The URL can be used to link to this page

Home My WebLink About2005-11-08 Beautification PacketKENAI BEAUTIFICATION COMMITTEE MEETING NOVEMBER 8, 2005 7:00 P.M. KENAI COUNCIL CHAMBERS AGENDA ITEM 1: CALL TO ORDER/h ROLL CALL ITEM 2: AGENDA APPROVAL ITEM 3: APPROVAL OF MEETING SUMMARY -- October 11, 2005 ITEM 4: PERSONS SCHEDULED TO BE HEARD ITEM 5: OLD BUSINESS ITEM 6: NEW BUSINESS a. Discussion/Recommendations -- Capital Improvement Plan ITEM 7: REPORTS Committee Chair Parks & Recreation Director Kenai City Council Liaison ITEM 8: OUESTIONS AND COMMENTS ITEM 9: PERSONS NOT SCHEDULED TO BE HEARD ITEM 10: INFORMATION ae City Council Action Agenda of October 5 and 19, 2005. Parks & Recreation Commission Meeting Summary of October 6, 2005. Updated Membership List ITEM 11: ADJOURNMENT PLEASE CONTACT US IF YOU WILL NOT BE ABLE TO ATTEND THE MEETING: CAROL-- 283-8231 BOB -- 283-3692 OR, KENAI BEAUTIFICATION COMMITTEE MEETING OCTOBER 11, 2005 7:00 P.M. KENAI COUNCIL CHAMBERS AGENDA ITEM 1' ITEM 2: ITEM 3: ,, ITEM 4: ITEM 5: ,, ITEM 6: ITEM 7: ITEM 8: ITEM 9: ITEM 10: ITEM 11: CALL TO ORDER/k ROLL CALL_ AGENDA APPROVAL APPROVAL OF MEETING SUM~RY -- August 9, 2005 September 13, 2005 PERSONS SCHEDULED TO BE HRA~ OLD BUSINESS Discussion-- Summer 2005 Flowerbed Review Discussion-- Anchorage Site Visit NEW BUSINESS Discussion -- Meeting Schedule Discussion-- Summer 2006 Flower Purchase REPORTS Committee Chair Parks & Recreation Director Kenai City Council Liaison QUESTIONS AND COMMENTS PERSONS NOT SCHEDULED TO _~- Hm_A~r~ INFORMATION City Council Action Agenda of September 7 and 21, 2005. ADJOURNMENT KENAI BEAUTIFICATION COMMITTEE MEETING oCTOBER 11, 2005 7:00 P.M. KENAI COUNCIL CHAMBERS VICE CHAIR HELEN BROWN, PRESIDING MEETING SUMMARY ITEM 1: CALL TO ORDER/h ROLL CALL Vice Chair Brown called the meeting to order at approximately 7'08 p.m. confirm ed as: Roll was Members present: Members absent: Others present: L. Seymour, S. Hatch, L. Nelson, H. Brown, M. Dimmick (arrived at ?: 15 p.m.) M. LeFebvre Parks & Recreation Director B. Frates A quorum was present. ITEM 2: AGENDA APPROVAL There were no changes to the agenda. ITEM 3: APPROVAL OF MEETING SUM___~Y-- 3'[[, August 9, 2005 September 13, 2005 Member Hatch noted the first sentence in Item 7a should be corrected by adding "and without calling" after the words "in a row." MOTION: Member Hatch MOVED to add "and without calling" after the word "row" at Item 7a. Member Nelson 8ECOI~ED the motion. There were no objections. 80 ORDERED. ~?ZM 4: PERSONS SCHEDULED TO B~ H~A~t) -- None. ITEM 5: OLD BUSINESS Discussion -- Summer 2005 Flowerbed Review Director Frates reviewed information included in the packet and requested the members to indicate any changes necessary, otherwise the order would remain as it was for the past summer. A general discussion followed. Comments noted were: · Brown is working with _the Kenai Rotary Cub to purchase a bench to be placed at the Rotary flower bed and suggested eight to ten orange Queen Trollius be placed there as well. * General landscaping for the old library building take place next summer. · Hollyhocks and coleus be purchased for placement at the visitors Center. · Plantings for placement in the circle planters at the Holiday gas station and Arbys was discussed. The membership recommended adding hollyhocks, orange trollius and yellow daisies be added to the purchase list as well as placement of rocks on the front side of the Rotary bed to serve as a border. Discussion-o Anchorage Site Visit It was noted, a visit of the Anchorage beds was too late for this year but could be discussed again in the spring. ITEM 6: NEW BUSINESS Discussion -- Meeting Schedule Frates reviewed the information included in the 'packet and discussion took place on the most advantageoua time for the Committee to meet with regard to their work. MOTION: Member Hatch MOVED to meet March, April, May, June, July, August, September, and October. Member Dimmick SECONDED the motion. There were no objections. · O ORDERED. Discussion -- Summer 2006 Flower Purchase Frates reported his desire to establish the 2006 flower list in order to pre-order the flowers in an attempt to get a small diacount and purchaamg from the local nurseries. He noted, mo~t of the national flower marketa, including the locals, have gone to larger pot sizes and larger plants, which cost more. Other concerns are blooming times, pick- up times and other necessary criteria. The membership recommended using the new flower list and pre-ordering for next season. ITEM 7: REPORTS Committee Chair-- No report. BEAUTIFICATION COMMITTEE MEETING OCTOBER 11, 2005 PAGE 2 7-b. Parks/~ Recreation Director -- Frates reported the job opening for the groundskeeper position. He also noted, four Canada red cherry trees would need to be replaced at the blue Star Memorial Greenstrip. Kenai City Council Liaison -- No report. ITEM 8: OUESTIONS AND COMMENTS -- None. ITEM 9: PERSONS NOT SCHEDULED TO BE HEARD, -- None. ITEM 10: INFORMATION 10-a. City Council Action Agenda of September 7 and 21, 2005. ITEM 11' ADJOURNMENT The meeting adjourned at approximately 7'45 p.m. Meeting Summary prepared by: Carol L. Freas, City Clerk BEAUTIFICATION COMMITTEE MEETING OCTOBER 11, 2005 PAGE 3 210 Fidalgo Avenue. Kenai. Alaska 99611-7794 Telephone: 907-283-3692 / FAX: 907-283-3693 KENAI. ALASKA To: Kenai Parks & Recreation Commission From' Robert J. Frates, Parks & Recreation Director Date: October 26, 2005 RE: Capital Improvement Plan Attached is a memorandum bom Acting City Manager Kopp to Mayor and Council outlining the need for a Capital Improvement Plan. Also included are the three project nominations discussed at our last regularly scheduled meeting, including the cemetery expansion suggested by Commissioner Sandahl. If there are other project nominations, please bring them forward at our November 3,a meeting for discussion. Attachments T~l~on~: @07-28a-7§a5 / FAX. ~o?-28a-ao~4 KENAI. A'LASKA MEMO: TO: Mayor and Council FROM: DATE: Charles M. Kopp, Acting City Manager August 16, 2005 SUBJECT: Capital Improvement Plan The FY2006 Designated L~gislative Grants to th~ City of Kenai, and subsequent discussion of various capital improvement project ne~ls has highlighted a real need for our city to have a formalized Capital Improvement Plan. With current oil prices not expected to drop significantly in the near future, it is probable th~ State of Alaska will again have revenues available in FY2007 for designated legislative grants. Kenai, like most Alaska communities has a lot of capital projects that are in various stages of conceptual, planning, design and construction. Some projects that are .significantly planned lack local or other funding. Others are only partly planned, or are m a conceptual stage. We need to determine evaluative criteria for which projects are urgent, essential, necessary, desirable, acceptable and deferrable. This will help determine answers to the questions of which projects are urgent, which ones are important but can wait, does the cost outweigh benefits, can we afford the project now (later or never) and where will the money come from. These are a sampling of questions we must answ~ when planning proj~ts for the future of Kenai. When a project is not well defined, budgeted or scheduled, much inefficiency occurs: project focus is lost, funding oppomm/t/es are m/ssed and commun/ty frustrations beg/n to manif~ The City of Kena/ needs a project/mplementation plan to organ/z~ and establish the feasibility of projects, and to establish project priorities. We need a formally adopted Capital Improvement Plan. A capital improvement plan (CIP) is a long term guide for dctcrmi~ng and gu/ding capital project cxp~diturcs. It provides a prioritized list of capital projects envisioned by a community for furore development, and a plan that integrates the timing of project 1992. CITY OF KENAI PROJECT NOMINATION WORKSHEET Project Title: Playground Renovation Project Description: Reolace olay equipment and construction of walkway for ADA access to play equipment. Recommended Playground Renovation Schedule (Prioritized): 2006 ~ 4ta St. Park and Softball Greenstrip (addition)~ 2007- Old Town Park & Municipal Park - (addition), 2008 Beaver Creek Pari~ 2009 - Municipal Park, 2010 - Softball Green Strip. Park si~t, nage included. Project Justification: Play e~uioment is becoming outdated and should be replaced_ .to better meet the basic safe .ty and ADA requirement_~ of the ci.ty park system. Goal should be the creation of safe~ interesting and unique play environments. Estimated Project Costs: Construction orpurchase cost:, $45,000 ('06), $50,000 ~'07), $35,000 ('08), $80,000 ('09), $15,000 (' 10) Annual maintenance and operation Cost: $1~000 Otker major cost items: Estimated Effects on Municipal Budget: Uograding would provide a savings over the lone-term since less money will be spent on retrofitting and repair work. Recommended Funding Sources: General fund~ grants CITY OF KENAI PROJECT NOMINATION WORKSHEET Project Title: Cemetery. Land Acquisition & Development Project Description: Acquire and development of a new cemete .ry io_~_tion that will meet the ionR-ter~ n~ls of the communi~. Project Justification: The current cemetery, is limited on space and will not sust__~in the long-term n~ls of the ci~., Estimated Project Costs: Construction or purchase cost: $40~000 to $300~000 Annum maintenance and operation cost: $10~000 Other major cost items: Estimated Effects on Municipal Budget: Maintenance cost increase Recommended Funding Sources:,, General Fund~ grants Illl I CITY OF KENAI PROJECT NOMINATION WORKSHEET Project Title: Kenai Outdoor Sports Complex Project Description: Development of approximately 55 acres of raw property, for a soorts complex to include: four (4) Little/St League baseball fields, three (3) Little League softball fields, one (1) storage facility~ one (1) concession facili .ty~ two (2}restrooms~ irrigation wells, t~iav area and campground.. Project ~lustij/'tcation: To create a sports complex ail contained within one area that will attract multiple tournaments~ inner-league play and family Ratherings throuehout the summer months. Consolidation of sports fields into one area would assist our maintenance efforts as well. Estimated Project Costs: Construction or purchase cost: 2.0 Million Construction Cost Annfud maintenance and operation cost: $20~01N) Other major cost items: $60~000 mower and $10~000 sprinkler equipment F..vtimated E~ects on Municipal Budget: Complex would necessitate hiring additional personnel to handle murine bah field maintenance, turf mowing and routine park maintenanee. Recommended Funding Sources: $500~000 Land & Water Conservation Fund & 1.5 million General Fund~ Legislative. KENAI. ALASKA MEMO: 210 Fidalgo 'Avenue, Kenai, Alaska 99611-7794 Telephone: 907-283-7535 / FAX: 907-283-3014 TO: Mayor and Council FROM: DATE: Charles M. Kopp, Acting City Manager August 16, 2005 SUBJECT: Capital Improvement Plan The FY2006 Designated Legislative Grants to the City Of Kenai, and subsequent discussion of various capital improvement project needs, has highlighted a real need for our city to have a formalized Capital Improvement Plan. With current oil prices not expected to drop significantly in the near future, it is probable the State of Alaska will again have revenues available in FY'2007 for designated legislative grants. sKt~;eai, li~e most Alaska communities has a lot of capital projects that are in various s orconcepmai, p,lann/ng, design and consm~ction. Some projects that are .significantly planned lack local or other funding. Others are only partly planned, or are m a conceptual stage. We need to determine evaluative criteria for which projects are urgent, essential, necessary, desirable, acceptable and deferrable. This will help determine answers to the questions of which projects are urgent, which ones are important but can wait, does the cost outweigh bene~ts, can we afford the project now (later or never) and where will tho money come from. These are a sampling of questions we must answer when planning projects for tho future of Kenai. . When a project is not well defined, budgeted or scheduled, much ineffici~cy occurs: project focus is lost, funding opportunities are missed and community frustrations begin to manifest. The City ofKenai needs a project implementation plan to organize and establish tho feasibility of projects, and to establish project prior/ties. We need a formally adopted Capital Improvement Plan. A capital improvement plan (CIP) is a long term guide for determin/ng and guiding capital project expenditures. It pwvides a pr/oritized list of capital pwjects envisioned by a community for furore development, and a plan that integrates the timing of project expenditures within the city's annual_ budget. A well prepared CIP has other important benefits' 1. Anticipates commun/ty needs in advance of them becoming cr/t/cal; 2. Ranks capital improvement needs so that the most important projects are given consideration for funding before less urgent projects; 3. Determin:s maintenance and operation costs so that these expenses are budgeted (conversely, projects w/th O & M costs that are too high may be eliminated from consideration); 4. Prov/des a written description and justification for pwjects submitted for state and federal funding enabling the political representatives and public agencies to have the information needed to make decisions about funding capital projects; 5. Pray/des thc basis for capital projects as pan of the annual budget. The CIP should cover a term of 5 - 6 years. Anything longer may distract from the CIP's utility. We want to include projects that can be well defined today and preclude projects that are not realistic, or are just wishful thinking. I would plan to coordinate our CIP with our City's Comprehensive Plan. The State of Alaska defines a capital project in AS 37.07.120(4) as: ,in allocation or appropriation item for an asset with an anticipated life exceeding one year and a co, t ~a2eeding $25,000. O0 and include~ land acquisition, construction, structural improvement, engineering and design for the project, and equipment and repair costs. It is important that we define a capital project in a similar way to eliminate projects from the CIP consideration that are maintenance related or rout/ne responsibilities of City departments. In order.,t9 be effective, the development and adoption of a CIP must Involve the entire community. It mn~t b~ome policy. According to Council' direction, I will work with administration to develop and submit a dr~ CIP development action plan that will outline the general guidelines, organization and development schedule to be presented to Council for approval. The concept CIP will be distributed to various advisory boards, and be scheduled for a public work Session. The City Clerk would be provided blank pwject nomination worksheets for the public to recommend a project to the CIP. Following public work session(s), the administration would bring a draft C11~ to Council and incorporate further recommendations into the CIP. I would envision a possibility of one more public work session af~ Council review and commentary on the draft, followed by presentation of the Final CIP to Council for adoption and implementation. CITY OF KENAI PROJECT NOMINATION WORKSHEET Project ~vlle: Project Description: . Project Jurtification : ,,, EMimated Project Co$t~: Construction or purchase co~t: Annual maintenance and operation cart: Other major cost item~: Egimated Eff ectr on Municipal Budget: Rexommended Funding $o urcar: - 210 Fidalgo Avenue, Kenai, Alaska 99611-7794 ~ 1992 KENAI. ALASKA 2005 PROJECT NEEDS ASSESSMENT SCHEDULE U=Urgent: The project cannot be reasonably postponed because it is necessary to correct a condition dangerous to public health, safety, or welfare --or- The project is required to maintain a critically needed program-or- The project is required to meet an emergency situation. E=Essenfiai: N--Necessary: D=Desirable: A=Acceptable: The project is required to complete or make fully useable a major public improvement -or- A "Desirable" project that pays for itself. Projects which should be carried out within a few years to meet clearly anticipated needs -or- Projects that will replace unsatisfactory or obsolete facilities --or- Projects to remodel existing buildings. Adequately planned projects that could expand existing programs or initiate new ones --or- Projects that convert existing facilities to other uses. Adequately planned projects that could be postponed if budget reductions are necessary, without detriment to present operations. DF=Deferrable: Projects that should definitely be postponed or eliminated from the current capital program since the overall need for the project is questionable, adequate planning has not been done, or timing is wrong. CITY OF KENAI PROJECT NOMINATION WORKSHEET Project Title: City of Kenai Maintenance Shop Site Remediation Project Description: The city maintenance shop area has been identified as a contaminated site. The project will remove and treat contaminated soils, imt~l sewers to transport floor drainage and domestic waste to the city sewer system, and remove other sub-surface materials for proper disposal. Various site investigations have been pr~ared and a work plan for cleanup is being prepared. Oth~ funding h~ also been applied for. Project Jusn'fication: We have spent several years preparing studies, installing monitoring wells, collecting samples and miscellaneous work. ADEC has requested that actual remediation work begin. Some of the cleanup standards have become less stringent, making it a good time to begin. Cleanup of this site will also lessen future city financial unknown liabilities. Estimated Project Costs: Construction or purchase cost: $1,000,000 Annum maintenance and operation co~: $10,000 Other major cost items: Unknown Estimated Effects on Municipal Budget: The initial cleanup will be costly and could affect future budgets depending upon funding sources. Th~ cleanup, however, will r~nove a large potential financial liability a~ noted in ree~t audits. An on going cost for long tem~ monitoring and testing will be required. Recommended Funding Sources: Alaska Legislative Grant (current available funds), ADEC Matching Grant (applied for), ADEC loan, City General Fund, Special Revenue Funds. CITY OF KENAI PROJECT NOMINATION WORKSHEET Project Title: Kenai Vehicle Maintenance Facility Project Description: The project would construct a new 24,967 square foot vehicle and equipment maintenance building. The facility would have three new equipment/vehicle maintenance bays, a welding area. wash bay, tire area. offices, rest rooms, parts storage, building maintenance shop area, miscellaneous storage, etc. A preliminary design has been prepared, with a cost estimate prepared from schematics in 1998. The project costs reflect anticipated cost increases to 2006. This project could be scaled down in size and/or redesigned to achieve cost savings. Project Justification: The present original shop facility was constructed in the 1960's and has been added on to with building additions and connexes over the years. This facility is too small and inadequately equipped to maintain the city vehicie, heavy equipment, and small equipment fleet. Some of the larger equipment will not fit into the building and lack of space does not allow for efficient maintenance.- The building does not have a modem washroom and substandard electrical and mechanical systems. Estimated Project Costs: Construction orpurchase cost: $4,500,000 ~4nnual maintenance and operation cost: $100,000 Other major cost items: Equipment included-some existing equipment to be moved from existing facility. Estimated Effects on Municipal Budget: An increase in the City General Fund budget should be expected commensurate with other buildings of this size. Personnel additions are not expected initially. Recommended Funding Sources: City General Fund, grants, Special Revenue Funds CITY OF KENAI PROJECT NOMINATION WORKSHEET Project Title: Kenai Community Library Renovation/Addition Project Description: The project adds 4043 square feet at ground level for a new children's/juvenile area, restrooms, and elevator to the 3222 square feet second level, which would be unfinished space usable for storage and possibly other activities. A portion of the existing building will be renovated to create a new Librarian office and workroom, and reception area. Future phases would have the ability to finish the upper level and add another 3092 square feet at ground level. Schematic level design drawings and a cost estimate were completed in early 2002. Project Justification: (Completed by Librarian and Library Commission) Estimated Project Costs: Construction orpurchasecost: $1,900,000 Annual maintenance and operation cost: $20,000-50,000 Other major cost items: Furnishings Estimated Effects on Municipal Budget: Th~ City General Fund would increase for maintenance and operations approximately proportional to the increase in square footage for the building. Some increase in revenues may be seen through increased user fees. Recommended Funding Sources: City General Fund, any combination of grants available, and Friends of the Library funds. CITY OF KENAI PROJECT NOMINATION WORKSHEET Project Title: City Hall HVAC Improvements Project Description: Kenai City Hall construction was completed in 1981 The current HVAC system does not provide ad u . cooling capacity u,--; ..... eq ate heatin~ capacity under winter conditions or ~ ,,,~r summer conditions. A/so~ air exchange standards are not being met by the existing system for an office environment. In 2001 an analysis of the system was prepared outlining recommendations for improvements. A cost estimate was a/so prepared and engineering plans developed. Project Justification: Proper control of the HVAC system to provide un/form heating and ventilation is a constant challenge with the present system. The lack of air conditioning and proper temperature control requires the use of several fans dur/ng summer months and individual employee unit heaters in the winter to prov/de a suitable working climate. Proper air exchange and filtration are also questionable in today's office Working climate. Estimated Project Costs: Construction or purchase cost: $I$0,000 ~tnnual maintenance and operation cost: minimal Other major cost items: unknown ,, -sit'mated Effects on Municipal Budget: Initial improvements would impact the General Fund.. On going maintenance and operation should be rain/mai, or reduced, due to a more efficient system. Recommended Funding Sources: General Fund, grants CITY OF KENAI PROJECT NOMINATION WORKSHEET Project Title: Public Safety Garage Project Description: Enclose, insulate, and provide minimal heat in the existing carport at the Public Safety Building. Automatic doors with remote actuation and personnel doors would be installed where n¢c~sary. Project Justification: During the winter months, police vehicles sit outside under the carport or in the open parking area. In order to have vehicles r~ond cxpoditiou~ly to calls, they should be kept warm and frost-free. Many times during cold weather, officer~ must keep their cars running while in the station in order to be ready if called. Estimated Project Costs: Construction or purchase cost: $100,000 Annu~ m~ntenance and operation co~: $2,000-3,000 Other major cost items: Unknown Estimated Effects on Municipal Budget: Minimal yearly utility and maintenance cost increase. Recommended Funding Sources: General Fund, grants CITY OF KENAI PROJECT NOMINATION WORKSHEET Project Title: City Storage Facility Project Description: A combination heated/unheated city storage facility. Each city department would have a heated, secure area for storage, and another outside covered area for storage of vehicles, small equipment, and miscellaneous items. n:. Several city departments are in need of storage. This facility wP~~~~tpr'/~~df/et~~tee';dclitionai needed storage, especially leading up to our surplus auction. We also have high value vehicles, small equipment, and miscellaneous supplies that are in the weather year around. Estimated Project Costs: Construction or purchase cost: $300,000 Annual maintenance and operation cost: $3000-$5000 Other major cost items: unknown Estimated Effects on Municipal Budget: Minimal yearly utility and maintenance cost increase. Recommended Funding Sources: General Fund. CITY OF KENAI PROJECT NOMINATION WORKSHEET Project Title: Senior Center Garage Project Description: Construct a heated garage at the Senior Center to house the Senior Program vehicle fleet. Project Justification: The City currently has five vehicles used in the Senior Program. No indoor, heated space is available to store these vehicles; consequently they are exposed to the weather and risk being vandalized. Estimated Project Costs: Construction or purchase cost: $2~0,000 Annual maintenance and operation cost: $3000-5000 Other major cost items: Unknown Estimated Effects on Municipal Budget: Minimal yearly utility and maintenance cost increase. Recommended Funding Sources: General Fund, grants CITY OF KENAI PROJECT NOMINATION WORKSHEET Project Ti~: · Project Description access to lay e ui ment. Project lustif ~ation Estimated Project Costs: Construction orpurchase cost: $225~000 Annual maintenance and operation cost: $1~000 Other major cost items: Estimated Effects on Municipal Budget.. Should be a savinm over the ion~ term Recommended Funding Sources: Le~iative~ LWCF~ General Fund CITY OF KENAI PROJECT NOMINATION WORKSHEET Project Title: Kenai Outdoor Sports Complex Project Description: Development of aporoximate .ly 5~ acres of raw property, for soorts complex to include: four (4) Little/Sr League baseball fields, three (3) .. Little League softball fieids~ one (1) storage facility~ one (1) concession faeili ,ty~ two (2~restrooms~ irrigation wells~ play area and campground. Project Justification: To create a sports complex ail contained within one area that will attract multiple tournaments~ inner-league play and family gatherings throughout the summer months. Consolidation of sports fieMs into one area womM assist our maintenance efforts as well Estimated Project Costs: Construction orpurchase cost: 2.0 Million Construction Cost Annual mnintenance and operation cost: $20~000 Otker major cost items: $60~000 mower and Sl0,000 Sorin~er enuioment F. stimaWd E. ffec~ on Municipal Budget: Complex would necessitate hiring additional personnel to handle routine bah field maintenance~ turf mowing and routine park maimennnee. Recommended Fundbg Smwc~: $500~~ Land & Water Comervation Fund & 1.S million General Fund, Legislative. CITY OF KENAI PROJECT NOMINATION WORKSHEET Project Title: Project Description: This project will accomplish the design and construction of treatment upgrades at Wellhouses 1, 2, 3, and 4 to reduce arsenic, manganese, iron, and color to below the MCLs. Wells 1, 2, and 3 were constructed in 1970, 1978, and 1997 before an arsenic MCL reduction was foreseen. The components of the system upgrades may include tanks for multimedia filtering, storage, and surge/backwast~, pumps, chemical injection pumps, electrical control panels, air blower units, flow meters apparatus, and SCADA controls. Building add-ons would be required. The pdmary concern at WH 2 is color (from orgainics) which may require a sewer line or settling lagoon for backwash water. Project Justification: If the upgrades are not completed, the city's municipal Water supply will exce~ the new Maximum Contaminant Level, MCL, for arsenic in public drinking water effective in 2006. The arsenic levels found to date exceed the new MCL of 0.01 rog/l: Well 1 @ 0.02 rog/l, Well 3 @ 0.026 mg/1, and Well 4 (not in service) @ 0.038 mg/l. S~w. ondary standards which will also continue to be exceed the MCL's am Manganese (0.076 mg/l, mci 0.05), Iron (.41 mg/l, mci 0.30 mg/1), and color (71 color units, mci 15). Estimated Project Costs: Constntca~n or purchase cost: $ 2~455~000 /~nnual maintenance and operation cost:_~_ - Otker major cost items: Estimated Eff e~ on Municipal Budget: It would increa_se the War_er and Sewer Recommended Funding Sources: .50% or $1~227700 from .4,BEC Municipal Keith Komelis September 21, 2005 CITY OF KENAI PROJECT NOMINATION WORKSHEET Project Title: Ne~ Exit Road for the Kenai Boating Facility, Project Description- This project is to construct a new road from the Boating Facility. east to Bridge Access Road. Project Justification: Personal dip net fishermen from all over the state use the Boat Launch Road, parking lot, and Inunch rnmps. Over 15,000 dip net permit~ for households are issued each year, and over 100,000 fish are caught in this Kenai River fishery.. The City Boat Facility handles a lot of this fishery. This pro~ect will improve the traffic pattern and the overall operation of the Boating Facility. At times, the line of vehicles with boats or trailers extends down Boat Launch Road almost to Bridge Acce~ Road. Thi~ pre~ent~ many problem~ of acc~ on thi~ narrow road. Users often have to exit the facility and drive down Bridge Access Road to find a place to turn nronnd nnd then brick to Bont Lnunch. Road to get in line to retrieve their boats. A new one-way exit from the facility would allow users with their boats to exit directly or allow vehicles with a trailer to make a loop to the line on Boat Launch Road to retrieve their boat~. Estimated Project Costs: Construction or purchase cost: $ 300;000 Annual maintenance and operation cost: none Other major cost items: Estimated Effec~ on Municipal Budget: none Recommended Funding Sources: ,Ci~, General Fund (From the revenue Keith Komelis September 21, 2005 CITY OF KENAI PROJECT NOMINATION WORKSHEET Pro/ect Title: Mommsen Subdivision-Street, Curb & Gutter, and Water Improvements Pro]ect Description: New pavement with curbs and gutters for: First Street and Second Street between California Avenue and Florida Avenue California Avenue and Florida Avenue Replace existing old small asbestos water mains with new water main lines. Pro]ect Justification: _ The streets and curbs and gutters in this section of Mommsen Subdivision are falling apnrC They nrc past the point of repair and must be completely replaced. The water system in Mommsen wns small community system that was turned over to the city. The mains are small and the pipes are old nsbestos cement. They break very easily and need to be replaced. Estimated Pro iect Costs: Construction or purchase cost: $ 500 000 Annual maintenance and operation Other major cost items: Upgrading the sweets and water system would reduce the existing maintenance costs. - So ...... State of Alaska City of Kenai Keith Komelis September 21, 2005 CITY OF KENAI PROJECT NOMINATION WORKSHEET Project Title: Surface Drainage Improvements Project Description: This project is to replace infiltration basins with underground storm drains and/or improve the infiltration basins, if possible. The streets that we have had problems with include Lake Street, Windward Drive, Equinox Way, Inlet Woods Drive, Channel Way, Woodside Avenue, Toyon Way,'Pine Avenue, and others. Project Justification: The topography of large areas within the City of Kenai is rather flat which has caused many drainage problems. Instead of constructing miles of expensive storm drains and dealing with fi'eezing lines and possible lift station problems, the city built many infiltration basins. The surface water collects at these infiltration basins and dissipates into the ground. Unfortunately, during certain times of the year these infiltration basins will not take all of the water. This happens when the ground is frozen around the basins and we have heavy rains. It also happens when the ground water table is high and therefore cannot except any more water. We then have flooding is the low spots near the basins. Estimated Project Costs: Construction or purchase cost: $ 375:000 Annu~ maintenance and operation cost: Reduces existing costs Other major cost items: Estimated Effects on Municipal Budget: budget. Reduces time and expense on existinn Recommended Funding Sources: .State Direct Legislative BudRet City of Kenai General Fund Budget Keith Komelis September 21, 2005 CITY OF KENAI PROJECT NOMINATION WORKSHEET Pro[ect Title: Chip and Seal Pavement Upgrades Pro[ect Description_: Chip and Seal Coat of existing paved streets in: Old Town Central Heights Subdivision Inlet View Subdivision Redoubt Subdivision Woodland Subdivision The last time the city seal coated these streets was 1988. The streets in these subdivisions need chip and seal coat improvements to extend the life of the pavement. Estimated Pro ~ect Costs: Construction or purchase cost: $ 550 0~00 ~nnual maintenance and operation cost: Reduction of resent costs. Other major cost items: · Upgrading these streets would reduce the existing maintenance costs. Recommended Fundin Sources: . State of Alaska City of Kenai Keith Komelis September 21, 2005 CITY OF KENAI PROJECT NOMINATION WORKSHEET Proiect Title: Wildwood Drive and Highland Subdivision Pavement Replacement Pro]ect Description: New pavement for: Wildwood Drive Silver Salmon Drive and King Salmon Drive in Highland Subdivision Pro ie ct Justification: Wildwood Drive and Silver Salmon Drive and King Salmon Drive in Highland Subdivision are falling apart. They are pa~t the point of repair and mu~t be completely replaced. .E, stimated Pro[ect Costs: Construction or purchase cost:,. $ 600:000 A#nu~ maintenance and operation cost: .R. eduction of present costs. Other major cost items: Estimated Effects on Municipal Bud, get: Upgrading these streets would reduce the existing maintenance costs. Recommended Funding Sources: State of Alaska City of Kenni Keith Komelis September 21, 2005 CITY OF KENAI PROJECT NOMINATION WORKSHEET Project Title: Project Description: This project is to construct a multi-purpose erosion control structure and trail that will run for approximately one mile along the base of the Kenai bluffs. Preliminary planning suggests armor rock and riprap for erosion control with a coastal trail on top. It will begin at Kenai Avenue, at the mouth of the Kenai River, and progress along the riverbank to a new trailhead and parking area located just off Bridge Access Road. Project Justification: This erosion control project will provide needed relief to the City from the ongoing erosion of the bluff and associated property losses including roads, water, sewer, storm drainage, and land. The trail will provide a scenic walkway within the City of Kenai with easy, safe beach access down the bluff at several locations. A scenic estuary area will be crossed with a bridge, and periodic ramps and rest areas along the trail will provide handicapped accessibility and opportunities for wildlife viewing. Estimated Project Costs: Construction or purchase cost: $14 000 000 Annual maintenance and operation cost: $20 000 Other major cost items: Estim~. ed Effects on Municipal Recommended Funding Sources: o 10% C! of Kenai = $1 400 000 Keith Komelis September 21, 2005 -AGENDA KENAI CITY COUNCIL- REG~ MEETING SEPTEMBER 7, 2005 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http://www, ci.kenai.ak, us 6:00 p.m., Board of Adjustment Hearing .- Appeal of Planning & Zoning Commission Denial of PZ05-46, an application to r~ne th~ property known as a Portion of Oov~rnmem: I~t 4 - T0$N, R10W, S06 {That Portion of Oov. Lot 4 B~-~m~g Corner of OL 4 TH East 1547.10 Ft to a Point of In~r~ion with Cen~rlin~ of Spur Highway Th 8 24 Deg 23'30' E along Centerline of Hwy 609.38 Ft Th BI 36'30' E 100 Ft to Point on East}, 5648 Kenm 8put Highway, from Rural Residential to General Commercial. Application ~ubmitted by ,Jay T. and William A. Snow, 5648 Kenai Spur Highway, Kenm, Ala~. ^pl~t filed by ,Jay T. and William_ ~. Snow. ITEM A: CALL TO ORDER 1. Pledge of Alle/iance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk (*) are considered to be rout/nc and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the aEenda as part of the General Orders. ITEM B: . SCHEDULED PUBLIC CO~ (10 minutes) ITEM C: UNSCHEDULED PUBLIC CO~ (3 m/nutes) ,ITEM D: REPORTS OF KI~ ~_8~v.Y, v~.r_.!s~v;4,TO~ .a~q~_ COUNCrr-q ITEM E: ItEPOR~ OF KENAI CO~ON & V!_~!TOI~S .ITEM F: PUBLIC HEARING8 . ~ .. · Basolution No. 2005.43 - Tmnaferdng $10,000 in the General Fund for Additional Code Enforcement Staffing. Resolution lqo. 2005-44- Approving the Sale of Lots Five (5) and Six (6), Block Two (21, Ev~ Subdivision, I6m Addition. ITEM G: le ITEM H: ITEM I: _ ® e ® 7, Se Resolution No. 2005-45 -- Transfe~g $10,000 in r. he Airpor~ Terminal Modification Capir~l Projec~ Fund for En~/nee~g Serv/ces for Expanded Itinerant Aircraft Parking at the Airport. REMOVAL OF OBJECTION TO CONTINUA//CE-- Kings Inn Property Management LLC, d/b/a K/rigs Inn Hotel, Restaurant. *Regular City Council Meeting of August 17, 2005. *August 20, 2005 Strategic Planning Work Session Notes OLD BUSINESS Discussion -- Sale of City Wetlands to The Conservation Fund/Conservation Easement. ,NEW BUSINESS Bills to be Rati~ed Approval of Purchase Orders Exceed~g $2,500 *Ordinance lqo. 2115-2005 -- Increasing Esfimaled Revenues and Appropriations by $9,900 in the Semor Citizens Fund for Kitchen Rental. *Ordtmmce No. 2116-2005 -- Increasing Est/mated Revenues and Appropriations by $64,750 in the General Fund for the Fire Deparm~ent Physical Fitness Pro~u~ *Ordinance Ro. 2117-2005 -- Increas/ng Estimated Revenues and Appropriations by $3,838 in the General F~md for Wildf~e Firefigh~~ Equipment. 'Ordina~ce lqo. 2118-2005 -- Increasing Estimated Revenues and Appropriations by $503,096 in the Kenai Soccer Park Capital Project Fund for a Federal Grant ~dtmmce No. 2119-2005 -- Amend/ng Section 7.15.050(1) to Increase the Amount that Can be Spent on Purchases of Supples, Mater/als, Equipment or contractual Serv/ces Without a Competitive Bid Process from $10,000 to $25,000. "· 'Ord/m~ce No. 2120-2005 -- Amending KMC 7.25'020(a) by Increas/n~ .... :~ the Amount of Unencumbered Balances that Can be Transferred in Line. Item Accounts Without Approval of the City Coundl from $2,500 to Ss,ooo. *Ordinance No. 21121-2005 -- ^mendin~ Section 7.15.030(a) of the Kena/Mumcipal Code to Increase the ,~mount of Purchases Requiring. Prior Council Approval From $2,500 to $15,000. 10. *Ordinance No. 2122.2005 -- Increasing Estimated Revenues and Appropriations by $290,000 a State of Alaska Grant for Public Improvements. 11. *Ordinance lqo. 2123-2005 -- Increasin§ Estimated Revenues and Appropriations by $790,000 a State of Alaska Granl for Road and Sewer Improvements. Approval-- October 4, 2005 City of Kenai General Election/Precinct Election Boards. ITEM J: COMMISSION/COMMITTEE REPORTS . 2. 3. 4. 5. 6. 7. Council on Aging Airport Commission Harbor Commission Library Commission Parks & Recreation Commission Planning/h Zoning Commission Miscellaneous Commissions and Committees a. Beautification Committee b. Alaska Municipal League Report ¢. Arctic Winter Games d. Stranded Gas Committee ITEM K: REPORT OF THE MAYOR ITEM L: ADMINISTRATION REPORTS 1. City Manager 2. Attorney 3. City Clerk ITEM M: DISCUSSION 1. Citizens (five minutes) 2. Coundl EX~.~UTIVE SESSION- None Scheduled ITEM N: ADJO~ · AGENDA KENAI CITY COUNCIL- REGULAR MEETING SEPTEMBER 21, 2005 ?:00 P.M. KENAI CITY COUNCIL CHAMBERS http://www, ci.ken_~/._~k.u s ITEM A! CALL TO the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. 1. Pledge of Allegiance 2. RoU Call 3. Agenda Approval 4. Consent Agenda *AU items listed with an asterisk (*) are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case tlCHF, DULF~ PUBLIC COMMENTS (10 minutes) ITEM B: Gray -- Exploring Ken~ Presentation. le ITEM C: ITEM D: ITEM E: ITEM F: e e 4. UNSCHEDUI,_~.r] PU!~_LIC CO__ _Mwr~,_RTS (3 minutes) RRPORTt] OF KPB ASSEMBLY LEG~TO~ AND COUNCIL~ REPORTS OF KENAI CONVENTION/is VISITO~ BUREAU BOARD AND KENAI CHAMiiER OF COMMERCE PUBLIC HEARINGS Ordlmmce 1~o. 2115-2005 -- Increasing Estimated Revenues and Appropriations by $9,900 in the Semor Citizens Fund for Kitchen Rental. ' Ordtmmce No. 211t$.2005 -- Increasing Estimated Revenues and ' "'- Appropriations by $64,750 in the General Fund for the Fire Department *-~-,.. ~-,~.,~ Physical Fitness Program. ... · Ordinance No. 2117-2005 -- Increasing Estimated Revenues and ., .-. ?:';'.;i .:.a~,.,;:'... Appropriations by $3,838 in the General Fund for Wildfire Firefightiug ' ' ' Equimac .,. . Ordhumce No. 2118-2005 -- Increasing Estimated Revenues and Appropriations by $503,096 in the Kenai Soccer Park Capital Project Fund for a Federal Grant. 5~ Ord/nance No. 2119-2005 -- Amend/n§ Sect/on 7.15.050(1) to Increase the Amount that Can be Spent on Purchases of Supplies, Mat~.nals, Equipmen~ or Contractual Servicc~ Without a Compet/five Bid Process from $10,000 to' $25,000. Ordinance No. 2120-2005 -= Amending KMC 7.25.020(a) by Increasing the Amount of Unencumbered Balances that Can be Transferred in L/ne Item Accounts Without Approval of the City Council from $2,500 to $$,ooo. . 9. 10. Substitute Ordinance No. 2120-2005 -- Amending KMC 7.25.020(a) by Increasing the A~ount of Unencumbered Balances That can be Transferred in Line Item Accounts Without Approval of the City Council From Less Than $2,500 to Less Than $5,000. Orctinance No. 2121-2005 -- Amending Section 7.15.030(a) of the Kena/ Mumcipal Code to Increase the Amount of Purchases Requ/ring Prior Council Approval From $2,500 to $15,000. Ordizmnc~ lVo. 2122.200~ -- Increaaing Est/mated Revenues and Appropriations by $290,000 a State of Alaska Grant for Public Improvements. Ordinance lVo. 2123-2005 -- Increasing Est/mated Revenues and Appropriations by $790,000 a State of Alaska Grant for Road and Sewer Improvements. Resolution No. 2005-46 -- Setting the Public Heanng Date on the Proposed Set Net Drive (From VIP Drive to Watergate Way) Paving District. ITEM G: le ITEM H: !,TEM I: ® e *Regular City Counc/l Meeting of'September 7, 2005. OLD BUS~S Bills to be Rat/fled Approval of Purchase Orders Exceeding $2,500 *Ordlnsaee 1~o. 2124-2005 -- Increasing Estimated Revenues and Appropriations by $6,388 in Two Senior Citizen Funds. *Ozdimmce lVo. 2125-2005 -- Amend/ng the Official Kena/Zon/ng'Map by Rezoning Tract A and Tract B, Gusty Subd/viaion, Addition No. 2, From Conservation (C) to General Commercial (CG). . . Approval -- Tidelands [o be Made Available for Shore Fishery Lease (Within Boundm-y of Alaska Tidelands Survey 272). Approval-- Boys & Girls Club Management A~reement -- Two-Year Renewal. Approval-- Airport Mission and Vision Statements Approval -- Lease of Building & Grounds/Lot 3, Block 17, Orig/nal Townaite of Kenai -- Sublease of Premises From Kenai Historical Sodety, Inc. to Messianic Fellowship of Kenai. Approval -- Kena/Municipal Airport/General Aviation Vehicle Parking .Proposal. Approval -- Amendments to Airport Regulations, 6.05.020, Shore-Term Parking Area. ITEM J: Xe 2. 3. 4. 5. 6. 7. I,TEM K: COI/2I~SION/CO~~. I~.PORT~ Council on Aging Airport Commission Harbor Commission Library Commission Parks & Recreation Commission l:~L~lllillg & Zoning CommiSsion Miscellaneous Commissions and Committees a. Beautification Committee b. Alaska Municipal League Repor~ c. Arctic ltFmter Games d. Stranded Gas Committee REPORT OF ~ __M&YOl~ ADMINISTRATION REPORTS 1. City Manager 2. Attorney 3. City Clerk DII~CUSalON 1. Citizens (five ,,,i~u~s) 2. Council IDIIEC~ 81~__s!_ON- None Scheduled ITEM N: ADJO1FI~t'~'NT KENAI PARKS_& RECREATION COMMISSION OCTOBER 6, 2005 CITY HALL COUNCIL CHAMBERS 7:00 P.M. AGENDA ITEM 1. ITEM 2. ITEM 3: ITEM 4: ITEM 5- a. ITEM 6: a. ITEM 7: ITEM 8: ITEM 9: _ ITEM 10: ITEM 11: _ CALL TO ORDER & ROLL CALT_. AGENDA APPROVAl. APPROVAL OF MRRTING SUMMARY-- September 1, 2005 PERSONS SCHEDUL~-D TO B~'. HRARr) OLD BUSINESS Discussion -- Kenai Kennel Club/Dog Park Development Request Discussion -- Kenai Soccer Park/Proposed Park Layout NEW BUSINESS Discussion-- Play,round Renovation Schedule REPORTS Commission Chair Director City Council Liaison COMMISSION OUESTIONS ~ COMM~'-NTS PERSONS PRES_RNT NOT SCHRDUL~-D TO _~_- .'lEARn_ INFORMATION Council Action Agendas of September 7 and 21, 2005. Updated Commission Membership List. 10/2005 Kenai Multipurpose Facility Ice Schedule ADJOU~ENT KENAI PARKS/h RECREATION COMMISSION OCTOBER 6, 2005 CITY HALL COUNCIL CHAMBERS 7:00 P.M. CHAIR DALE SANDAHL, PRESIDING MEETING SUMMARY ITEM 1' CALL TO ORDER & ROLL CALL Chair Sandahl called the meeting to order at approximately 7'00 p.m. confirmed as follows. Roll was Commissioners present: Commissioner absent' Others present: R. Lawrence, D. Sandahl, J: Foglia, J. Carroll, D. Hagen T. Wortham and t3. Molloy Parks & Recreation Director 13. Frates, Council Member Joe Moore A quorum was present. ITEM 2: AGENDA APPROVAL There were no changes to the agenda. ITEM 3: _APPROVAL OF MEETING SUMMARY-- September 1, 2005 There were no changes to the meeting summary of September 1, 2005. ITEM 4: pERSONS SCHEDULED TO B~. H~._~r)_ -- None. ITEM 5: OLD BUSINESS Discussion -- Kenai Kennel Club/Dog Park Development Request Director Frates updated the Commission related to his correspondence with the Kenai Kennel Club. He noted his hesitancy to earmark too much property without revisiting the overall outdoor complex plan since the four soccer fields had shifted over slightly. Rhonda Ogelsby, Kenai Kennel Club -- Referring to the map included in the packet, stated the Club was agreeable to the boundaries but felt the boundary to the north could some day be expanded, if needed, and not designated for other use. Frates requested postponement of any action on the animal park until he could meet with an architect to draft another overall site plan. The Commission requested Frates to present an overall site plan at the next meeting which should reflect the soccer fields in relation to other planned fields, including the dog park and also include Borough property that could potentially be needed. Discussion -- Kenai Soccer Park/Proposed Park Layout Council Member Moore addressed' the new berm included on the soccer field map and stated he believed it would be a win-win situation for everyone and stated his support of the concept. Discussion followed in which it was asked whether or not a seven foot (7') berm would be high enough and Frates noted he believed it would be, otherwise the angle of the slope could present maintenance problems. The Commission stated no objectiOns to the berm or location. iTEM 6' NEW BUSINESS 5-a. Discussion -- Playground Renovation Schedule Frates presented a draft playground renovation schedule which had been included in the City's draft capital improvement plan. The Commission reviewed the individual parks, renovation justifications, and time frames for the work. It was suggested, additional cemetery property should be considered for the future. Asked whether the Elson bike path rest area should be included in the plan, Frates explained the park's development would be done in-house next summer. MOTION: Commissioner Carroll MOVED for the Commission to accept the playground renovation project as presented and Commissioner Foglia SECONDED the motion. There were no objections. SO ORDERED. ITEM 7_.' _REPORTS Commission Cha/r-- None. 7-b. Director -- Frates noted the October ice schedule was included in the packet and gave a brief update of department work, including the hiring process for a new groundskeeper. 7-c. City Council Liaison -- Moore reported on election results, city manager search, a vacancy on the Commission, and care of the multipurpose facility assets. ITEM 8_.. Commissioner Carroll questioned whether restrooms were closed in mid-August and Frates reported the permanent facilities remain open however some portables are removed. PARKS & REC~ATION COMMISSION MEETING OCTOBER 6, 2005 PAGE 2 Commissioner Sandahl asked how one schedules use of the Green Strip shelter. Frates explained it was fa'st-come, first-serve, with the ability to reserve it. Commissioner Fog[ia asked if the Section 36 overall plan would be included in the next packet and Frates answered yes. ITEM 9: PERSONS PRESENT NOT SCHRDUL~.D TO B~'. H~'-ARn -- None. ITEM 10: INFORMATION 10=a. 10-b. lO-c. Council Action Agendas of September 7 and 21, 2005. Updated Commission Membership List. 10/2005 Kenai Multipurpose Facility Ice Schedule ITEM 11: ADJOURNMENT MOTION: Commissioner Hagen MOVED to adjourn and Commissioner Carroll SECONDED the motion. There were no objections. 80 ORD~~D. The meeting adjourned at approx/mately 8:15 p.m. Meeting Summary prepared by: Carol L. Freas, City Clerk PARKS & REC~ATION COMMISSION MEETING OCTOBER 6, 2005 PAGE 3 BEAUTIFICATION COMMITTEE Meets Second Tuesday 7:00 p.m. Kenai City Council Chambers lob Committee Member Name Home Phone Business Email Address Term and Address Phone Ends 'Marilyn Dimmick 283-3910 (p) 2007 Beautification Committee 283-3973 (f) 1113 Walnut Avenue Kens_i, AK 99611 Lori Seymour 283-3315 seymourS(~)gci.net 2008 Beautification Committee 607 Laurel Drive Kenai, AK 99611 Peggy Baxter 283-6186 mlbax~_.)acsalaska.net 2008 1619 Toyon Way - Kenai, AK 99611 Mary LeFebvre 283-7754 2007 Beautification Committee 510 Ash Avenue Kenai, AK 99611 Lois Nelson 283-5194 .wrnelson~gci.net 2006 Beautification Committee 209 Susieanna Circle Kenai, AK 99611 **Helen Brown 283-4413 2006 Beautification Committee P.O. Box 3203 Kenai, AK 99611 Susan Hatch 283-5122 hatch~_.~alaska, net 2006 Beautification Committee P.O. Box 2305 Kenai, AK 99611 Council Member Linda Swarner 283-4366 283-9479 !.s. wamel~_,acsalaska.com 298 Rogers Road Kenai, AK 99611 *Chair **Vice-Chair (10/20/2005)