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Home My WebLink About1999-05-11 Beautification SummaryITEM 1' ITEM 2: ITEM 3: ITEM 4: KENAI BEAUTIFICATION COMMITTEE MAY 11, 1999 ~ 5:30 p.m. Kenai Council Chambers '"AGENDA"' CALL TO ORDER/k ROLL CALL AGENDA APPROVAL APPROVAL OF MINUTES -- APRIL 13, 1999 PERSONS SCHEDULED TO BE HEARD ITEM 5: a, OLD BUSINESS Volunteer Orientation ITEM ITEM 7: a, NEW BUSINESS REPORTS Committee Chair Parks & Recreation Director Kenai City Council Liaison ITEM 8: 0UESTIONS AND COMMENTS ITEM 9: a, bo INFORMATION Parks & Recreation Commission Meeting Minutes -- April 15, 1999. City Council Action Agenda - April 7 and 21, 1999. ITEM 10: ADJOURNMENT REGULAR MEETING OF THE CITY OF KENAI BEAUTIFICATION COMMITTEE MAY 11, 1999 ~ 5.30 P.M. KENAI CITY HALL VICE-CHAIR KAROLEE HANSEN~ PRESIDING ® CALL TO ORDER/ROLL CALL Vice-Chair Hansen called the meeting to order at 5:45 p.m. Members present: Hansen, Ro§ers, Johnson, Brown, Nord, Dimmick (arrived at approximately 6:00 p.m.) Members absent: Jun§ Non-voting Members Present: Linda Overturf Non-voting Members Absent: Jeneane Benedict Also present: Councilwoman Linda Swarner, Parks and Recreation Director Bob Frates, Contract Secretary Vicki Fruichantie 2. APPROVAL OF AGENDA THE AGENDA WAS APPROVED AS PRESENTED. 3. APPROVAL OF MINUTES Regular meeting of April 13, 1999. Overturf noted that she and Jeneane Benedict were both present at the last meeting and suggested Non-Voting Members Absent be corrected to read Non-Voting Members Present on Page 1. THERE WERE NO OBJECTIONS TO THE APPROVAL OF THE MINUTES AS AMENDED. 4. PERSONS SCHEDULED TO BE HEARD - None 5. OLD BUSINESS Dimmick arrived and took the chair. a. Volunteer Orientation Frates explained he had developed a slide show to present at the orientation which included a welcome, a message regarding the value of beautification, history, and a section on banners. Brown stated she brought a banner with her and explained the display at the Fine Arts Center showed the entire process of making banners. Frates went on to explain the slide show also included a comparison of old beautification projects versus new, with the "country cottage-style" currently used, and ended with ten to 12 slides of just flowers. Hansen mentioned there were refreshments, name tags and costume judging for the orientation, which would follow the slide presentation. NEW BUSINESS Frates suggested developing a schedule for clean-up and planting, noting that some members had been working in the beds already. He suggested setting specific dates and times and make it a big project where if 15 people show up, they could all keep busy and get finished. Overturf mentioned the weather forecast was good for the weekend and suggested starting in Leif Hansen Park. Frates thought it would be nice to bring water and snacks for the work party, and asked if two hours would be enough time to accomplish the work. After some discussion among the members, it was decided to begin with Leif Hansen Park ~aturday May 15 at 10 a.m. and to refer to the work project as a "Garden Party." Frates then suggested members have a picnic lunch at the park. Councilwoman Swarner mentioned Merle Dean Feldman would be available during the week and suggested they meet on Thursday evening (May 13) to clean-up the beds at the Fire Station beginning at 6 p.m. Overturf stated she had heard a report that planting should not begin until after Memorial Day as some of the ground was still frozen. Frates commented the time for planting was two to three weeks behind schedule. Overturf suggested starting sooner because high school students would be able to help with the planting if it could be done prior to Memorial Day. Overturf suggested May 22na to begin planting in raised areas such as the concrete circles on Frontage Road. Frates mentioned he had a small crew who could help out. After a general discussion it was agreed that work times should vary so everyone could be included. The following schedule was drafted: Thursday, May 13, 6 p.m., Fire Station Saturday, May 15, Leif Hansen Memorial Park Tuesday, May 18, 4 p.m., cleamup the Rotary Bed Thursday, May 20, 5:30 p.m., Cemetery Clean-up Saturday, May 22, 10 a.m., Plant Frontage Road circle planters Tuesday, May 25, 4 p.m., Planting at Leif Hansen Park Thursday, May 27, 6 p.m., finish Leif Hansen Park Saturday, May 29, 10 a.m., planting Paradisos, KVCC, Rotary bed and Chamber of Commerce Tuesday, June 1, 4 p.m., plant Fire Station Thursday, June 3, 6 p.m., complete Fire Station Saturday, June 5, 10 a.m., Dan's TV, Triangle and Park Strip KENAI BEAUTIFICATION COMMITTEE MEETING MAY 11, 1999 PAGE 2 ® Overturf suggested grass clippings be used to insulate the new plantings. Frates asked the Commission how they wanted to handle maintenance of the flower beds after planting. Dimmick mentioned volunteers may want to maintain what they helped plant. Frates suggested an "Adopt-a- Bed" program, mentioning one caller had expressed interest in adopting a bed as a mother/daughter project for the summer. Swarner mentioned the Fire Station needed work all the time. Hansen stated the Fire Station could be overwhelming if one person tried to do it. She emphasized telling volunteers they didn't have to stay all day and do it all. Dimmick suggested getting the phone numbers of volunteers in order to call them and suggest an hour or two here and there wherever help was needed at the time. Brown suggested mailing out the maintenance schedule to volunteers once one is developed. REPORTS a. Committee Chair Dimmick reported she and Frates spoke with two teachers at Sears Elementary who brought their classes along with some parents to help clean the Bernie Huss Fitness Trail. They did a good job and the children were well behaved. Dimmick added she had been invited by Jeannie Sorensen to speak about planting to her class. She mentioned Frates had boxes and could rototill space for the kids to plant in near the last day of school. She felt it would be a good idea to plant a cluster of bulbs here and there, just to dress up the park a little. Dimmick asked if anyone had spoken with Carrs' management about being a sponsor or co-sponsor of the trail. She stated it would be nice for them to donate a modest sign that read something to the effect of "Carrs and Sears Elementary School thank you for keeping our fimess trail clean." Dimmick noted, this was the third year Sears Elementary had been involved and she would like to see them get some recognition. Frates mentioned Creative Childcare could also be added as they helped over the years as well. Hansen stated she liked the idea of planting bulbs and wondered if Carrs would consider donating the bulbs. The Committee unanimously agreed to speak to someone at Carrs about the trail project. Parks/k Recreation Director KENAI BEAUTIFICATION COMMITTEE MEETING MAY 11, 1999 PAGE 3 Frates reminded members of the Cemetery Cleanup scheduled for May 20th at 5:30 p.m. He also reported this was one of the earliest years he had people working in the parks, noting the bathrooms were cleaned and open; the water was on; barbecues were ready; and the trash receptacles were out. Frates stated they were a little behind on cleaning the bike trails due to equipment breakdowns. Frates asked if the Commission would have a booth in the Kenai River Festival in June. Brown stated she had booth application forms available at the Kenai Fine Arts Center. A general discussion followed regarding booth space fees and tent availability. Dimmick stated she would call to schedule a booth. Frates reported the fountain in Leif Hansen Park would be turned on when the pump was installed, which would happen next week. He added, banners would be hung next week as well. Kenai City Council Liaison Swarner reported the City Council discussed Christmas decorations and banners at their budget work session May 10th. She noted, funds to purchase new decorations and ten additional banners were approved. Swarner also reported the ordinance approving the budget would be introduced at the May 19 council meeting and the public hearing would be held on June 2nd. She noted there were two council members absent for the budget work session but there were no big changes to the Beautification budget. Swarner stated everyone agreed the Christmas decorations needed replacing and the Beautification Committee had a "bare bones" budget already. There was nothing more to cut out. Swarner added, there would be another council resignation in July when Councilman Raymond Measles would be moving to Anchorage. Swarner also mentioned there was some money in the budget for streetlights, depending on the area and how much the lights cost. ® OU~TIONS AND COMMENTS Parks and Recreation Director Frates mentioned he was still leery about the weather as far as planting was concerned. He noted last year the plants really struggled. Frates went on to explain the plants would be nearly blooming when they are planted. KENAI BEAUTIFICATION COMMITTEE MEETING MAY 11, 1999 PAGE 4 Councilwoman Swarner asked about flowers at the Animal Shelter. Frates replied that Animal Control Officer Godek had funds and plans to plant in front of the building. Godek indicated they would have roses, lilacs and hanging baskets. 9. INFORMATION 10. Parks & Recreation Commission Meeting Minutes-April 15, 1999. City Council Action Agenda - April 7 and 21, 1999. ADJOURNMENT HANSEN MOVED TO ADJOURN THE MEETING. DIMMICK SECONDED. MEETING ADJOURNED AT 6:50 P.M. Minutes transcribed and prepared by: Vicki Fruichantie, Contract Secretary KENAI BEAUTIFICATION COMMITTEE MEETING MAY 11, 1999 PAGE 5