HomeMy WebLinkAbout1994-08-04 Council on Aging Summary COUNCIL ON AGING
August 4, 1994
***MEETING***
10:00 a.m.
Senior Center
Joanna Hollier - Chairperson
1. CALL 'TO ORDER
Members present:
Members absent:
Also present:
Joanna Hollier, Al Pease, Pauline Gross, Sam Huddleston,
Gene Seay, Roger Meeks, Loretta Breeden, Lucille Billings
Georgetta Funk
Councilperson Linda Swarner, Pat Porter, Loretta Harvey,
Sylvia Johnson
,2.
APPROVAL OF AGENDA Approved as presented.
3. APPROVAL OF MINUTES
Pat Porter read the minutes from the March 14th meeting. An error was noted in the
second motion which should have read: Sam Huddleston moved that there not be a
Senior of the Year Award. Minutes APPROVED as amended.
4. OLD BUSINESS
a. New Board Appointments
Pat Porter introduced and welcomed the new Board members who were:
Billings, and Loretta Breeden.
Lucille
b. Bylaws
Porter reported that besides the change from seven members to nine members on the
Council there was one more change. It was decided that the Council did not need a
Secretary or Treasurer, just a Chairperson and Vice-Chair.
c. Funding Sources
Pat Porter reported that annual budgets must be submitted to Council at the first of
the year. Funding sources are not confirmed until June, so Porter must estimate the
budget, and then submit a new budget when sources are confirmed. Income to date
includes:
Older Alaskan Commission(OAC matching funds) $124,322
Council on Aging
August 4, 1994
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Kenai Peninsula Borough
United Way (grant award)
U.S.D.A. (reimbursement for meals served)
Program Income (meal donations, etc.)
Title V
City of Kenai (In-Kind, match for OAC funds)
(Non-Departmental, utilities, etc.)
Rentals (Center rental)
Unencumbered balance
Senior Connection
Gaming Revenue (raffles, etc.)
$ 5O,253
$17,267
$15,606
$ 48,750
$18,444
$13,948
$ 21,720
$12,000
$ 3,655
$ 4,000
$ 2,000
TOTAL $331,965
Pat Porter noted the personnel funding and said she would like to increase the
ActivityNolunteer Coordinator's hours to 20 per week. Currently it is difficult to keep
people in this position because at 14 hours per week they receive no paid leave or
benefits. At 20 hours per week they would receive paid leave and retirement benefits.
There would be adequate money in the budget to fund the extra hours.
MOTION AND VOTE:
SAM HUDDLESTON MOVED TO EXTEND THE ACTIVITY/VOLUNTEER
COORDINATOR HOURS TO 20 PER WEEK. ROGER MEEKS SECONDED.
PASSED UNANIMOUSLY.
4. New Station Wagon Purchase
Pat Porter explained that the center needed to purchase a new station wagon. Some
people have trouble climbing into the vans, or transferring from wheelchairs into the
vans. Funding for this vehicle could come from the Title V money which is basically
the contingency fund. There is about $18,000 in the account at this point and the
money is used if there is a budget shortfall. Since funds have been allocated for
FY94/95 Porter did not feel the entire $18,000 would be needed. Porter would like to
request that the City match half of the cost of the vehicle, this would leave a reserve
of about $5,000 in the contingency account.
Al Pease agreed that a station wagon would serve the seniors well. It is difficult to
climb up into the vans. It was estimated that a station wagon would probably cost
between $17,000 and $24,000.
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August 4, 1994
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Linda Swarner cautioned that several vehicles were purchased at the previous City
Council meeting. Some Councilpersons were concerned about taking money from the
General Fund so early in the Fiscal year.
MOTION:
AL PEASE MOVED TO ASK COUNCIL TO PROVIDE MATCHING FUNDS FOR THE
PURCHASE OF A NEW STATION WAGON FOR THE SENIOR PROGRAM. SAM
HUDDLESTON SECONDED.
Loretta Breeden felt this was a small amount of money from the City's fund and
agreed that at least $5,000 needs to remain in the Senior's contingency account.
wondered if the motion should include the working for a full size wagon.
She
Porter said that the City shop had already prepared the specs for this vehicle and the
specs were for the largest station wagon available.
Roger Meeks expressed concern that the Council might want the Senior Program to
expend more than one half of the price of the wagon. This may leave a Iow balance
in the contingency account. He did not want to over tax council with requests from the
Seniors.
Pat Porter explained that the Senior Program does not ask for much. In fact, up to
last year they were the only city department that paid their own utilities. She felt the
program is fairly self supporting and does not abuse the City financially.
Sam Huddleston called for the question.
VOTE:
BREEDEN-YES, BILLINGS-YES, HUDDLESTON-YES,
GROSS-YES, SEAY-YES, PEASE-YES, MEEKS-NO
HOLLIER-YES,
MOTION PASSED BY MAJORITY VOTE.
Roger Meeks said he voted no because he did not agree with the wording of the
motion and was concerned that Council might make the Seniors use their entire
contingency funds.
Council on Aging
August 4, 1994
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NEW BUSINESS
a. Management of Housing
Porter reported that Ed & Margaret Goggia were the Iow bidders to manage the
Vintage Point Manor, and will be managing one more year. However, if there are
tenant problems that need to be addressed the Council on Aging will handle them.
b. Increase in Hours for ActivityNolunteer Coordinator
Discussed under item 3, Old Business.
c. Budget 94/95
Porter had gone through each item under 3, Old Business.
d. Works Program
Porter reported that in the past the Center has utilized community service workers,
who have been sentenced by the court to perform volunteer service. It was
determined by the Finance Department that these workers were not covered under
Worker's Compensation. The Legislature was suppose to deal with this issue but
failed to do so. At this point the City cannot utilize community service workers as it
presents a liability.
6. ADJOURNMENT
There being no further business Huddleston moved to adjourn, Pease seconded. The
meeting was adjourned at approximately 11'15 a.m. The Council decided to set future
meeting dates for the 2nd Thursday of every other month. The next meeting will be
October 13th, 10:00 a.m. Senior Center.
Respec~lly submitted,
Loretta ~'~"/' ~ "~'arvey~ Administrative Assistant
Council on Aging
August 4, 1994
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