HomeMy WebLinkAboutResolution No. 2023-52KENAI
CITY OF KENAI
RESOLUTION NO. 2023-52
Sponsored by: Administration
A RESOLUTION AUTHORIZING A CONTRACT AWARD AND CORRESPONDING PURCHASE
ORDER FOR THE CEMETERY PHASE 2 FENCING PROJECT.
WHEREAS, a formal Invitation to Bid was released on July 26, 2023 with bids due on August 9, 2023 for
the Cemetery Phase 2 Fencing project located at 109 Floatplane Rd. which consists of approximately
1000 lineal feet of 6 feet tall ornamental black steel fencing and associated gates; and,
WHEREAS, the following bids were received:
Contractor Bid
AAA Fence, Inc. $147,595
; and,
WHEREAS, AAA Fence, Inc. was found to be the lowest responsive and responsible bidder; and,
WHEREAS, award to AAA Fence, Inc. is in the best interest of the City.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA:
Section 1. That the City Manager is authorized to execute a contract award and corresponding
purchase order to AAA Fence, Inc. in the amount of $147,595.
Section 2. That this Resolution takes effect immediately upon passage.
PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, THIS 16T" DAY OF AUGUST, 2023.
ATTEST:
Michelle ne flNC, Oty Clerk
Approved by Finance:
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Ja(mes Baisden, ice Mayor
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City of Kenai 1 210 l-idalgo Ave, Kenai, AK 99611-7794 1907.283.7535 1 www 6nai.city
MEMORANDUM
TO: Mayor Gabriel and Council Members
THROUGH: Terry Eubank, City Manager
FROM: Scott Curtin, Public Works Director
DATE: August 9, 2023
SUBJECT: Resolution 2023-52
The purpose of this memo is to request council's approval to award a construction contract and
corresponding purchase order to AAA Fence, Inc in the amount of $147,595 for the complete
installation of the new cemetery fencing project located at 109 Floatplane Rd.
Photos below indicate what the fencing will look like as well as a site map showing the route the
fence line will take. Please note the western side of the cemetery where the creek resides will
not be receiving fencing due to concerns with wildlife getting into the fenced area without a clear
path to get back out. It was decided to leave the area open so any moose visiting the area can
safely get away from any people visiting the cemetery.
With Council's approval of this contract, fence materials will be ordered quickly with the intent that
all work will be done within 90 calendar days from the contractor's notice to proceed.
This fencing work is a component of a larger project dating back to 2017 when $250,000 was
originally appropriated through the FY18 budget. Nelson Engineering was contracted in March
2018 to assist with the design of the cemetery expansion. Shortly after that it was determined the
scope of the project was going to well exceed the initial budget.
In 2019 the Public Works Streets Department in an effort to stretch the budget cleared and leveled
the site and installed gravel sub -base in the proposed asphalt parking and driving areas incurring
approximately $40,000 in costs. The project stalled during much of 2020 and 2021, largely due
to COVID demands on personnel and allocations of staff time toward other projects. In the fall of
2021 Public Works Streets staff in coordination with Parks & Rec staff graded and placed top soil
throughout the cemetery and seeded the lawn areas, incurring an approximate additional $18,000
in costs.
Today staff is working toward getting the cemetery in a more presentable appearance with this
fence project, finalizing grading plans with the Engineers to be able to pave parking areas, working
to identify remaining desired items like future columbarium, site lighting, landscaping needs to
name a few.
Council support is respectfully requested.
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