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HomeMy WebLinkAbout1997-03-11 Beautification SummaryKENAI BEAUTIFICATION COMMITTEE March 11, 1997'** 5:00 p.m. Council Chambers Chairperson Susan Hett ***AGENDA*** 1. ROLL CALL 2. APPROVAL OF AGENDA · 3. APPROVAL OF MINUTES: February 11, 1997 m PERSONS SCHEDULED TO BE HEARD a. Merle Dean Feldman 5. OLD BUSINESS a. Loretta Breeden Memorial b. Banner Update c. Litter Bag Program 1 NEW BUSINESS a. Volunteer Program b. Volunteer Orientation m REPORTS a. Chairperson b. Parks & Rec c. Council 8. QUESTIONS AND COMMENTS 9. INFORMATION a. Committee Roster b. Parks & Rec. Commission Minutes of February 6, 1997 c. City Council Agendas (2/5/9.7 and 2/19/97) d. 1997 Theme and Goals and Objectives 10. ADJOURNMENT * * * NOTE MEETING TIME* * * KENAI BEAUTIFICATION COMMITTEE March 11, 1997 ~~MINUTES~ ROLL CALL: Members present: Members absent: Non-voting Members present' Non-voting Members absent: Others present: Marilyn Dimmick, Barb Nord, Susan Hett, Nina Selby, Sylvia Johnson, Wilma Jean Rogers Karolee Hansen Linda Oveturf Jeneane Benedict Councilwoman Linda Swarner, Parks and Rec. Director Bob Frates, Administrative Assistant Marilyn Kebschull APPROVAL OF AGENDA: Hett asked for changes or additions to the agenda. Nord requested adding appreciation for banner volunteers to agenda, 6¢. Hett noted Merle Dean will not be present so to remove her from the agenda. Frates requested that under New Business, 6d to add Cemetery. AGENDA APPROVED WITH CHANGES BY UNANIMOUS CONSENT. APPROVAL OF MINUTES: February 11, 1997 Hett asked for corrections to minutes. Selby noted the following corrections: Page 2, toward the end should read Frates stated the only instead of they; Page 3, 2® paragraph barrels out front instead of our; Page 3, 3r~ paragraph, Dimmick noted she has seeds instead of that; Page 4, 4th paragraph, people who had spoken to instead of spoke; and, Page 6, third line from bottom, probably if the instead of they. MINUTES APPROVED WITH CHANGES BY UNANIMOUS CONSENT. Selby also requested that on the Beautification Committee roster that her work number be deleted. Request also made to remove "Wilma" from Rogers name on the roster. PERSONS SCHEDULED TO BE HEARD: Beautification Committee Page 2 Minutes March 11, 1997 · OLD BUSINESS' a. Loretta Breeden Memorial Hett noted that Frates has been working on the memorial. Frates stated they have $400 donated. Selby asked how much money they would need. Frates stated about ~350. Frates noted he did submit money in the budget for a fountain adding that was submitted at the Mayor's request. Frates stated they will leave it up to Henry Knackstedt (Breeden's son) to select a site for the bush and plaque. b. Banner Update Hett noted that last week they were almost done adding that they were very impressive. Frates asked if anyone hadn't been by the last couple weeks, he felt that everyone should visit. Frates stated that about three weeks ago he had stopped by noted that some of the colors were faded. Frates stated that now, they have doubled some of the color mixtures and they are bright. Frates stated that if they hold up like they are supposed to, they will be spectacular. Hett stated they are having a reception the first week of May for all the volunteers. Hett noted that Helen and Loretta are planning the reception. c. Litter Bag Program Frates brought the Committee up to date on the proposed program and showed a sample fanny pack. Frates stated he did find some prices on fanny packs at approximately $2.75 per pack. Frates stated he didn't have a problem with pulling those 'funds out of the Parks and Rec. budget and putting their logo on them. Selby asked about putting the "Beautifying the highways and byways" logo on them. Frates stated he wouldn't have a problem with that logo. Frates stated he would like to have a system wherein individuals sign up for a specific area and therein they would feel some obligation and the Parks and Re¢ staff could check up on them. Frates stated they could put some of the areas wherein they have had vandalism such as parks, the Bernie Huss Trail, etc. on the sign up list. Dimmick stated that if they called it the "Adopt a Neighborhood," or whatever, they could generate a certificate with their name on it. Then, the volunteer could take it with them when they signed up. Swarner asked Frates if he had a certificate maker on his computer and he responded no. Beautification Committee Page 3 Minutes March 11, 1997 Frates commented that by defining the program and going through recommendations, certificates, etc. he would feel more comfortable with the program. Johnson stated she wonders about recognition for individuals such a young man she observed last year cleaning litter in front of the post office to the Spur Highway. Johnson stated it would be nice if they could somehow recognize these types of volunteers through the newspaper without naming them by name. Dimmick asked if the city had a color which could be used for the fanny packs. Dimmick noted the only color she is familiar with is red for the high school. Frates · stated he was thinking about blue and white. Dimmick asked if we could have a name for the volunteers such as Beautification Patrol. Frates stated he would see if he could come up with a catchy name. Hett noted the litter pickup starts in two months. Nord asked how much they would charge to do the printing. $75 set up fee which is a one time fee. Frates stated it is a NEW BUSINESS: a. Volunteer Program Hett stated they had talked about doing the program different this year. Hett noted that last year she called everyone for planting. Then, they had the volunteer orientation and had people sign up for beds. Hett asked for ideas for this year. Selby asked if it hadn't worked in the past. Hett stated it did but that Frates had suggested assigning Committee members to beds with a set group of volunteers to oversee. Frates stated it would make it easier on everyone to oversee the beds. Selby asked how they would assign beds. Frates stated he didn't have a good idea. Overturf stated they could decide how many volunteers to have for each bed and to make a sign up list with that number of volunteers. Frates stated that when they had the sign ups a list of expectations would be nice which could include picking up trash, cigarette butts, leaves, pruning, etc. Rogers asked how many volunteers last year and Hett advised there were probably about 40 on the list. Hett asked if they want to continue like last year and asked if someone wanted to share in the calling. Selby noted she knew what a job it was last year. Swarner stated' that it seemed like there was more of a response from volunteers when they set a time rather than individuals going out. Dimmick noted it could be Beautification Committee Minutes Page 4 March 11, 1997 discouraging to go out and work alone. Hett stated the summer before last they set specific times and that seemed to work well. Swarner noted that works better for her because you can schedule time. b. Volunteer Orientation Hett stated that for the last few years they have had a volunteer orientation and Merle Dean has spoken. Then, they have had sign ups. Swarner noted that the council chambers will be in use for work sessions on Thursdays through May. Hett stated that perhaps they could go to Merle Dean's house. Group discussion that it may be difficult for new volunteers. Swarner noted a city building is a safe place for new people to attend a meeting. Dimmick asked about using the Re¢ Center and suggested they could have a walking tour of the city buildings within proximity of the Rec. Center. Swarner commented that last year the orientation was in April and the weather wasn't great. Hett commented that she felt that something educational would be nice at the orientation. Dimmick volunteered to bring a plant for a door prize. Rogers stated they could all bring a plant. Hett asked when they would like to have the orientation noting that the next meeting is April 8t~. Hett asked for days of the week they would like to have the meeting. Frates noted that if they have it too soon, they may lose interest before they get called to work. Rogers asked if they would have the sheets there that night so they could meet the volunteers they will be working with and Hett stated yes. Swarner stated she wasn't sure of the date for the city's volunteer reception. Hett stated she thought it was the week of April 20th, Hett suggested looking at late April or early May and noted that early May is better for her. Frates suggested they check with Merle Dean. Hett stated they would set a date at the next meeting. Swarner suggested they contact Jean Hansen who writes the newspaper column to mention the upcoming orientation. Swarner also noted that the extension is offering some gardening classes and they may want to put flyers there advertising the volunteer program. Hett noted she would like to have the volunteers track their hours. Dimmick noted they Could tie the volunteer hours into then to the kind of money it would cost the city for the service when they request funding. c. Banner Volunteer Appreciation Selby noted there will be a reception for the volunteers. Nord stated she wanted the city to recognize their efforts and perhaps present a certificate to the volunteers Beautification Committee Page 5 Minutes March 11, 1997 from Mayor Williams. Swarner noted that they would need their names for the volunteer reception. Dimmick stated that perhaps they could put a banner up recognizing the banner volunteers. Hett stated that Loretta and Helen should be mentioned or honored. Swarner asked Selby to get the list of names and addresses for the volunteers. Selby stated she would get the names and try to get addresses. Swarner asked Selby to get them and give them to Carol Freas. Selby noted there were a couple classes from the high school who came over and assisted. d. Cemetery: Frates noted this has been a hot topic at Parks and Re¢ because of calls about maintenance. Frates advised he has developed a maintenance program which will be implemented this summer. Frates stated it has set days and the items which need to be carried out on those days. Frates stated this program will give them a written plan for the supervisors to check on. Frates stated the other thing they decided to do instead of trying to put together another committee is to reach out to church organizations and request that they put together collectively a cemetery advisory group separate from the city. Frates stated they could evaluate the cemetery, volunteer, meet from time-to-time, and bring back recommendations. Frates stated he wanted to mention it because there are some beautification areas that could be looked at such as when you enter along the road. Perhaps, the could place flower boxes at the entrance. Frates stated he didn't feel that it would create too much of a problem for upkeep. Frates stated that in the May they could visit the cemetery and look at the area and draw up some plans for some beds. REPORTS: a. Chairperson No report. b. Parks & Re¢ Frates stated that regarding the banners, Helen wanted them retired early enough so they were in good enough shape to auction. Group discussion about what the original plan was with obtaining the banners. Frates stated regarding the flower boxes, he had contacted Ken Brown the ex- superintendent at Wildwood regarding them. The new person out there, said if they have time they may do some but added that they would call the city if they Beautification Committee Minutes Page 6 March 11, 1997 have time. need it. Frates stated he could have someone make repairs to the boxes that Frates stated that regarding Leif Hansen Memorial Park there have been two moose hanging out there and trees are down to stubs. Frates commented it is a shame and it may be time that they take a close look at protecting the trees. Dimmick stated her daughter uses the big square mesh that is used under concrete. Dimmick stated it is about eight feet tall and it stands by itself. Dimmick commented that she hangs Christmas lights on it and that the birds can get through. Hett asked how many trees are over there. Frates stated he wasn't sure. Frates stated he felt it was a resource they should protect. Frates stated there was a couple ways they could look at it. One would be to add that option to the individuals when they purchase a plaque and tree. Frates stated that then they would have to determine who would put up the protection. Dimmick suggested they could start looking at planting closer together to make it easier to protect. Frates stated he would get some prices and some alternatives. Frates stated that whatever they get it would need to be put up quickly. Frates noted it does say in the contract the city is not responsible for the moose damage. Hett suggested the family's could protect the trees. Frates stated that was his suggestion. Selby asked what about the family's who already have trees. Frates stated he was in Trinity the other day and they have packets of seeds like ivy. Frates stated that perhaps at the gazebo they could put flower boxes and plant the ivy-like plant noting he thought it would be nice. Dimmick stated that Peggy' Arness grows it. Frates noted the greenhouse is up and running with both hot and cold water. Frates stated all they need is bodies. Frates stated he got started last weekend and there are probably between 1500 and 2000 plants started. Selby asked what he needed volunteers for. Frates stated to put seedlings in the cells, then in a couple weeks transplanting. Frates stated if they don't mind being called, he would call and ask for assistance. Frates took the list of members who volunteered and times they would be available. Frates passed out a seed list to the group. c. Council Swarner asked if anyone had any questions about the City Manager search and advised they will be meeting on the 20th to go over the list. Swarner advised they will be starting budgets noting it doesn't look like anything would be increased and Beautification Committee Minutes Page 7 March 11, 1997 there may be decreases. Hett asked if they requested money for banners for next year. Frates stated he hadn't because they would last three years. Selby commented that she thought they were going to add banners next year. Swarner suggested requesting ~to add them so it would be there. Swarner stated the first budget meeting is on April 10t~ at 7 p.m. and at that meeting the plan will be to hear from outside groups who will be requesting money. Nord asked if they could submit a revised request. Frates stated he has a meeting on the 1 7th and he could discuss it then. Group discussion that they would like to see 30 new banners each year. Dimmick suggested they use the term maintenance instead of replacement. QUESTIONS AND COMMENTS: INFORMATION: a. Committee Roster b. Parks & Rec. Commission Minutes of February 6, 1997 c. City Council Agendas (2/5/97 and 2/19/97) d. 1997 Theme and Goals and Objectives ADJOURNMENT: Meeting adjourned at approximately 6'10 p.m. ctful~ submitted' )'~ b~c~611 ' Administrative Assistant