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HomeMy WebLinkAbout2003-04-08 Beautification PacketKENAI BEAUTIFICATION COMMITTEE APRIL 8, 2003 7:00 P.M. KENAI COUNCIL CHAMBERS AGENDA ITEM 1' CALL TO ORDER/h ROLL CALL ITEM 2' AGENDA APPROVAL ITEM 3: APPROVAL OF MINUTES -- MARCH 11, 2003 ITEM 4: PERSONS SCHEDULED TO BE HEARD ITEM 5: OLD BUSINESS DisCussion-- Banners ITEM 6- NEW BUSINESS Discussion -- Volunteer Planting Discussion -- Miscellaneous Bed Design ITEM 7: REPORTS a. Committee Chair Parks & Recreation Director Kenai City Council Liaison ITEM 8: QUESTIONS AND COMMENTS ITEM 9: INFORMATION a. Parks & Recreation Commission Meeting Minutes of March 6, 2003. City Council Action Agenda of March 6 and March 19, 2003. ITEM 10: ADJOURNMENT KENAI BEAUTIFICATION COMMITTEE MARCH 11, 2003 7:00 P.M. CITY CLERK'S CONFERENCE AGENDA ITEM 1: ITEM 2: ITEM 3: ITEM 4: ITEM 5: ITEM 6: ITEM 7: ITEM 8: ITEM 9: ITEM 10: CALL TO ORDER & ROLL CALL AGENDA APPROVAL APPROV~ OF MINUTES -- February 11, 2003 PEI~ONS SCHEDULED TO BE HEARD OLD BUSINESS NEW BUSINESS Discussion -- Flower Box Designs Discussion -- Adopt-a-Bench Program REPORTS Committee Chair Parks & Recreation Director Kenai City Council Liaison OUESTIONS AND COMMENTS INFORMATION Parks & Recreation Commission Meeting Minutes of February 6, 2003. City Council Action Agenda of February 5 and 19, 2003. ADJOURNMENT KENAI BEAUTIFICATION COMMITTEE MEETING MARCH 11, 2003 KENAI CITY CLERK'S CONFERENCE ROOM 7:00~ P.M. CHAIR MARILYN DIMMICK, PRESIDING MINUTES ITEM 1: CALL TO ORDER Ih ROLL CALL Chairperson Dimmick called the meeting to order at approximately 7:10 p.m. Members Present: Members Absent: Others Present: Dimmick, Nelson, Brown Seymour, Rogers Director Frates, Contract Secretary Roper, and KCHS Government Class (4 students} Due to a lack of quorum, Dimmick canceled the meeting and called a work session. ITEM 2: AGENDA APPROVAL ITEM 3: APPROVAL OF MINUTES -- February 11, 2003 ITEM 4: PERSONS SCHEDULED TO B_E HEARD ITEM 5: OLD BUSINESS ITEM 6: NEW BUSINESS Discussion -- Flower Box Designs Discussion-- Adopt-a-Bench Program ITEM 7: REPORTS Committee Chair Parks & Recreation Director Kenai City Council Liaison ITEM 8: OUESTIONS AND COMM_RNTS ITEM 9: INFORMATION Parks & Recreation Commission Meeting Minutes of February 6, 2003. City Council Action Agenda of February 5 and 19, 2003. ITEM 10: ADJOURNMENT Respectfully submitted, Barbara Roper, Contract Secretary KENAI BEAUTIFICATION COMMITTEE WORK SESSION MARCH 11, 2003 KENAI CITY CLERK'S CONFERENCE ROOM NOTES Director Frates explained the adopt-a-bench proposal. Dimmick, as a cost saving option, suggested consideration be given to having some benches built locally and added, the sturdy benches built in previous years have held up quite well. Discussion took place on bench locations and anchoring for security purposes. Shipping options were also discussed. The Airport Triangle Park was discussed and it was noted the issue has not gone to Council for approval yet. Brown explained the fish ornament concept and plans for anchoring them. Frates provided an update on the skateboard park. Dimmick requested an informal meeting be scheduled at the Teen Center to discuss flower box designs and planting schedules. Flower box design and planting schedules were discussed. A tentative date of May 31~t was scheduled for planting. Discussion took place on the type of flowers and/or plants to be utilized at various locations. The Work session adjourned at 8:20 p.m. Respectfully submitted, Barbara Roper, Contract Secretary MEMORANDUM TO' Beautification Committee Members FROM: Robert J. Frates, Parks & Recreation Director DATE' April 1, 2003 Rte Volunteer Planting I have contacted Lori Holleman at the Kenai Fire Department concerning this year's volunteer planting. She confirmed that the Fire Department would be will willing to once again host the barbeque for the participants. Last year we planted on May 25th. Planting began at 10'00am and ended with a barbeque at approximately 2' 15pm. I would propose this year we plant on May 31st or June 7th. Please be prepared to confirm a date at our next regular meeting along with any other recommendations concerning this matter. KENAI PARKS & RECREATION COMMISSION MARCH 6, 2003 CITY HALL COUNCIL CHAMBERS 7:00 P.M. AGENDA ITEM 1: ITEM ~.: ITEM 3: ITEM 4: ITEM 5: ITEM 6' ITEM 7: ITEM 8: ITEM 9: ITEM 10: ITEM 11' CALL TO ORDER & ROLL CALL ,, AGENDA APPROVAL APPROVAL OF MINUTES -- February 6, 2003 PERSONS SCHEDULED TO BE HEARD -- None OLD BUSINESS NEW BUSINESS ,,, Discussion -- Adopt-A-Bench Program REPORTS Commission Chair Director City Council Liaison COMMISSION QUESTIONS & COMMENTS PERSONS PRESENT NOT SCHEDULED TO INFORMATION Council Action Agendas of February 5 and 19, 2003. Beautification Committee Meeting Minutes of February 11, 2003. ADJOURNMENT KENAI PARKS & RECREATION COMMISSION MARCH 6, 2003 CITY HALL COUNCIL CHAMBERS 7:00 P.M. CHAIRMAN TIM WISNIEWSKI, PRESIDING MINUTES ITEM 1: CALL TO ORDER/h ROLL CALL Chairman Wismewski called the meeting to order at approximately 7'05 p.m. Members Present: Baxter, Wisniewski, Sandahl, Castimore, Steiner, Hultberg, Gifford (arrived at 7:10 p.m.) Others Present: Councilwoman Porter, Parks & Recreation Director Frates, Contract Secretary Roper Public Present: KCHS Government Class (six students), Mark and Anita Necessary ITEM 2: AGENDA APPROVAL Commissioner Castimore requested the Skateboard Park be added under Old Business and the Arctic Winter Games under New Business. Commissioner Sandahl requested the Municipal Park be added under Old Business. With no objections, the agenda was approved as amended. ITEM 3: APPROVAL OF MINUTES -- February 6, 2003 There were no corrections noted and the minutes of February 6, 2003 were approved as written. ITEM 4: PERSONS SCHEDULED TO BE HEARD -- None ITEM 5: OLD BUSINESS 5-a. Discussion,- Skateboard Park -- Castimore asked if the asphalt and fencing for the skateboard park had gone to City Council for approval. Frates replied it did not as he is waiting for final approval from the FAA for use of the property. Frates added, a change to the Land Use Table for the property is required so Parks and Recreation could utilize the property under a Conditional Use Permit. Frates continued, once those two items are taken care of, the next step would be to §o to Council to request the appropriation of $28,000 from the Daubenspeck funds. Construction could begin the latter part of May or early June. Porter recommended that efforts to §et the Daubenspeck funds transferred should be~n now. Commissioner Gilford arrived at 7:10 p.m. 5-b. Discussion- Municipal Park -- Sandahl requested an update on Municipal Park at each mcetin§. Frates stated Council requested a Capital Improvement list which was submitted to thc State. Municipal Park was included on thc list and the cost for improvements is in the ran§e of $225,000. There will be no word on this until after thc legislative session and then only if it is approved. Frates reported the Lions Club has excess funds they would like to use in the Park and could be used toward benches, trails, etc. Hultberg requested a letter be sent to the Rotaxy Club to thank them for their work at the Park and Frates stated he would take care of it. ITEM 6: NEW BUSINESS 6-a. Discussion -- Adopt-A-Bench Program -- Frates referred to the memo in the packet and provided a color brochure of the bench selected for the program. Discussion took place on program and associated costs. Frates pointed out, the benches don't necessarily have to be a memorial, but could also be recognized as a donation. Frates will do more research for less expensive vendor and shippin§ methods. MOTION: Commissioner Hultberg MOVED to approve the concept of the Adopt-a-Bench Program and Commissioner Sandahl SECONDED the motion. VOTE: Hultber§ Yes Gifford Yes Steiner Yes Sandahl Yes Castimore Yes Baxter Yes Wismewski Yes MOTION PASSED UNANIMOUSLY. 6-b. Discussion- Arctic Winter Games -- Castimore reported Kenai was chosen for the Arctic Winter Games in 2006 and asked if this 'would mean funding for the completion of the remaining phases of the multi-purpose facility would be made available. Frates replied, the announcement was just made and at this time no information is available. It was also noted the current Arctic Winter Games Board might change. Commissioner Baxter congratulated the Board on their hard work and success.. ITEM 7: REPORTS PARKS & RECREATION COMMISSION MEETING MARCH 6, 2003 PAGE 2 7-a. Commission Chair- Chairman Wisniewski stated he heard the Boys and Girls Club were interested in taking over the activities at the Teen Center and leasing the building for $1.00 per year. Additionally, the Boys and Girls Club will submit a proposal and request a work session with the Parks & Recreation Commission to discuss it. Wisniewski announced he was not comfortable with the concept. Frates confirmed the Boys and Girls Club will be submitting a proposal and a work session may be scheduled as early as March 11 or 12a to discuss it with the Commission. Sandahl expressed concern with the urgency and hoped it wasn't a knee-jerk reaction to the City's budget deficit. Sandahl felt any and all proposals should be considered but not accepted so readily or immediately. Concern was also expressed with the adult programs offered by the Teen Center and how they would fit into the Boys and Girls Club program. Discussion ensued regarding the Parks and Recreation budget. Frates stated the City Council directed the City Manager to cut $500,000 from the City's budget and in an effort to accomplish that, the individual departments were asked to cut their budgets by ten percent (10%). He referred to the proposed budget, provided prior to the meeting, and noted, it included the ten percent reduction as well as the elimination of the Teen Center. Porter added, the City Council had not seen this budget and would not until the fa'st budget work session in April. Frates pointed out the Teen Center was cut from the budget before the Boys and Girls Club came forth with their proposal and it w/Il go to Council whether or not the proposal is accepted. The Commission expressed many concerns with the Boys and Girls Club proposal, the quick timeline in reviewing their proposal, and the proposed cuts from the Parks and Recreation budget. MOTION: Commissioner Sandahl MOVED that the Commission be provided adequate time to review the Boys and Girls Club proposal and that no recommendations be made to implement the plan until the FY05 budget. Commissioner Baxter SECONDED the motion. ,VOTE: Hultber§ Yes Sandahl Gilford Yes Castimore Steiner Yes Yes Baxter Yes Yes Wismewski Yes MOTION PASSED UNANIMOUSLY. PARKS & RECREATION COMMISSION MEETING MARCH 6, 2003 PAGE 3 7-b. Director -- Director Frates reported the following: · The Lions Club and Phillips/Conoco will take over the clean-up program from the Chamber. Both entities will donate $1,500 to $2,000 to the program. · The City Engineer, City Attorney and Frates performed a Section 36 site visit with a representative from DEC and it was very encouraging. The only change to the proposed plan would be to move the parking lot over the old dumpsite. Frates continued, there were no red flags and DEC is excited about the proposed program. Sandahl recommended the liaison to Washington, DC be contacted with regard to available grants. Frates will make the contact. Baxter stated he heard the Chamber would continue the 4th of July parade and Hultberg added, they will with help from other organizations. 7-c. City Council Liaison -- Porter reported the following: · Council continues to accept resumes for the vacant Council position. A review of the resumes will take place at the March 27th meeting and a final decision made at the April 2nd meeting. · A report regarding vandalism at the multi-purpose facility was provided and Porter thought perhaps security cameras should be installed and the issue will be brought up with the City Council. Frates added, another option would be to gate the facility but that would take away from the original concept of keeping it accessible to the public. A copy of the report will be provided to the Parks & Recreation Commission. ITEM 8: COMMISSION (~UESTIONS/h COMMENTS Commissioner Gilford announced she would not be available at the next meeting. Commissioner Sandahl announced he would not be available at the next meeting. Chairman Wisniewskt thanked the high school students for their attendance. ITEM 9: PERSONS PRESENT NOT SCHEDULED TO BE HEARD Anita and Mark Necessary expressed concern with the Teen Center being taken over by the Boys and Girls Club as they are seniors and use the ~ on a daily basis. Mr. Necessary was pleased with the response of the Commission regarding the proposed budget cuts. ITEM 10: INFORMATION 10a. 10b. Council Action Agendas of February 5 and 19, 2003. Beautification Committee Meeting Minutes of February 11, 2003. PARKS & RECREATION COMMISSION MEETING MARCH 6, 2003 PAGE 4 ITEM 11: ADJOURNMENT The meeting adjourned at 8:25 p.m. Minutes recorded and transcribed by: Barbara Roper, Contract Secretary PARKS & RECREATION COMMISSION MEETING MARCH 6, 2003 PAGE 5 AGENDA KENAI CITY COUNCIL- REGDIAR MEETING MARCH 5, 2003 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http' / / www.,,ci.kenai.ak.us ITEM A: CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda 'All items listed with an asterisk {*) are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent a~enda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: 8CKED~~ PUBLIC COMMENTS (10 minutes) ITEM C: REPORTS OF KPB ASSEMBLY, LEGISLATORS AND COUNCII~ ITEM D: PUBMC HEARINGS . Ord/nance No. 1993-2003 -- Increasing Estimated Revenues and Appropriations by $1,782 in the General Fund Library Deparm:cnt for a State Grant. e Ord/nance No. 1994-2003 -- Amending the Land Use Table in KMC 14.22.010 to Chan;e Parks and Recreation in the RR, RR1, RS, RS1, RS2, RU Zones From a Secondary Use to a Conditional Use and, in the IL and IH Zones, From a Secondary Use to a Pr/ncipal Pe _rmitted Use. , Resolution No. 2003-11 -- Directing the Continuation of the Project Entitled "McCollum/Aliak Paving L.I.D.' and Desi~natm§ What Improvements are to be Included in This Project. ITEM E; COMMISSION! COMMITTEE REPOR~ le 2. 3. 4. 5. 6. 7. Council on Aging Airport Commission Harbor Commission Library Commission Parka & Recreation Commission Planning & Zoning Commission Miscellaneous Commissions and Committees Beauiification Committee Kenai Convention & Visitors Bureau Board Alaska Municipal League Report Kenai Chamber of Commerce ITEM F: . *Regular Meeting of February 19, 2003. ITEM G: CORRESPO~ENCE ITEM H: OLD BUSINESS ITEM I: BUSINESS . Bills to be Paid, Bills to be Ratified e Purchase Orders Exceeding $2,500 Ge *Ordinance 1/o. 1995-2003 -- Amending KMC 23.40.080 and 23.40.120 to Allow Employees to Elect the Opt-Out Provision of the Public Employeea Retirement System {PERS) as Stated in AS 39.35.1S0(b) and/or Opt Out of Municipal Medical and Hospital Insurance. e Discussion -- Schedule Volunteer Appreciation Event ITEM J: REPORT OF THE M~YOI~ ITEM K: ADMINISTRATION RRPORTS 1. City Manager 2. Attorney 3. City Clerk ITEM L: DISCUSSION 1. Citizens (five minutes) 2. Council EXECUTIVE SF~SION- None Scheduled ITEM M: ADJOUR.NM~NT AGENDA KENAI CITY COUNCrr.- EEGULAR MEETING MARCH 19, 2003 7:00 P.M. KENAI CITY COUNCIL CHAMBER,q httv: / / www. ci.kenai.ak.us ITEM A: CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: SCHEDULED PUBLIC COMMI~IT8 (10 minutes) ITEM C: REPORTS OF KPB ASSEMBLY, LEGISlaTORS AND COUNCK;S ITEM D: PUBLIC HEARINGS Ordinance No. 1995-2003 -- Amending KMC 23.40.080 and 23.40.120 to Allow Employees to Elect the Opt-Out Provision of the Public Employees Retirement System (PERS) as Stated in AS 39.35.150(b) and/or Opt Out of Mumcipal Medical and Hospital Insurance. 0 Continuation of Public Hearing/Resolution No. 2003-11 -- Direcfins the Continuation of the Project Entitled 'McCollum/AHak Paving L.I.D.' and Designating What Improvements are to be Included in This Project. l~solution No. 2003-12 -- Amending the Flexible Benefits Plan. 4~ Re~olutton No. 2003-13 -- Approving the Sale of Eight Lots in Inlet Woods Subdivision to Philip W. and Eileen Bryson (With a 7% Discount for Cash} for $107,880. Se R~solu~on No. 2003-14 -- Transferring $3,100 From Contingency to Co_m_munications in the Water and Sewer Special Revenue Fund. Resolution No. 2003-15 -- Transferring $5,500 in the Beautification Department to Purchase Banners. , . 9~ ITEM E: . 2. 3. 4. 5. 6. 7. ITEM F: . ITEM G: ITEM H: II~M I: ® . e Resolution No. 2003-16 -- Increasing the Water and Sewer Rates. Resolution No. 2003-17 -- Stating the Hanmful Impacts of ASHA's Rural-Owner Occupied Loan Program on the City of Kenai and Urging Change in that Program so the Entire Kenai Peninsula is Included'in the Program by Changing the Definition of "Small Commumty." Resolution No. 2003-18 -- Awarding the Bid to Airport Automation Corporation for an Airport ADA Lift Device for the Total Amount of $26,768. COMMISSION/COMMITTEE I~PORTS Council on Aging Airport Commission Harbor Commission Library Commission Parks & Recreat/on Commission Planning & Zoning Commission Miscellaneous Commissions and Committees a., Beaut/fication Committee b. Kenai Convention & Visitors Bureau Board c. Alaska Mumcipal League Report d. Kenai Chamber of Commerce *Regular Meeting of March 5, 2003. CORRF_~PO~ENCE OLD BUSINESS BUSINESS Bills to be Paid, Bills to be Ratified Purchase Orders Exceeding $2,500 *Ordinance No. 1996-2003 -- Increasing Estimated Revenues and Appropriation~ by $315,975 in the General Fund to Transfer Inlet Wood~ Settlement Proceeds to the Debt Service Fund. *Ordinance No. 1997-2003 -- Increasing Estimated Revenues and Appropriations by $8,300 in the Senior Citizen Borough Grant Fund, and Transferring $12,800 From the Borough Fund to the Semor Citizens Title III Grant Fund to Purchase Food. . Ordiamace No. 1998-2003 -- A~ending Kenai Municipal Code by Adoption of a New Chapter 12.40 to Regulate Smoking in Eating Establishments. ITEM J: REPORT OF THE MAYOR ITEM K: ADMIITISTRATION REPORTS 1. City Manager 2. Attorney 3. City Clerk ITEM L: DISCUSSION 1. Citizens (five minutes) 2. Council EXECUTIVE SESSION- None Scheduled ITEM M: ADJOURNMENT