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HomeMy WebLinkAbout1997-01-14 Beautification SummaryKENAI BEAUTIFICATION COMMITTEE January 14' * * 5:30 p.m. Council Chambers Chairperson Susan Hett ***AGENDA*** 1. ROLL CALL 2. ELECTIONS 3. APPROVAL OF AGENDA 4. APPROVAL OF MINUTES: October 8, 1996 5. PERSONS SCHEDULED TO BE HEARD 6. OLD BUSINESS a. Loretta Breeden's Memorial m NEW BUSINESS a. Goals & Objectives 1997 b. 1997 Theme al REPORTS a. Chairperson b. Parks & Rec c. Council 9. QUESTIONS AND COMMENTS 10. INFORMATION a. Beautification Committee Roster b. City Council Roster c. Appointment Letters d. Winter Meetings Memo and Response 11. ADJOURNMENT 1. ROLL CALL KENAI BEAUTIFICATION COMMITTEE January 14, 1997 ***MINUTES*** Members present: Non-Voting Members present: Members absent: Others present: Susan Hett, Barb Nord, Nina Selby, Sylvia Johnson Jeneane Benedict, Linda Overturf Marilyn Dimmick, Karolee Hansen, Nina Jean Rogers Councilwoman Linda Swarner, Administrative Assistant Marilyn Kebschull, Parks and Rec Director Bob Frates 1. ELECTIONS NORD NOMINATED SUSAN HETT AS CHAIRPERSON AND MARILYN DIMMICK AS VICE-CHAIR. SELBY SECONDED THE NOMINATION. UNANIMOUS. 3. APPROVAL OF AGENDA HETT ADDED UNDER NEW BUSINESS CHANGING THE MEETING TIME. HETT ASKED FOR OTHER CHANGES. NONE NOTED. AGENDA APPROVED BY UNANIMOUS CONSENT. 4. APPROVAL OF MINUTES: October 8, 1996 NORD MOVED TO APPROVE MINUTES. SELBY SECONDED THE MOTION. SWARNER NOTED ON PAGE FIVE "ROTOTILLING" IS SPELLED WRONG. NO OTHER CHANGES OR CORRECTIONS NOTED. MINUTES APPROVED. 5. PERSONS SCHEDULED TO BE HEARD None. 6. OLD BUSINESS a. 'Loretta Breeden's Memorial Frates noted $430 in the account through donations. Frates stated the price of fountain approximately $1 750 to $1 800. Hett asked if council had approved money for the fountain. Frates stated he had planned to budget for the fountain. Selby noted the minutes said the fountain would not be paid for by donations instead that council would pay for it. Selby noted it was on page three of the last meeting's minutes. Swarner stated she would bring it up with the Finance Director. Hett noted that Loretta's sister had donated $200. Frates stated he wanted to make it clear that if it was budgeted for it would not be completed until the first part of August. Selby asked Swarner if she brought it up with the Finance Director if that would mean that they would get it earlier. Swarner stated yes. Hett stated they were going to work with the family to get a plaque and flower bed. Benedict asked if anyone had spoken with her family and was advised no. Swarner stated that the snow removers had hit the bush and this saddened her. Frates stated they had marked it but the snow had been pushed way beyond it. Frates stated the other alternative is to have it marked late in the fall and to snow blow around it. Benedict asked about moving the rose somewhere else. Swarner stated that wherever it is planted they will have to make sure it isn't hit by the snow plows. NOTE: 5:45 P.M. SWARNER HAD TO LEAVE FOR A COLLEGE CLASS. Swarner had to leave and asked if there were any questions before she departed. Swarner reported they started working on the process for hiring the city manager. Hett asked when they would hire the new person. Swarner stated that the date of July 1 st were thrown out at the work session last night. Hett asked Swarner if she had any goals and Swarner stated she would like to encourage more volunteers. 7. NEW BUSINESS a. Goals & Objectives 1997 Hett stated she had gone through the 1 996 goals and a lot of them are ongoing. Hett listed the following goals and objectives' Beautification Committee January 14, 1997 Page 2 '1. Additional banners 2. Control of chickweed in beds Hett reported in Anchorage they talked about a spray that helped to keep the chickweed down. Overturf asked if they spray with plants in the beds. Hett stated she was unsure. Hett continued with goals and objectives' 3. Extension plot 4. Nursery bed 5. Beautification awards with different categories 6. Improved gardening brochure 7. Individual design of beds 8. Increase volunteer interest, recognition, and appreciation 9. Assist Parks & Rec with placing cabin at park 10. Track volunteer hours for planting and weeding. Hett asked for other goals. Frates stated he felt they should concentrate on the corner in front of the Mapco on the Spur Highway. Frates stated he felt that would be a nice place for a bed. Frates noted this brings up whether or not the business should develop the bed. Nord asked if in the past that businesses had paid so much money and then the city took care of it. Frates stated they had done that with lawns in the past and that some businesses can get touchy because that is state right of way. Benedict asked if there are flower boxes on all four corners. Frates stated not on all the corners. Hett asked about new boxes. Frates stated that needed approaching also and he would like to contact officials at Wildwood and see if they would take that project. Frates stated he has had a request from a number of individuals in the community to start doing hanging baskets. Selby asked if anything was being done in Old Town. Frates stated there are some road improvements to be done in Old Town. Kebschull advised there was a plan to add ornamental lighting to the Mission Street project which may allow for hanging planters. Add to goals and objectives' 1 1. New beds at Mapco and Spur Highway 12. New flower boxes--project with Wildwood Correctional Center 13. Old Town beautification Frates stated he started thinking about goals and objectives about two months ago. Frates stated as a department he can come up with goals and objectives for the Beautification Committee January 14, 1997 Page 3 department but feels his objectives are going to be dictated by the general public. Frates stated he has requested from his staff and commissioners to come up with five questions. Frates added he will be asking this group to also come up with five questions. This information will be put into a community needs survey. Frates stated not to worry about content, structure, etc. with the questions. Frates noted they will take the information and format it into a community needs survey. Frates stated the goal of the survey is to assess and identify community needs and evaluate existing programs related to Parks & Recreation. Frates stated the objective would be to provide guidance to prioritize future budget allocations, determine citizen attitude toward Parks & Recreation, and to improve communication with the public. Frates listed three areas of survey as' 1) Parks and open spaces, 2) Recreation Services, and'3) City Beautification program. Selby asked when Frates wanted the questions and Frates stated by the next meeting. Frates stated they hoped to come up with a workable survey by spring. Overturf asked about the litter bag program goal. Star program. Frates noted that was the Green Hett noted they needed to add Green Star program to their list of goals and objectives. 14. Green Star--Litter Bag Program Hett asked for a numbered list of goals. Kebschull advised she would provide the list. It was agreed to bring back the list for review and adoption at next meeting. b. 1997 Theme Hett stated they had had the same theme for past years. theme was last year. Discussion on what the Frates stated it seems that they always seem to follow what Anchorage does adding that he felt that their idea with the colors was a good idea. Nord commented that with the new banners they may want to include something with banners in the theme. Beautification Committee Page 4 January 14, 1997 Overturf suggested, "City of Banners." Hett asked if they wanted to think about it for a month and discuss it at the next meeting. Selby stated she felt something with the banners was a good idea. Selby stated she felt they should get something in the paper about them being done locally. Nord suggested, "Banner City." Benedict asked if the banners were going to be placed down Airport Way first. Frates stated down Airport Way and the Spur Highway adding they have 27 new banners. Selby asked how many they have now. Frates stated between 32 to 35. Benedict asked what kind of bracket they used on the poles and wondered if they would need new brackets. Frates stated they have plenty of extra brackets. Benedict asked how much money council had approved. Frates stated $3750 for this year for 27 banners. Selby noted that if they had ordered them from outside the cost would have been much more. Overturf stated she liked the banner theme. Discussion and agreement that there should be something written up in the paper about the banners being done locally. Johnson stated she thought something was said about banners being hung in front of the Bicentennial Building. Hett advised they had purchased eight. Overturf suggested, "Beautifying our highways and bi-ways." Hett suggested you could add, "Citizens for a beautiful Kenai, Beautifying our highways and bi-ways." Agreement to think about the theme and discuss it at the next meeting. c. Earlier Meetings Hett noting that with Councilwoman Swarner's class that perhaps they should meet earlier. Frates noted it is difficult in the summer to meet any earlier. Hett suggested they could have meetings at 5 p.m. for the months of February, March, April, and May and then revert to 5:30 p.m. during the summer. Beautification Committee January 14, 1997 Page 5 SELBY MOVED TO MEET AT 5 P.M. FOR THE MONTHS OF FEBRUARY, MARCH, APRIL, AND MAY. NORD SECONDED THE MOTION. UNANIMOUS. Hett noted that this change would pend approval from council. 8. REPORTS a. Chairperson Hett stated she had no report. b. Parks & Rec Frates stated it has been a busy winter and will not slow down. Frates stated they are trying to become program oriented at the center for the public. Frates reported they have been having more tournaments and league play adding the center has been active with dances, open microphone night, kids playing instruments, etc. Frates stated the ski trails a huge success. Frates commented he feels this all goes back to providing programming adding it will grow. Frates stated it is a type of program that allows for family recreation. Frates stated at any time if you go by you will see people using it. Frates noted that KCHS had a peninsula meet last week With six teams. Frates noted there was nothing but positive things said. Frates noted they will be trying to bring regional meets to Kenai. Frates stated they have held one clinic already with 25 participants on both Saturday and Sunday. More clinics are planned. Frates stated there was a community fun ski after the meet last Saturday. Frates told the group to look forward to a midnight ski madness. Frates stated they are obtaining prices to hookup water at the greenhouse and hopefully it will be complete by next month. Frates stated that last Saturday they held the Elks Hoop Shoot at the Rec Center. · Frates reported that the Teen Center Supervisor Scott Slavik has been involved in town meetings regarding a skate board park. Frates noted Slavik has been working with Tony Lewis of Soldotna on this project. Frates noted no major changes in this year's budget. Frates stated the 1997 seed order will be placed soon. Frates noted the banners will be on display from January 1 5 to 22 at Visitor's Center and from the 22~ through the 31 st at the Airport. Hett Beautification Committee January 14, 1997 Page 6 stated they have all been charcoaled and some have been painted. Tentatively a reception has been set at the Visitor's Center the first week in May. Frates stated the Alaska Greenhouse and Nursery Conference will be held February 20 and 21~t at the Sports Center. Benedict asked how much tuition was. Hett stated she felt it was $75. Benedict asked if Frates had talked to Tom and if he was going to have a master gardeners class and Frates stated he hadn't. Hett advised the master gardeners class will be in Homer this year. Overturf asked if Frates had a list of flowers he would be ordering and Frates stated no. Benedict asked if Frates had gotten tulip bulbs last fall and he stated yes. c. Council 9. QUESTIONS AND COMMENTS Hett advised next meeting will be February 11 th on the agenda if the new time was approved. 10. INFORMATION a. Beautification Committee Roster b. City Council Roster ¢. Appointment Letters d. Winter Meetings Memo and Response 1 1. ADJOURNMENT Meeting adjourned at approximately 6' 1 5 p.m. Respectfully submitted: Administrative Assistant Kebschull advised she would note Beautification Committee January 14, 1997 Page 7