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HomeMy WebLinkAbout2002-04-04 Council on Aging Packet COUNCIL ON AGING APRIL 4, 2002 KENAI SENIOR CENTER 10:00 A.M. ITEM 1: CALL TO ORDER/h ROLL CALL ITEM ITEM 3: ITEM 4: AGENDA APPROVAL APPROVAL OF MINUTES -- March 7, 2002 OLD BUSINESS ae ITEM 5: Approval -- Adoption of By-Laws as Amended. Discussion -- Assisted Living Update Discussion -- Comprehensive Plan Update NEW BUSINESS ITEM 6: Discussion-- Sister Senior Center/Thorpe, Sparkill, NY Discussion-- Kenai Senior Center Survey Discussion -- Mystery Dinner Theatre Discussion -- Appreciation Dinner/April 19, 2002 QUESTIONS & COMMENTS ITEM 7:' ADJOURNMENT * Next meeting = May 2, 2002, 10:00 A.M. COUNCIL ON AGING MARCH 11,200:2 KENAI SENIOR CENTER 10:00 A.M. ITEM 1: CALL TO ORDER & ROLL CALL ITEM 2: AGENDA APPROVAL ITEM 3: ITEM 4: APPROVAl, OF MINUTES -- February 7, 2002 OLD BUSINESS a, Discussion-- Amendments to Bylaws DiscUssion -- Assisted Livin§ ITEM 5: NEW BUSINESS Election of Officers ITEM 6: ,,, QUESTIONS & COMMENTS ITEM 7: ADJOURNMENT COUNCIL ON AGING MARCH 11, 2002 KENAI SENIOR CENTER. 10:00 A.M. CHAIR EARL JONES, PRESIDING MINUTES ITEM 1: CALL TO ORDER & ROLL CALL Chair Jones called the meeting to order at approximately 10'00 a.m. and the roll was confirmed as follows: Present: Absent: Others Present: Hollier, Jurgensen, Jones, NelSon, Fields, Osborn, and Huddleston Wilson, Enfield City Clerk Freas, Senior Director Craig, Councilwoman Swarner, R. Meeks, M. Manning, E. Seaman, E. Covich, and G. Wheeler ITEM 2: AGENDA APPROVAL MOTION: Member Hollier MOVED for approval of the agenda as presented and Member Osborn SECONDED the motion. There were no objections. SO ORDERED. ITEM 3: APPROVAL OF MINUTES -- February 7, 2002 MOTION: Member Osborn MOVED to approve the minutes of February 7, 2002 and Member Nelson SECONDED the motion. There were no objections. SO ORDERED. ITEM 4: OLD BUSINESS Discussion -- Amendments to Bylaws Craig explained, as discussed in the February meeting, amending the bylaws to allow for monthly meetings, meeting on the first Thursday of each month, holding the annual meeting in ,January and holding elections of officers in d~um3r, would allow members to keep more up-to-date with topics of interest, meet more regularly as do other commissions and committees of the city. MOTION: Member Nelson MOVED to change from bi-monthly meetings to monthly meetings; hold the annual meeting in January; hold the election of officers at the January meeting; and hold the monthly meetings on the first Thursday of each month. Member Osborn SECONDED the motion. There was .general agreement of the membership to make the changes, however Member Jones opposed the amendments. VOTE: A voice vote indicated the MOTION PASSED. Clerk Freas noted there were two other areas in the bylaws which mentioned bi-monthly meetings. She stated she would make those changes as well. Discussion -- Assisted Living The following items were discussed: · Elsie Seaman's article regarding assisted living facilities and questionnaire was included in the last newsletter and requested the completed questionnaires to be forwarded to the Center's director. To date, no responses had been received. · An article regarding home health care was included in the last Senior Voice and the membership was encouraged to read COUNCIL ON'AGING MEETING MARCH 11, 2002 PAGE 2 it. It was noted, the article stated family members can be hired to · serve as caretakers and was not income restricted. · Councilwoman Swarner reported she was working on an informal grant for a college class she is taking and is using, as a request, funding for a 20-unit assisted living facility. · Swarner reported she had also informed council of the action taken at the last Council on Aging meeting, requesting City Council's support for development of an assisted living facility in the City of Kenai and she requested them to consider what involvement they would want the city to take, i.e. offer land, city management of the facility, contractor management of the facility, etc. She added, at a grant writing seminar she attended, the HUD representative stated they would be mostly interested in a standalone facility. A discussion followed regarding the memberships' preference of where a facility would be situated. It was suggested the facility could be attached by a walkway close to the Center's kitchen (L- shaped), which would allow sharing of the current kitchen; attached by a walkway from the current housing facility (L-shaped); and it was also suggested units on the first floor of the addition could be assisted living, and units on a second/third floor could be independent living units. Swarner reported Mayor Williams requested administration to contact other municipalities in the state to ask if they manage assisted living facilities in their city. It was suggested the membership encourage other seniors to complete the questionnaire from the newsletter and turn them in. Craig also encouraged seniors to attend and participate in the March 23, 2002 Comprehensive Plan Update workshop. ITEM 5: NEW BUSINESS 5-a. Election of Officers -- The floor was opened for , nominations for Chair. COUNCIL ON. AGING MEETING MARCH 11, 2002 PAGE 3 Member Hollier nominated Bill Osborn for Chair and Member Nelson nominated Dick Jurgensen. By a show of hands, durgensen was elected Chair. The floor was opened to nominations for Vice-Chair. Member Jurgensen nominated Bill Osborn for Vice-Chair. MOTION: Member Nelson MOVED to close the nominations. objections. SO ORDERED. Bill Osborn was elected Vice-Chair. There were no ITEM 6: OUESTIONS ~ COMMENTS ,) Jurgensen suggested the first floor of the current senior housing be made into assisted living units and Craig noted, to do that would require remodeling of the units to be ADA compatible and would be very costly. It was also noted, it would be difficult to use the first floor units for assisted living when the waiting list for senior housing is so lengthy. ITEM 7: ADJOURNMENT MOTION: Member Nelson MOVED to adjourn the meeting and Member Hollier SECONDED the motion. There were no objections. IlO ORDERED. The meeting adjourned at approximately 11'00 a.m. Minutes transcribed and prepared by' Carol L. Freas, City Clerk COUNCIL ON :AGING MEETING MARCH 11, 2002 PAGE 4 BY-LAWR AND RUL]~ OF PROC]~DUR]~ FOI~ MAYOR'S COUNCIL ON AGING K~NAI. ALARKA The members of the Mayor's Council on Aging, Kenai, Alaska, a local committee organized under the laws of the' State of Alaska, pursuant to federal and state funding, having as its object, the following code of by-laws and rules of procedure as its guidelines in all future operations. The mission of the Mayor's Council on Aging is to advise the Mayor, City Council, Director, and the City of Kenai, of the needs of the elderly in the area, support the programs which enable the continued independence of senior citizens and serve as an advisory committee, whose purpose and make-up will be set forth under Article I, Section 3. The adoption of these by-laws and rules supersedes, replaces, and nullifies any and all previously enacted, utilized, or governing rules or by-laws and further, by adoption of these by-laws and rules, the previously existing Mayor's Council on Aging is deemed dissolved. Article I MEMBERSHIP The Council shall have a membership of nine (9) members. Over one-half of the members shall be participants of the Senior Citizens' programs, sponsored by the City of Kenai. The members of the Council shall be chosen in the following manner: lo 0 Members shall be chosen from among persons who have shown an interest in the areas of the problems of the elderly. The Mayor will appoint members to the Council on Aging subject to confirmation by the City Council. -1- . There shall be a nine-member Mayor's Council on Aging appointed by the Mayor of Kenai. Five (5) members will be chosen from senior citizens who participate in the senior citizen programs sponsored by the City of Kenai. More than one-half of the Mayor's Council on Aging members shall be participants of City of Kenai sponsored senior citizens' programs. The duties of the Council will be as follows' Advise the Director of Senior Citizen Programs on matters dealing with the budgets for senior programs and programs operated at the Senior Center. bo C, Forward copies of written minutes from meetings to the Mayor of the City of Kenai, who, in turn, will forward the report to the City Council. To the extent practical, communications, advice, and reports shall be in written form and shall represent a consensus of the committee. Article II ELIGIBILITY A member of the Council shall be an adult person residing in the Kenai Peninsula area, and 51% of which must be sixty (60) years of age or older. No employee of the City of Kenai is eligible for membership. There will be no more than one member per household. Article III MEETINGS -2- Regular meetings shall be held monthly. There shall be one annual meeting held on the first Thursday in January of each year with fifteen days' notice given to all members of the Council. Special meetings may be called by the chairperson. Participating senior citizens shall be notified of the date, time, and place of the meeting by the monthly newsletter. All meetings shall be open to the public. However, this does not automatically ensure participation by non-members of the Council. Article IV PLACE OF MEETINGS The meetings shall be held at th'e place designated as the Kenai Senior Citizens Center in Kenai, Alaska, or at the City of Kenai offices. Article V qUORUM A majority of the current membership shall constitute a quorum for the transaction of all business. Article VI POWERS OF THE COUNCIL The powers of the Council are advisory only and are derived from the federal, state, and city local governments which provide the funds for operation and all powers and activities shall be exercised in accordance with law.. All action taken by this Council shall' be submitted to the City Administrator and shall be subject to approval by the Kenai City Council. Article VII OFFICERS Officers shall be elected for one-year terms at the annual meeting. There shall be a Chairperson and Vice-Chairperson. Officers are limited to two (2) successive terms in the same office. -3- : Article VIII TI~ltM O1~ APPOINTMI~NT AND ATTI~NDANCE Members of the Council are appointed by the City of Kenai to serve three (3) years or until termination by' · 2. 3. 4. Resignation; Request of Kenai Mayor's Council on Aging; Upon request of the City of Kenai; or Three (3) consecutive absences from monthly meetings. The term of each appointed member of the commission shall be three (3) years. The terms shall be staggered so that three (3) members shall be appointed every third year and three (3) members shall be appointed in each of the other years of every such three- year period. After six (6) years active membership on the council, the member may be appointed an honorary advisor to the Council without voting privileges. Any member who misses three successive regular monthly meetings will be removed from the Council and a replacement will be appointed by the Mayor. Article IX VOLUNT]~]~It8 Volunteers wishing to serve upon committees established by the Kenai Mayor's Council on Aging may be appointed by the Council chairperson or his representative to do so without, therefore, becoming members of the Council. Article X RULES OF MEETING All meetings of the Council shall be conducted in accordance with -4- : rules of parliamentary practice and, in the absence of other authority, shall be governed by the provisions of Roberts Rules of Order. At a regular meeting of the Kenai Mayor's Council on Aging, Kenai, Alaska, the amended by-laws and rules of procedures were adopted- as the official by-laws and rules of procedure by a majority vote of a quorum of the members present on the fourth day of April, 2002. Chairperson Attest: John J. Williams, Mayor -5- · STERLIN~ SE_/~IOR CENTER {across from the' Weigh Station on the Sterling Highway} ~ 5PM S. 'V. (i: tS y 2:3 0 q:~(.~, (Frid. a y .;4.p ril 12 Phone: 262-6808 Fax: 262-3883