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HomeMy WebLinkAbout2001-03-13 Beautification SummaryITEM 4: KENAI BEAUTIFICATION COMMITTEE MARCH 13, 2001 7:00 P.M. KENAI COUNCIL CHAMBERS ~AGENDA~ ITEM 1' CALL TO ORDER/k ROLL CALL ITEM 2: AGENDA APPROVAL ITEM 3' APPROVAL OF MINUTES --February 13, 2001 PERSONS scHEDuLED TO BE HEARD ITEM 5' OLD BUSINESS ITEM 6: ao ITEM 7: ao ITEM 8: ITEM 9' ao ITEM 10: NEW BUSINESS Discussion -- Volunteer Shirts Discussion -- Yard-of-the-Week Sign/Program Discussion -- Chamber Clean-Up REPORTS Committee Chair Parks & Recreation Director Kenai City Council Liaison 0UESTIONS AND COMMENTS INFORMATION Parks & Recreation Commission Meeting Minutes of March 1,2001. City Council Action Agendas of February 21,2001. Beautification Committee Historical Information Summer 2001 /Flowerbed Determinations FY/2001 Beautification Committee Goals & Objectives ADJOURNMENT KENAI BEAUTIFICATION COMMITTEE MARCH 13, 2001 7:00 P.M. KENAI COUNCIL CHAMBERS CHAIR MARILYN DIMMICK~ PRESIDING MINUTES ITEM 1' CALL TO ORDER & ROLL CALL Chair Dimmick called the meeting to order at 7:10 p.m. The roll was taken and confirmed as follows' Members Present: Members Absent: Non-Voting Members Present: Others Present' Brown, Dimmick, Rogers, Nelson Hansen, Buffington, Hett Overturf Parks and Recreation DirectOr Frates, Councilman Frazer, and Contract Secretary Shalev ITEM 2: AGENDA APPROVAL Non-voting Member Overturf requested the addition of the 2001 planting schedule to be added as Item 6-d. There were no objections and the agenda was approved as amended. ITEM 3: APPROVAL OF MINUTES -- February 13, 2001 The minutes of February 13, 2001 were approved as presented. ITEM 4: PERSONS SCHEDULED TO BE HEARD- - None ITEM 5' OLD BUSINESS- - None ITEM 6: NEW BUSINESS 6-a. Discussion -- Volunteer Shirts The Committee held a discussion regarding volunteer shirts; it was decided sweatshirts would be more useful than T-shirts. Member Rogers will provide the Committee with price, color, and availability of pullover-style sweatshirts at the next meeting. The sweatshirts will be available for purchase by Adopt-a Park volunteers and will serve as a form of 'identification' while tending to their beds. The Committee agreed the sweatshirts should be ready by May 1st. 6-b. Discussion -- Yard-of-the-Week Sign/Program It was noted the Yard-of-the-Week sign is in disrepair and after a lengthy discussion regarding various alternatives to actually replacing the sign, the Committee agreed to have a new sign made that will have cut-out vinyl lettering. The sign will remain the same oval shape, size and coloring and Parks and Recreation Director Frates will make the necessary arrangements in having the sign made. MOTION: Member Brown MOVED to have a new Yard-of-the-Week sign made. SECONDED the motion. There were no objections. SO ORDERED. Member Nelson 6-c. Discussion -- Chamber Clean-Up It was reported the City of Kenai Chamber of Commerce is working in conjunction with the Soldotna Chamber of Commerce to create a 'Chamber Clean-Up Day' to be tentatively held on either May 12 or 19. To date, Unocal donated $5,000.00 each to Kenai and Soldotna for the event. Director Frates stated a tent would be set up to provide information on the Adopt-a-Park program and to provide other information. He also stated the city would break each clean-up area into 'zones' from Swires Road to North Gill Street and assign zones to clean-up day participants where needed. 6-d. Discussion -- Planting Schedule Non-Voting Member Overturf presented the Committee with a draft copy of the 2001 planting schedule. It was noted the schedule would be put on the Recreation Center telephone recording to keep volunteers apprised of any changes due to weather or schedule changes. Overturf will also provide Master Gardener's meeting (April 12, 2001) attendees with the finalized schedule. Overturf will also provide the Committee with the finalized schedule at their next meeting. In addition, Director Frates suggested adding more peat (or a compost/peat mixture) to various flowerbeds prior to planting to help retain moisture. ITEM 7: REPORTS 7-a. Committee Chair-- Chair Dimmick reported on the following: · Referring to historical information of the Beautification Committee (included as an informational item in the packet), she stated she felt pleased with how she sees the future of the committee and its goals. · Volunteer Orientation was scheduled for April 10, 2001 at 6'00 p.m. This orientation will be just prior to the regular Committee meeting. Dimmick suggested each member bring some sort of refreshment or snack. A brief discussion took place regarding the content of the orientation and it was agreed no more than ten minutes of slides/photos will be offered. The Committee will focus on providing volunteers with basic information on types of flowers that thrive in Kenai, schedules, etc. The Volunteer Orientation will also be an informal exchange of starter plants. 7-bo Parks/1~ Recreation Director-- Director Frates reported on the following: BEAUTIFICATION COMMITTEE MEETING MARCH 13,2001 PAGE 2 · . Provided the members with a seed/bulb list that have been or will be purchased. He also suggested using the seed/bulb list as an insert to the Adopt-a- Park program brochure and will see if it is possible. Provided the members with a final draft of the Adopt-a-Park program brochure. The brochure will be sent to the printer next week and will also be included .aS a ½ page notfficat~on in the next City of Kenai newsletter. · Suggested adding a 'landscaping plan' to the brochure to outline general planting guidelines for volunteers. The members agreed to include a statement requesting those who wish to alter an existing landscaping design or flora arrangement in a 'bed, to first contact the Parks and Recreation office for approval. By requesting prior approval, the Beautification Committee and Parks and Recreation can ensure only plants that will thrive will be planted. Parks and Recreation is investigating a watering schedule. A brief discussion took place regarding the need and convenience for nighttime watering and a shift schedule for watering. Frates will provide the members with more information on this schedule. 7-c. Kenai City Council Liaison -- Councilman Frazer provided the members with an outline of informational items from the previous City Council Meeting. ITEM 8: OUE~TIONS AND COMMENTS -- None ITEM 9' INFORMATION Parks ga Recreation Commission .Meeting Minutes of March 1,2001. City Council Action .Agendas of February 21,2001. Beautification Committee Historical Information Summer 2001 /Flowerbed Determinations FY/2001 Beautification Committee Goals ga Objectives ITEM 10' ADJOURNMENT The meeting was adjourned at 8'45 p.m. Minutes transcribed and prepared by: Sharon Gaudet Shalev, Contract Secretary BEAUTIFICATION COMMITTEE MEETING MARCH 13,2001 PAGE 3