle planters had perennials in them. Hett stated it had been a hard winter. Nord asked if they had been watered. Benedict stated she had starting watering and her plants had started to come up and her peonies had buds. Frates passed around a list of the flowers for the group to look at. Hett asked Frates how soon he anticipated being ready to plant. Frates stated he would try to purchase what needed to be purchased by Friday and then harden them off until the end of next week. (Discussion about what types of flowers he had and will be getting.) Benedict asked if flowers would be purchased locally and was informed yes. Frates stated with the early, nice weather flowers will go quickly but the greenhouses will have another stock coming up. Benedict asked if Fred Meyers got their shipment. Hett stated they will get everything planted but it may be a little later this year. Frates stated they need to keep in mind that the last couple summers they have been spoiled by those two donations and each time that amounted to between $5,000 and $8,000 in flowers. Frates stated things may not be quite as full as they have been. Hett noted that the mounds may have lost some stuff to weeds. Hett stated that the horse tail in the one circle planter is tall and asked Frates if he thought they should start over. Frates stated he would just go in and get as many of the roots as possible. Frates noted they have been in there as long as he could remember but stated that last year with all the plants, when everything is flowering and blooming, they smother them out. 7. REPORTS a. Chairperson Hett advised that she didn't know if the members were aware that Loretta Breeden has cancer and added she doesn't know how advanced it is. Hett asked the group with Kayo's retiring she wondered if they should plan something for him. Frates advised the Rec Center people have planned a retirement party for Saturday, the 25th, at 7 p.m. at the Moose Lodge. Hett asked if the city was sponsoring the party and Frates advised it was the Rec Center and people in the community are donating music, food, etc. Group discussion about possibilities for doing something for Kayo and what they could do. Overturf suggested a bush in the Memorial Park and asked how much that was. Frates stated he thought around $300. Johnson asked what happened when the tree died and was advised they are replanted. Hett asked if perhaps they would want to dedicate a flower bed to him. (Discussion of the available beds.) Decision to dedicate the garden by the Beautification Committee Page 5 May 14, 1996 Minutes softball green strip. Discussion on obtaining a plaque and perhaps getting a rock to put the plaque on. Hett stated Tom Wagner has a rock truck that he takes to the beach and gets rocks. Johnson will ask Wagner if he can get a rock for the flower bed. Benedict stated that perhaps Parks & Rec could furnish the plaque and asked if they had funds for that. Frates stated he thought they could personally ask for donations and purchase the plaque themselves. Overturf asked if Parks & Rec was planning to do anything and Frates advised they had all pitched in for a gift. Johnson clarified what she she will be asking Wagner for and Frates advised a large rock to place next to the triangle flower bed on the softball green strip. (Discussion about where the strip was located and a clarification of where the Municipal Park was located.) Johnson asked about the proposed building at the center and the benches she had requested at the last meeting. Johnson was advised that Swarner was going to check with a scouting group and would report back. bi Parks & Rec--Frates stated he met with Tom Jahns again last week. Frates stated there are probably 20 trees that need to be transplated that were given to the city. Frates stated if anyone is interested in helping, to let him know. Frates added it is a big job especially when you don't have any place for them to go. Frates stated there are a number of bushes he would like to get potted and keep at the city shop for future projects. There are a number of trees that were given the city as well. Frates stated it is a matter of finding a spot for them. Benedict asked what happened to the plan that at one time the FAA was being considered for a park. Frates stated that most of that property will be where the assisted living center will be built. Johnson stated that is on the Daubenspeck land. Frates stated that a portion of the Daubenspeck property is for the expansion noting it is a two phase project, the assisted living center and whatever else. Frates stated there will be a triangular shaped area that will still be city property that will be up for discussion in the near future. Johnson stated that somebody just planted trees beside Vintage Pointe. Frates stated that was a Global Relief Project. Frates advised Global Relief will have their tree sale on Saturday the 1 8th at 9 a.m. near God Father's in Soldotna. Frates stated the city has requested 20 to 30 trees, whatever is left over from the sale. Frates reported he will be replacing 20 percent of the soil in the boxes and will replace another 20 percent next year. Frates stated he will be looking at the circle planters next year. Frates advised that things are starting to happen quickly. There are four helpers at Parks and Rec and they are busy working on the ball fields and Beautification Committee Page 6 May 14, 1996 Minutes getting the parks back in shape. Frates advised a group of Boy Scouts had fertilized and picked up litter. Johnson stated she had noted there is one bush with a cottonwood coming up through it and she knew it was a yellow rose. Johnson stated she doesn't have the tools to cut it. Benedict asked if Frates wanted anyone to prune the rose bushes and Frates stated yes. Benedict stated she would bring her pruners in this weekend when they were planting. Discussion about pruning and that you only cut the dead wood. Hett advised that the nursery lost a lot of plants. Frates stated he starts outside earlier than last year. c. Council--Council person Swarner absent; no report. 8. QUESTIONS AND COMMENTS 9. INFORMATION a. Parks & Recreation Minutes (April 4, 1996) b. Letter to Wade Wahrenbrock of Global Relief No discussion on the above items. 10. ADJOURNMENT Meeting adjourned at approximately 6'25 p.m. Maril, Adm ctf~lly submitted' nistrative Assistant