HomeMy WebLinkAbout2023-08-16 Council PacketPage 1
Kenai City Council - Regular Meeting
August 16, 2023 — 6:00 PM
Kenai City Council Chambers
210 Fidalgo Avenue, Kenai, Alaska
,,�...................... i i,,,,a
,,,,
11elllellplhoiiiliiclVliiurtualll Illinfoirimatliion on Page 3**
A. CALL TO ORDER
Pledge of Allegiance
2. Roll Call
3. Approval of the Agenda and Consent Agenda (Public comments on Consent Agenda Items
limited to three (3) minutes per speaker; thirty (30) minutes aggregated)
*All items listed with an asterisk (*) are considered to be routine and non -controversial by the council
and will be approved by one motion. There will be no separate discussion of these items unless a
council member so requests, in which case the item will be removed from the consent agenda and
considered in its normal sequence on the agenda as part of the General Orders.
B. SCHEDULED ADMINISTRATIVE REPORTS
C. SCHEDULED PUBLIC COMMENTS (Public comments limited to ten (10) minutes per speaker)
D. UNSCHEDULED PUBLIC COMMENTS (Public comments limited to three (3) minutes per speaker;
thirty (30) minutes aggregated)
E. PUBLIC HEARINGS
„1 Ordinance No. 3365-2023 -Increasing Estimated FY2023 Revenues and Appropriations in the
General Fund - Police Department and Accepting a Grant from the Alaska High Intensity Drug
Trafficking Area for Drug Investigation Overtime Expenditures. (Administration)
Ordinance No. 3366-2023 - Increasing Estimated Revenues and Appropriations in the General
Fund - Planning Department to Complete Rezoning of the Kenai Waterfront Area as Identified
in the 2022 Kenai Waterfront Revitalization Assessment. (Knackstedt)
Ordinance No. 3367-2023 -Increasing Estimated Revenues and Appropriations in the General
Fund - Street Department for Award of a Contract to Replace Public Sidewalk at 815 Frontage
Road. (Administration)
Resolution No. 2023-51 - Approving an Amendment to the Lease for a Portion of Lot 3, Block
17, Original Townsite of Kenai Between the City of Kenai and Peninsula Art Guild, Inc. to
Accommodate an Existing and Proposed New Shed. (Administration)
Resolution No. 2023-52 - Authorizing a Contract Award and Corresponding Purchase Order
for the Cemetery Phase 2 Fencing Project. (Administration)
F. MINUTES
„1 *Regular Meeting of August 2, 2023. (City Clerk)
Kenai City Council - Regular Meeting Page 1 of 3
August 16, 2023
Page 2
G. UNFINISHED BUSINESS
H. NEW BUSINESS
„1 *Action/Approval - Bills to be Ratified. (Administration)
*Action/Approval - Recommending the Kenai Peninsula Borough Assembly Appoint Kenai City
Clerk, Shellie Saner to the Kenai Peninsula Borough Voter Turnout Working Group. (Gabriel)
*Ordinance No. 3368-2023 - Increasing Estimated Revenues and Appropriations in the Airport
Special Revenue and Airport Operations Facility Capital Funds to Provide Supplemental
Funding for the Kenai Municipal Airport Operations Facility Boiler and HVAC Controls
Replacement Project. (Administration)
Action/Approval - Approving Official Bond Amounts for City Manager, City Clerk and Finance
Director. (Administration)
I. COMMISSION / COMMITTEE REPORTS
1. Council on Aging
2. Airport Commission
3. Harbor Commission
............
4. Parks and Recreation Commission
,,,,, Planning and Zoning Commission
6. Beautification Committee
J. REPORT OF THE MAYOR
K. ADMINISTRATION REPORTS
1 City Manager
2. City Attorney
3. City Clerk
L. ADDITIONAL PUBLIC COMMENTS
1. Citizens Comments (Public comments limited to five (5) minutes per speaker)
2. Council Comments
M. EXECUTIVE SESSION
N. PENDING ITEMS
1. Resolution No. 2023-49 - Declaring the Rights -of -Way of Char Circle as Dedicated on Park
View Subdivision (Plat No. KN 79-156) and City Park Subdivision No. 2 (Plat No. KN 2007-149)
and a Portion of S. Spruce Street as Dedication on Park View Subdivision (Plat No. KN 79-156)
are No Longer Needed for a Public Purpose and Consenting to Vacation of the Rights -of -Way.
(Administration) [At the 08/02/23 meeting, this item was postponed to 09106123.]
O. ADJOURNMENT
P. INFORMATION ITEMS
Kenai City Council - Regular Meeting Page 2 of 3
August 16, 2023
Page 3
The agenda and supporting documents are posted on the City's website at www.kenai.citCopies of
resolutions and ordinances are available at the City Clerk's Office or outside the Council Chamber prior
to the meeting. For additional information, please contact the City Clerk's Office at 907-283-8231.
Joliiin Zoorn Meeting OR
h1;0;,t?, //us02w klk�,,,,z��,oin"i,,,,u /,/8�/12661,,,4," /5 Dial In: (253) 215-8782 or (301) 715-8592
....
Meeting ID: 871 2661 4375 Passcode: 146181 Meeting ID: 871 2661 4375 Passcode: 146181
Kenai City Council - Regular Meeting Page 3 of 3
August 16, 2023
Page 4
Sponsored by: Administration
CITY OF KENAI
ORDINANCE NO. 3365-2023
AN ORDINANCE INCREASING ESTIMATED FY2023 REVENUES AND APPROPRIATIONS IN THE
GENERAL FUND — POLICE DEPARTMENT AND ACCEPTING A GRANT FROM THE ALASKA HIGH
INTENSITY DRUG TRAFFICKING AREA FOR DRUG INVESTIGATION OVERTIME EXPENDITURES.
WHEREAS, the Kenai Police Department assists the regional drug task force on initiatives with funding
availability through the Alaska High Intensity Drug Traffic Area (AK HIDTA), which is funded through a
Federal Government Appropriation; and,
WHEREAS, funding through AK HIDTA is available to reimburse certain overtime expenditures for the
Kenai Police Officers that assist the regional drug task force or directly participate in the task force on
those HIDTA initiatives; and,
WHEREAS, the overtime expense that was eligible for reimbursement from April of 2023 through the end
of June, 2023 was $3,645.01; and,
WHEREAS, overtime for these additional expenditures for drug investigations were not budgeted and
the Department is requesting appropriation into the FY23 overtime budget equal to the amount of the AK
HIDTA funding.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, AS
FOLLOWS:
Section 1. That the City Manager is authorized to accept these funds from the AK HIDTA in the
amount of $3645.01 and to expend those funds to fulfill the purpose and intent of this ordinance
Section 2. That the fiscal year 2023 estimated revenues and appropriations be increased as follows:
General Fund:
Increase Estimated Revenues —
Federal Grants — Police $3.645.01
Increase Appropriations — Police Department -
Overtime $3.645.01
Section 3. Severability: That if any part or provision of this ordinance or application thereof to any
person or circumstances is adjudged invalid by any court of competent jurisdiction, such judgment shall
be confined in its operation to the part, provision, or application directly involved in all controversy in
which this judgment shall have been rendered, and shall not affect or impair the validity of the remainder
of this title or application thereof to other persons or circumstances. The City Council hereby declares
that it would have enacted the remainder of this ordinance even without such part, provision, or
application.
Section 4. Effective Date: That pursuant to KMC 1.15.070(f), this ordinance shall take effect
immediately upon enactment.
ENACTED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, THIS 16T" DAY OF AUGUST, 2023.
New Text Underlined; [DELETED TEXT BRACKETED]
Ordinance No. 3365-2023
Page 2of2
ATTEST:
Michelle M. Saner, MMC, City Clerk
Approved by Finance:
Brian Gabriel Sr., Mayor
Introduced:
Enacted:
Effective:
Page 5
August 2, 2023
August 16, 2023
August 16, 2023
New Text Underlined; [DELETED TEXT BRACKETED]
Page 6
_ .enai 1 210 Fidalgo Ave, Kenai, AK 99611-7794 1907.28.3.75.35 1 www.6naixity
MEMORANDUM
TO: Mayor Brian Gabriel and Kenai City Council
THROUGH: Terry Eubank, City Manager
FROM: David Ross — Police Chief
DATE: July 12, 2023
SUBJECT: Ordinance No. 3365-2023, Accepting HIDTA Grant Funds
The Kenai Police Department participates in the regional drug task force. Between April of 2023
and June of 2023 certain overtime worked in conjunction with the regional drug task force was
eligible for reimbursement through the Alaska High Intensity Drug Trafficking Area (AK HIDTA),
which receives its funding through Federal appropriation. The Police Department requested
reimbursement for $3,645.01 in overtime expenditures.
I am respectfully requesting consideration of the ordinance accepting and appropriating the grant
funds into the FY23 budget for the purpose they were intended.
Page 7
Sponsored by: Knackstedt
CITY OF KENAI
ORDINANCE NO. 3366-2023
AN ORDINANCE INCREASING ESTIMATED REVENUES AND APPROPRIATIONS IN THE GENERAL
FUND — PLANNING DEPARTMENT TO COMPLETE REZONING OF THE KENAI WATERFRONT
AREA AS IDENTIFIED IN THE 2022 KENAI WATERFRONT REVITALIZATION ASSESSMENT.
WHEREAS, in 2022 the City contracted with McKinley Research Group to complete the Kenai Waterfront
Revitalization Assessment, a project to identify redevelopment strategies to maximize the potential of the
waterfront study area, consider existing and potential land use and zoning, and determine the
community's vision for the area; and,
WHEREAS, the Kenai Waterfront area is approximately 160-acres adjacent to Bridge Access Road south
of Millennium Square and east of the Kenai Senior Center, including the Kenai City Dock; and,
WHEREAS, the community's vision for the area was summarized in the following points:
1. The public desires and supports new development but not at the expense of impacting the existing
uses, primarily the seafood plants, and the ability to access the Kenai River and its many
resources.
2. The public wants revitalization to be authentic, protective of the river and natural environment, be
accessible year-round, and provide economic opportunities.
3. There is a need to protect and celebrate the area's history, culture, and outstanding views of the
river, surrounding landscape, wildlife, and volcanoes.
4. The phrase, "Build it for the locals, and the visitors will love it" is important in meeting these criteria;
and,
WHEREAS, community ideas for land uses in the area included:
1. Consensus on mixed land uses.
2. Low impact uses, such as recreation and water dependent uses, should be given priority.
3. Create a destination facility or "anchor tenant" such as a convention center, lodge, hotel, or other
facility that meets local needs and draws visitors.
4. Support new businesses, such as restaurants, breweries, tackle shops, tour operators, and
general commercial and retail.
5. Supports boardwalks, park and open space, campgrounds and recreation, as well as expands
and improves river access and the needed support facilities.
6. Integrate existing seafood plants into the overall revitalization effort to meet the community's
desire to represent an authentic working waterfront; and,
WHEREAS, property in the Waterfront area is currently zoned Heavy Industrial, which is not consistent
with the community's vision for a "Working Waterfront" area; and,
WHEREAS, rezoning the area will help to guide development in the area in a manner that is consistent
with the community's vision and proposed land uses; and,
WHEREAS, since completion of the assessment, development has increased in the area with the
expansion of a camping facility, construction of a new camping facility, and groundbreaking for a new
brewery, consistent with the community's vision; and,
New Text Underlined; [DELETED TEXT BRACKETED]
Ordinance No. 3366-2023 Page 8
Page 2 of 2
WHEREAS, in order to ensure future development is consistent, rezoning is a priority; and,
WHEREAS, due to staffing shortages in the Planning Department and the summer construction season,
additional staffing is necessary to move forward with a project to rezone the waterfront area in a timely
manner; and,
WHEREAS, a temporary project employee will provide sufficient staffing to complete the project before
the end of 2023 in preparation for future development in the 2024 construction season and beyond; and,
WHEREAS, continuation of redevelopment strategies to maximize the potential of the Kenai waterfront
area consistent with the community's vision is in the best interest of the City.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, AS
FOLLOWS:
Section 1. That estimated revenues and appropriations are increased as follows:
General Fund:
Increase estimated revenues -
Appropriation of Fund Balance $ 1=3,750
Increase/Decrease expenditures — Planning
Salaries $13,450
Medicare 200
Unemployment Insurance 70
Workers Compensation 30
$13,750
Section 2. Severability: That if any part or provision of this ordinance or application thereof to any
person or circumstances is adjudged invalid by any court of competent jurisdiction, such judgment shall
be confined in its operation to the part, provision, or application directly involved in all controversy in
which this judgment shall have been rendered, and shall not affect or impair the validity of the remainder
of this title or application thereof to other persons or circumstances. The City Council hereby declares
that it would have enacted the remainder of this ordinance even without such part, provision, or
application.
Section 3. Effective Date: That pursuant to KMC 1.15.070(f), this ordinance shall take effect
immediately upon enactment.
ENACTED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, THIS 16T" DAY OF AUGUST, 2023.
Brian Gabriel Sr., Mayor
ATTEST:
Michelle M. Saner, MMC, City Clerk
Approved by Finance:
Introduced August 2, 2023
Enacted: August 16, 2023
Effective: August 16, 2023
New Text Underlined; [DELETED TEXT BRACKETED]
Page 9
_ .enai 1 210 Fidalgo Ave, Kenai, AK 99611-7794 1907.28.3.75.35 1 www.6naixity
MEMORANDUM
TO: Mayor Gabriel and Council Members
FROM: Henry Knackstedt, Council Member
DATE: July 21, 2023
SUBJECT: Ordinance 3366-2023 Waterfront Revitalization Property Rezone
Supplemental Funding.
In 2022 the City contracted with McKinley Research Group to complete the Kenai Waterfront
Revitalization Assessment, a project to identify redevelopment strategies to maximize the
potential of the waterfront study area, consider existing and potential land use and zoning, and
facilitate work sessions to determine the community's vision for the area. The Kenai Waterfront
area is approximately 160 acres adjacent to Bridge Access Road south of Millennium Square,
east of the Kenai Senior Center, and including the Kenai City Dock. A copy of the assessment's
final report is available at:
hit s://www.lkenali.clit /slices/Je1faLlllt/'flilles/lflilleattachirnents/cliff rnana eir/ a e/141 1/irnclklinlle res
ll........................................................................................................................y.....................................................................................................................................................................................................................................................y...............................................q....................V...............g.................................................................................................................y..............................
eairch ro�1 Ikenali waterfront irevlitallliza�lion .flinall ire port 3.23.2022. Jf.
,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,.............. u,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,
The process included community meetings and discussions about goals and developing the vision
for revitalizing the area. The community's vision for the area was summarized in the Kenai
Waterfront Revitalization Assessment in the following points:
1. The public desires and supports new development but not at the expense of impacting the
existing uses, primarily the seafood plants, and the ability to access the Kenai River and
its many resources.
2. The public wants revitalization to be authentic, protective of the river and natural
environment, be accessible year-round, and provide economic opportunities.
3. There is a need to protect and celebrate the area's history, culture, and outstanding views
of the river, surrounding landscape, wildlife, and volcanoes.
4. The phrase, "Build it for the locals, and the visitors will love it" is important in meeting these
criteria.
Community ideas for future land uses in the area included:
1. Consensus on mixed land uses
2. Limit development to low impact uses, such as recreation and water dependent uses,
should be given priority
3. Create a destination facility or "anchor tenant" such as a convention center, lodge, hotel,
or other facility that meets local needs and draws visitors
4. Support new businesses, such as restaurants, breweries, tackle shops, tour operators,
and general commercial and retail
5. Supports boardwalks, park and open space, campgrounds and recreation, as well as
expands and improves river access and the needed support facilities
6. Integrate existing seafood plants into the overall revitalization effort to meet the
community's desire to represent an authentic working waterfront
The summer of 2023 has seen renewed interest in the area with the expansion of camping at the
Port of Kenai Facility, construction of a new camping facility, and groundbreaking on the City's
first brewery. Each of these uses is consistent with the community's vision and proposed land
uses. However, to ensure future development remains consistent, rezoning of the area is needed
and appropriate.
Ordinance 3366-2023 will provide sufficient funding to employ a temporary planner to assist with
the rezoning process. Staffing shortages in the Planning Department have hindered its ability to
move forward with a project to rezone the waterfront area. Completion of the rezone project in
2023 will ensure future development in the 2024 construction season and beyond are consistent
with the community's vision and proposed land uses.
Your support for Ordinance 3366-2023 is respectfully requested.
Page 2 of 2
The City of Kenai I wwwLenai.city
�P.-ill ill IIII �II�ll �ll�ogy
Below is an overview of the anticipated approach and methodology to achieving a successful
waterfront zoning district.
��i�V�;. �ii,V �TIIII�Ual�lllfll�T Assess11neIYI�t
Task 1-A: Review existing conditions. Consult with the City, visit the targeted area identified in
the Kenai Waterfront Revitalization Assessment to document any changes of existing conditions
identified in the plan, and reassess the overall condition of key components. These components
will include the following categories.
II III ""rXIilll4 ""
• Natural environment & ecological system
• Energy efficiency
• Water management
• Storm water management
• Waste management
• Green neighborhood
• Brownfield redevelopment
S CIIII JIII III IM i C""f"
• Site development
• Transit oriented development
• Public accessibility
• Provision of basic amenities
• Strong expression of culture & heritage
19"',C II IIC IIII III Ilia C""r
• Development of river based activities
• Increase in real estate values
• Development of existing economic activities on site
• Improvement in tourist activities
Task 1-113: Maintain regular meetings. An initial meeting will confirm goals and objectives of
assignment and to set a schedule of weekly or bi-weekly meetings.
((a s III!; 2 III (II d a «r II li 1,; III 1i U,)1) III „11J II III "fll ,( i % ,( 1 III n e III "(II'i1;;
Task 2-A: Assist with the design of outreach materials to attract diverse individuals for
public engagement. Assist the City with developing a series of outreach materials that will
effectively communicate the project's purpose and engage and encourage public participation in
the process.
Task 2-B: Identify stakeholders for public engagement. The City recognizes the important role
that community stakeholders play in the ongoing development of the community. Work with City's
staff to identify key stakeholders and will engage these entities to participate in and contribute to
the process.
Task 2-C: Determine best possible community engagement techniques to ensure equitable
input. Develop and employ techniques that illicit input from the Kenai businesses, property
owners, residents, and visitors.
Task 2-1): Assist with facilitating information gathering; community meetings. Assist with
information gathering and in organizing and facilitating meetings. Assist city staff with the process
of data collection, both current and archival.
Task 2-E: Compile the results of the community outreach work effort into the final plan
report. The final plan will, in part, incorporate information gathered during community outreach,
research and interviews.
3 r pnni Code wI'Ia jwId I) Ia fi s
Task 3-A: Draft Zoning Code and Comprehensive Plan Amendments. Present proposed
zoning and comprehensive plan amendments to the City officials and residents. Resubmit the
DRAFT amendments showing any comments and feedback from the public meetings.
Task 3-B: Review by Planning & Zoning Commission, City Council and Final Zoning Code
and Comprehensive Plan Amendments. In partnership with city staff, present draft Zoning Code
and Comprehensive Plan amendments to the Planning Commission, and then to the City Council
for discussion.
4 °° llr « rd d II 71 II o III i ((
In addition to the three (3) major tasks previously outlined, the following additional tasks may be
needed:
Task 6-A: Provide research and analysis as requested by the City.
Task 6-B: Attend public meetings as needed.
Task 6-C: Provide any other services as required to properly assist in administering the
adoption of the zoning code and comprehensive plan amendments for the targeted area of
the waterfront redevelopment.
III,, iroje c t °S Ill wduWIl
Below is a tentative project milestone chart.
Planning & Zoning Commission Open House September 12, 2023
Planning & Zoning Commission Work Session September 27, 2023
Planning & Zoning Commission Public September 27, 2023
Hearing
City Council — New Business (Introduction) September 4, 2023
City Council — Public Hearing October 19, 2023
Ordinance Enactment November 19, 2023
Borough Planning & Zoning Commission TBD
Borough Assembly TBD
Sponsored by: Administration
CITY OF KENAI
ORDINANCE NO. 3367-2023
AN ORDINANCE INCREASING ESTIMATED REVENUES AND APPROPRIATIONS IN THE GENERAL
FUND — STREET DEPARTMENT FOR AWARD OF A CONTRACT TO REPLACE PUBLIC SIDEWALK
AT 815 FRONTAGE ROAD.
WHEREAS, the Public Works Department in coordination with the property owners at 815 Frontage Rd,
Paradisos Restaurant, have identified several large sections of failing concrete public sidewalk along the
entrance of the business; and,
WHEREAS, a Proposal Quote Request (PQR) was released on June 30, 2023 with quotes due on July
14, 2023 to contract for the replacement of the damaged sidewalks, with the following quotes received;
Contractor
Quote
Blazy Construction
$34,942
Foster Construction
N/A
Peninsula Construction
N/A
Polar North Construction
N/A
Chumley's Inc.
N/A
BMGC, LLC
N/A
and,
WHEREAS, all of the Contractors above were contacted with Blazy Construction being the only
respondent; and,
WHEREAS, award to Blazy Construction is in the best interest of the City, with an anticipated completion
date of the Work before September 14, 2023.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, AS
FOLLOWS:
Section 1. That the estimated revenues and appropriations be increased as follows:
General Fund:
Increase Estimated Revenues —
Appropriation of Fund Balance $34,942
Increase Appropriations —
Street Department - Repair & Maintenance
$ 3=4,942
New Text Underlined; [DELETED TEXT BRACKETED]
Ordinance No. 3367-2023
Page 2 of 2
Section 2. That the City Manager is authorized to execute a construction agreement and issue a
purchase order to Blazy Construction in the amount of $34,942 for replacement of damaged sidewalks
along frontage road.
Section 3. Severability: That if any part or provision of this ordinance or application thereof to any
person or circumstances is adjudged invalid by any court of competent jurisdiction, such judgment shall
be confined in its operation to the part, provision, or application directly involved in all controversy in
which this judgment shall have been rendered, and shall not affect or impair the validity of the remainder
of this title or application thereof to other persons or circumstances. The City Council hereby declares
that it would have enacted the remainder of this ordinance even without such part, provision, or
application.
Section 4. Effective Date: That pursuant to KMC 1.15.070(f), this ordinance shall take effect
immediately upon enactment.
ENACTED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, THIS 16T" DAY OF AUGUST, 2023.
ATTEST:
Michelle M. Saner, MMC, City Clerk
Approved by Finance- C
Brian Gabriel Sr., Mayor
Introduced:
Enacted:
Effective:
August 2, 2023
August 16, 2023
August 16, 2023
New Text Underlined; [DELETED TEXT BRACKETED]
City of Kenai 1 210 Fidalgo Ave, Kenai, AK 99611-7794 1907.283.7535 1 www.6naixity
MEMORANDUM
TO: Mayor Gabriel and Council Members
THROUGH: Terry Eubank, City Manager
FROM: Scott Curtin, Public Works Director
DATE: July 26, 2023
SUBJECT: Ordinance 3367-2023 — Main Walk Replacement
This project was brought to the department's attention last year. With all the rain experienced
last summer, contractors were so far behind on work that no one was interested in providing a
bid. This season was similar, however we were able to get one contractor willing to take on the
work. The public walk has continued to deteriorate in this area significantly with many sections
displacing creating tripping hazards. This work is in coordination with the property owner who is
assisting the department in preparation for the work. They are assisting with removal of planter
and columns as example. Photo below is typical of current condition.
Side walk area is approximately 64' x 11.5' in front of the building as well as an 18' x 4' section
near driveway to parking area. Contractor intends to complete work this fall. Council's approval
is respectfully requested.
Sponsored by: Administration
CITY OF KENAI
RESOLUTION NO. 2023-51
A RESOLUTION APPROVING AN AMENDMENT TO THE LEASE FOR A PORTION OF LOT 3, BLOCK
17, ORIGINAL TOWNSITE OF KENAI BETWEEN THE CITY OF KENAI AND PENINSULA ART GUILD,
INC. TO ACCOMMODATE AN EXISTING AND PROPOSED NEW SHED.
WHEREAS, on May 23, 1995, the City entered into a lease with the Kenai Arts & Humanities Council for
City -owned lands identified as a portion of Lot 3, Block 17, Original Townsite of Kenai and the building
known as the Fine Arts Center (the Lease); and,
WHEREAS, since May 23, 1995, the rights under the Lease have been assigned to the Peninsula Arts
Guild and the Lease has been amended over the years with regard to proposed construction plans for
the property, to provide a building to house the Fine Arts Center, extend the lease, and clarify who is
responsible for funding improvement or alteration projects; and,
WHEREAS, the premises under the Lease are leased at less than fair market value at a rate of $1 per
year to provide a City -owned building to house the Fine Arts Center for the benefit of the local community;
and,
WHEREAS, the Peninsula Art Guild, d/b/a Kenai Arts Center, has successfully managed and improved
the building for the community over the years; and,
WHEREAS, the Peninsula Art Guild has requested an amendment to its lease to accommodate an
existing and proposed new shed; and,
WHEREAS, it is in the best interest of the City of Kenai to authorize the City Manager to enter into such
an amendment with Peninsula Art Guild, d/b/a Kenai Arts Center on behalf of the City.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA:
Section 1. That the Kenai City Council approves the Fifth Amendment to the Lease for a portion of
Lot 3, Block 17, Original Townsite of Kenai.
Section 2. That the Kenai City Manager is authorized to enter into such Amendment with Peninsula
Art Guild, d/b/a Kenai Arts Center.
Section 3. That this Resolution takes effect immediately upon passage.
PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, THIS 16T" DAY OF AUGUST, 2023.
Brian Gabriel Sr., Mayor
ATTEST:
Michelle M. Saner, MMC, City Clerk
New Text Underlined; [DELETED TEXT BRACKETED]
K E N A
.enai 1 210 Fidalgo Ave, Kenai, AK 99611-7794 1907.283.7535 1 www 6nakity
MEMORANDUM
TO: Mayor Gabriel and Council Members
FROM: Terry Eubank, City Manager
DATE: August 4, 2023
SUBJECT: Resolution 2023-51 — Peninsula Art Guild Lease Amendment
The City entered into a lease with the Kenai Arts & Humanities Council for City -owned lands
identified as a portion of Lot 3, Block 17, Original Townsite of Kenai and the building known as
the Fine Arts Center on May 23, 1995. The premises under the Lease are leased at less than fair
market value at a rate of $1 per year to provide a City -owned building to house the Fine Arts
Center for the benefit of the local community and to support the Kenai Arts Community. The Lease
has been amended and extended over and expires on December 31, 2035.
On August 1, 2023, Administration and Planning Director Linda Mitchell met with representatives
from the Kenai Art Center and Kenai Potters' Guild to discuss amending the Lease to
accommodate an existing and proposed new shed on the premises. Pursuant to the Lease, the
Lessee will be required to submit a scope of work for approval by the City Manager prior to work
being performed on the new shed, and the Lessee will be responsible for all necessary licenses
and/or permits required.
The Peninsula Art Guild, d/b/a Kenai Arts Center, has successfully managed and improved the
building for the community over the years and requested an amendment to the Lease to include
the existing and proposed new shed in the description of the leased premises under the Lease.
The Kenai Arts Center is in compliance with both the City and the Borough, and the City Attorney
has reviewed the attached Amendment as to form.
If City Council approves the Lease Amendment, the City Manager will be authorized to sign the
Amendment on behalf of the City, and the Amendment may be executed by the parties.
Thank you for your consideration.
Attachments:
Email from the Peninsula Art Guild, d/b/a Kenai Arts Center
Map of Lot 3, Block 17 (816 Cook Avenue)
Draft Amendment to Lease
Page 19
Terry Eubank
From: Marion Nelson <mmkn@ptialaska.net>
Sent: Thursday, August 10, 2023 2:44 PM
To: Terry Eubank
Subject: Kenai Art Center Lease - 2:42pm
CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking
links, especially from unknown senders.
Terry Eubank
City Manager
City of Kenai 907.283.8222
Marion
Re the Lease between the City of Kenai and the Peninsula Art Guild/dba Kenai Art Center (KAC), the KAC wants and
needs to be referred to in this manner. KAC respectfully requests the description of the property in the lease be
amended to include the existing 12X20 "barn roof" or gambrel -roof shed style located near the rear & side of the KAC
building and a second 12 X 20 shed (same style, color) to be installed close to the V shed. Both sheds to be seated on
crushed rock and appropriately installed.
Marion Nelson, Kenai Art Center BOD President
907 398 8669
mmkn@ptialaska.net
4 Iv IW!;t„ err Ilv t„Iry1rr
g r,k,nrlh i3ui k1l, y lol=,,L„ Enlr0wmi, Pfla6a d do''69
Kenai Arts Center Page20
Legend
0 Mileposts
City Limits
.... Highways
Major Roads
Roads
Town Medium Volume
.......... Town Low/Seasonal, Other
Proposed
Parcels
Image
® Red: Red
Green: Green
Blue: Blue
KPB Parcel No. 04710105
816 Cook Avenue
This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not
be accurate, current, or otherwise reliable. It is not to be used for navigation.
DATE PRINTED: 8/4/2023
FIFTH AMENDMENT TO LEASE
THIS Fifth Amendment to Lease is made as of the day of ,
2023, by and between the CITY OF KENAI (City), a municipal corporation whose address
is 210 Fidalgo Avenue, Kenai, Alaska 99611, and PENINSULA ART GUILD, INC.
(Lessee), whose address is P.O. Box 703, Kenai, Alaska 99611-0703.
WITNESSETH
WHEREAS, on May 23, 1995, the City entered into a lease with the Kenai Arts &
Humanities Council for City -owned lands identified as A portion of Lot 3, Block 17,
Original Townsite of Kenai and the building known as the Fine Arts Center, which lease was
recorded at Book 464 Pages 768-776 on June 13, 1995, in the Kenai Recording District,
Third Judicial District, State of Alaska (the Lease); and,
WHEREAS, since May 23, 1995, the rights under the Lease have been assigned to
the Peninsula Arts Guild; and,
WHEREAS, an Amendment to Lease recorded at Book 486 Pages 465-466 on June
13, 1996 extended the term of the Lease to June 30, 2015 and required the Lessee to submit
to the City Council, for approval, any proposed construction plans for the property; and,
WHEREAS, a Second Amendment to Lease recorded on December 26, 2013, under
Document Number 2013-012032-0, extended the term of the Lease until December 31, 2020
and to amend the purpose to provide a building to house the Fine Arts Center for the benefit
of the local community; and,
WHEREAS, a Third Amendment to Lease recorded on January 30, 2017, under
Document Number 2017-000659-0, extended the term of the Lease until December 31, 2035
to justify future building maintenance and repair expenditures, satisfy multi -year grant
funding requirements, and pursue future funding opportunities; and,
WHEREAS, a Fourth Amendment to Lease recorded on September 2, 2021, under
Document Number 2021-009750-0, amended section 18 of the lease to clarify who is
responsible for the funding of any projects in the future; and,
Fifth Amendment to Lease Page 1 of 3
Portion of Lot 3, Block 17, Original Townsite of Kenai and Fine Arts Center Building
WHEREAS, the parties have agreed to amend the property description to include an
area in which an existing and proposed new shed are located.
NOW THEREFORE, the parties agree as follows:
The description of the property in the Lease is amended as follows:
A portion of Lot 3, Block 17, Original Townsite of Kenai, located in the Kenai Recording
District, Third Judicial District, State of Alaska, more specifically described as the building
known as the Fine Arts Center, along with the grounds beneath such building, so much of
those grounds immediately adjacent to such building as will provide ingress and egress to
and from such building and access to all portions of the exterior of the building for purposes
of repair and maintenance, and a 30 foot by 70 foot rectangular area in the rear of the building
as detailed in Attachment A.
2. Except as expressly modified or stated herein, all other terms and conditions
of the Lease (as amended) remain in full force and effect.
CITY OF KENAI
By:
Terry Eubank
Its: City Manager
PENINSULA ART GUILD
By:
Name:
Its:
Approved as to form:
Scott Bloom
City Attorney
Fifth Amendment to Lease Page 2 of 3
Portion of Lot 3, Block 17, Original Townsite of Kenai and Fine Arts Center Building
State of Alaska )
) ss
Third Judicial District )
The foregoing instrument was acknowledged before me this day of , 2023,
by Terry Eubank, City Manager for the City of Kenai.
Notary Public of Alaska
My Commission Expires:
State of Alaska )
ss
Third Judicial District )
The foregoing instrument was acknowledged before me this day of , 2023,
by (Name), (Title), on behalf of
PENINSULA ART GUILD, INC, a Alaska Corporation, on behalf of the Corporation.
Notary Public of Alaska
My Commission Expires:
RETURN TO:
CITY OF KENAI
210 Fidalgo Avenue
Kenai, AK 99611-7794
Fifth Amendment to Lease Page 3 of 3
Portion of Lot 3, Block 17, Original Townsite of Kenai and Fine Arts Center Building
Sponsored by: Administration
CITY OF KENAI
RESOLUTION NO. 2023-52
A RESOLUTION AUTHORIZING A CONTRACT AWARD AND CORRESPONDING PURCHASE
ORDER FOR THE CEMETERY PHASE 2 FENCING PROJECT.
WHEREAS, a formal Invitation to Bid was released on July 26, 2023 with bids due on August 9, 2023 for
the Cemetery Phase 2 Fencing project located at 109 Floatplane Rd. which consists of approximately
1000 lineal feet of 6 feet tall ornamental black steel fencing and associated gates; and,
WHEREAS, the following bids were received:
Contractor Bid
AAA Fence, Inc. $147,595
; and,
WHEREAS, AAA Fence, Inc. was found to be the lowest responsive and responsible bidder; and,
WHEREAS, award to AAA Fence, Inc. is in the best interest of the City.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA:
Section 1. That the City Manager is authorized to execute a contract award and corresponding
purchase order to AAA Fence, Inc. in the amount of $147,595.
Section 2. That this Resolution takes effect immediately upon passage.
PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, THIS 16T" DAY OF AUGUST, 2023.
ATTEST:
Michelle M. Saner, MMC, City Clerk
Approved by Finance:
Brian Gabriel Sr., Mayor
New Text Underlined; [DELETED TEXT BRACKETED]
K E N A
.enai 1 210 Fidalgo Ave, Kenai, AK 99611-7794 1907.283.7535 1 www Lenakity
MEMORANDUM
TO: Mayor Gabriel and Council Members
THROUGH: Terry Eubank, City Manager
FROM: Scott Curtin, Public Works Director
DATE: August 9, 2023
SUBJECT: Resolution 2023-52
The purpose of this memo is to request council's approval to award a construction contract and
corresponding purchase order to AAA Fence, Inc in the amount of $147,595 for the complete
installation of the new cemetery fencing project located at 109 Floatplane Rd.
Photos below indicate what the fencing will look like as well as a site map showing the route the
fence line will take. Please note the western side of the cemetery where the creek resides will
not be receiving fencing due to concerns with wildlife getting into the fenced area without a clear
path to get back out. It was decided to leave the area open so any moose visiting the area can
safely get away from any people visiting the cemetery.
With Council's approval of this contract, fence materials will be ordered quickly with the intent that
all work will be done within 90 calendar days from the contractor's notice to proceed.
This fencing work is a component of a larger project dating back to 2017 when $250,000 was
originally appropriated through the FY18 budget. Nelson Engineering was contracted in March
2018 to assist with the design of the cemetery expansion. Shortly after that it was determined the
scope of the project was going to well exceed the initial budget.
In 2019 the Public Works Streets Department in an effort to stretch the budget cleared and leveled
the site and installed gravel sub -base in the proposed asphalt parking and driving areas incurring
approximately $40,000 in costs. The project stalled during much of 2020 and 2021, largely due
to COVID demands on personnel and allocations of staff time toward other projects. In the fall of
2021 Public Works Streets staff in coordination with Parks & Rec staff graded and placed top soil
throughout the cemetery and seeded the lawn areas, incurring an approximate additional $18,000
in costs.
Today staff is working toward getting the cemetery in a more presentable appearance with this
fence project, finalizing grading plans with the Engineers to be able to pave parking areas, working
to identify remaining desired items like future columbarium, site lighting, landscaping needs to
name a few.
Council support is respectfully requested.
wo
sp
f2-
Ir
MADW PLAN
Page 2 of 2
Y
The City of Kenai I www.Lenai.city
10
KENAI CITY COUNCIL — REGULAR MEETING Page 27
AUGUST 2, 2023 — 6:00 P.M.
KENAI CITY COUNCIL CHAMBERS
210 FIDALGO AVE., KENAI, AK 99611
MAYOR BRIAN GABRIEL, PRESIDING
MINUTES
A. CALL TO ORDER
A Regular Meeting of the Kenai City Council was held on August 2, 2023, in City Hall Council Chambers,
Kenai, AK. Mayor Gabriel called the meeting to order at approximately 6:00 p.m.
1. Pledge of Allegiance
Mayor Gabriel led those assembled in the Pledge of Allegiance.
2. Roll Call
There were present:
Brian Gabriel, Mayor
Teea Winger
Alex Douthit
A quorum was present.
Absent:
James Baisden, Vice Mayor
Henry Knackstedt
Deborah Sounart
Victoria Askin
Also in attendance were:
Terry Eubank, City Manager
David Swarner, Finance Director
Dave Ross, Police Chief
Linda Mitchell, Planning Director
Scott Curtin, Public Works Director
Tyler Best, Parks and Recreation Director
Shellie Saner, City Clerk
3. Agenda Approval
Mayor Gabriel noted the following additions to the Packet:
Add item E.3. Public Hearing - Resolution No. 2023-49
• Public Comments
Add item H.B. Discussion/Action - Radio Advertising
• Informational Memo
• Public Comment
Add item P Informational Items
Kenai Peninsula Borough Resolution 2023-053 - Establishing a
Voter Turnout Working Group to Explore Actionable Options and
Ideas Aimed at Increasing Awareness, Participation and Voting in
Local Elections.
City of Kenai Council Meeting Page 1 of 7
August 2, 2023
MOTION:
Council Member Knackstedt MOVED to approve the agenda and consent agenda with the requested
revisions. Council Member Askin SECONDED the motion.
The items on the Consent Agenda were read into the record.
Mayor Gabriel opened the floor for public comment on consent agenda items; there being no one wishing
to be heard, the public comment period was closed.
UNANIMOUS CONSENT was requested.
VOTE: Motion APPROVED; without objection.
*All items listed with an asterisk (*) are considered to be routine and non -controversial by the council and
will be approved by one motion. There will be no separate discussion of these items unless a council
member so requests, in which case the item will be removed from the consent agenda and considered
in its normal sequence on the agenda as part of the General Orders.
B. SCHEDULED ADMINISTRATIVE REPORTS - None.
C. SCHEDULED PUBLIC COMMENTS - None.
D. UNSCHEDULED PUBLIC COMMENTS - None.
E. PUBLIC HEARINGS
1. Ordinance No. 3364-2023 - Increasing Estimated Revenues and Appropriations in the
Water and Sewer Capital Project Fund for Replacement of an Existing Cemetery Creek
Culvert with a Fish Passage Culvert. (Administration) [KMC 1.15.070(d)]
MOTION:
Council Member Knackstedt MOVED to introduction Ordinance 3364-2023. Council Member Winger
SECONDED the motion.
UNANIMOUS CONSENT was requested on the motion to introduce.
VOTE: Motion APPROVED; without objection.
MOTION:
Council Member Knackstedt MOVED to conduct the second reading or Ordinance 3364-2023. Council
Member Sounart SECONDED the motion.
UNANIMOUS CONSENT was requested on the motion to conduct the second reading.
VOTE: Motion APPROVED; without objection.
MOTION:
Council Member Knackstedt MOVED to enact Ordinance No. 3364-2023. Council Member Winger
SECONDED the motion.
Mayor Gabriel opened the floor for public comment. There being no one wishing to be heard, the public
comment period was closed.
It was reported that Cemetery Creek was determined to have one of the highest populations of Coho and
Chinook salmon smolt on the lower Kenai River; although it was not a spawning grounds, it is a salmon
rearing ground for one- and two-year old smolt; US Fish and Wildlife Service will provide technical
direction and funding; the City will provide design and construction management; and Kenaitze Indian
Tribe will apply for federal funding to complete the project.
City of Kenai Council Meeting Page 2 of 7
August 2, 2023
VOTE:
YEA: Sounart, Knackstedt, Douthit, Askin, Gabriel, Winger
NAY: None
ABSENT: Baisden
MOTION PASSED.
2. Resolution No. 2023-48 - Approving Development Incentives for a Lease of the Airport
Reserve Lands Between the City of Kenai and Schilling Rentals, LLC on Lot 3, Block 1,
General Aviation Apron No. 1 Amended. (Administration)
MOTION:
Council Member Knackstedt MOVED to adopt Resolution No. 2023-48. Council Member Winger
SECONDED the motion.
Mayor Gabriel opened the floor for public comment. There being no one wishing to be heard, the public
comment period was closed.
It was reported that although the work was not fully complete excavation was in progress; a development
incentive application for an estimated project cost of $208,000 was received in June; and a building permit
application was submitted in July for a 6,000 square foot hangar.
UNANIMOUS CONSENT was requested.
VOTE: Motion APPROVED, without object.
3. Resolution No. 2023-49 - Declaring the Rights -of -Way of Char Circle as Dedicated
on Park View Subdivision (Plat No. KN 79-156) and City Park Subdivision No. 2 (Plat
No. KN 2007-149) and a Portion of S. Spruce Street as Dedication on Park View
Subdivision (Plat No. KN 79-156) are No Longer Needed for a Public Purpose and
Consenting to Vacation of the Rights -of -Way. (Administration)
MOTION:
Council Member Knackstedt MOVED to adopt Resolution No. 2023-49. Council Member Winger
SECONDED the motion.
Mayor Gabriel opened the floor for public comment.
Ryan Tunseth, Board Member of the Boys & Girls Club of the Kenai Peninsula (BGCKP) apologized to
the Council for not having any board members present when this item was before the Planning & Zoning
Commission; and stated he should have been there.
Kyle Kornelis, Secretary -Treasurer of the BGCKP addressed the Council in support of the resolution as
written; understood and supported the neighbor's request for additional time; and stated that the BGCKP
would appreciate the addition of any square footage which would be put to good use.
Taylor Evans, addressed the Council in support of the vacation of Char Circle; requested additional time
to work with the BGCKP to understand the effects to his father's property to the south of the of the
proposed vacation of S. Spruce Street.
There being no one else wishing to be heard, the public comment period was closed.
MOTION TO POSTPONE:
Council Member Knackstedt MOVED to postpone Resolution 2023-49 to the September 6, 2023 regular
City Council Meeting. Council Member Askin SECONDED the motion.
UNANIMOUS CONSENT was requested on the motion to postpone.
VOTE: Motion APPROVED; without objection.
[Clerk's Note: Vice Mayor Baisden remotely joined the meeting at 6:27 p.m.]
City of Kenai Council Meeting Page 3 of 7
August 2, 2023
F. MINUTES
*Regular Meeting of July 5, 2023. (City Clerk)
G. UNFINISHED BUSINESS — None.
H. NEW BUSINESS
1. *Action/Approval - Bills to be Ratified. (Administration)
Approved by the consent agenda.
2. *Action/Approval - Assignment and Assumption of Lease Agreement of Lot 5, Block 1, Gusty
Subdivision Addition No. 1 Amended to Braden Ellis. (Administration)
Approved by the consent agenda.
3. *Action/Approval - Amending an Employment Agreement between the City of Kenai and City
Manager, Terry Eubank. (Gabriel)
Approved by the consent agenda.
4. *Ordinance No. 3365-2023 - Increasing Estimated FY2023 Revenues and Appropriations in the
General Fund - Police Department and Accepting a Grant from the Alaska High Intensity Drug
Trafficking Area for Drug Investigation Overtime Expenditures. (Administration)
Introduced by the consent agenda and Public Hearing set for August 16, 2023.
5. *Ordinance No. 3366-2023 - Increasing Estimated Revenues and Appropriations in the General
Fund - Planning Department to Complete Rezoning of the Kenai Waterfront Area as Identified in
the 2022 Kenai Waterfront Revitalization Assessment. (Knackstedt)
Introduced by the consent agenda and Public Hearing set for August 16, 2023.
6. *Ordinance No. 3367-2023 - Increasing Estimated Revenues and Appropriations in the General
Fund - Street Department for Award of a Contract to Replace Public Sidewalk at 815 Frontage
Road. (Administration)
Introduced by the consent agenda and Public Hearing set for August 16, 2023.
7. Discussion/Action - Commission, Committee and Council on Aging Direction. (Gabriel)
There was discussion regarding the proposed timeline; the intent to provide more engagement with the
commissions; transparency with the commissions, council, administration and public; ensuring the goals
of the commissions aligned with the City Council goals; and allowing the commissions to take a deeper
strategic review of their roles.
MOTION:
Council Member Knackstedt MOVED to direct the administration to move forward with the proposed
Commission, Committee and Council on aging engagement and timeline. Council Member Winger.
SECONDED the motion.
UNANIMOUS CONSENT was requested on the motion.
VOTE: There being no objection; SO ORDERED.
8. Discussion/Action - Radio Advertising. (Douthit)
City of Kenai Council Meeting Page 4 of 7
August 2, 2023
There was discussion regarding how the City would be able to evaluate whether radio advertising was
beneficial; the radio campaigns in place by other local municipalities; the number of community members
who listen to local radio in their vehicles; parents who listen to the radio for school updates; concerns that
additional advertising would not increase meeting attendance; what challenges may be faced managing
content; previously the radio stations would contact an elected official for an overview of the agenda; and
a general consensus that the Council would like to see an official legislative item brought forward
proposing the use of radio prior to taking action on this issue.
COMMISSION / COMMITTEE REPORTS
1. Council on Aging
Council Member Sounart reported on the July 13, 2023 Work Session, next meeting August 10, 2023.
2. Airport Commission
Council Member Askin reported on the July 13, 2023 Work Session, next meeting August 10, 2023.
3. Harbor Commission
No report, next meeting August 7, 2023.
4. Parks and Recreation Commission
No report, next meeting cancelled.
5. Planning and Zoning Commission
Vice Mayor Baisden reported on the July 26, 2023 meeting, next meeting August 23, 2023.
6. Beautification Committee
No report, next meeting September 12, 2023.
J. REPORT OF THE MAYOR
Mayor Gabriel noted his disappointment that he had not set a net at all this year due to fishery restrictions
and reported on the following:
• Cutting the ribbon at the Bark Park opening, noting that the murals had turned out very nice.
• Stated his appreciation for all of the departments, noting the mid -month reports in the packet.
K. ADMINISTRATION REPORTS
City Manager — City Manager Eubank reported on the following:
• Introduced the new Finance Director, David Swarner.
• Personal Use Fishery concluded on Monday with revenues being $3,000 less than projected.
• Meeting of the Old Town Playground Design Committee.
• Provided an update regarding the 2021 report that there were no more memorial locations
available in the Leif Hanson Park; and staff was working toward opening more spaces.
• Recent notification that the City was eligible for a $1.2 million drinking water fully reimbursable
loan.
• At the request of the Department of Forestry a Fire Truck and Fire Fighters were dispatched
to Fairbanks to assist with their current fires.
• Thanked all of the volunteers who worked on the Bark Park.
• Provided a Status Update regarding the Bluff Stabilization Project.
City of Kenai Council Meeting Page 5 of 7
August 2, 2023
Page 32
The Leif Hanson water fountain did not have a pump issue, the issue is with water access and
staff was looking into the problem.
2. City Attorney - No report.
3. City Clerk — City Clerk Saner reported on the following:
• Student Representative Applications were distributed to the schools within the City of Kenai
that had eligible students.
• A September 9, 2023 volunteer project schedule at the cemetery to take photographs of the
headstones and upload them to the City database.
• That Kenai Peninsula Borough Resolution 2023-48 placing an advisory question to the voters
regarding moving the Election date to align with state elections failed to adopt.
• Kenai Peninsula Borough Resolution 2023-53 forming a voter turnout working group was
adopted, an action item recommending appointing the Kenai City Clerk would be brought
forward.
• Candidate filing period is open, closes on August 15, 2023 at 4:30 p.m. and the ballot name
placement procedure would take place in public at 5:00 p.m.
L. ADDITIONAL PUBLIC COMMENTS
1. Citizen Comments (Public comments limited to (5) minutes per speaker)
Marion Nelson addressed the Council regarding the upcoming show; an upcoming student dance
performance; and the annual September Harvest Auction.
Aaron Swanson addressed the Council regarding future plans for bringing Pita Pit coming to the City of
Kenai and staying in alignment with the Pita Pit Corporation requirements.
Kyle Kornelis addressed the Council regarding the interactions of City Employees with his Mother, noting
that she has let him know that she has a great relations ship with the City Employees.
2. Council Comments
Council Member Douthit noted that the Personal Use Fishery went off well and complimented staff
involved; and reminded everyone that the Kenai Art Center, First Friday show is coming up.
Council Member Sounart thanked everyone involved with the Personal Use Fishery and the Bark Park,
noting she had taken her dog and it was a delight.
Council Member Askin thanked staff for taking the steps necessary to be eligible for the drinking water
loan; and noted her appreciation for everyone involved in the Personal Use Fishery.
Council Member Winger stated she was glad the Personal Use Fishery was over, noting the number of
boats coming through town; reminded everyone that school starts on August 15; stated that Bark Park
looks great; and that she was looking forward to the Silver Salmon Derby and the Kenai River Marathon.
Council Member Knackstedt welcomed new Finance Director David Swarner; noted that staff was helpful
and professional when he used the boat ramp for the first time during the Personal Use Fishery; and
family visiting were very impressed with our town.
M. EXECUTIVE SESSION - None.
N. PENDING ITEMS
City of Kenai Council Meeting Page 6 of 7
August 2, 2023
Page 33
1. Kenai Peninsula Borough Resolution 2023-53 - Establishing a Voter Turnout Working Group to
Explore Actionable Options and Ideas Aimed at Increasing Awareness, Participation and Voting
in Local Elections.
O. ADJOURNMENT
P. INFORMATIONAL ITEMS - None.
There being no further business before the Council, the meeting was adjourned at 7:36 p.m.
I certify the above represents accurate minutes of the Kenai City Council meeting of August 2, 2023.
Michelle M. Saner, MMC
City Clerk
** The student representative may cast advisory votes on all matters except those subject to executive
session discussion. Advisory votes shall be cast in the rotation of the official council vote and shall not
affect the outcome of the official council vote. Advisory votes shall be recorded in the minutes. A student
representative may not move or second items during a council meeting.
City of Kenai Council Meeting Page 7 of 7
August 2, 2023
v
Cl)
N
CA
M
d
I
I
RE
0
I
IN
I
IM
I
I
K E N A
.enai 1 210 Fidalgo Ave, Kenai, AK 99611-7794 1907.283.7535 1 www 6nakity
MEMORANDUM
TO: Council Members
FROM: Brian Gabriel, Mayor
DATE: August 4, 2023
SUBJECT: Recommending the Kenai Peninsula Borough Assembly Appoint Kenai
City Clerk, Shellie Saner to the Kenai Peninsula Borough Voter Turnout
Working Group
On August 1, 2023 the Kenai Peninsula Borough (KPB) Assembly adopted Resolution 2023-053
- Establishing a Voter Turnout Working Group to Explore Actionable Options and Ideas Aimed at
Increasing Awareness, Participation, and Voting in Local Elections.
KPB Resolution 2023-053 establishes that the working group is intended to include the City
Clerk's from the six City's within the Kenai Peninsula Borough, provided the appointment is
supported by the City Councils.
Pursuant to KPB Resolution 2023-053, Section 2, the Kenai City Council supports the
appointment of Kenai City Clerk Shellie Saner to the KPB Voter Turnout Working Group.
Your consideration is appreciated
Introduced by: Cox, Hibbert
Date: 08/01/23
Action: Adopted as Amended
Vote: 9 Yes, 0 No, 0 Absent
KENAI PENINSULA BOROUGH
RESOLUTION 2023-053
A RESOLUTION ESTABLISHING A VOTER TURNOUT WORKING GROUP TO
EXPLORE ACTIONABLE OPTIONS AND IDEAS AIMED AT INCREASING
AWARENESS, PARTICIPATION, AND VOTING IN LOCAL ELECTIONS
WHEREAS, the Kenai Peninsula Borough Assembly ("Assembly") recognizes the importance
and value of a higher voter turnout for local election; and
WHEREAS, local elections directly impact day-to-day lives of Borough residents; and
WHEREAS, increased participation in local elections and an informed citizenry is of paramount
importance in a democratic republic form of government; and
WHEREAS, this resolution establishes a Voter Turnout working group for the specific purpose
of exploring actionable options and ideas to increase voter awareness, participation,
and turnout; and
WHEREAS, the Borough prioritizes open access for qualified voters to choose elected officials
by free and secret ballot; and
WHEREAS, the Borough also prioritizes nonpartisan, factual, election information, and secure
and accurate election administration;
NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KENAI
PENINSULA BOROUGH:
SECTION 1. The Voter Turnout working group is directed to specifically focus its meetings to
explore actionable options and ideas to present to the Assembly that are aimed at
increasing awareness, participation, and voting in local elections, including but not
limited to, changing the Borough election day to align with that of the State of
Alaska.
SECTION 2. The members of the working group will include 14 members comprised as follows,
subject to individual availability and willingness to participate on the working
group: the Borough (1) and City Clerks (6); two community members chosen by
the Mayor; one community representative qualified to represent the interests of
persons with physical, visual, reading or impairments that affect one's ability to
vote privately; two members of the Borough's canvass board; one member
representing the League of Women Voters; and one member representing the Kenai
Kenai Peninsula Borough, Alaska Resolution 2023-053
Page 1 of 2
Peninsula Votes group. Members will be appointed by the Assembly at its regular
meeting on September 19, 2023. If a City Clerk is unable or not authorized by a
respective city council to participate on the working group, a designee with
requisite election experience or expertise may serve in the city clerk's place and if
a city does not provide an alternate then the seat will not be filled.
SECTION 3. The Voter Turnout working group will meet at least 3 times reserving the option
for more meeting times, as needed, to the discretion of the group.
SECTION 4. Subject to availability, the Voter Turnout working group will be staffed and noticed
by the Borough Clerk's Office, and the Borough Legal Department.
SECTION 5. The Voter Turnout working group is subject to Alaska Open Meetings Act and will
use Robert's Rules of Order to conduct business.
SECTION 6. The Voter Turnout working group is not authorized to act or communicate on behalf
of the Borough other than to make recommendations to the Assembly.
SECTION 7. The Voter Turnout working group will present a list of prioritized actionable
recommendations to the Assembly no later than the first meeting in March 2024.
Upon providing its report to the Assembly, the working group will automatically
terminate.
SECTION 8. That this resolution takes effect immediately.
ADOPTED BY THE ASSEMBLY OF THE KENAI PENINSULA BOROUGH THIS 1ST
DAY OF AUGUST, 2023.
Brent Johnson, Assembly President
10�' a r''�,�
AT EST.t,
Michele Turner, ,MC, Borough Clerk '�rr�64����,���''��
Yes:
Chesley, Cox, Derkevorkian, Ecklund, Elam, Hibbert, Ribbens, Tupper, Johnson
No:
None
Absent:
None
Resolution 2023-053 Kenai Peninsula Borough, Alaska
Page 2 of 2
DocuSign Envelope ID: 7C7D569F-7A65-43E3-A1AF-11F4302C07BE
Kenai Peninsula Borough
Assembly
MEMORANDUM
TO: Brent Johnson, Assembly President
Members, Kenai Peninsula Borough Assembly
FROM: Tyson Cox, Assembly Vice President
Brent Hibbert, Assembly Member M
DATE: July 20, 2023
SUBJECT: Resolution 2023- 061 Establishing a Voter Turnout Working Group to Explore
Actionable Options and Ideas Aimed at Increasing Awareness, Participation, and
Voting in Local Elections (Cox) (Hibbert)
WTT"17711 NIPFF"t IMM COFIFTIF1 I
July I lth Assembly meeting regarding Resolution 2023-48, proposing to place an advisory
�kuestion on the ballot regarding changing the Borough's regular election date. Many of the
com m y.nts_m_faYnL_rlf_a__n_4
sentiment: establishing a higher voter turnout in local elections is important.
orail ns 0 4. 1
4 1 103 014 P 14W.00 I W-3 01619 1#11 1
orlrg; cost, rjfc
. -_ icipatifon T7017 sTcAML
both even and odd years.
to Resolution 2023 -4 8 that would establish a Voter Turnout working group comprised of members
help raise awareness of upcoming elections, participation, and voting in local elections. The group
t t long, dr wn-out 11 roce s. T hn((!;hht u w n fte
'me1!!ll'N � 0 ilLii"fte
liiii I 1 0
Local elections are important. They greatly impact the day-to-day lives ♦ Borough residents. We
should always strive to provide objective and factual election information with the goal of
increasing civic engagement. Our entire Kenai Peninsula Borough community benefits from a
collective commitment to hol, "in secure- accessible- nonpadisw. local elections with a high voter
%TMMWk f
government for our Borough.
Sponsored by: Administration
CITY OF KENAI
ORDINANCE NO. 3368-2023
AN ORDINANCE INCREASING ESTIMATED REVENUES AND APPROPRIATIONS IN THE AIRPORT
SPECIAL REVENUE AND AIRPORT OPERATIONS FACILITY CAPITAL FUNDS TO PROVIDE
SUPPLEMENTAL FUNDING FOR THE KENAI MUNICIPAL AIRPORT OPERATIONS FACILITY
BOILER AND HVAC CONTROLS REPLACEMENT PROJECT.
WHEREAS, MBA Consulting Engineers, Inc. contracted with the City on October 31, 2022 to develop bid
ready construction documents for the Kenai Municipal Airport (KMA) Operations Facility Boiler and HVAC
Controls Replacement project; and,
WHEREAS, during the course of their work in developing the project numerous issues relating to the
facility's mechanical system have come to light; and,
WHEREAS, the scope of the project will now include replacement of both existing boilers, and
replacement of multiple failed zone control valves within the heating system; and,
WHEREAS, this additional scope of work requires appropriation of additional funds in order for the project
to be released for bid; and,
WHEREAS, construction documents have been finalized and the project is ready for bid release pending
Council's approval of this Ordinance; and,
WHEREAS, completion of this work will significantly reduce the utility costs for this facility and safeguard
the City's investment in the apparatus equipment stored within this facility; and,
WHEREAS, staff is coordinating with the Federal Aviation Administration to determine if the project is
eligible for Airport Improvement Program grant funding.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, AS
FOLLOWS:
Section 1. That the estimated revenues and appropriations be increased as follows:
Airport Special Revenue Fund:
Increase Estimated Revenues —
Appropriation of Fund Balance $350,000
Increase Appropriations —
Transfer to Airport Operations Facility Capital Project Fund $350,000
Airport Operations Facility Capital Project Fund:
Increase Estimated Revenues —
Transfer from Airport Special Revenue Fund 350 000
New Text Underlined; [DELETED TEXT BRACKETED]
Ordinance No. 3368-2023 Page 40
Page 2 of 2
Increase Appropriations:
KMA Operations Facility Boiler & HVAC Controls Replacement Project —
Construction 350 000
Section 2. Severability: That if any part or provision of this ordinance or application thereof to any
person or circumstances is adjudged invalid by any court of competent jurisdiction, such judgment shall
be confined in its operation to the part, provision, or application directly involved in all controversy in
which this judgment shall have been rendered, and shall not affect or impair the validity of the remainder
of this title or application thereof to other persons or circumstances. The City Council hereby declares
that it would have enacted the remainder of this ordinance even without such part, provision, or
application.
Section 3. Effective Date: That pursuant to KMC 1.15.070(f), this ordinance shall take effect
immediately upon enactment.
ENACTED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, THIS 6T" DAY OF SEPTEMBER,
2023.
ATTEST:
Michelle M. Saner, MMC, City Clerk
Approved by Finance
Brian Gabriel Sr., Mayor
Introduced:
Enacted:
Effective:
August 16, 2023
September 6, 2023
September 6, 2023
New Text Underlined; [DELETED TEXT BRACKETED]
K E N A
.enai 1 210 Fidalgo Ave, Kenai, AK 99611-7794 1907.283.7535 1 www Lenakity
MEMORANDUM
TO: Mayor Gabriel and Council Members
THROUGH: Terry Eubank, City Manager
FROM: Scott Curtin, Public Works Director
DATE: August 9, 2023
SUBJECT: Ordinance 3368-2023
The Kenai Municipal Airport Operations Facility Boiler and HVAC Controls Replacement project
is now approaching construction bid release. The design team and public works staff have worked
through several ongoing issues with identifying failed zone control valves and their effect on the
building's control system. The project scope has now grown from the intention of replacing one
boiler and a few control points, to replacing both boilers and restoring all zone controls to working
condition.
The facility and existing equipment were constructed in 2002. We typically hope to get 25 years
out of our commercial boilers and are falling a little short in this case. The additional cost to
continue running the equipment in this manner along with the increased risk to the facility due to
long lead times on equipment replacements were the determining factors in addressing these
concerns now.
The boilers specified for the project are the same make and models used in the Vintage Point
project as well as in current use at the Alaska Regional Fire Training facility. Staff is familiar with
working on these, and the equipment's newer technology has provided proven energy savings.
The Airport Manager and Public Works Director are coordinating with our FAA counterparts to
establish a grant to assist with paying for these improvements.
The Operations Facility houses equipment of significant cost and importance to the City.
Completion of this project at this time is in the best interest of the City. Council's approval is
respectfully requested.
K E N A
.enai 1 210 Fidalgo Ave, Kenai, AK 99611-7794 1907.283.7535 1 www Lenakity
MEMORANDUM
TO: Mayor Gabriel and Council Members
THROUGH: Terry Eubank, City Manager
FROM: David Swarner, Finance Director
DATE: August 10, 2023
SUBJECT: Approving Officials Bond Amounts for City Manager, City Clerk and
Finance Director
The purpose of this memo is to request approval for the bonding amounts of the City Manager,
City Clerk and Finance Director. Kenai Municipal Charter Section 4-3 Official Bonds requires the
City Administrator, the Finance Director, the City Treasurer, and other officers and employees as
the Council may designate to be bonded for the faithful performance of their respective duties in
such amounts as the Council may prescribe and the City shall pay the premiums.
The City's general liability insurance policy provides $500,000 for employee dishonesty coverage
for all City employees. In addition to this coverage, Council set the bonding amount for these
positions at $100,000 for FY2023. $100,000 is the maximum inexpensive bonding amount
available to the City. Higher amounts which include employee dishonesty provisions have been
quoted in the past at $1,750 per position for an additional $500,000 of coverage for a total cost of
$5,250. The purchase of bonds in the amount of $100,000 will provide $600,000 of coverage for
each position at a total cost of $359.
I respectfully request a motion approving $100,000 as the prescribed bonding amount for the City
Manager, City Clerk and Finance Director positions respectively for FY2024.
KENAI HARBOR COMMISSION — REGULAR MEETING Page 43
AUGUST 7, 2023 — 6:00 P.M.
KENAI CITY COUNCIL CHAMBERS
210 FIDALGO AVE., KENAI, AK 99611
ACTION MINUTES
A. CALL TO ORDER
A Regular Meeting of the Harbor Commission was held on August 7, 2023, in City Hall Council Chambers,
Kenai, AK. Director Scott Curtin called the meeting to order at approximately 6:00 p.m.
1. Pledge of Allegiance
2. Roll Call
There were present:
David Peck Bob Peters
John Coston
A quorum was not present.
Absent:
Nate Berga, Vice Chair Lisa Gabriel
Also in attendance were:
Scott Curtin, Public Works Director
Lisa List, Public Works Administrative Assistant
Alex Douthit, City Council Liaison
3. Election of Chair and Vice Chair
4. Agenda Approval
B. SCHEDULED PUBLIC COMMENTS
C. UNSCHEDULED PUBLIC COMMENTS
D. APPROVAL OF MEETING SUMMARY
1. August 8, 2022
2. November 8, 2022
3. April 10, 2023
E. UNFINISHED BUSINESS — None.
F. NEW BUSINESS
1. Discussion - City of Kenai Commissions, Committees and Council on Aging Review
G. REPORTS
1. Public Works Director
2. Commission Chair
3. City Council Liaison
Harbor Commission Meeting Page 1 of 2
August 7, 2023
H. ADDITIONAL PUBLIC COMMENTS
I. NEXT MEETING ATTENDANCE NOTIFICATION — September 11, 2023.
J. COMMISSION QUESTIONS AND COMMENTS
K. ADJOURNMENT
L. INFORMATIONAL ITEMS
Due to a lack of a quorum, the meeting was adjourned at approximately 6:15 p.m.
I certify the above represents accurate minutes of the Harbor Commission meeting of August 7, 2023.
Meghan Thibodeau
Deputy City Clerk
Harbor Commission Meeting Page 2 of 2
August 7, 2023
KENAI PLANNING & ZONING COMMISSION Page 45
REGULAR MEETING
J U LY 26, 2023 — 7: 00 P.M.
KENAI CITY COUNCIL CHAMBERS
210 FIDALGO AVE., KENAI, AK 99611
CHAIR JEFF TWAIT, PRESIDING
MINUTES
A. CALL TO ORDER
A Regular Meeting of the Kenai Planning & Zoning Commission was held on July 26, 2023, in City Hall
Council Chambers, Kenai, AK. Chair Twait called the meeting to order at approximately 7:00 p.m.
1. Pledge of Allegiance
Chair Twait led those assembled in the Pledge of Allegiance.
2. Roll Call
There were present:
Jeff Twait, Chair Joe Halstead, Vice Chair
Gary Greenberg Jim Glendening
John Coston Diane Fikes
Gwen Woodard
A quorum was present.
Absent:
None
Also in attendance were:
James Baisden, City Council Liaison
Linda Mitchell, Planning Director
Meghan Thibodeau, Deputy City Clerk
3. Approval of Agenda and Consent Agenda
MOTION:
Vice Chair Halstead MOVED to approve the agenda and consent agenda. Commissioner Woodard
SECONDED the motion.
The items on the Consent Agenda were read into the record.
Chair Twait opened the floor for public comment on consent agenda items; there being no one wishing
to be heard, the public comment period was closed.
UNANIMOUS CONSENT was requested.
There being no objection; SO ORDERED.
*All items listed with an asterisk (*) are considered to be routine and non -controversial by the Commission
and will be approved by one motion. There will be no separate discussion of these items unless a
Commission Member so requests, in which case the item will be removed from the Consent Agenda and
considered in its normal sequence on the agenda as part of the General Orders.
B. APPROVAL OF MINUTES
*Regular Meeting of July 26, 2023
Planning & Zoning Commission Meeting Pagel of 4
July 26, 2023
Approved by the consent agenda.
C. SCHEDULED PUBLIC COMMENTS - None.
D. UNSCHEDULED PUBLIC COMMENTS - None.
E. CONSIDERATION OF PLATS
1. Resolution PZ2023-13 — Recommending Approval for Preliminary Plat — City Park 2023
Replat for a Parcel Merger of Tract A, City Park Subdivision No. 2 and Tract A, Park View
Subdivision and the Right -of -Way Vacations of Char Circle as Dedicated on Park View
Subdivision (Plat No. KN 79-156) and City Park Subdivision No. 2 (Plat No. KN 2007-149)
and a Portion of S. Spruce Street as Dedication on Park View Subdivision (Plat No. KN 79-
156) in the Suburban Residential (RS) and Urban Residential (RU) Zoning Districts.
MOTION:
Commissioner Greenberg MOVED to approve Resolution PZ2023-13. Vice Chair Halstead SECONDED
the motion.
Planning Director Mitchell presented her staff report with information provided in the packet. Zoning and
uses of surrounding lots were reviewed; staff recommended approval subject to the following conditions:
1. Kenai City Council must consent to the right-of-way (ROW) vacations of Char Circle and a portion
of S. Spruce Street are not needed for a public purpose and approve the ROW vacations as
shown on the proposed preliminary plat.
Chair Twait opened the floor for public comment; there being no one wishing to be heard, the public
comment period was closed.
MOTION TO AMEND:
Commissioner Greenberg MOVED to amend the recommendation so that S. Spruce Street not be
vacated. Commissioner Fikes SECONDED the motion.
VOTE ON AMENDMENT:
YEA: Fikes, Woodard, Glendening, Greenberg, Halstead, Twait, Coston
NAY: None
MOTION PASSED UNANIMOUSLY.
VOTE ON MAIN MOTION AS AMENDED:
YEA: Coston, Greenberg, Halstead, Fikes, Woodard, Glendening, Twait
NAY: None
MOTION PASSED UNANIMOUSLY.
2. Resolution PZ2023-14 — Recommending Approval for Preliminary Plat —Shoreline Heights
2023 Addition to Subdivide Tracts A, B, and C of Shoreline Heights 2014 Addition Phase 1
Subdivision into 17 Lots Located at 1540, 1541, and 1610 Pey Drive (Parcel I Ds: 03914131,
-32, and -33) in the Rural Residential (RR) Zoning District.
MOTION:
Commissioner Greenberg MOVED to approve Resolution PZ2023-14. Vice Chair Halstead. SECONDED
the motion.
Planning Director Mitchell presented her staff report with information provided in the packet. Zoning and
uses of surrounding lots were reviewed; staff recommended approval.
Planning & Zoning Commission Meeting Page 2 of 4
July 26, 2023
I
G
H
Page 47
Chair Twait opened the floor for public comment on consent agenda items; there being no one wishing
to be heard, the public comment period was closed.
Applicant Bryan Lowe responded to questions asked by the Commission.
VOTE:
YEA: Greenberg, Glendening, Halstead, Twait, Woodard, Coston, Fikes
NAY: None
MOTION PASSED UNANIMOUSLY.
PUBLIC HEARINGS
1. Resolution PZ2023-16 —Granting an Encroachment Permit for a Single -Family Residence
to Encroach into the Required (North) Side Yard Setback on the Property Located at 1436
Pey Drive (Parcel ID: 03914146) in the Rural Residential (RR) Zoning District.
MOTION:
Commissioner Greenberg MOVED to approve Resolution PZ2023-16. Commissioner Coston
SECONDED the motion.
Planning Director Mitchell presented her staff report with information provided in the packet explaining
that the applicant is requesting an encroachment permit to allow the home to encroach approximately
16.8 inches into the required side yard setback on the north parcel line. Existing uses, land use
designation, surrounding uses, and criteria for encroachment permits were reviewed; it was noted the
application met the criteria and City staff recommends approval.
Chair Twait opened for public hearing. There being no one wishing to be heard, the public hearing was
closed.
It was noted that this is a common occurrence in town. Clarification was provided that an encroachment
up to 12 inches can be approved administratively, but because it exceeds that by 4.8 inches it needed to
be brought to the commission for approval.
In response to questions from the Commission, applicant Bryson Lowe clarified that the driveway on Lot
22 was put in for that lot but has since been moved; this is his fourth development since 2016; and that
the as -built has not been updated to reflect the driveway adjustment. Director Mitchell clarified that
driveway changes will not be an issue for him to obtain building permits.
VOTE:
YEA: Halstead, Glendening, Greenberg, Coston, Fikes, Woodard, Twait
NAY: None
MOTION PASSED UNANIMOUSLY.
Chair Twait noted the 15-day appeal period.
UNFINISHED BUSINESS — None.
NEW BUSINESS
1. *Action/Approval -Requesting an Excused Absence for the July 12, 2023 Regular Meeting
— Glendening.
Approved by the consent agenda.
Planning & Zoning Commission Meeting Page 3 of 4
July 26, 2023
Page 48
2. *Action/Approval - Transfer of Conditional Use Permit PZ2021-15 for Cabin Rentals on
a property described as Lot 3, James H. Cowan Estates, located at 1050 Angler Drive within
the Rural Residential (RR) zoning district.
Approved by the consent agenda.
I. REPORTS
1. City Council — Vice Mayor Baisden reported that there had been no City Council meeting
since the previous Planning & Zoning Commission meeting.
2. Kenai Peninsula Borough Planning — Commissioner Fikes reported on the actions of the
July 17, 2023 Kenai Peninsula Borough Planning Commission Meeting.
3. City Administration — Planning Director Mitchell reported on the following:
• Will be reviewing applicants for open Planning & Zoning administrative assistant
positions.
• The first meeting in August is cancelled.
• Went on code enforcement site visits with a police officer, will provide the commission
with updates on some of these sites at future meetings.
J. ADDITIONAL PUBLIC COMMENT— None.
K. NEXT MEETING ATTENDANCE NOTIFICATION
1. Next Meeting: August 23, 2023
L. COMMISSION COMMENTS AND QUESTIONS
Commissioner Fikes noted she will be absent at the August 23, 2023 meeting.
Chair Twait noted the plat discussion provided good ideas for Council to consider.
M. PENDING ITEMS — None.
N. ADJOURNMENT
O. INFORMATIONAL ITEMS — None.
There being no further business before the Commission, the meeting was adjourned at 8:03 p.m.
I certify the above represents accurate minutes of the Planning & Zoning Commission meeting of July
26, 2023.
Meghan Thibodeau
Deputy City Clerk
Planning & Zoning Commission Meeting Page 4 of 4
July 26, 2023
K E N A
.enai 1 210 Fidalgo Ave, Kenai, AK 99611-7794 1907.283.7535 1 www 6nakity
MEMORANDUM
TO: Mayor Brian Gabriel and Kenai City Council
THROUGH: Terry Eubank, City Manager
FROM: Mary Bondurant, Interim Airport Manager
DATE: August 10, 2023
SUBJECT: Airport Mid -Month Report August 2023
2020/2021 Sand/SRE Storage Building — This project is coming along with a completion date of
October 2023. Operations crew is looking forward to having sand readily available for use instead
of breaking into a frozen sand pile.
Annual FAA 139 Inspection — The Airport received a write-up last year in regards to the Taxiway
Delta Surface Painted Hold Position Sign (SPHPS) with a correction date of August 31, 2023,
which to date has not been corrected. When Operations staff asked for an extension to August
31, 2024 due to unavailability of painting contractors, the FAA expressed hesitance on the
extension. Airport Manager and Operations Supervisor are working to resolve the LOC.
In-house Activities
• TSA will be here on August 14, 15, & 16, 2023 for their annual site visit. Airport Manager
is working on the updates to the Airport Security Plan.
• Non-exclusive Car Rental Concession is out for bid with a bid opening date of
September 1, 2023.
• Anchorage FAA staff will be at the Airport on Wednesday, September 6, 2023 for a site
visit and to discuss the Airport Capital Improvement Program (ACIP).
• Operations crew is very busy with hazing, coyote control, mowing, and general airfield
and terminal maintenance. There is an issue with the keypad at the Float Plane Basin
fuel pump and we are trying to get a new keypad. Please contact the Airport if you
experience any issues at the fuel pump.
• All leases and special use permits are being reviewed to ensure rates and fees are in
accordance with the Fee Schedule established on July 1, 2023.
P.S. — It is fun being back!!
MEMORANDUM
TO:
Mayor Brian Gabriel and Kenai City Council
THROUGH:
Terry Eubanks, City Manager
THROUGH:
Dave Ross, Police Chief
FROM:
Jessica "JJ" Hendrickson, Animal Control Chief
DATE:
August 8, 2023
SUBJECT:
July 2023 Monthly Report
This month the Kenai Animal Shelter took in 0 animals. Animal intake and disposition:
DOGS:
INTAKE
17
DISPOSITION
9
Waiver
8
Adopted
4
Stray
4
Euthanized
0
Impound
0
Claimed
5
Protective Custody
1
Field Release
0
Quarantine
3
Transferred
0
Other Intakes
1
Other Dispositions
0
CATS:
INTAKE
10
DISPOSITION
16
Waiver
2
Adopted
15
Stray
8
Euthanized
0
Impound
0
Claimed
1
Protective Custody
0
Field Release
0
Quarantine
0
Transferred
0
Other Intakes
0
Other Dispositions
0
OTHER ANIMALS:
INTAKE
0
DISPOSITION
2
Guinea Pig
0
Horse
0
Rabbit
0
Rabbit
0
Other
0
Guinea Pig
2
DOA:
5
OTHER STATISTICS:
Dog
3
Licenses (City of Kenai Dog Licenses)
5
Cat
2
Rabies Clinic
0
Rabbit
0
2 Animal dropped with After Hours (days we are closed but cleaning and with KPD)
32 Field Investigations & patrols
7.24 Volunteer Hours Logged
0 Citations
1 Educational Outreach
1 Microchip
Total Animal Contacts:
12 Animals are known borough animals (includes rabies clinic animals)
14 Animals are known City of Kenai (includes rabies clinic animals)
1 Animals are known City of Soldotna (includes rabies clinic animals)
0 Animals are unknown location
Statistical Data:
368 2021 YTD Intakes
242 2022 YTD Intakes
310 2023 YTD Intakes
Page 2 of 2
The City of Kenai I www6nai.city
K E N A
.enai 1 210 Fidalgo Ave, Kenai, AK 99611-7794 1907.283.7535 1 www Lenakity
MEMORANDUM
TO: Mayor Gabriel and Council Members
THROUGH: Terry Eubank, City Manager
FROM: David Swarner, Finance Director
DATE: August 10, 2023
SUBJECT: Finance Department, August 2022 Mid -month Report
The department completed its part of the 2023 Personal Use Fishery management and is working
toward completion of the annual report on the fishery. Fishery revenue was $493,476 which was
99.35% of the FY2024 budgeted amount of $496,712. Total expenditures are still being compiled
and a full financial analysis will be part of the annual report.
With the end of FY2023, the department's focus has switched to closing of that year's books and
completion of the City's Annual Comprehensive Financial Report. This process includes closing
of the FY23 financial records, fiscal year end grant reporting, completion of the annual Audit and
finally financial statement preparation. The annual audit is scheduled for the week of October
10th.
As of August,2nd the Finance Department is once again fully staffed with the hiring of the new
Finance Director, David Swarner.
K E N A
.enai 1 210 Fidalgo Ave, Kenai, AK 99611-7794 1907.283.7535 1 www 6nakity
MEMORANDUM
TO: Mayor Gabriel and Council Members
THROUGH: Terry Eubank, City Manager
FROM: Tony Prior, Fire Chief
DATE: August 8, 2023
SUBJECT: Fire Department Mid -Month Report — July
Calls for service for July increased compared to June of 2022, bringing us closer last year's overall
calls for service to date. Here are the calls for service break down.
July
2022
2023
% change
Totals
128
135
5.5%
EMS
90
105
16.7%
All Other
38
30
-21.1 %
Year total
855
848
-0.8%
Training:
• All personnel have been working on extrication training using the battery -operated Hurst
tools.
• All shifts have been gathering hydrant flow data in preparation for ISO.
• Firefighter Turkington has finished his check -off on Engine 3 and will begin training on
Tower-1 for his final engine check -off.
Projects/Grants:
• Our FAA inspection passed with no issues to fix and with a good report from the
inspector.
• We have submitted all paperwork to ISO in preparation for our audit on August 41n
Documents from the Fire Department, Dispatch, and the Water Department.
• We now have a new Physician Sponsor, Dr Mike Levy. Dr Warren was excepted into a
Fellowship program and could no longer act as our medical physician sponsor due to the
time commitment of the program and working full time as well.
• Dip net season is complete with this season having a higher than average year of boat
incidents.
K E N A
.enai 1 210 Fidalgo Ave, Kenai, AK 99611-7794 1907.283.7535 1 www Lenakity
MEMORANDUM
TO: Mayor Brian Gabriel and Kenai City Council
THROUGH: Terry Eubank, City Manager
FROM: Stephanie Randall, Human Resources Director
DATE: August 1, 2023
SUBJECT: Human Resources Activity — July 2023
Recruitment
Human Resources worked with multiple departments for the following positions to be filled and
onboarded in July: eight Personal Use Fishery Cashiers, seven Personal Use Fishery
Attendants, two additional Temporary Maintanence Workers, and two Public Safety Dispatchers.
Offers have been extended for the Recreation Center Worker, and the Planning and Zoning
Administrative Assistant II positions. The City has received and is reviewing applications for the
Airport Manager position and the Shop Foreman position. Recruitment continues for the part
time Janitor position.
Safety
Four accidents were reported in July, one resulted in property damage and one that resulted in
a minor injury to a non -employee; two were employee injuries and Workers' Compensation
claims were filed for these.
New Programs
With the help of the Assistant to the City Manager, policies were written and forms were created
to implement Ordinance 3356-2023 Personnel Regulations to Address Recruitment and
Retention. As a result of the new policies, three employees submitted requests for education
assistance to help pay the cost of tuition for courses related to their current positions, and HR
received four employee referrals for open positions.
Special Projects
Human Resources worked with Administration and the working group of City employees to
provide input for the Request for Proposals (RFP) for the City of Kenai FY24 Classification and
Compensation Study. The RFP was released on July 21 and advertised on the City's website,
in the Anchorage Daily News, and in the Peninsula Clarion.
Page 55
K A
City of Kenai I To Fidalgo Ave, Kenai, AK 99611-7794 1907.283.7535 1 www 6nai.city
MEMORANDUM
TO:
Mayor Brian Gabriel and Kenai City Council
THROUGH:
Terry Eubank, City Manager
FROM:
Katja Wolfe, Library Director
DATE:
August 4, 2023
SUBJECT:
Library Report for July 2023
Items Borrowed
Jul-22
Jul-23
2023 YTD
Physical
7,552
7,376
48,244
Digital
1,566
1,695
11,489
Services
New Memberships
67
63
413
Room Reservations
130
148
988
llf°Iu o iiraiims
Number of Programs
33
38
280
Program Attendance
397
442
3,586
Computer sessions
452
557
3,801
WiFi Sessions
8,228
10,613
75,429
Early Literacy Station Sessions
384
411
2,193
Nuirnlbeir of Iirn.. 'er of n Prograrns Per Age 9111 u1»»»iJ'1111»'ii1i1'p',I)I11°uuuulpul
Group
p
Kids
0 5 IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII 8 • 8 story times — 97 participants
6 11 IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII 15 • 5 Lego' clubs —48 participants
2 American Girl Doll Clubs —13 participants
1.2 18 IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII 8 . 1 Tech Lab — 4 participants
19 and up IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII 3 • 7 Summer Reading programs — 98
participants
0 5 10 15 20
FotaII Attendance Per Age Group
0... a IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII 97
6 11 IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII 163
1.2 18 56
19 ro¢f up IIII 6
Teens
• Teen Advisory Board — 4 participants
• Nerf Night — 14 participants
• Nintendo Switch Club —10 participants
• 4 Chess Clubs —17 participants
• DIY bookmarks — 11 participants
Adults
• Tech Time — 6 participants
• 3 DIY Summer kits — 120 kits given away
• Our study and conference rooms were used by 148 individuals/groups for a total of 297 hours.
• Our volunteers logged approximately 30 hours this month.
• We launched several new AV kits for adults (e.g., flexible camera, slide converter, cassette tape
converter, and more). Kits are searchable in our catalog.
• We distributed 94 meals to children 18 and under during our Summer Food Service hours in July.
• Summer Reading is winding down. Stay tuned for announcements about fall events.
Page 2 of 2
JY
The City of Kenai I www6nai.city
K E N A
.enai 1 210 Fidalgo Ave, Kenai, AK 99611-7794 1907.283.7535 1 www 6nakity
MEMORANDUM
TO: Mayor Gabriel and Council Members
THROUGH: Terry Eubank, City Manager
FROM: Tyler Best Parks and Recreation Director
DATE: August 10th, 2023
SUBJECT: Mid -Month Report -July
The PU Fishery took place between July 10th and July 31st. This year, something new was our
bypass lane extension allowing local businesses and dip net traffic with valid passes to bypass
the shacks. The new lane helped local traffic access the Kenai Little League fields, Lee Shore
Center, Boys & Girls Club, Our Lady of Angels Church, and it helped alleviate traffic jams on the
Kenai Spur.
Kenai Little League held a new baseball tournament during the first weekend of the fishery, and
to accommodate them, we closed down part of the parking lot usually reserved for dip netters.
We allowed them to park and camp there so they could host their tournament. After the
tournament, we opened the parking lot to dip netters, except for a small section to accommodate
baseball practices.
The Annual Firecracker Tournament hosted by Kenai Softball Association took place at the
beginning of July, bringing Softball teams from all over the state to Kenai.
Mid -month at Millenium Square, the Kenai Wolfpack Rugby team hosted a tournament with 15
teams from all over the state.
On July 28th, we opened the Kenai Bark Park, Kenai's first dog park. We currently have some of
the park fenced off to establish the grass better and additional agility equipment to add in the
future.
Kenai slash site is open from Thursday to Sunday, 10 am-6 pm, for anyone who wants to dispose
of slash. To date, the slash site has collected 48.38 acres.
Community wall that shows sponsors and
volunteers who help bring the Bark Park to
Kenai Slash Site gets filled up, and then Streets
Department comes in and consolidates all the slash
into a larger pile.
Page 2 of 2
JY
The City of Kenai I wwwLenai.city
K E N A
City of Kenai I To Fidalgo Ave, Kenai, AK 99611-7794 1907.283.7535 1 www 6nakity
MEMORANDUM
TO: Mayor Brian Gabriel and Kenai City Council
THROUGH: Terry Eubank, City Manager
FROM: David Ross, Police Chief
DATE: August 3, 2023
SUBJECT: Police & Communications Department Activity — July 2023
Police handled 801 calls for service in July which was an increase of about 7% from the
previous July. Dispatch received 343 9-1-1 calls. Officers made 45 arrests. Traffic enforcement
resulted in 426 traffic contacts and 48 traffic citations. There were 13 DUI arrests. There were
30 reported motor vehicle collisions in July. There were two collisions involving a moose and
there were no collisions involving drugs or alcohol.
Sgt. Grimm completed the Northwestern School of Police Staff & Command, which is designed
to help supervisors succeed in senior command positions.
The School Resource Officer participated in the summer reading program at the Kenai Library.
Officers provided traffic control for the 4ch of July parade. Officers and especially Temporary
Enforcement officers provided a great deal of support to the City's operations surrounding the
Personal Use Fishery.
The department's janitor position became vacant and the department is working to fill that
position. Two vacant dispatch positions were filled and both of those individuals will start
employment and training in August.
City of Kenai I To Fidalgo Ave, Kenai, AK 99611-7794 1907.283.7535 1 www Lenakity
MEMORANDUM
TO: Mayor Brian Gabriel and Kenai City Council
THROUGH: Terry Eubank, City Manager
FROM: Scott Curtin, Public Works Director
DATE: August 2023
SUBJECT: Mid -Month Report; Public Works / Capital Projects
Airport Fund Projects:
• Kenai Municipal Airport Sand Storage Facility — Orion Construction is currently under contract
in the amount of $2,289,000. The project started back up May 1 st, currently structural steel is
being set with exterior panels expected to start in mid -August. Work with HEA and Enstar is
in coordination and proceeding well. Doors and windows have arrived on site. N. Willow
shutdown on 817 to allow water service line installation, detour in place. Water tap completed
on 818123 with pressure testing and chlorination completed on 819123. Project continues on
schedule and on budget.
Page 2 of 9
Public Works Mid -Month Report
• Kenai Municipal Airport Runway Rehabilitation Project — This project known as Task 4 within
HDL Engineering Consultants LLC term service agreement with the City shall provided an
initial assessment of the current condition of the airport runway. This included geotech work,
coring numerous locations of the runway. On August 4th, , 2021 HDL Engineering and staff
successully completed geotech borings of the runway after hours. On October 13th , 2021
HDL Engineering, City staff and the FAA discussed the findings of the geotech report. On
December 6, 2021 the City received the draft Engineer's Design Report (EDR) along with the
draft Geotechnical Report. Ordinance 3278-2022 was approved on April 201h , 2022 to secure
HDLs services through Bid Phase with a contract amendment of $781,833 executed on May
6, 2022, bringing the total cost of design to $1,031,833. Project has been stalled at 35%
Design as Environmental Compliance requirements are being clarified. Project is currently
tracking for Runway Rehab Construction in 2025 with the Taxiways 2026 the following year,
however this may slide a year, dependent upon FAA funding. Update: Staff meeting was
held in Anchorage with FAA Counterparts to discuss project on 3/8/23. March 27, 2023 staff
meeting with DEC to discuss path forward for design services. Project is now moving forward
again with Environmental Services toward a 65% design effort. Council approved a purchase
order increase to HDL Engineering at the June 7th, 2023 to allow the environmental work to
move forward. Airport Manager and Public Works Director met with HDL on 819123 and
reviewed the environmental documents status.
• Kenai Municipal Airport (KMA) Terminal Landscaping — A Request for Proposals for
Landscape Design Services was released on July 14, 2022 with proposals due on July 28,
2022 where Earthscape LLC was determined to have provided the highest scoring proposal
at a cost of $28,255. The Purchase Order to Earthscape LLC was approved by Council at the
9/7/22 council meeting. Design work continues with final design concepts working through
the airport commission and airport administration. Contract is billed out to 65% as of July 5,
2023. On July 12, 2023 Earthscape delivered draft 95% design documents, on July 24, 2023
a preliminary cost estimate was provided. Documents are under staff review at this time.
814123 provided comments back to Earthscape regarding a few plant types, working with
interim Airport Manager on a few elements including wind screens at entries.
Departures
Arrivals
011
NII
r_)
e,
North
— — s®b r-iro•
Page 3 of 9
Public Works Mid -Month Report
• Kenai Municipal Airport (KMA) Operations Building HVAC Controls Upgrade & Boiler
Replacement — This project was released for RFP on July 19, 2022 with proposals due on
August 16, 2022. MBA Consulting Engineers was the successful proposer awarded under
Resolution 2022-63 approved by Council at the September 7, 2022 Council Meeting. Contract
Documents were fully executed with MBA on October 31, 2022 for the contracted amount of
$47,726. November 10, 2022 will be the first site meeting with staff and engineering team.
Design work is anticipated to continue through the winter months. 95% design documents
were received on January 30, 2023. Project cost estimate is over budgeted amounts and staff
is coordinating with design team to refine documents. Construction Bid release is pending,
resolving final issues wih Meridian Controls. Introducing Ordinance at the 8116123 council
meeting to appropriate additional funding in support of the project. Staff has begun
conversations with the FAA working toward establishment of grant assistance.
General Fund Projects:
• USACE Bluff Erosion —Council approved Resolution 2021-35 at the June 2, 2021 meeting
awarding an agreement to HDR along with issuance of a purchase order in the amount of
$791,832.68. July 6, 2021 the formal agreement between the City of Kenai and HDR was
executed. On January 2, 2022 the City received 35% Design Documents from HDR, staff
was able to review those documents with HDR uploading them to the Corps website on
January 25th. On March 3d federal funding in the amount of $650,000 was received by the
USACE to be used toward the design effort of the project. On March 101h the City submitted
a letter for Request for Work in Kind, to cover the expenses the City has incurred through
HDR Engineers Inc. in the amount of $248,676.73, which covers progress from July through
November 2021. 65% Design Docs were received ahead of schedule on April 281h. Value
Engineering Workshop was conducted with USACE on June 21-24, 2022 at JBER. This
completed the requirement of completion of a VE Study for the project. Final 65% documents
with the items addressed at the VE Study workshop were received 8/25/22. Advanced
Technical Review (ATR) with the Corp began 9/15/22, with an ATR Workshop on October 3,
2022. The City Manager presented Resolution 2022-71 to Council at the October 5, 2022
meeting accepting a State Grant 23-DC-007 for $6,500,000 in support of the Sponsor share
of the project. This grant is a tremendous step toward fulfilling the City's responsibility of the
current 35% percent match of the overall project. Staff formally submitted Work In Kind (WIK)
Requests #2 & #3 to the USACE on November 3, 2022 totaling another $316,447.30 toward
our City Share of project costs. Project has now entered the BCOES phase (Bid -ability,
Constructability, Operability, Environmental & Sustainability Reviews) with the US Army
Corps. with a targeted completion date of March 101h, 2023 for this task. HDR has reached
95% design documents, which were delivered to the City on February 23, 2023. Preparations
are in process for execution of a PPA (Project Partnership Agreement) with the US Army
Corps likely within the next 60 days. The current target dates for advertisement for
Construction Bids is June 121h, 2023 with Contract Award tracking at August 161h, 2023.
Project remains on track and is proceeding well. Update: March 281h, 2023 10:OOam
conducted meeting reviewing BCOES comments with USACE and HDR, this step is nearing
completion. March 281h, 2023 12:30pm meeting with City Manager Eubank, Colonel Delarosa
Page 4of9
Public Works Mid -Month Report
and Randy Bowker with USACE discussing project funding, PPA, and design phase nearing
completion. Project Partnership Agreement (PPA) is slightly delayed due to impacts of the
WRDA bill which will have a positive impact for the City on revising the cost share from 65/35
to 90/10. Update: May 101h, HDR is nearing completion of their work, final back check of all
design comments is being addressed, with final quality assurance reviews beginning with
remaining USACE staff. Update: June 14, 2023, received the draft PPA on June 61h, 2023.
City Attorney and Administration is reviewing. June 81h_91h staff and HDR reviewed all
remaining open comments on 95% design docs with the USACE team. The final remaining
items are being closed out in preparation of completed bid set deliverable to USACE. June
151h conference with Administration & USACE to answer questions on PPA. City fund
certification documentation sent to USACE this month ahead of the July 61h deadline. Dates
are sliding however we still anticipate a construction bid release later this year. Update: July
11, 2023 meeting at City Manager's office with the new Colonel Palazzini who is taking over
for Col. DelaRosa. Randy Bowker, Chief Programs and Project Management with USACE
Alaska District also in attendance. Discussed pending PPA, and near completion of design
phase. HDR is billed out to 95% of their design agreement.
• Community Wildfire Prevention Plan (CWPP) Mitigation — The City has received grant funds
to address beetle kill damages within the City. On November 3d an Invitation to Bid was
released in coordination with the Fire Department and Forest Service to perform mitigation
services on approximately 105 acres of land through the No Name Creek Drainage from
Redoubt Avenue extending to Cook Inlet. Five Bids were received on 12/13/22 with Doug
Koch Professional Tree Service providing the winning bid at a cost of $282,000. Work is
anticipated to take place during allowable time frames over the next year. A Resolution to
Award this Contract is before Council at the 12/21/22 Council Meeting. Construction Contract
was fully executed on February 281h, 2023 and contractor is actively working on project. Much
of the North section is now cut with timber and slash still remaining to haul away, Section 4-
5 which is largely a hand felling area has started mitigation, as well as the South section near
Municipal Park which has had extensive work completed to date. Contractor has been
performing well, work will slow down through the summer months per the grant requirements
when beetles are known to spread and work will resume later this fall. Update: May 18, 2023
representatives from the USDA Forest Service as granting agency were in town and provided
a tour of the work actively taking place. Review of project documents, invoices, drone
footage, etc. was completed and received very well. Tree cutting work has now stopped as
beetles are active and will resume as temperatures allow as we enter the winter months. To
date the contactor has invoiced for $142,972.41, approximately 50% of the contracted work.
Project has proceeded quickly and remains on time and on budget. While tree cutting has
stopped for the summer months, contractor has hauled and stock piled slash that was cut
earlier in the season. Cutting expected to resume in October.
• Recreation Center Improvements — Formal Invitation to Bid was released on February 23,
2023 with bids due on March 23, 2023. Orion Construction was the successful bidder with a
total bid of $1,425,700 as presented to Council through Resolution 2023-25 adopted at the
April 51h, 2023 Council meeting. Construction will continue into the fall of 2023. Update:
Page 5 of 9
Public Works Mid -Month Report Page 64
Roofing is now complete, roof drainage is now complete out to a new parking lot storm water
detention area. Mechanical HVAC Roof top units remain on order. Project is proceeding
well and on schedule. Change Order 1 is being prepped to cover some minor items.
• Kenai Fire Department Apparatus Bay Coating — Ordinance 3315-2022 is up for Council
approval on 9/21/22 to provide supplemental funding to allow the project to bid. Once
additional funds are approved project is prepped for bid release. Existing budget was $45,000
with approval of Ordinance 3315-2022 new budget will be $60,000. This work involves
cleaning and replacement of concrete floor markings with the installation of a new concrete
sealer to protect and extend the life of the garage bay floors. Project was released for
Construction Bids on May 2nd with bids due on May 181h. Council approved Resolution 2023-
43 which awarded a construction agreement to Pro Grind Alaska Rental LLC in the amount
of $49,250. Work will take place this summer. Contractor walked site with staff on July 26,
2023. Pending work is expected to be completed by August 31, 2024. Contractor started on
site on August 2, 2023.
• Roadway Improvements — Nelson Engineering was the successful proposer to provide bid
ready construction documents for improvements to Wildwood Dr, Willow Ave, First St. as well
as multiple smaller misc. repairs. Wildwood Dr will require grant assistance to complete the
project. The N. Willow St Roadway Improvements, First Avenue Roadway Repairs, and Misc.
Repairs projects were all released for construction bids on May 181h 2023 with Bids due on
June 1st, 2023. All three projects received bids in excess of budgeted amounts an there is
legislation pending at the June 21st, 2023 Council meeting to provide supplemental funding
to award these projects. They are still intended, with Council's approval, to be completed
this construction season. Contracts have now all been executed with Foster Construction
receiving a Notice to Proceed on July 191h for the First Ave Repairs and Misc Repairs projects,
Knik Construction received their Notice to Proceed for N. Willow St. on July 261h. Contractors
have started submittals and will be mobilizing soon. Knik Construction is expected to mobilize
to N. Willow on August 14t", Fosters Construction to mobilize to First Ave approximately
August 23r`, 2023.
• Multi -purpose Facility — The Building Maintenance Department completed all of the pressure
washing and rust prevention coatings in house. That portion of the project was completed on
time and on budget and allowed for ice to go back in on schedule. Staff continues to work on
ventilation solutions as well as some UV Heat lamps to replace the natural gas heaters
suspended from the ceiling near the seating areas. Once a scope of work is finalized by the
department these additional items will be released for bids. Currently roughly $71,000 of the
$155,000 in funding has been expended. A Proposal Quote Request (PQR) was released on
June 30tth with quotes due on July 131h. MBA Consulting Engineers was the only respondent
at a cost of $30,580. Design work will cover ventilation, lighting, bleacher radiant heating and
will take place through November. Contract documents are routing for signatures.
• Cemetery Expansion — This project is located at the corner of First Ave and Float Plane Rd
and will provide for additional burial space as the existing adjacent cemetery has reached
Page 6 of 9
Public Works Mid -Month Report
capacity. The Public Works Department using in house personnel has already cleared,
leveled and graded the site, and placed and compacted a gravel sub -base for the parking
area. Staff has successfully surveyed in 64 adult plot sites and 12 infant plot sites. These
sites are available through the Clerk's office. The Parks & Recreation Commission is currently
considering alternatives to fencing the cemetery in an effort to utilize those funds toward
completing other items. Work will be suspended through the winter with the parking lot paving
taking place early summer 2023. Cemetery Phase 2 Fencing was released for bids on July
26th with bids due on August 9th. Council will see legislation for a contract award at the August
16th, 2023 meeting. AAA Fence, Inc was the successful bidder at a cost of $147,595 work is
expected to be completed yet this year.
• Softball Shelter Dugouts — Larsen Engineering has been awarded the design work for the
dugouts. Design requirements are being discussed with the engineer, however this project
is moving slowly as staff and engineer are heavily involved in other projects. Project will
move forward shortly as staff time becomes available.
• Lilac Ln. Roadway Improvements — RFP was released on 8/8/23 for Professional Civil
Engineering and CA Services to develop bid ready construction documents for this project.
Proposals are due on 8/28/23. Council will see legislation to award a professional services
agreement at either the 9/6/23 or 9/20/23 council meeting. Design work will take place over
the winter for a summer 2024 construction date. This project is located between the Spur
Highway and Cook Inlet Dr.
• Cemetery Creek Culvert Replacement - RFP was released on 8/8/23 for Professional Civil
Engineering and CA Services to develop 35% design documents for this project. Proposals
are due on 8/28/23. This project is in coordination with the US Fish & Wildlife. Work involves
replacement of several aging culverts with fish passage type culverts. 35% design
documents will be used to apply for grant funding.
Water & Sewer Fund Projects:
• Lift Station Renovations — Resolution 2021-58 awarded HDL Engineering agreement in the
amount of $59,560 to provide bid ready construction documents for three lift stations. These
locations included the stations at mile posts 13 and 14, which are near the soccer fields and
Spur / Redoubt Ave respectively, as well as a station on Lawton Drive. These locations are
intended to receive new pumps and pump control panels as part of this project. After
determination of which lift stations would receive renovations to start, a design meeting was
held on 12/3/21 to discuss pump and control panel design. Basis of design memo received
on January 6, 2022. Design documents are approaching 95%. Design is finally approaching
completion. Challenges with our current SCADA team required some changes to different lift
station controllers which has now been resolved. Waiting on a final estimate, to determine
amount of additional funding that may be required in order to release this project for
construction. Council will likely see an Ordinance in August as this project moves forward.
Page 7 of 9
Public Works Mid -Month Report
Wastewater Plant Digester Blowers Replacements — HDL Engineering was authorized to
proceed on design documents for this project through passage of Resolution 2022-29 on May
18, 2022. Design Agreement is currently in the amount of $382,513 and will provide bid ready
construction documents for the replacement of two 40+ year old blowers at the WWTP. The
Department received 35% Design Study Report on September 23, 2022 and the project is
currently moving toward 65% design documents. A grant for this project has been applied for
through Senator Murkowski's office through the Congressional Directed Spending (CDS)
program. We are awaiting word on if we were successful in receiving grant funds. This is a
high priority project for the department and is anticipated to provide further energy savings
similar to the aeration basin blower replacement project completed a few years ago. Final
65% plan reviews are being conducted on site with HDL on 12/19/22, bid documents are
expected to be ready 511123 and if funding is in place will be bid immediately, if not will be
delayed until funding arrives. Environmental review process is delayed as we are not sure of
the grant requirements at this time, and may not know until a future grant is executed. Until
then this will be a shovel ready project waiting on funding. May 5ch a Community Grants
Webinar was held to discuss the pending grant requirements, the Public Works Director and
HDL Engineering participated in the webinar. Consultants are reviewing requirements and
hope to have the design moving forward shortly. Project will not be able to be bid until funding
formally arrives. Design team is actively working with granting agency.
Water Treatment Plant Pumphouse — On August 1, 2023 received letter that the State of
Alaska Department of Environmental Conservation (ADEC) has awarded the City of Kenai a
$1,200,000 loan through the state's revolving fund program and that the loan would receive
100% forgiveness in support of this project. Public Works staff and the Administration are
working with Council in an effort to be able to accept these loan funds. This project will
construct a new pumphouse building and provide replacement distribution pumps for the
City's Water System.
Senior Citizens Fund Projects:
Senior Center Front Entry Modifications — Capital Project Manager is developing scope of
work for this project to address operation of automatic entry doors.
Congregate Housing Fund Projects:
Vintage Pointe Boiler Replacement — A RFP for design services was released on October 6,
2022 with proposals due on November 3, 2022. Design work will continue into the winter
with a construction bid release expected at the end of the first quarter 2023. This project will
replace outdated boiler heat systems for the facility as well as providing a direction on
backup power generation to support the heating system when grid power is unavailable. No
proposals were received, the Department is requesting approval to enter negotiations with
RSA Engineering in the hopes of moving the project forward. RSA Engineering is under
contract and is expected to start design in early January 2023. On February 3, 2023 RSA
Engineering provided draft 65% Design Documents. Staff is currently reviewing.
Page 8 of 9
Public Works Mid -Month Report Page 67
Engineering has a planned site visit for February 15, 2023 scheduled. We are anticipating
bid documents being ready for an April Construction Bid release. 100% Design Documents
are were received from the RSA Engineering on April 141h. Council approved Resolution
2023-30 on May 3d to reallocate funds for the project. Invitation to Bid was released on
August 2, 2023 with bids due on August 23, 2023. Council will see Legislation at the
September 6, 2023 meeting to award a construction contract.
Other Projects Information:
• DOT Kenai Spur Highway to Sports Lake Rd — This project continues to wait for appropriation
of state funds. No new information to report at this time.
• DOT Bridge Access Road Bike Path — Council passed Resolution 2021-53 on August 4, 2021
authorizing the City Manager execute a memorandum of agreement with DOT for design,
construction, and maintenance of the Kenai Bridge Access Road Pathway project. In speaking
with representatives from DOT the state has not provided funding as yet for this project to
move forward. To date the City has appropriated $294,947 in support of this project which is
intended to provide a 1.2 mile path connecting the paths between the Spur Highway and
Beaver Loop. Total cost of project per DOT estimates equals $3,266,301. Per
communications with the DOT, design funding is in place and they are waiting on final
signatures for the Reimbursable Services Agreement (RSA) with DNR. Once the RSA is
approved they will be able to begin design work. Process is expected to be completed by the
end of January. Update: Formal kickoff meeting took place on March 301h with the City
Manager and Public Works Director in attendance. From appearances this design process will
be a slow one, we are not anticipating seeing construction on the path this calendar year. Will
Page 9 of 9
Public Works Mid -Month Report Page 68
continue to update as more information becomes available. Update: A site meeting will be
taking place between the City, DNR, & DOT on 6/9/22 to review the project. HDL Engineering
appears to conducting surveying services in support of the project, crews were in the area on
6/7/22. On June 29, 2022 the City Manager & Public Works Director met with DOT
representatives and discussed projects. State funding continues to be an issue.
• DOT Boat Launch Road Fish Passage Culvert — Council approved a construction easement
to allow DOT access to replace the roadway culvert at the intersection of Boat Launch Rd and
Bridge Access at the April 5ch Council meeting. Work is anticipated to start later this year in
coordination with the River Center to minimize impacts to fish entering the watershed.
NOTICE OF PUBLIC HEARING
AUGUST 16, 2023
CITY OF KENAI COUNCIL MEETING
NOTICE IS HEREBY GIVEN the City Council of the City of Kenai will conduct a public hearing on the
following Ordinance(s) and/or Resolution(s) on the above -noted meeting date:
1. Ordinance No. 3365-2023 - Increasing Estimated FY2023 Revenues and Appropriations in the
General Fund - Police Department and Accepting a Grant from the Alaska High Intensity Drug
Trafficking Area for Drug Investigation Overtime Expenditures. (Administration)
2. Ordinance No. 3366-2023 - Increasing Estimated Revenues and Appropriations in the General
Fund - Planning Department to Complete Rezoning of the Kenai Waterfront Area as Identified in.
the 2022 Kenai Waterfront Revitalization Assessment. (Knackstedt)
3. Ordinance No. 3367-2023 - Increasing Estimated Revenues and Appropriations in the General
Fund - Street Department for Award of a Contract to Replace Public Sidewalk at 815 Frontage
Road. (Administration)
4. Resolution No. 2023-51 - Approving an Amendment to the Lease for a Portion of Lot 3, Block
17, Original Townsite of Kenai Between the City of Kenai and Peninsula Art Guild, Inc. to
Accommodate an Existing and Proposed New Shed. (Administration)
5. Resolution No. 2023-52 - Authorizing a Contract Award and Corresponding Purchase Order for
the Cemetery Phase 2 Fencing Project. (Administration)
The public hearing will commence at 6:00 p.m., or as soon thereafter as business permits. All
interested persons are invited to attend the meeting telephonically/virtually or in -person and participate
in the public discussion. See the agenda for additional information. Written comments may be sent to
the Kenai City Council, c/o Kenai City Clerk, 210 Fidalgo Avenue, Kenai, AK, 99611.
Copies of the ordinances and/or resolutions are available in the Office of the Kenai City Clerk and will
be available at the meeting for public review. Please be advised, subject to legal limitations, ordinances
and/or resolutions may be amended by the Council prior to adoption without further public notice.
Shellib Scher-,, NIMC, City Clerk
Posted: August 9, 2023 1 «< t,, f `
r„
� 6
IWd /r J
duo... ,.,� 1 ✓ ,,..
)CI CITY OF KENAI
City Council
K E N A I Notice of Meeting and Public Hearings
City Hall Council Chambers,
210 Fidalgo Ave, Kenai, AK
The following public hearings will be before the Kenai City Council at
the August 16, 2023 regular meeting, beginning at 6:00 PM:
1.Ordinance No. 3365-2023 - Increasing Estimated FY2023
Revenues and Appropriations in the General Fund - Police
Department and Accepting a Grant from the Alaska High Intensity
Drug Trafficking Area for Drug Investigation Overtime Expenditures.
(Administration)
2. Ordinance No. 3366-2023 - Increasing Estimated Revenues and
Appropriations in the General Fund - Planning Department to
Complete Rezoning of the Kenai Waterfront Area as Identified in the
2022 Kenai Waterfront Revitalization Assessment. (Knackstedt)
3. Ordinance No. 3367-2023 - Increasing Estimated Revenues and
Appropriations in the General Fund - Street Department for Award of
a Contract to Replace Public Sidewalk at 815 Frontage Road.
(Administration)
4. Resolution No. 2023-51 - Approving an Amendment to the Lease
for a Portion of Lot 3, Block 17, Original Townsite of Kenai Between
the City of Kenai and Peninsula Art Guild, Inc. to Accommodate an
Existing and Proposed New Shed. (Administration)
5. Resolution No. 2023-52 - Authorizing a Contract Award and
Corresponding Purchase Order for the Cemetery Phase 2 Fencing
Project. (Administration)
The public is invited to attend and participate. Virtual and telephonic
options for participation are available. Additional information is
available through the City Clerk's Office or by visiting our website at
YV'N IrenaM ,r,uly
Shellie Saner, MMC, City Clerk
Publish: 08/12/2023
CERTIFICATE OF PUBLICATION & POSTING
I, Shellie Saner, City Clerk of the City of Kenai, do hereby
certify that on the 9th day of August 2023, 1 electronically
mailed or caused to be published the foregoing Notice of
Meeting to the Peninsula Clarion and requested that this
Notice be published in the August 12, 2023 edition of their
newspaper. On the 11th day of August, 2023, the full
rwxv�a�wmrroay
meeting agenda was also posted # r � � fall and on
the In rnet .�<„,� na 4.��� .,V�Wu��°� All
. a s Ids Rlw
city Cl �
{�a �
0�
K E N A I
R T
-C E N T E R -
Greetings,
The Kenai Art Center is gearing up for its annual Harvest Art Exhibition and Auction. This
fundraiser supports the Kenai Art Center's workshops, programs and the ongoing preservation
of this historic old town Kenai building.
The Kenai Art Center is one of the few places on the Central Peninsula where artists can achieve
their fullest creative potential, display work and nurture their artistic expression. One of our
main goals for 2024 is to continue supporting the program "Artist in Schools".
Sponsorship opportunities for the 2023 Harvest Auction include silent and live auction items,
gift certificates or special event opportunities. Names of contributors at or above $100 will be
included in programs and announced during the Harvest Art Auction.
Harvest Art Auction at the Kenai Art Center will be on September 30, 2023 at 6pm.
All donations are greatly appreciated and tax deductible (EIN 01-1841201). For more
information and donation pick up details, please contact Abbey Ulen at 907-394-0512 or Marion
Nelson at 907-398-8669. Thank you for your consideration.
Sincerely,
Marion Nelson
Kenai Art Center, Board President
(EIN 01-1841201) Peninsula Art Guild 501(c)(3)
P.O. Box 703 1 816 Cook Street I Kenai, AK 996111 (907)283-7040 1 www.KenaiArtCenter.org
CITY OF KENAI
NOTICE OF ORDINANCES AND RESOLUTIONS
ADOPTED AT THE AUGUST 16, 2023
KENAI CITY COUNCIL SPECIAL MEETING
NOTICE IS HEREBY GIVEN the City of Kenai Council passed or took other actions as identified
below on the following Ordinance(s) and/or Resolution(s) at the above -referenced meeting.
E. PUBLIC HEARINGS
1. ENACTED WITHOUT OBJECTION. Ordinance No. 3365-2023 - Increasing Estimated
FY2023 Revenues and Appropriations in the General Fund - Police Department and
Accepting a Grant from the Alaska High Intensity Drug Trafficking Area for Drug Investigation
Overtime Expenditures. (Administration)
2. ENACTED WITHOUT OBJECTION. Ordinance No. 3366-2023 - Increasing Estimated
Revenues and Appropriations in the General Fund - Planning Department to Complete
Rezoning of the Kenai Waterfront Area as Identified in the 2022 Kenai Waterfront
Revitalization Assessment. (Knackstedt)
3. ENACTED WITHOUT OBJECTION. Ordinance No. 3367-2023 - Increasing Estimated
Revenues and Appropriations in the General Fund - Street Department for Award of a
Contract to Replace Public Sidewalk at 815 Frontage Road. (Administration)
4. ADOPTED WITHOUT OBJECTION. Resolution No. 2023-51 - Approving an Amendment to
the Lease for a Portion of Lot 3, Block 17, Original Townsite of Kenai Between the City of
Kenai and Peninsula Art Guild, Inc. to Accommodate an Existing and Proposed New Shed.
(Administration)
5. ADOPTED WITHOUT OBJECTION. Resolution No. 2023-52 - Authorizing a Contract Award
and Corresponding Purchase Order for the Cemetery Phase 2 Fencing Project.
(Administration)
August 17, 2023