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HomeMy WebLinkAbout1996-08-13 Beautification SummaryKENAI BEAUTIFICATION COMMITTEE August 13, 1996~ ~ ~ 5:30 p.m. Council Chambers Chairperson Susan Hett ~AGENDA~~ 1. ROLL CALL 2. APPROVAL OF AGENDA 3. APPROVAL OF MINUTES: July 9, 1996 4. PERSONS SCHEDULED TO BE HEARD 5. OLD BUSINESS a. Benches b. Beautification Awards c. Gardening Brochure d. Banners e. Rotary Donation 6. NEW BUSINESS a. Oil Company Appreciation b. Volunteer Appreciation c. Winter Meetings d. State Highway Greenstrips 7. REPORTS a. Chairperson b. Parks & Rec c. Council 8. QUESTIONS AND COMMENTS 9. INFORMATION a. Parks & Recreation Minutes (July 11, 1996) b. Rotary Club Thank You Letter (July 1 6, 1 996) 10. ADJOURNMENT KENAI BEAUTIFICATION COMMITTEE August 13, 1996 ***MINUTES*** 1. ROLL CALL Voting Members Present: Susan Hett, Nina Selby, Sylvia Johnson, Barb Nord Voting Members Absent: Marilyn Dimmick Non-Voting Members Present: Jeneane Benedict *'6:05 p.m. Linda Overturf arrived. Non-Voting Members Absent: None Others present: Counciiperson Linda Swarner, Parks & Rec Representative Bob Frates, Administrative Assistant Marilyn Kebschull 2. APPROVAL OF AGENDA Hett stated they would like to move Banners to Item a under Old Business and introduced Helen Brown and Laura Faeo from the Art Guild who would be speaking about the banners. Hett asked for additional changes or additions to the agenda. None noted. AGENDA APPROVED. 3. APPROVAL OF MINUTES: July 9, 1996 SELBY MOVED FOR APPROVAL OF MINUTES. MINUTES APPROVED. 4. PERSONS SCHEDULED TO BE HEARD 5. OLD BUSINESS a. Banners Helen Brown and Laura Faeo of the Art Guild were introduced to those present by Selby. Brown advised she is the gallery coordinator at the Fine Arts Center for the Art Guild. Brown stated they had been asked to have members submit designs for banners for hopefully next year. Laura Faeo and Brown both brought designs. Beautification Committee Minutes August 13, 1996 Page 2 Brown asked if Clara Donahue had spoken with Selby. Brown advised that she works on the slope and had spoken with her and she seemed enthused about submitting designs. Selby noted that she and Nord had been to the Guild and looked at the scarves that Brown had designed and noted they thought the mask design was very interesting. Brown advised that designs may depend on how they plan the banners are constructed, locally or out of state. Selby stated she thought they would be done locally. Brown stated that the last she had spoken with Selby it was still not decided. Selby asked if Brown had found out about materials and Brown advised she had brought a couple samples. Frates asked if Brown was the person who had done the banners before. Brown stated no that she wasn't sure who she was. Discussion about who that had been. Frates clarified that that person is not affiliated with the Art Guild. Nord stated she was in the past. Brown stated there is a company in Berkley, California that produces nylon rip stop and gortex and materials run anywhere from $8.95 to $35 adding they come in water proof and non-water proof. Brown noted that Donahue has a friend who is a sail maker and he has catalogs showing different kinds of fabrics in colors. Brown noted that one way to make the banners is to have a solid background and cut out the designs and have them cut out and stitched on and cut away. This way they are the same from both sides. Brown stated another way is to take fabrics and paint it with permanent dyes. Brown stated she has discussed with Loretta Eaton organizing local quilters to stitch them and then perhaps the city would want to pay the Arts and Humanities Council a donation instead of sending the money outside. Brown noted that they do have to pay for a new roof. Brown commented.she felt people would be more willing to give of their time then. Hett asked about durability. Brown stated presumably from 3 to 5 years adding she would like to test any dyes herself. If you get waterproof fabric and spray with S¢otchguard and they are not used through the winter, if it is a light fast dye and light fast fabric it should last 3 to 5 years. Hett questioned the wind. Brown stated that is what the scallops are for noting there are two at the bottom and two at the top. Frates stated that the standard life span is 3 to 5 years adding that one thing going with commercial outfit is that if the material should break down you can go back to the company for replacements. Brown agreed that is a problem with using local people. Beautification Committee Minutes August 13, 1996 Page Brown added that perhaps the Committee would want to accept designs and have someone else construct them. Brown stated that it would be nice if you started a tradition Wherein members of the community participated in this adding you could have different themes every year. Brown noted you could replace them a section at a time and make it a community project done by local people. Frates stated he likes that idea but is cautious about going about and buying 20 banners and then possibly having problems. Frates stated he does think it is a good idea to have designs made locally. Frates stated they could possibly have a couple banners made locally to try them. Benedict asked what rip stop was adding the idea is that when it rips, it stops. Brown showed an example. Brown showed another piece of material that is UV resistant. Brown stated the UV resistant material bonds with the dye and then you wouldn't have to paint both sides. Brown explained that paints lye on the surface and dyes bond with the fabric. Brown explained that her supplier no longer carries the cloth adding she could probably get them to give her the name of the supplier if she was going to purchase a couple bolts. Brown stated she thought that would run about $300 a bolt and should be enough material for ali the banners. Brown stated she could call .the owner and see if she could get that information or if they would want to order the material for her. Brown stated that she was going to make a sample that could be tested. Selby stated that she could perhaps do that and have it for the next meeting. Swarner suggested hanging the sample at City Hall as a test location as it is windy and gets a lot of traffic. Brown stated they were thinking of making one for the Art Center. Hett suggested the Visitor's Center. Brown stated her preference would be to work with the one material noting it is relatively inexpensive, $2.95 a yard, 60 inches wide, and 60 yards to a bolt. Brown asked about size of banners. Frates noted the one he had brought was 10 feet 6 inches adding he is not sure where he got the 6 feet from. Brown added she would like to see a banner as a sample of what they would like and then she could give a cost projection. Frates stated that over the years they have used two different lengths noting he doesn't know if the banner he brought is one of the ones being used now or an older one. Frates stated he will have to climb a pole and measure a banner. Frates stated he could visualize taking a street (Airport Way) to feature the local talent and local banners adding it would be a neat thing for tourists. Brown stated she thought they could find a lot more people who would produce one banner. Beautification Committee Minutes August 13, 1996 Page 4 Hett suggested the Old Town area. poles in that area. Frates stated he didn't know if there were Hett asked Brown to share the designs. designs. Laura Faeo and Brown shared their Swarner asked Frates if the first group of designs they had gotten were out of Seattle. Swarner stated that she would be in Seattle next week and offered to take designs down and attempt to get cost estimates. Group passed around the designs and shared comments about possibilities of using the designs. Frates asked if someone had mentioned the Visitor's Center. snow goose would be a nice design for inside the Center. Swarner stated the Swarner asked how they dye the banners. Brown stated you draw in resist lines with wax and outline drawing. Then apply a fix to the fabric which help the dyes bond to the fabric. Then you mix up colors and check color. They are applied with a brush. Swarner stated that the dyes sounded better for mixing colors. Hett stated that if we requested you to make samples, would Brown have dyes available. Brown stated she could make a couple small samples. Brown shared a color chart adding that die can be applied using anything you can apply paint with. Brown noted that even if you do repeats of one design, they would each be unique. Hett asked if companies dye them and Brown stated they would probably be appliques. Brown explained that you apply each individual color and it goes through the fabric, bonds with the fabric, and is that color forever. Benedict asked if you dye the fabric and then cut shapes. Brown stated no, once they are died they are done other than stitching the sides. Selby asked if the city decided to pay for designs, what they would want for the designs. Faeo stated not a whole lot. Swarner asked if John Q. Public came in what would a banner cost. Brown stated probably $100 to $1 25. Benedict questioned if that would be complete. Selby asked how big it would be. Brown stated 15 to 20 inches by 60 inches. Hett asked Frates what the brackets required. Frates showed a pole and explained how it attaches to the brackets. That is why it is important that they get banners to fit the brackets to allow them to use the brackets and so that it doesn't take too much employee time. Frates noted they had mentioned Airport Way and perhaps Beautification Committee Minutes August 13, 1996 Page 5 they should consider the Visitor Center. Hett stated she thought the Visitor Center may have money in their budget for banners but it would have to be checked into. Brown stated the idea is to get someone else to pay for the supplies, the city will purchase the fabric and supplies and the idea is for people to donate their time. Brown stated for the artists designs, perhaps $15 to $25 per design. Brown stated another idea that had been brought up was that the Guild could sell prints of the designs. Hett asked what is involved in copyrighting. Brown suggested asking the City Attorney. Frates stated he is trying to put a connection between Brown and Faeo and the Guild. Frates asked about the donation to the Guild. Brown stated it would be nice that instead of spending all the money outside, that a portion was spent here. Brown commented she didn't think John Q. Public would be upset if that portion was in the form of a donation to the Arts and Humanities Council. Frates asked if the city would be expected to make a donation plus the design cost and the cost of the materials. Brown stated the materials cost to the city would be around $25 per banner plus the cost of the design which would go down with each banner as you would only pay for the design one time. Benedict asked how many repeats they would want. Frates stated he was unsure how many designs they were currently using. Frates stated they would be looking at about $50 per banner which would include the design and perhaps a contribution to the Guild. Brown stated all budgets were shrinking and this would allow another way to support the Guild. Hett asked if they should make a motion to give some direction to the Guild. Hett stated she felt they should start with samples. Swarner stated perhaps they should accept the designs as present. It was noted there will be more designs coming and Brown suggested starting a file of the designs. Brown stated she made copies of her designs adding the Committee could have the .designs she had brought. Selby stated perhaps they could get boat, bear, flowers, and maybe masks. Hett stated they should take advantage of Swarner going to Seattle to get prices. Selby stated she had gotten prices from Seattle. Selby stated if they do the design it is $450. Total for 25 banners was $6,000. Selby noted they didn't have many designs she and Nord had liked. Swarner stated if they wanted her to take the designs she would do that. Nord asked if Brown had any idea if there was a possibility she could obtain this material. Brown stated she could find out in a day or two. Brown explained how she had obtained the fabric initially when looking for a way to prepare the River Festival fish. Frates asked if they have another grade of fabric available that is Beautification Committee Minutes August 13, 1996 Page heavier. Brown stated the people she had gotten this from did not carry it but she will ask the supplier. Swarner stated that Daisy Kingdom in Portland had some nice heavy things when she was there in June. Brown noted she would like their address of 800 number to see what they had. Swarner supplied an address in Portland adding that the Fabric Center probably would have their number. Nord noted that the material had to be something that dye would bond to. Brown noted she could have the test banners in a couple weeks. Hett asked Frates his recommendation. Frates stated he felt it would be a good idea to look at how many poles there are at the Visitors Center and looking at 8 banners to be placed there. Selby asked if he meant not to do any at Airport Way adding she liked that idea. Frates stated they could look at both areas. Frates stated he liked the Visitor's Center because they get a lot of foot traffic there adding they need to check to see if Visitor Center budgeted for banners. Hett stated right now they need to see samples. Brown asked when the next meeting would be held and was advised September 10. Hett stated they need to invite Kim Booth from the Visitor's Center to that meeting. Nord asked what she would be making. Brown explained it would be a small version and she may do something with the Northern Lights which would use a variety of colors. Frates stated he would like Brown to try to find some heavier material. Hett asked for a motion for sending samples with Swarner to Seattle. NORD MOVED THAT BROWN MAKE SAMPLE BANNERS ONE OF WHICH WOULD BE STRESSED TO TEST AND THAT THE DESIGNS BE SENT WITH SWARNER TO SEATTLE FOR PRICING. SELBY SECONDED. UNANIMOUS. Hett advised the group would like to see more designs to choose from. Selby suggested more flowers. Frates suggested a fishing boat. Benedict asked about roses and lilacs. Frates questioned the copyrighting and asked if that would be the responsibility of the artist. Brown stated most of them are starving artists. Frates asked if there were fees and Brown stated yes if they use an attorney. Brown added that she has been told that once an artist signs their name as long as it is visible, it is copyrighted. Brown added there would need to be a bill of sale between the Committee and the artist. Hett thanked Brown and Faeo for coming to the meeting. Beautification Committee Minutes August 13, 1996 Page ? b. Beautification Awards Hett advised the winners of the Beautification Awards were as follows' Residential' First-- Masseys Second -- Andersons on Linwood Third--Donna Osborne at 703 Cypress Businesses: First--Overland RV Park Second-- Peninsula Memorial Honorable Mention-- Paradisos Hett stated that Chamber had a nice presentation and awards were presented. Everyone was there except the Osbornes. Hett advised there were only three members who judged and perhaps it should readdressed next year. Hett stated they may suggest the Chamber change it to selecting one garden per month. Hett commented she didn't feel it got the publicity it deserved this year. Hett added she didn't think it needed action tonight. Swarner stated she had spoken with Laura Measles about it and had noted she had mentioned having it in the Clarion. Swarner stated she was going to call the paper and hadn't had time. Swarner stated that Measles thought it was a good idea. Benedict commented that she felt they needed better criteria or additional criteria. Selby noted that a lot of places had beautiful lawns and no flowers. Hett stated there was one with natural ground covering and no flowers. Frates stated his thought was that a lot of people and businesses go unnoticed. Frates stated especially the businesses because they are tied in close with the economy. Frates stated it would be nice to send out blanket letters to all the businesses for any little thing they had done. Frates stated he felt they should be recognized. Hett stated they had talked about sending letters to businesses so need a list of who to send them to. Swarner Uptown Motel, Willow Street Shopping Center (sweeping walks). Frates stated that is a good idea to recognize everyone for their efforts even those without front yards so to recognize everyone who cleans their areas, hangs baskets, etc. Frates stated he feels if recognized, they may be more likely to carry it on. Frates noted it does make a big difference adding that for years the kids had taken care of the lawns and right of ways and every once in a while a few business break out of that mold and start taking care of it. Frates reiterated he felt they should be recognized. Beautification Committee Minutes August 13, 1996 Page 8 NORD MOVED TO RECOGNIZE BUSINESSES FOR ANYTHING THEY DO TO BEAUTIFY. SECOND BY SELBY. Group brainstormed and came up with suggested list: K Mart Miller Sheet Metal Kenai Electric Catholic Church Merit Dan's TV Willow Street Professional Center Fire Station Katmai Mapco NBA Dr. Hansen HEA Car Wash SkiMo Mormon Church Olga's Vic & Vickie Tyler Library Senior Center Russian Church First National Clarion Post Office Hett asked that if anyone thinks of any others to let her know this week. Frates stated he and Hett could formalize the list and perhaps also send a letter to the editor. Johnson suggested putting the information in Joann Hansen's column. c. Gardening Brochure Frates shared a sample which had been done by Jack Castimore of the Parks & Rec Commission. Swarner asked if they were ready to be handed out. Frates stated as soon as copies were made adding he wanted to share them with the Committee before he had copies made. Hett noted she has had lots of requests at the Visitor's Center for brochures. Frates stated if they were done in color, showed a color picture, this would be on the front (showed a picture). Frates stated he would have to look at the budget to see if funds were available. Selby noted she would like color. Hett questioned if they would be on white paper. Frates asked if the group would like to see color adding they are having Parks Brochures made 500 for $237. NORD MOVED TO HAVE THE BROCHURES PRINTED IN COLOR. SECONDED BY JOHNSON. UNANIMOUS. Hett questioned if there was money. Frates stated yes. Frates stated that once they are made up if anyone has ideas for next year, to let him know. The Beautification Committee Minutes Anchorage brochure contains tips. sponsors. August 13, 1996 Page Benedict noted the Anchorage brochure has d. Rotary Donation Hett asked if anyone came up with an idea for a new bed. Hett stated she mentioned it to Merle Dean and she mentioned lilies and bleeding hearts for the Fire Station. Benedict asked where? Overturf stated she thought it was full. Hett stated those may not necessarily be for the Fire Station and would be planted in the spring. Frates stated he also thought they could purchase some bulbs. Discussion about what kind of lilies and Hett stated she thought any would be fine. Hett asked if they just wanted to spend it on bulbs? Hett suggested at least $50 on tulips and the rest as we see a need. Hett asked Frates if $50 was enough? Hett stated that they could be ordered fairly inexpensively. Benedict stated that when Loretta was here they went through the process of getting catalogs but things never got ordered. NORD MOVED TO SPEND ENOUGH MONEY FOR A SUFFICIENT AMOUNT OF BULBS NOT TO EXCEED $75 OF THE ROTARY DONATION. SELBY SECONDED. UNANIMOUS. e. Benches Frates reported that he had taken all the metal to Metal Magic and they were going to fabricate everything and that was last Wednesday or Thursday. At that time there was material for 12 or 1 6 benches. The Care Center received a grant and are having a teacher work with the kids to build the benches. Benedict asked if they required a concrete foundation. Frates stated they will go in sono tubes and be sunk in the ground. Benedict asked about the Eagle Scout and Swarner stated she had not heard from him. Frates noted there are plenty of areas in town that are severely lacking places to sit, specifically the parks (Old Town Park, Municipal Park, Memorial Park). Frates noted that they are looking at the trail the seniors use between the housing and Leif Hansen Park. Johnson noted they need one on the east side of the street coming up the street from the Senior Center for people who walk with seniors in wheel chairs. 6. NEW BUSINESS a. Oil Company Appreciation Beautification Committee Minutes August 13, 1996 Page ! 0 Frates noted they will have a booth and need people to work. Frates stated they will need people from noon to 4 p.m. Hett stated she will work from 1 2 to 2 p.m. Frates stated they will have displays, pictures, Parks brochures to hand out, maybe the Beautification brochures, will answer questions, will be displaying videos which highlight the National Parks and Recreation Association. Nord asked if he wanted two volunteers to work at the same time. Nord offered to work 2 p.m. to 4 p.m. on the 24th. Overturf and Benedict offered to show up when they could. Frates shared buttons that the staff has been making for that day and gave each person one. Frates stated that everything will be free that day and they are expecting 3000 to 5000 people. b. Volunteer Appreciation Hett stated that last year it was held today adding that Merle Dean is out of town until the 1 6th. Hett asked if they wanted to do something different stating it had been done for the past several years. Benedict stated that the first time they' had lunch at the Kitchen Express and the city paid for it. Hett stated she and Swarner had talked about a tea adding there is only two to three weeks to plan. Benedict asked where they would hold the tea. Swarner stated she threw out the idea of a tea to use tea cups that never get used. Hett added that at one time Merle Dean offered her house for use. Swarner stated that would be nice. Frates asked what a tea is and was told. Hett stated the earliest they could send out invitations would be next Monday, 1 9th, and the earliest it could be held would either be that week or the next week assuming Merle Dean would have it. Group discussion about possible dates. Nord asked if there is any reason it couldn't be held in September. Benedict asked if Merle Dean did it wouldn't it need to be on a weekend. Swarner suggested the afternoon of the 8~. Johnson asked if that would conflict with the Voices at the Visitor's Center. Hett asked if they wanted to do it like they did last year. Benedict asked how many volunteers they have and asked if they didn't invite others last year. Hett asked if they should send a nice thank you letter and a certificate. Johnson said both. Frates suggested contacting Merle Dean and see if she minds having the tea and do that and then hand out certificates. Hett asked if it could be left that if she contacted Merle Dean and it was okay, she would contact everyone. Group agreement to have Hett proceed. c. Winter Meetings Beautification Committee Minutes August 13, 1996 Page ! ! Hett advised last year they didn't meet in October, November, and December and would need to ask Council to approve that. Discussion that they need to continue meeting with the banners being working on at least in October. Hett stated they would keep meeting as long as there are items on the agenda. Nord asked if they should table this until the next meeting. Selby stated they could probably have off November and December. Benedict stated that in January it doesn't appear that there is anything to be done. Johnson asked if the greenhouse would be heated all winter. Frates stated it would be started up adding several people have asked him to winter geraniums. Swarner asked if he was doing this as an experimentation with other people's plants. Frates stated they were Porters from the Senior Center as well as those the city had grown. Frates stated there will be heat there. d. State Highway Greenstrips Hett asked Frates to explain this topic. Frates added that the highway project would be complete soon, August 31s~ is the expected date for completion. Frates stated the greenstrips go all the way to Swires Road. Frates met with the project manager and Keith Kornelis, Public Works Director. Frates stated they had looked at the whole project. The state is not planning on maintaining these areas. Frates stated if the city doesn't maintain them, they will probably become unsightly. Frates stated what he would like to do is make a recommendation for or against to Parks and Re¢ if the city should maintain those greenways up to a certain point. Frates stated he was looking at to the Middle School at least. Benedict asked what he was planning and Frates stated mowing. Hett asked if they had enough equipment and crews and asked if he was looking at this fall. Frates stated it wouldn't be until next year and would depend on when the soil was firmed up. Nord asked if they made a motion if it had to go to Council. Frates stated he thought so because if Council is in favor it may mean hiring another individual. NORD MOVED TO HAVE PARKS MOW THE LAWNS ALL THE WAY TO SWIRES. MOTION SECONDED BY SELBY. Frates stated that Swarner had a good idea and he had considered it. Frates explained that within their organization they have the beautification crew and the supervisor is responsible for the flower maintenance and the moving. Frates stated he may create a "sub department" and go with a gardening crew and a lawn maintenance crew to cover all basis. Beautification Committee Minutes August 13, 1996 Page !2 UNANIMOUS. Benedict commented that in Anchorage they were building a new hospital and the grass had poppies in it. It may not need mowing then. Frates noted that the areas in front of Craycroft, Pizza Hut etc. had not been taken care of for years and they started mowing it about 6 years 'ago. 7. REPORTS a. Chairperson Hett advised they need new members. Hett informed the group she is returning to school so doesn't know how long she will be able stay involved. Hett advised the Katmai donated money to the Committee adding that the city has always maintained their lawn. Hett advised it was $1 50. Frates stated they have donated small amounts in the past. Hett stated the other thing she was going to share was the Dispatch Article but they had already looked at it during the meeting. b. Parks & Rec Frates reported that at this time of year the crews start dwindling. There will be two more tournaments, this weekend and the 24th. By the 24~ looking at 4 crew persons. Frates stated there is always a struggle because you cannot anticipate weather. Frates reported they will run a little behind in staffing and asked for patience. The Leif Hansen Park Policy will be going to Council this next meeting. The recommendation is that larger groups do not use the Park adding that they recommended that it can be used for weddings and memorial services. Overturf asked if they got edging for the bed at Leif Hansen. Frates stated they have it but it is not in yet. Hett stated that Chamber got edging. Frates advised the new Teen Center Supervisor came on board last week and that they are loosing groundskeeper, Tom Carver, to Police Department. Tom Slovik is the new person and he comes from Boys and Girls Club. Overturf asked if bulbs would be ordered for this year and asked if they would be called to help. i c. Council Beautification Committee Minutes August 13, 1996 Page !3 Swarner commented on the newspaper advising some things may or may not true. Special meeting tomorrow night to consider hiring interim city manager. Benedict asked if the city couldn't function without one. Swarner stated some things have come up that would be nice to have manager on board adding she felt they needed an interim city manager. 8. QUESTIONS AND COMMENTS Swarner advised she has a problem with aphids. Johnson stated that the extension had told her they needed more water and you may have to spray birch trees. Frates added that one of the things the Parks and Re¢ Commission has been battling over is the cemetery adding vandalism has occurred. Some members feel a cemetery committee should be formed and this will be looked at in the future. Hett noted this group had started as a cemetery committee. Frates stated he would be interested, noting it is a lot of hard work, and would like to see local churches giving a hand and volunteering to offer to try to salvage the older graves from the moss, etc. Frates noted it is difficult for them to spend that amount of time on the cemetery. Johnson noted there used to be a ministerial association. Swarner suggested contacting them. Swarner stated last summer there was concern about the garbage cans not being emptied and it was more than the cemetery upkeep. 9. INFORMATION a. Parks & Recreation Minutes (August 1, 1996) b. Thank you letter to Rotary Club (July 16, 1 996) 10. ADJOURNMENT Meeting adjourned at approximately 7'08 p.m. Respectfully Submitted Ma'rily~ Kebschull Administrative Assistant