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Home My WebLink About2003-02-06 Council on Aging Summary COUNCIL ON AGING FEBRUARY 6, 2003 KENAI SENIOR CENTER 10:00 A.M. ANNUAL MEETING ITEM 1: CALL TO ORDER & ROLL CALL ITEM 2: ITEM 3: AGENDA APPROVAL APPROVAL OF MINUTES -- January 2, 2003 ITEM 4: PERSONS SCHEDULED TO BE HEARD ITEM 5: OLD BUSINESS ITEM 6: NEW BUSINESS a. ce d, ITEM 7: ITEM 8: Annual Reports Discussion -- Growth vs. Cost for Meal Program, i.e. Salad Bar, Serving Portions, Suggested Donations, Home Meals. Discussion -- Rides to Soldotna (Monday, Wednesday, Friday) Discussion -- Valentine's Dinner Discussion-- Fundraisers (Mystery Theater, Raffle) REPORTS CounCil On Aging Char ...... :'~:'~" Director "' Council Liaison OUESTIONS' & COMMENTS ITEM 9: INFORMATION ae ITEM 10: Council Action Agendas of January 2 and 15, 2003. ADJOURNMENT COUNCIL ON AGING FEBRUARY 6, 2003 KENAI SENIOR CENTER 10:00 A.M. ANNUAL MEETING Chair Richard Jurgensen, Presiding MINUTES ITEM 1' CALL TO ORDER tl~ ROLL CALL Chairman Jurgensen called the meeting to order at approximately 10'00 a.m. The roll was confirmed as follows: Members present' Others present: Huddleston, Jones, Jurgensen, Osborn, Wilson, Kuntzman, Hollier City Clerk Freas, Council Member Swarner, Director Craig, Betty Nelson, June and Joe Harris ITEM 2: AGENDA APPROVAL MOTION: Member Osbom MOVED to approve the agenda as presented and Member Jones SECONDED the motion. There were no objections. SO ORDERED. ITEM 3' APPROVAL OF MINUTES -- January 2, 2003 MOTION: · Member Huddleston MOVED to approve the minutes as presented and there were no objections. SO ORDERED. ITEM 4: PERSONS SCHEDULED TO BE HEARD -- None. ITEM 5' OLD BUSINESS-- None. ITEM 6' NEW BUSINESS Election of Officers MOTION: Member Huddlest°n MOVED to retain the same officers as last year (Richard Jurgensen, Chair and Bill Osborn, Vice-Chair) and Member Osborn SECONDED the motion. There were no objections. SO ORDERED. Annual Reports Growth vs. Cost for Meal Program, i.e. Salad Bar, Serving Portions, Suggested Donations, Home Meals. Craig reported, the growth in the home and congregate meal program had grown in the last several years without an increase in funding toward the costs of meal preparation, i.e. from 21,014 in FY2000-01 to an estimated 26,806 in FY2003/04. She also noted, the Title 5 grant funds, used for transportation, is also changing dramatically and she is weighing whether the changes will be detrimental to the program and whether it is determined continuing the Title 5 grant is affordable. Craig added, she will have the drivers distribute survey assessment forms for home clients to complete and return for an indication of whether there are people who may be able to come to the Center instead of taking meals at home, which would lessen some of the cost related to home meals. A discussion followed in which the following comments/suggestions were made: · Charge for delivery of the meals -- the grant requests a suggested donation and letters go to the clients monthly with an account of meals delivered for the month and the suggested donation of $4.00 per meal. If the person is unable to pay, arrangements can be made. A directors' meeting will be held in Kenai next month at which time they will be discussing meal programs. When the Center has special events, i.e. New Years dinner, etc., they prepare special meals but have not requested additional donations to cover the costs. They feel they are following the grant outlines, however the costs of the meals is increasing and the grant funds have not increased. Transportation-- Craig explained the state is pushing for coordinated efforts between agencies. The Center requests all clients to arrange for doctor appointments on Monday, Wednesday or Fridays. If the Center's schedule can only insure a one-way ride, they arrange for the return ride by another agency. Additionally, the State Department of Transportation will no longer award grant funds for vehicles if the vehicle is not used as part of a public transportation system. Craig also noted, the Center depends on their Title 5 workers who are paid at minimum wage. The grant is designed as a training program and states those employees being paid with those funds are to be looking for other work. Following these requirements will largely impact their program. Activity Program -- Craig reported the Valentine's Dinner will be held at 5:30 p.m. and no lunch will be served that day. Home meals will be prepared as usual. A waffle bar will also be made available on Valentine's Day, however a volunteer is needed for several hours to make the waffles, etc. Fundraisers (Myste _ry Theater, Raffle)' Craig reported she has been researching other Centers' newsletters, etc. to find if larger donations are requested for special COUNCIL ON AGING MEETING FEBRUARY 6, 2003 PAGE 2 events/fundraisers. She also noted other fundraisers coming up are a desk raffle, quilt raffle, and the Kenai Players/Mystery Theatre (the price for the meal and theatre will be decided by the Senior Connection and the Kenai Players). The members were encouraged to offer suggestions in regard to increasing donation requests for special events, transportation, etc. ITEM 7' REPORTS Council on Aging Chair-- No report. 7-b. Director-- Craig reported she attended a homelessness seminar and learned there are a lot of people on the Peninsula who are homeless. A Kenai Peninsula Housing Authority is being formed to focus on special needs and homelessness and what can be done to help. Member Huddleston noted the Chamber's comments they will no longer be in charge of the Fourth of July event. Craig noted, if the event does not take place, the Center will have to develop other activities to replace the revenue they will lose from not having the pie/hot dog sale. Osborn suggested a pie table at the Industry Day picnic. Huddleston suggested the Center help with the Fourth of July event and Craig~noted she had made some queries at the Chamber and discussed it further with the city manager who was not in favor of the Center taking on the responsibility as their schedule is already packed with activities and responsibilities. 7-c. Council Liaison -- Councilwoman Swarner reported the following: · Council will meet in a work session with members of the Chamber of Commerce Board of Directors in the near future. She expected one of the items to be discussed will be the parade. · Council discussed a proposed ordinance to prohibit smoking in establishments where food is served. She noted, most people testifying favored such an ordinance. The council directed administration to formulate an ordinance and that it focus on restaurants, bar/restaurants, and bars, however she didn't feel there was interest in having non-smoking bars. If council enacts such an ordinance, Swarner explained, a time allowance would have to be given to allow the owners to make any necessary renovations. · The level for competitive bidding for construction projects will remain at $10,000. · Council heard a presentation regarding the Community Care Foundation, an group organized to allow person to leave endowments to non-profit groups. · A visioning session was held immediately after the Library Commission meeting and was well attended. The session garnered some interesting suggestions. · A work session will be held on February 20 to discuss budget preparation. COUNCIL ON AGING MEETING FEBRUARY 6, 2003 PAGE 3 · She will not be attending the next Council on Aging meeting as she will be attending a conference in Washington, DC and meeting with the congressional delegation. ITEM 8. OUESTIONS & COMMENTS ITEM 9. INFORMATION Council Action Agendas of January 2 and 15, 2003. ITEM 10' ADJOURNMENT MOTION: Member Osborn MOVED to adjourn and Member Huddleston SECONDED the motion. There were no objections. SO ORDERED. The meeting adjourned at approximately 10'55 a.m. Minutes transcribed and prepared by: Carol L. Freas, City Clerk COUNCIL ON AGING MEETING FEBRUARY 6, 2003 PAGE 4