HomeMy WebLinkAbout2003-06-10 Beautification PacketKENAI BEAUTIFICATION COMMITTEE
JUNE 10, 2003
7:00 P.M.
KENAI COUNCIL CHAMBERS
AGENDA
ITEM 1' CALL TO ORDER/k ROLL CALL
ITEM 2' AGENDA APPROVAL
ITEM 3'
APPROVAL OF MINUTES -- May 13, 2003
ITEM 4: PERSONS SCHEDULED TO BE HEARD
ITEM 5- OLD BUSINESS
ITEM 6: NEW BUSINESS
Discussion -- Flowerbed Assessment/Updates
Discussion -- Cemetery Regulations
ITEM 7: REPORTS
Committee Chair
Parks & Recreation Director
Kenai City Council Liaison
ITEM 8: OUESTIONS AND COMMENTS
ITEM 9' INFORMATION
Parks & Recreation Commission Meeting Minutes of May 1 and 15, 2003.
City Council Action Agenda of May 7 and 21, 2003.
Updated Membership List
Approved Kenai City Council Policy for Commission, Committee, Board and
Council on Aging Meetings and Work Sessions.
ITEM 10: ADJOURNMENT
KENAI BEAUTIFICATION COMMITTEE
MAY 13, 2003
7:00 P.M.
KENAI COUNCIL CHAMBERS
AGEN'DA
ITEM 1'
CALL TO ORDER/k ROLL CALL
ITEM 2: AGENDA APPROVAL
ITEM 3: APPROVAL OF MINUTES
a. February 11, 2003
b. April 8, 20O3
ITEM 4:
P_EI~__ONS SCHEDULED TO BE HEARD
ITEM 5: OLD BUSINESS
Discussion -- Flower Bed Planning
ITEM 6: NEW BUSINESS
a. Discussion -- Proposed Meeting Schedules for City Commission,
Committees, Boards and Council on Aging.
ITEM 7: REPORTS
Committee Chair
Parks & Recreation Director
Kenai City Council Liaison
ITEM 8:
(~UESTIONS AND COMMENTS
ITEM 9' INFORMATION
Parks & Recreation Commission Meeting Minutes of April 3, 2003.
City Council Action Agenda of April 2 and 16, 2003.
ITEM 10:
ADJOURNMENT
KENAI BEAUTIFICATION COMMITTEE
MAY 13, 2003
7:00 P.M.
KENAI COUNCIL CHAMBERS
CHAIRPERSON MARILYN DIMMICK, PRESIDING
MINUTES
ITEM 1:
CALL TO ORDER/h ROLL CALL
Chairperson Dimmick called the meeting to order at 7'06 p.m. and the roll was
confirmed as follows:
Members Present: Dimmick, Rogers, Nelson, Brown
Members Absent: Seymour
Others Present: Director Frates, Contract Secretary Roper {3 students from the
KCHS Government class), Sharon Hatch {interested in the
Committee)
ITEM 2:
AGENDA APPROVAL
There were no additions to the agenda.
ITEM 3' APPROVAL OF MINUTES
The agenda was approved as presented.
3-8.
February 11, 2003
April 8, 2003
MOTION:
Committee Member Brown MOVED to approve the minutes of February 11 and April 8,
2003 and Committee Member Nelson SECONDED the motion. There were no
objections. SO ORDERED.
ITEM 4:
PERSONS SCHEDULED TO BE HEARD -- None.
ITEM 5:
OLD BUSINESS
Discussion-- Flower Bed Planning
The Committee discussed the various flowerbeds and the types of flowers to plant in
each. A list was provided to Frates so the plants could be ordered next week.
Discussion also took place on the May 31 ~t planting day and the members agreed to
bring side dishes to go with the hot dogs, hamburgers and beverages provided by the
City.
ITEM 6: NEW BUSINESS
The students were excused at 8'25 p.m.
Dlscu~ion -- Proposed Meeting Schedules for City Commission,
Committees, Boards and Council on Aging.
Frates explained the purpose of the meeting schedule change and advised that special
meetings could be held as necessary. After discussion, the Committee requested a
meeting be held in September to critique the summer's planting and to discuss any
problems encountered and then resume meetings in February, March, April, May and
June.
Discussion took place on work sessions and informal meetings. Frates and Roper
advised it was being proposed work sessions will need to be approved by the City Clerk
as they have to be advertised. Discussion took place on the length of the meeting and
Roper advised the Committee they could have taken care of the agenda items,
adjourned then gone fight into a work session to discuss the flowers in order for the
guests to leave earlier if they wanted.
ITEM 7: REPORTS
7-a. Committee Chair-- Dimmick reported:
· She spoke with Karolee Hansen who advised her she would be unable to
participate on the Committee but would be available to help plant on May 31,t.
· Sharon Hatch attended the meeting, as she is interested in the
Committee.
7-b. Parks/t~ Recreation Director -- Frates reported:
· Four summer hires are on board and the remaining will be in place by
June 2nd.
· Flyers for the May 31 ~t volunteer planting day was provided to members.
Public service announcements and newspaper ads have been placed.
Kena/City Council Lta/~on -- No report.
ITEM 8:
(~UESTIONS AND COMMENTS
Brown asked if she could come to the greenhouse a few days prior to May 31 st in order
to group the various plants together for the different locations and Frates stated his
approval.
ITEM 9:
INFORMATION
Parks & Recreation Commission Meeting Minutes of April 3, 2003.
City Council Action Agenda of April 2 and 16, 2003.
BEAUTIFICATION COMMITTEE MEETING
MAY 13, 2003
PAGE 2
ITEM 10:
ADJOURNMENT
The meeting adjourned at 9:05 p.m.
Minutes recorded and transcribed by:
Barbara Roper, Contract Secretary
BEAUTIFICATION COMMITTEE MEETING
MAY 13, 2003
PAGE 3
Chapter 24.05
CREATION
Sections:
24.05.010 Creation.
24.0~.010 Creation.
From and after the passage of the ordinance
codified in this chapter, the municipal cemetery now
owned and operated by the City of Kenai shall be
known as the Kenai Municipal Cemetery, and shall
be available, subject to the regulations established,
to all persons, irrespective of race, creed or color.
429
24.10.010
Chapter 24.10
Sec~ons:
24.10.010
24.10.020
Administration.
Enforcement.
24.10.010 Administration.
The City Clerk shall be in charge and have
access to plats for the purpose of assigning plots
upon request, and have charge of burial records,
files and maps which shall be stored by the City of
Kenai. The City Clerk shall rnam~ necessary
records, files, and maps as required by the State to
protect the health and welfare of the community and
to ensure continuity in operation. The City Clerk
shall assign a plot number to a specific plot in ad-
vance of the prepamiion of a grave whenever an
interment or disinterment is to be made.
24.10.020 Enforcement.
The Parks and Recreation Director or his desig-
nated representative shall enforce ail cemetery regu-
lations and shall exclude from the cemetery any
person violating the cemetery regulations.
430
Chap~r 24.15
REGULATIONS
Sections:
24.15.010
Adoption of regulations.
24.15.010 Adoption of regulations.
The City Clerk, wi~h the assistance of the Parks
and Recreation Commission, shall establish regula-
tions for the purchase of plots and use of the ceme-
tery. These regulations shall be effective after ap-
proval by the Ci~ Council. Amendments to the
regulations shall be submitmd by the Cit~ Clerk to
the City Council for approval. (Ord 1852-2000)
431
7-21-00)
24.20.010
Chapter 24.20
CARE OF CEMETERY
Sections:
24.20.010
24.20.020
24.20.030
Maintenance of cemetery.
Operation of cemetery.
Grave preparation.
24.20.010 Maintenance of cemetery.
The City of Kenai is responsible for the ap-
pearance of the Kena/Municipal Cemetery. The
ma/ntenance of the cemetery shall be accomplished
flu'ough a program adminis~ by the Parks and
Recreation Department. The City. of Kenai shall
maintain the driveways, gates, and fencing of the
cemetery and may close access to such facilities in
periods of adverse conditions.
24.20.020 Operation of cemetery.
The City of Kenai reserves the right at any time
to enlarge, reduce, replat or change the boundaries
or grading of the City tracts in the Kenai Municipal
Cemetery or any part thereof; to modify or change
location of or move or regrade roads, drives, or
walks, or any part thereofi to lay, maintain and
operate or later or change pipelines or gutters or
sprinkling systems, drainage or otherwise. The City
of Kenai reserves for itserf the perpetual right to
ingress and egress over ali plots for the purp~ of
maintenance, operations or any emergency work
necessary to the operation of the cemetery.
24.20.030 Grave preparation.
All openings, closing, plot preparation, inter-
ments, disinterments, marker placement and remov-
als shall be overseen by the City and under the
supervision of the Parks and Recreation Director or
his designated representative.
Inmi ?-2I-oo) 432
CEMETERY REGULATIONS
Pursuant to Section 24 of the Kenai Muni~p~
Code, the following regulations are hereby promul-
gated to ensure the continuation of the integrity of
the Kenai Municipal Cemetery and the protec~on of
the health and welfare of the community.
Section 1: Plots
a~ Plo~s shall be plmed in those areas of the cem-
etery where in~rmcn~s have not az yet ~ken
place in five by ten (Sx10) foot plo~s, two and
one-hal~by five (2-1/2~) foot plo~s for infants,
and two by ~wo by t~vo (2x2x2) foot for crc-
b. The City Clerk shall be in charge and have
access w said plats for the purpose of assigning
plots upon request, and have charge of burial
records, files and maps which shall be stored
by the CiW of Kenai. The City Clerk shall
charge a fee of one hundred fifty dollars
($150.00) per standard plot, one hundred dol-
lars ($100.00) for infanls, or fifty dollars
($~0.00) for cr~mains. Summer charges (June
1 through Sepmnber 30) for opening and dos-
ing graves are five hundred dollars ($$00.00)
per standard plot, two hundred fifty dollars
($250.(~) for infams and one hundred dollars
($100.00) for crcmains. Win~ charges (Oao-
ber 1 thwugh May 30) will be six hundred
dollars ($600.00) for smnd~d plols, two hun-
dred fifty dollars ($250.00) for infsn~ plo~s, and
one hundr~ dollars ($100.00) for crew.
Paymen~ in full for the plo~ is requ/red a~ the
rime of purchase of the plo~. Paymem for the
opening or closing of the grave is due prior
commencemem of work.
A reservation of burial space in the Kenai
Municipal Ccmeu~ry can be acquired by apply-
lng ~o the Ci~ Clerk and being ~ssigned a
plated plot or plots after having paid the ap-
propriau~ fee. It is prohibited for the pure. er
of said plo~s ~o re-sell or assign tl~ plots
c~p~ m tl~ CitT. Charges for reservation in
advance will be a~ maximum cost. Funeral
C.
direcwr will take the family to ~e cemetery for
si~e selec~on. The family will pay Clerk unless
· e direc~r is paid in advance.
Section 2: Interment and Disinterment
a. The City Clerk shall be provided wi~
pwpriate state burial and transit permits before
inmmem will be permi~ The burial lots can
be used for no other purpose than in~rme~
b. In~erme~ or ~skaerment shall be made in
compliance with all state and city laws and
regul~OIlS.
c. Only markers set in a concrete base shall be
used, and fl~ey shall be installed at the head of
~ grave. If religious practices make the con-
formance of this requirement impossible, the
old sex,ion of the cemetery may be u 'ulized.
This derision will be at the discretion of
Parks and Recreation Supervisor or his
Only humau remains are permi~d ~ be buried
in the Kenai Municipal Cemem, y.
No more fl~u one grave marker per plot shall
be allowed.
One (1) casket and up to two (2) cremains may
be buried in a stauclard or infant plot Up to
three (3) cremai~ may be buried in a standard
or infant plot Only one (1) cre~ may be
buried in a cremain plot
Section 3: Maintenance
a. The City of Kenm shall take reasonable precau-
tion m ~ all grave marke~ ~ ~he
Kena~ Muniop~ Cemetery from loss or dam-
age but expressly disclaims any responsibility
for loss or damage from causes beyond such
reasonable pr~fions. Damages incurred di=
rectly or coH~y and caused by or resulting
from thieve~, vandals, malicious mischief, or
unavoidable accidents shall be excluded from
the City of Kenai's responsibilities.
b. Planting oflrees, shrubbery, plan~s or turf with-
in the Kenai Municipal Ccmeu~ry shall be with
the consen~ of the Parks and Recreation Direc-
tor or his clesi~ed representative. The Ci~
APX-1
7-21-00)
will maintain the driveway in winter and clear
tl~ path to the grave if a fumal is scheduled.
The City of Kenai shall provide grass cumng
at reasonable intervals, as well as raking, dean-
ing, grading and landscaping. Suggested height
of flees is no more than eight feet.
¢. Enclosures such as a fence, wall, hedge or
ditch, shall be pertained around or about any
grave or burial plot only upon prior approval
of the Parks & Reov. afion Direct~ or his/her
de. ghee. W~ benches, boxes, shelves, toys
and other ard~ upon a grave or btmal lot
shall be permitt~ only if mainminell on an
ammal basis. Enclosures and other articles not
m~int~il~_p~_ alld~or r~ mai~_ce ef-
forts are subject to removal at the discretion of
the Parks & Recre~on Director or his/her
d. No mammal shall be allowed to remain in the
Kenai Municipal Cemetery longer than is rea-
sonably necessary for any consuuction woric
During periods of break-up, no heavy hauling
will be permiUed. Within one year of inter-
ment, graves shall be reswred to ground level
e. A mortuary con_r~__~n_g a funeral service may
provide, place, and remove greens, decorations
or seating used for a burial and must provide
necessary lowering devices.
Section 4: General
a. The City of Kenai shall not be liable for any
order receivexi verbally or for any mistake
occuning from the want of precise and proper
instruc~ons as to the particul~ space, size or
location in a tract where interment is desired.
b. No person shall enter the Ir, em Municipal
Cemetery except through the established access
routes. The vehicle gate will be open daffy
from June I through September 30. The vehicle
gate may be temporarily dosed due to bad road
conditions from October 1 through May
The cemetery/s open year-round for pedesman
Waffic.
No burials shall be within the city lira/ts except
on homesteads owned by or resided on by the
deceased. Such ho~ must be five (5)
acres or larger. Private cemeteries within the
city limits on the date of passage of Ordinance
1108-85 may continue in use but are limited to
their platted size. A burial permit will still be
required from the City Clerk if the burial is to
be on a homestead or private cemetery within
the city limits.
~ ?-2~-oo) APX-2
KENAI PARKS/h RECREATION COMMISSION
MAY 1, 2003
CITY HALL COUNCIL CHAMBERS
7:00 P.M.
AGENDA
ITEM 1'
CALL TO ORDER/h ROLL CALL
,,,
ITEM 2'
AGENDA APPROVAL
ITEM 3'
APPROVAL OF MINUTES -- April 3, 2003
ITEM 4:
PERSONS SCHEDULED TO BE HEARD
ITEM 5'
OLD BUSINESS
a.
Discussion -- Kenai Recreation Center/Boys & Girls Club
ITEM 6:
NEW BUSINESS
Discussion -- Proposed Meeting Schedules for City Commissions,
Committees, Boards and Council on A~ng.
ITEM 7:
REPORTS
Commission Chair
Director
City Council Liaison
ITEM 8:
COMMISSION OUESTIONS/h COMMENTS
ITEM 9'
PERSONS PRESENT NOT SCHEDULED TO BE HEARD
ITEM 10:
INFORMATION
Council Action Agendas of April 2 and 16, 2003.
Beautification Committee Meeting Minutes of April 8, 2003.
ITEM 11'
ADJOURNMENT
KENAI PARKS/k RECREATION COMMISSION
MAY 1, 2003
CITY HALL COUNCIL CHAMBERS
7:00 P.M.
VICE-CHAIR JACK CASTIMORE, PRESIDING
MINUTES
ITEM 1:
CALL TO ORDER/h ROLL CALL
Vice-Chair Castimore called the meeting to order at 7:05 p.m. and roll was confirmed
as follows:
Members Present:
Members Absent:
Others Present:
Baxter, Gilford, Sandahl, Castimore, Hultberg
Wismewski, Steiner
Councilwoman Porter, City Manager Snow, City Attorney Graves,
Director Frates, Contract Secretary Roper
ITEM 2:
_
AGENDA APPROVAL
With no additions and/or changes noted the agenda was approved as presented.
ITEM 3:
APPROVAL OF MINUTES - April 3, 2003
The minutes of April 3, 2003 were approved as written.
ITEM 4:
PERSONS SCHEDULED TO BE HEARD - None
ITEM 5:
OLD BUSINESS
Discussion- Kenai Recreation Center/Boys & Girls Club
Castimore opened discussion and provided an overview, by section, of the draft
agreement between the City and Boys & Girls Club (Club).
A five-minute at ease was taken at 7'25 p.m. in order to make more copies of the draft
agreement. Meeting resumed at 7:30 p.m.
The Parks and Recreation Commission made the following comments regarding the
agreement: .
Hultberg asked if the reason behind the Club taking over the Recreation
Center was the result of a budget shortfall and City Manger Snow confirmed it was and
provided a report on the cuts the City would be forced to make in the Recreation
Center budget if the Boys and Girls Club agreement is not approved.
· Hultberg asked why the City would pay the Club $125,000 to manage the
Center and not use the funds to operate it themselves. Snow replied, the $125,000 is a
professional service fee and the City could not operate the Center on that amount.
Snow added, the City realizes now the Club could take over the Center at less cost and
possibly enhance its various programs. Tina Herford, Executive Director of the Club
stated the fee would go toward staffing costs to continue the facility.
· Baxter asked if the City considered a grant to offset the $125,000 fee for
the Club and Snow replied, the City is not aware of any grants available at this time,
however, most grants go toward specific uses and not operational costs. Castimore
stated he was familiar with federal educational grants and it is normal to use a portion
for administration purposes. Attorney Graves stated the agreement calls for $125,000.
If a grant were obtained, it would be used to enhance programs at the Center.
· Baxter asked if the Club were to get additional funds, would the $125,000
fee be reduced. Peter Micciche, President of the Boys & Girls Club Board of Directors
replied, the agreement is for three years and a reduction could be considered if the
Club is doing well after that period. Hultberg asked if the Club received big grants in
previous years. Herford stated, the majority of the grants they pursue would not fund
the operating costs; rather they are geared towards specific programs. Hultberg asked
if it would be easier for the Club to obtain grants if they were partnered with the City.
Micciche answered, it may bring additional opportunity for grants and added the Club
just hired a person for development so they will be pursuing new grants. Micc/che
added, the amount of time spent on the agreement with the City doesn't leave much for
pursuing grants.
· Hultberg asked if other cities do partnerships like this. Herford replied,
the Club has several across the nation and there are two in Anchorage, Graves added,
the agreement is modeled with the Mt. View Club in Anchorage and explained that
program. Graves stated a copy of the National parmership is available for review.
· Hultberg, referring to Item 8 in the memorandum referencing the
agreement, asked if the fee for general use of the facility was the Club's standard fee
..and pointed out, currently the kids don't pay anything to use the Center. Micciche
replied, the Club hasn't reached that point yet but users would be required to be
members of the Kenai Club. Herford added, the annual fee is $20 per calendar year
and $10 annually for any sibling. Herford continued, no one is ever turned away and
they do offer scholarships for those who can't afford the fee. Every child who wants to
participate is allowed the opportunity.
· Baxter asked what the hours of operation would be and Micciche replied,
it is the intent of the Club to keep the same hours and programs until November 15,
2003, at which time there would be an assessment of usage and, if necessary,
adjustments would then be made.
· Baxter asked about the cuts the City had intended if the Club did not
come forth with a proposal. Frates explained the proposed cuts and the use of the
facility the past year, pointing out the reduced hours had been discussed previously.
· Hultberg, referring to Attachment B, page 2, Section 3, Services, hoped
the services already provided would be a priority noting he had talked to several
seniors who are concerned they would lose their ability to use the facility. Hultberg
added, he didn't think the Club realizes just how many seniors would be affected.
Micciche stated there has been more inaccurate information passed around than
accurate and part of the reason is they were still working through the agreement.
Micciche added, because this is such a new process, neither parties have had the
PARKS & RECREATION COMMISSION MEETING
MAY 1, 2003
PAGE 2
opportunity to get the correct infomafion out. Micciche continued, the section was
included in the agreement so they could legally provide the services and let the public
be aware they are not going away.
Micciche stated it was important to them to write into the agreement the requirement
for four meetings per year with the Parks & Recreation Commission as they would rely
on the members for their valuable input. Micciche added, the success of the Club in
the community depends upon delivering the fight product to the fight people and the
Commission would be relied upon to let them know what those products are.
· Sandahl asked if the City and Club received any feedback from anyone
since the proposal. Snow stated she had contact with two individuals. Micciche stated
he received several phone calls and e-mails, all of which started out negatively until the
intent was properly explained and they all became positive. Micciche added, it's very
important for the concerned community members to read the agreement so they can
see what it really represents and if they are still uncomfortable, they are welcome to
meet or contact him to talk it over.
· Sandahl stated this is the most controversial item he's been revolved with
in his 20 years with the Commission and he had at least ten to twenty people stop him
to voice their concern. Sandahl added, there must be some validity to the Conm~ssion
if members of the community are contacting them instead of the City or City Council.
Sandahl voiced concern with the rushed timeline of the agreement and how it was
presented; the lack of protocol; and the fact that the Commission was advised of the
proposal after the fact. Sandahl also voiced concern about the May 6~h work session for
which he had just received notification. He asked how many more work sessions are
going to be required before a decision is made and also wanted to know how the
Commission would fit into the decision-making process. Sandahl added, the word on
the street from close to 100 individuals is, regardless of what happens with the
Commission, the agreement is a done deal and it will happen fast. Sandahl asked if
action was expected on behalf of the Commission at this meeting since this was the
first time the issue was really reviewed. Sandahl also asked, either the Commission be
kept in the loop or be taken out of the loop, because it was a very precarious position
to be in trying to answer questions from community members when he doesn't know
the answers.
Sandahl asked the following questions:
· Why would the City give up one facility (the Center) and at the same time
expand another (the multi-purpose facility) for Arctic Winter Games? Frates
announced there had been talk of enclosing the multi-purpose facility but the Borough
made the decision to install temporary enclosures. The restroom facilities would also
be temporary.
· Assurances should be made to the young people who cannot afford to pay
for the facility that they will not be turned away. Graves stated such a clause could be
added to the agreement.
PARKS & RECREATION COMMISSION MEETING
MAY 1, 2003
PAGE 3
· How does the Club intend to handle the skateboard park since it probably
would not be moved to its new location until late August? Frates answered, the
skateboard park was never a part of the Center and will not be the responsibility of the
Club. Frates added, FAA just gave approval for use of the property at the softball field
and funds have been requested for the asphalt and fencing.
· Referring to the article in the paper about Home Depot's interest in the K-
Mart properS, would there be an opposite knee-jerk reaction to this news? Snow
assured the Commission there will be no reverse knee-jerk reaction as the Council
wants to proceed very cautiously as they are also concerned with other increases which
include PERS, insurance premiums, and loss of investment income. Snow added, K-
Mart was just a portion of the problem.
· What are the actual maintenance and utility cost for the facility? As the
information wasn't readily available, Snow stated her office could provide the
information. Snow added, the City still owns the Center and will be responsible for its
maintenance no matter who is in it.
· Sandahl stated he would rather see the money spent on banners to be
put toward the recreation center.
· Sandahl expressed concern for the future of the men and women's
basketball programs. Graves confirmed the programs were included under services in
the agreement, noting there had been a lot of feedback on the subject.
· Would the Kenai Central High School basketball practice continue at the
Center? Herford answered, the Club collaborates with the school district for other
programs and w/Il make every effort for this one to continue. Sandahl suggested the
issue be put in writing to say the program will be allowed to continue. Micciche stated
they would give it all due consideration.
· Referring to Section 33, Sandahl stated the term "liaison" means nothing
and another term should be used though he had no suggestion for another.
· Sandal expressed concern with the insurance and the liability of the City.
Graves stated it is common for both entities to carry an additional insured on their
policies; in essence there is double coverage.
· Sandahl stated it is very important to be able to see the proposed fee
schedule of the Club.
· Sandahl asked why the duration of the agreement is three years and not
five. Micciche replied, the typical duration for such an agreement is ten years and they
weren't comfortable w/th that length of time, so it was reduced to three years. Graves
further explained the reason for the term duration.
Commissioner Hultberg had the following questions and/or concerns:
· Referring to item 10 of the cover memorandum, Hultberg expressed
concern with the employees at the Center losing their jobs and wanted to know why
they had to be terminated. Graves answered, the City will no longer manage the
facility, therefore, the Club will utilize their own employees. Graves added, the clauae
in the agreement ensures the Club will consider hiring the current employees.
Hultberg again reiterated his concern with the employees losing their jobs and asked
what provisions were in place to have someone at the facility the day the Club took
PARKS & RECREATION COMMISSION MEETING
MAY 1, 2003
PAGE 4
over the facility. Herford answered, interviews would take place prior to them moving
into the facility.
· Hultberg stated there is a lot of concern with the "little kids" taking over
the Center once the agreement is approved. Herford explained the Club has an
existing teen program that would be moved to the Center; the remaining programs
would remain in their current location.
* Hultberg asked about the fee for use of the facility and Herford noted, no
decision had been made yet with regard to fees. Micciche added, there is a very good
chance there would be a fee and reiterated, no child would be turned away ff they
couldn't pay.
· Hultberg stated, host cities for the Arctic Winter Games usually get
money for buildings and asked if Soldotna would get the money and not Kenai. Frates
stated that was a possibility.
Additional concerns were noted as:
· Commissioner Gilford expressed concern with those kids who utilize the
Center who don't frequent the Club and don't want to be associated with them.
Micciche stated, there are kids who don't want to be associated with the Club but most
adapt to change and he hoped that would be the case here. Gifford added, she
contacted the Muldoon Club in Anchorage and was unable to speak to the director but
the girl she spoke with was very positive about their program.
· Conm~ssioner Baxter asked if there was any anticipated close down time
for transition purposes. Snow replied, the Club would move fight in and no closure ia
anticipated.
· Baxter expressed concern with the issue being pushed too quickly and
the City is operating in a panic mode noting it took two years for the Anchorage Clubs
to plan and set up a deal. Baxter added, he feels the City should wait and get more
people involved in the decision malting process to eliminate the misinformation
problems that exist now.
· Gifford stated she had heard several comments regarding misinformation
and she has made very effort to alleviate the fears of the concerned members of the
commumty.
· Baxter asked why the City didn't go out to bid on the Center and Snow
replied, it was never the intent to go out to bid; the City sought a professional services
contract as the City is not interested in opening it up to a gym-type situation. Snow
added, she did receive one call from a person interested in the Center and he was
advised to write a letter to the City Council.
· Hultberg asked if the Council was going to vote on the agreement at their
next meeting on May 7th. Snow replied, she didn't think the item was on the agenda.
Hultberg suggested that better public relations be done on the issue so that correct
information gets out to the community. Snow stated the City prepared a fact sheet and
it is available on the website as well as at the Center. It was also noted, Mayor
Williams was preparing an article for the newspaper.
PARKS & RECREATION COMMISSION MEETING
MAY 1, 2003
PAGE 5
· Hultberg asked if the Club were aware of the goals and objectives of the
Parks and Recreation Commission. Snow replied, they were not and she will make
sure they are brought forward.
· Castimore expressed concern with the Center employees being properly
trained in CPR. Herford assured the Commission all their employees are properly
trained.
· Castimore asked if the Commission is needed if the Center goes away.
Councilwoman Porter stated they most certainly would be needed as the City still has
the ski trails, skateboard park, multi-purpose facility, softball fields, etc. Porter again
listed the cut~ all City departments are facing.
Discussion took place regarding a decision by the Commission on the issue and
Sandahl asked why the issue couldn't be tabled for two or three months to allow
adequate time for input from the community. Snow replied, this is the only portion of
the budget that had not been approved and it needed to be dealt with as the City could
not operate beyond June 30u~- Graves suggested, if the Comn~ssion is not prepared to
make a decision at this meeting, they should attend the work session on May 6u~ to
voice their concerns. Additionally, a request could go to Council at their May 7u~
meeting to approve a special meeting later in May when the Commission could vote on
the issue.
BRRAIi TAIiRN: 9:05 P.M.
BACK TO ORDEI~ 9:15 P.M.
~.~ Castimore opened the meeting to public comment and asked that comments be limited
~ to five minutes.
"i~ Carol Brenckle, Kenat, Alaska had the following questions/concerns:
· The actual cost involved to the City above the $125,000 to include
utilities, specific repair and maintenance, and telephone.
· What is the actual cost of insurance and how much the City is
subsidizing the transfer of the Center to the Club? Graves replied, the insurance is
already being provided under the City's general liability coverage and it would be
difficult to break out the actual cost for just the Center. Graves added, the insurance
is a cost the City has no matter who is in the facility and Administration is focused on
the cost savings to the City as it is a better analysis.
· Noted the $125,000 base amount could increase as early as November
15, 2003 and asked if the City would make a special appropriation should the Club be
unable to manage the existing resources they have. Graves responded, as with any
contract, the parties could amend the agreement. Graves continued, the contract
provides a minimum of $125,000 for professional services which would be reviewed
every year to see if the amount is appropriate. However, the City could not be forced
into paying more and there is no automatic cost increase provision.
· What would happen if the Club approached the City for more money and
the City refused? Graves replied, the contract continues for three years.
PARKS & RECREATION COMMISSION MEETING
MAY 1, 2003
PAGE 6
· Is the Club only agreeing to maintain the fee schedule up to November
15, 2003 and at that point are they allowed to increase the fees? Graves confirmed
that was correct and added it is the philosophy of Administration that an entity cannot
be given responsibility for the Center without giving them some authority in the
decision making.
Castimore informed Brenckle her time was up and Brenckle asked for and was afforded
additional time.
· She had not seen the proposal from the Club as to what they are going to
do with the Teen Center program and questioned whether they had familiarized
themselves with the adult program. She requested documentation on what their plans
are and Graves responded, the Club are aware they have a program to which they have
to react and adapt. Graves continued, the premise of the agreement is they have to
have flexibility and the City cannot micro-manage them as it will not work.
· Stated she felt there was no longer a forum for the residents of the City of
Kenai and stated this was being run by a private entity, t3renckle added, it's a matter
of great concern to her because if the residents don't like what the Club is doing, there
is nothing they can do because the City is tying their hands for a period of three years.
Micciche, in an effort to clarify the statement made about a review on November 1 $,
2003 to increase the fees stated, the review will be on the fees, not a review to increase
the fees. Micciche stated there is no plan to increase fees. Brenckle responded, she
has heard Micciche state many times he is unwilling to commit the Club to the
continuation of the programs and the fees. A general discussion ensued regarding
guarantees of maintaining the Center services. Snow added, there are no guarantees
except one, without the agreement there would be reductions and fee increases
effective July 1
·
·
decision.
Bob Molloy, Kenai, Alaska -- Submitted a letter from Kristine Schmidt who was
unable to be at the meeting due to travel obligations. Molloy, a user and sponsor of
basketball games, made the following comments:
· Agrees the Club does an excellent job with the kids.
· Is cynical enough to feel this is a done deal no matter what he says,
however, he's spoken three times against the subject and will continue to do so until
it's over.
Feels the proposal has come on too fast.
Feels there isn't enough information in order for Council to make a sound
Would like to see a recommendation made to Council to table the issue
until the next fiscal year in order to consider all other options.
· The City should look at the discriminatory fee structure; why do some
entities pay and others do not.
· The City should consider raising user fees.
· Feels this is presented as though there are only two options and feels
there are others to consider. Molloy added, he thought perhaps some of the $87,000
PARKS & RECREATION COMMISSION MEETING
MAY 1, 2003
PAGE 7
beautification budget could be used for the Center. Molloy made reference to the fact
that women hold the three positions being cut and a man holds the one remaining
position. Molloy doesn't think it's about the numbers but something else.
· Feels the City should consider the option of going out to bid on the Center
if they want it to go to private enterprise.
· Feels the Teen Center is not listed as a priority and it should be.
· Feels it's prudent for the City to look at other alternatives before locking
itself into a three-year deal.
· Feels the agenda is for young adults and kids but adults would have to go
to other gyms in the area.
Jan Echternach, Kenai, Alaska made the following comments'
· Is a seven-year employee of the City and is taking this personally.
· Concerned employees are not given enough time to know what their fate
is going to be as there are many who will be sunk without this income, including
herself as her husband is being laid off from Agrium.
· Feels the time she has spent and the issues she had to deal with in her
job at the Center should account for something for what is going on.
· Feels the City could do more for their employees by considering job
sharing; for instance, taking someone from the Center to work with the City Clerk. At
the same time, Fire Department personnel offered to work in the Center.
· Would like some assurances from the Club with regard to salary, benefits,
etc. Is concerned she would be paid minimum wage for a job she's done for years.
· Is concerned for having to be interviewed for jobs the staff has held for
years by someone who doesn't have an idea of what they do.
· Announced there is staff that will not stay to train if they are not picked
up.
· Feels there are other alternatives such as keeping the facility for another
year and begin charging.
Mark Necessary, Kenai Alaska made the following comments:
· Is concerned things are the same as they were in March, except for more
meetings being scheduled.
· Feels the Club is getting a heck of a deal, noting $125,000 is the
minimum not maximum fee..
· Wanted to know how much revenue the City would recognize from the
facility once the Club takes it over.
Castimore thanked Necessary and noted more than 25 years ago Necessary and Dick
Morgan drew up plans for the Center over a cup of coffee at the Katmai. Castimore
added, all of the children in Kenai have had the opportunity to enjoy it and again
thanked Necessary.
Cliff Massey, Kenai, Alaska made the following comments:
· He has been a resident of Kenai for 35 years; ~vas a member of the
PARKS & RECREATION COMMISSION MEETING
MAY 1, 2003
PAGE 8
Commission and has worked with the Club.
· The only true statement he feels was made at this meeting was it was a
done deal.
· His personal opinion is Administration and some council members have
been working on this much longer than three months.
· Doesn't feel there have been any straight answers from anybody.
· Feels the City should take some time before making a decision of this
size. If the Center goes to private enterprise, the citizens have nothing to say about it.
Dan Conetta, Kenai, Alaska made the following comments:
Feels the Center is a great, efficiently- run facility and has used it to play
Wally Ball for over 12 years. Is afraid the change would take that opportunity away
from him.
· Feels more effort should be made in keeping the facility with the City and
it should be used as a model on how a Center can be efficiently run.
· Feels the City is moving too fast and they should consider all option~.
· Options by priority are'
1. Wait one year to see what happens after K-Mart's closure to see
where the City stands. Feels the City could afford to wa/t another
year. If Home Depot moves m, it would solve all these problems.
2. If things don't get better, then do what Nikiski has done by putting
it to a vote of the people to choose whether to tax themselves a
special tax dedicated to recreation purposes.
3. Cut down the days and hours of operation, showers, laundry, etc.
4. After all other options are exhausted, pursue and partnership with
the Club.
Feels the proper recommendation would be to table the issue.
Anita Necessary, Kenai, Alaska made the following comments'
· Has been involved in getting both the Center and the Club running so she
and her husband have a soft spot for both entities.
· The Center was here before the Club, the ice rink, Challenger Learning
Center, the fire school, and K-Mart. Feels the Center should be given more
consideration as it has thrived for so many years and has been enjoyed by many.
(McGee or McKee) DID NOT STATE HIS NAME- 707 Maple, Kenai, Alaska
· Newly retired and a frequent user of the Center. The Center is also used
by his children.
· Many citizens are upset with the half-truths about the partnership.
· Wants to know what the savings to the City will be by having the Club
take over the Center.
· Is concerned the facility was going to close but the draft agreement has
answered some of his questions.
· Has a petition w/th some signatures but it has generated more questions
and concerns.
PARKS & RECREATION COMMISSION MEETING
MAY 1, 2003
PAGE 9
Jeff Mills, Kenai, Alaska made the following comments:
· Would like to see what the bottom line figure is for cost savings to the
City as well as the actual costs of running the Center.
· How many user hours were estimated in 2002 in the Center and the net
cost per user. Wants to know what the net cost is by keeping the kids off the streets.
What is the real cost benefit?
· Feels the problem exists because the Club activities and programs are
growing and there is a demand for facilities and additional programs. Feels the
Commission needs to be proactive by looking at ways to upgrade the existing facilities.
· Wanted to point out neither the Council nor Administration has directed
the Commission to transition toward a user fee based arrangement.
· Feels the City should look at other alternatives.
Pubhc comment was closed.
Baxter reiterated he felt the issue had gone too fast and feels there isn't enough
knowledge at this point. Baxter stated he is in favor of not approving the agreement.
Baxter added, the program should continue with the necessary cuts as this would
provide enough time to put a rational program together. Baxter continued, he knows
it's frustrating for the Club to not have any answers because things are going too fast
but it's also frustrating to ask questions and not get the answers.
Discussion ensued regarding tabling the issue until the Commission had more time for
review. Graves explained motions to table are non-debatable, it requires a motion, a
second and a vote. Baxter expressed concern that if the issue is tabled, the
Commission will miss their chance of having any input on it.
Micciche stated he had offered his e-mail address at all of the meetings and everyone is
encouraged to contact them for answers to their questions. Although not all answers
could be readily answered because research is required, they will provide good, honest
answers as soon as they possibly can.
Gifford stated she is a person who wants things to happen now and she is in favor of
the agreement but agrees more time is required to prepare for it. Gifford added, she
would like to see the issue tabled until others on the Commission feel better about it.
MOTION:
Commissioner Gifford MOVED the issue be tabled until the meeting on May 6~h and
when another meeting can be set to discuss the issue further. Commissioner Sandahl
SECONDED the motion.
Hultberg asked if a special meeting could be scheduled. Graves responded Council
could be asked at their regular meeting on May 7~h. Graves added, there is pressure
PARKS & RECREATION COMMISSION MEETING
MAY 1, 2003
PAGE 10
from Finance for some direction with regard to this matter at the budget work session
on May 6th so he would have some idea of how to introduce the budget. It was
reiterated the City could not go beyond June 30th without a budget.
Castimore asked again if another meeting could be ca/led if no decision is made on the
May 6th meeting. Porter replied, an additional meeting could be requested.
VOTE:
Hultber§ ! Yes
Gifford Yes
Sterner Absent
Sandahl Yes I Baxter No
Castimore Yes ] Wisniewski Absent
MOTION PASSED.
Castimore thanked the public for their input. Graves encouraged anyone to call him if
they had any questions regarding the agreement.
ITEM 6:
NEW BUSINESS
6-8[.
Dlscu~ion -- Proposed Meeting Schedules for City Commissions,
Committees, Board and Council on Aging.
Commission discussed the proposed meeting schedule change as presented in the
packet. Baxter stated it might be best for.him to step aside as he is already forced to
miss two meetings and this change would make it difficult to continue. It was noted
the reason for this change was due to budgetary issues. Frates noted, provisions are
made for special meetings if required. The Cornrnission agreed to the change but
requested the months for meetings to be changed to January, March, May, July,
September and November.
MOTION:
Commissioner Hultberg MOVED the proposed meeting schedule change for the
Commission be revised to January, March, May, July, September and November.
Commissioner Gifford SECONDED the motion. There were no objections. $O
ORDERED.
Baxter indicated he would continue to serve to see how the new schedule works for
him. Frates stated he would check with the City Clerk and come back with other
options at the next meeting.
ITEM 7: REPORTS
Commission Chair -- No report
PARKS & RECREATION COMMISSION MEETING
MAY 1, 2003
PAGE 11
7-b. Director -- Frates reported the following:
· The city-wide clean up day is Saturday, May 3rd. Frates explained the
process and noted there would be prizes and food.
· FAA gave approval for the temporary use of the property beside the
softball fields for the skateboard park. The ramps will be moved soon and the funds for
the asphalt and fencing have been requested. It was noted the fence would be
temporary.
· A skateboarder was hurt at the skateboard park and it was noted he
wasn't using a helmet. Staff has encouraged users to wear the helmets the City
provides.
· The dip net and parking fees were increased at the dock.
· The Rotary Club will do more work at Municipal Park.
· Joe Harris and the retirement group from Unocal adopted the Bernie
Huss Fitness Trail for the summer.
· Interviews for the summer hire positions have taken place but no formal
announcements have been made.
?-e. City Ceun¢il Liaise,, -- Councilwoman Porter reported the following:
· Council has approved the no smoking ordinance and smoking will be
prohibited in restaurants effective October 6, 2003.
· Ozzie Osborne was selected by Council to replace Councilman Bannock.
· She has again adopted the flowerbeds at the Police Station and
Commissioner Wismewski will provide the funds.
· She felt it necessary to assure the Commission she was not the council
member behind the Club proposal to take over the Center. Porter added, she was
instrumental in the partnering of the summer youth program and worked on the joint
venture of the teen program but did not encourage Administration to contact them
regarding the Center. Porter continued, the decision is a very difficult one for all
concerned.
ITEM 8:
COMMISSION OUESTIONS/h COMMENTS
Commissioner Sandahl requested an 'update on the cemetery. Frates reported all is
going well and clean-up efforts are underway in preparation for Memorial Day. Frates
noted there was some vandal/sm.
Sandahl stated this would probably be Frank Getty's last year to volunteer for clean up
at the cemetery and thought it might be time to contact local churches or other
organizations with regard to adopting a portion of the cemetery.
ITEM 9:
PERSONS PRESENT NOT SCHEDULED TO BE HEARD -- None
ITEM 10:
INFORMATION
10-a.
Council Action Agendas of April 2 and 16, 2003.
PARKS & RECREATION COMMISSION MEETING
MAY 1, 2003
PAGE 12
10-b.
Beautification Committee Minutes of April 8, 2003.
ITEM 11: ADJOURNMENT
The meeting adjourned at 10:57 p.m.
Minutes recorded and transcribed by:
Barbara Roper, Contract Secretary
PARKS & RECREATION COMMISSION MEETING
MAY 1, 2003
PAGE 13