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HomeMy WebLinkAbout1998-05-12 Council on Aging Summary COUNCIL_ · ON AGING Illlll I I Illl I I I I II I I II I ~ _ May 12, 1998 10 AM Agenda Aopr0val Minutes from Prior Meetin~ iiii i I ii ii i i _IL_ Old ,Business 1. Key System/Vintage Pointe 2. Rose of the Week/Evaluation New Business 2. 3. 4. 5. Codicil/Approval Borough Issue/Grant United Way Funding Budget Review person Wanting ,to be ,Heard COUNCIL ON AGING MAY 12, 1998 KENAI SENIOR CENTER VICE CHAIR BETTY NELSON, PRESIDING ITEM 1' CALL TO ORDER/h ROLL CALL Vice Chair Betty Nelson called the meeting to order at approximately 10:03 a.m. in the craft room of the Kenai Senior Center. Present were' Rosemary Weise, Joyce Billings, Roger Meeks, Betty Nelson, Peggy Arness, Arlene Enfield and Joanna Hollier. Absent were: Nancy Burton and Sam Huddleston. Others present were: Councilwoman Linda Swarner, City Clerk Carol Freas (recording secretary), Sylvia Johnson, and Director Pat Porter. ITEM 2: AGENDA APPROVAL There were no changes to the agenda. ITEM 3' APPROVAL OF MINUTES The minutes of the March 30, 1998 meeting were read into the record by Director Porter. There were no changes or corrections. MOTION: Member Enfield MOVED to approve the March 30, 1998 minutes are presented and Member Weise SECONDED the motion. There were no objections. SO ORDERED. ITEM 4: OLD BUSINESS ao Key System/Vintage Pointe Porter stated, she became very concerned about the security of the housing facility when she became aware one of the tenants gave a key to the main security door to their cleaning person. In investigating this concern, she found other keys were kept by the former manager as well. All those keys were retrieved, however it fueled her concern of how many other security door keys were out to people who are not tenants of the building. Porter continued, there were two sections of the lease agreement where keys are discussed. The first states a tenant agrees not to install extra locks and that if keys Council on Aging Meeting May 12, 1998 Page 1 are provided to unauthorized persons, it could be grounds for eviction. (Porter noted, the problem with this statement is "unauthorized persons" is not defined.) The second area states there is to be no transfer, sale or duplication of the security door key. In other words, a tenant could give a duplicate of their apartment key to a friend or relative, but not to the main building. Porter cautioned, there has always been a door issue because it has been left open at times- security is only tight and secure if the tenants keep it that way. Porter asked the membership if they still felt it acceptable to distribute keys to people other than tenants. She noted, there is a form which they have asked long-time tenants to complete which lists persons who they want to have access to their apartment. The form is made a part of a new tenant's lease agreement. Arness commented, as long as someone is available to open the main door, duplicate keys to the main door should not be distributed. Nelson stated she has not given her key to anyone. Porter noted, in order to have someone available 24 hours a day to open the main door, the cost of the rent would increase to cover the additional wages for someone to be in the office. At this time, the manager, by contract, is supposed to be in the office from 10'00 a.m. to 2:00 p.m. Porter reminded the members, the facility is an independent living facility not an assisted living facility. Tenants have to be able to call the manager or someone else in the building to open the main door, or remember their key. Porter stated, if there were no objections, she would leave the lease agreement, etc. the way it is and continue to educate tenants they may not give keys to the security door to anyone. There were no objections. Nelson asked if people wanting to get into the facility can go through the Center. Porter stated, if she or her assistants see someone who they know is not a tenant going through the Center to get to the facility, they stop them and tell them they must go through the main door of the facility. kVeise noted the solarium door does not always close tightly. Weise also noted the back door (to the garbage receptacles) doesn't close tightly and there has been mud tracked in through that door as well. Porter will investigate. bo Rose of the Week/Evaluation Porter asked if the membership felt this program was going well and if they wanted to continue it. Consensus of the group was the program was very nice, showing appreciation of each other and they wanted it to continue. Council on Aging Meeting May 12, 1998 Page 2 ITEM 5: NEW BUSINESS Codicil/Approval Porter referred to the copy of a codicil form which was included in the members' packet. The codicil would be attached to a person's will and allow someone to make a donation to the Kenai Senior Center at the time of their death. Porter explained, she had seen an article in the Southeast Services newsletter about a similar form and requested they send a copy to her. She had amended the form to adapt to the Kenai Senior Center. Porter added, because the Center has been remembered in wills and received money as well as property in the past, she thought the form would offer an avenue to seniors in an easy manner if it is something they want to do. They would initially put a copy of the form in the Center's newsletter and have forms available in the office. Weise noted the form would allow people to know the option is available. Nelson stated, she liked the simplicity of the form. Enfield added, she thought it an unobtrusive way to leave something to the Center. Councilwoman Swarner asked if the city attorney had reviewed the form. Porter stated she had not taken it to him as yet because she wanted the members' comments first. If they are interested in the program, she will pursue it through the attorney. Weise asked what would happen if someone completed the codicil, but there were no funds available upon the passing of the person donating. Porter answered, that would be determined by what is left in the estate. She added, she would not want any children or relatives to think they are putting pressure on individuals to do this. It would be purely volunteer. MOTION: Member Meeks MOVED to approve the proposed codicil form and Member Enfield SECONDED the motion. There were no objections. SO ORDERED. bo Borough Issue/Grant Porter explained, in the beginning, the city found it could apply for federal grant sharing monies to support their senior program but funds had to be received through the Kenai Peninsula Borough. At the time, the Borough did not have social services powers. Through discussions with the Borough, they agreed to establish a funding formula to pay a dollar amount for each senior in a senior center district. The federal revenue sharing was eliminated, but a question went to a vote of the people asking whether the Borough should help to support the Peninsula senior programs. The ballot proposition was approved and funds are now received from the Borough. Council on Aging Meeting May 12, 1998 Page 3 Porter continued, she learned from an assembly member the Forget-Me-Not program has applied for $15,000 of the Borough funds. In order not to take from the established senior programs within the Borough, Borough Mayor Navarre added an additional $15,000 in the Borough budget for this particular program. However, the Borough ordinance states funding cannot be available to more than one agency in an election district. , Porter pointed out, the Forget-Me-Not program is a very good program that serves approximately 15 people from several senior districts. Additionally, directors from all the Peninsula centers are adamantly fighting the issue because if the Forget-Me-Not program can receive funding next year, approximately 30 other programs could be vying for the same funds in the future. Having more programs vying for the funds will diminish the amounts the established senior programs look to fund their programs. Porter reported, a budget work session with Mayor Navarre, assembly members, and all the senior center directors has been scheduled for May 19. Porter suggested Council on Aging members call to speak with the Mayor as well as Assembly members and voice their concerns. Porter added, she personally feels the Borough should not fund the Forget-Me-Not program this year, but take time to review the Borough ordinance and have a plan for when other programs apply for funds. She noted, the Homer Assembly member suggested the $15,000 (for the Forget-Me-Not program) be taken from the $60,000 identified for Kenai since the program is situated in Kenai. This would be unfair to Kenai as some of their program's clients are from areas outside the Kenai senior district. It would also be unfair to other senior centers on the Peninsula who have a similar program vying for funds as well. The membership discussed the matter. Suggestions were given to compose a resolution for the Council on Aging to pass and forward to the council or send two letters (one from the Council on Aging and one from the seniors at the Center) to the Borough Mayor and Assembly members. It was decided Porter should write one letter from the Council on Aging to Mayor Navarre and the Assembly stating their concerns with the actions they are wanting to take. All the members of the Council on Aging will sign the letter. Ce United Way Funding Porter stated she was happy to report they had applied for $21,000 from the United Way and received $22,572. She added, a United Way re-certification review normally performed every three years was waived. d. Budget Review Porter asked the membership whether or not they wanted to schedule a time to review the Center budget. Consensus was yes. Porter will schedule the meeting for mid July. Council on Aging Meeting May 12, 1998 Page 4 ITEM 6- PERSONS WANTING TO BE HEARD- None. ITEM 7: ADJOURNMENT The meeting adjourned at approximately 10:50 a.m. Minutes transcribed and prepared by: Carol £. Fr~a~s, Cky Clerk Council on Aging Meeting May 12, 1998 Page 5