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HomeMy WebLinkAbout1996-02-14 Council on Aging SummaryCOUNCIL ON AGING FEBRUARY 14' 1996 MINUTES ROLL' Members Present' Members Absent' Others Present' Georgetta Funk, Sam Huddleston, Gene Seay, Joanna Hollier, Roger Meeks Al Pease, Lucille Billings, Loretta Breeden Pat Porter, Marilyn Kebschull Chairperson Huddleston explained that this meeting was being held to determine if the Council wanted to have an auction to be combined with the Soldotna Senior Center. The auction would be held to raise funds. Meeks asked if it would be held at the Kenai Center and Huddleston stated they would like to hold it at the Kenai Center. Porter explained that she and Lois Pillifant who is the Soldotna Director were at a workshop in Anchorage and the Chugach Senior Center was having their annual auction which is used as a major fund raiser. They raise thousands of dollars. Porter stated she and Pillifant had been kidding around saying they should have one together. Porter explained that before they knew it they had decided it really was a good idea to do it together. Porter stated that she and Sam had met with two of the Soldotna board members and their director last week to discuss the auction. It was decided to bring it back to the boards to 'decide if they wanted to do the auction. Porter stated they will need board involvement. It will involve selling tickets, getting corporate sponsors, et¢. Porter stated that she thinks people will be so surprised that the centers are working together and it will be good P.R. Porter added that they had even considered asking the two Mayors, Ken Lancaster and John Williams, to act as auctioneers. Porter said this would be more good P.R. and then the proceeds would be split. Huddleston added that they had talked about having a main auctioneer and let the mayors assist the auctioneer. Porter stated she thought they were thinking of using Norm Blakely. Porter stated that one of the things that has to be shown this year in the grant is that the center is cooperating with other senior programs. Porter stated she felt it would be really good P.R. for both of the programs. Porter stated she was surprised they wanted to have it at the Kenai Center. Hollier said she thought it was logical and questioned why they didn't involve Nikiski too. Huddleston said that Pillifant had said the Kenai Center had more area. Porter advised that the Kenai and Soldotna programs are funded the same and the other programs are funded differently. Porter stated she didn't know that Nikiski needed the money. Hollier asked if a time had been set. Porter said that was what the board needed to decide. Originally, they had discussed September but remembered that the Boys and Girls Club have their auction in September and don't want to compete with another fund raiser. Porter said now it would either be in August or October. Porter said she and Huddleston had felt August might be better. Hollier said there would be more fishing money at that time. Meeks said in October it starts to get cold and may not get as big a crowd. HOLLIER MOVED TO CONSIDER A JOINT VENTURE FUND RAISER WITH SOLDOTNA SENIOR CENTER IN AUGUST. MOTION SECONDED BY GEORGETTA FUNK. UNANIMOUS. Porter stated that Huddleston would be appointing members to committees working with Soldotna. Seay asked if they could get the city council to promote the auction with the businesses. Porter said it probably wouldn't be a problem; however, probably be the chambers because Soldotna center doesn't operate under the city council. Porter said she was sure they would all buy tickets. Seay stated he meant to have them contact businesses to donate items. Porter stated the board would have to contact them. Seay said he thought council would have more pull. Porter said the board can tell Linda Swarner and she can tell everyone what is going on and ask them for support and where they think donations may be available. Porter stated she will be asking all of the distributors the center uses for donations. Meeks asked what kinds of things they were thinking of auctioning? Porter said anything. Huddleston said anything including things like tour trips, fishing guides, and hunting guides. Porter said it is a time that they will have to pull from all the people they know. Porter said the center has never asked for a thing so it should be fairly easy to do this once a year. Porter said you can make $20,000 at an auction but you must have good stuff to auction. Porter said she will be asking Anchorage Cold Storage and Carrs for donations and Unocal and Tesoro for up front money. Funk stated they had done something similar in Cooper Landing for the library once a year. Artists donated paintings, tour guides donated trips, etc. Porter said if anyone knows anyone that can donate to ask them. Huddleston stated it was suggested by Pillifant that they have food, not necessarily a dinner but hors d'oeuvres. Then, charge ~20 per ticket to attend the auction. Porter said they would also have wine. Seay questioned if they thought people would pay ~20 to attend and Porter responded they do. Porter said they do for the COUNCIL ON AGING MINUTES PAGE 2 MINUTES Boys & Girls Club. Meeks said kid's events are a lot more accepted than a senior event. Meeks said the Jail House Rock for the Art Guild charges but couldn't remember the correct amount. Meeks said they ask all of their members who are artists to donate a picture. They have open auctions and silent auctions. Huddleston stated they were talking about having a silent auction and a Chinese auction. Discussion about how much fun auctions are and how people will pay a lot during bidding. Seay advised the group that he may not be available much during the summer to help with the auction. He advised the group that he will be celebrating his 50t~ wedding anniversary in Fairbanks and then on a trip outside. Porter advised he could help with the preparation before then and that there will be a lot of things to do in advance. Porter advised the board that council had decided to take no action on the non- smoking policy at Vintage Pointe. They discussed it, considered the board's recommendation, the attorney's response and decided to take no action. Seay asked if it was left up to the board to make the policy. Porter said that what it means that unless it becomes a real problem, they will leave it as it is. Council approves the lease and they are not willing to make a change in the lease. Seay said that will make some people happy and others not so happy. Seay mentioned that it was a dangerous thing. Porter said it could be but there are sprinkler systems in the building. Meeks stated he wondered about charging ,~20 to attend and personally feels that is too high. Porter said that the planning committee could come up with a figure. Porter said she will look at the calendar and book the auction for a time that is free. Porter said she and Pillifant had discussed it and felt that a Friday night would be better for attendance. Meeting adjourned at approximately 10'30 a.m. Respectfully, 'submitted' I~1~ ri [yr~ Keb-schull Administrative Assistant COUNCIL ON AGING MINUTES MINUTES PAGE 3