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HomeMy WebLinkAbout2003-06-05 Council on Aging Packet COUNCIL ON AGING JUNE 5, 2003 KENAI SENIOR CENTER 10:00 A.M. ITEM 1: ITEM 2: ITEM 3: ITEM 4: ITEM 5: ITEM AGENDA CALL TO ORDER & ROLL CALL AGENDA APPROVAL APPROVAL OF MINUTES-- May 1, 2003 pERSONS SCHEDULED TO BE HEARD OLD BUSINESS NEW BUSINESS ae ITEM 7: a. el iTEM. '8: ITEM 9: ITEM 10: Discussion-- Policy on Raffles REPORTS Council on Aging Chair Director · Status of Grants · Commission meeting, June 10-13, 2003 · Area-wide Senior Picnic, June 25, Soldoma Park · Evening Dinner, Entertainment at 6:30 p.m. · Fourth of July Pie Booth -- Volunteers Needed · Volunteerism Council Liaison OUESTIONS & coMMENTS INFORMATION Council Action Agendas of May 7 and 21, 2003. Updated Membership List Amended Council on Aging By-Laws Approved Kenai City Council Policy for Commission, Committee, Board and Council On Aging Meetings and Work Sessions. ADJOURNMENT COUNCIL ON AGING MAY 1, 2003 KENAI SENIOR CENTER 10:00 A.M. ITEM 1: CALL TO ORDER & ROLL CALL ITEM 2: AGENDA APPROVAL ITEM 3: APPROVAL OF MINUTES -- April 3, 2003 ITEM 4: PERSONS SCHEDULED TO BE HEARD ITEM 5: OLD BUSINESS ITEM 6: NEW BUSINESS Discussion -- Update of By-Laws Discussion -- Presentation of United Way Grant ITEM 7: REPORTS Council on Aging Chair Director Council Liaison ITEM 8: ~UESTIONS/h COMMENTS ITEM 9: INFORMATION Council Action Agendas of April 2 and 16, 2003. ITEM 10: ADJOURNMENT COUNCIL ON AGING MAY 1, 2003 KENAI SENIOR CENTER 10:00 A.M. CHAIR RICHARD JURGENSEN, PRESIDING MINUTES ITEM 1: CALL TO ORDER/h ROLL CALL Chairman Jurgensen called the meeting to order at 10:00 a.m. and the roll was confa'med as follows' Present: Absent- Hollier, Jurgensen, Jones, Wilson, Kun~an Huddleston, Osbom, Harris ITEM 2: AGENDA APPROVAL MOTION: ,, Member Hollier MOVED to approve the agenda as presented and Member Kuntzman SECONDED the motion. There were no objections. 80 ORDERED. ITEM 3: APPROVAL OF MINUTES -- April 3, 2003 Senior Director Craig noted she had received a call from Councilwoman Swarner who requested a correction be made at her report noting she would not be in attendance at the May 1 meeting. MOTION: Member Jones MOVED to approve the April 3, 2003 meeting minutes as corrected and Member Kuntzman SECONDED the motion. There were no objections. SO ORDERED. ITEM 4: PERSONS SCHEDULED TO BE HEARD -- None. ITEM 5: OLD BUSINESS-- None. ITEM 6: NEW BUSINESS Discussion -- Update of By-Laws Craig referred to the by-laws which were included in the packet and noted, due to budget concerns, the City Council decided to make some changes to the number of meetings the commissions, committees and boards would have, changing them from monthly to every other month. Due to this change, the Council on Aging By- Laws would require an amendment. She asked the members if there were any other items in the by-laws which they felt needed to be discussed or amended. There were no comments. Discussion -- Presentation of United Way Grant Craig took the opportunity to review her presentation she would be making to the United Way Board of Directors to hopefully acquire funding for the following fiscal year. Her report included some of the following information' · The Kenai Senior Center has been "helping people to age with dignity and serving older Alaskans for 32 years." · It is a multipurpose center offering a range of services including, meals, transportation, congregate meals, outreach, therapeutic activities, information referral, social and community activities, educational opportunities, etc. Their target population is now 75 to 80 or frail. · There are approximately 560 residents of the Peninsula who are 80 years old or older; the Kenai Senior Center serves 267 of those seniors. · Their service area, based on Borough population, is one of the largest service areas on the Peninsula; they serve home meals from Salamatof to Clam Gulch two times a week and congregate meals five times a week. · The Center began in 1971 in a trailer and when the program outgrew the trailer, they moved to Ft. Kenay. COUNCIL ON AGING MEETING MAY 1, 2003 PAGE 2 Craig also reviewed the Center's budgetary needs to cover the supplies, personnel, facility expenses, etc. and requested $22,000 from United Way for the fiscal year. ITEM 7: REPORTS Council on Aging Chair -- No report 7-b. Director-- Craig reported the following: * The NTS grant was finished and would be immediately submitted. * She would be malting a presentation at the Borough on May 20 and should learn to what level their funding would be for the new fiscal year. 7-c. Council Liaison -- No report. It was noted Councilwoman Swarner would be absent for the June meeting as w¢11o ITEM 8: OUESTIONS Ih COMMENTS -- None. ITEM 9: INFORMATION Council Action Agendas of April 2 and 16, 2003. ITEM 10: ADJOURNMENT MOTION: Member Hollier MOVED for adjournment and Member Wilson SECONDED the motion. There were no objections. SO ORDERED. The meeting adjourned at approximately 10'46 a.m. Minutes transcribed and prepared by: Carol L. Freas, City Clerk COUNCIL ON AGING MEETING MAY 1, 2003 PAGE 3 AGENDA KENAI CITY COUNCIL- REGULAR MEETING MAY 7, 2003 7:00 P.M. KENAI CITY COUNCH. CHAMBEI~ http://www, ci.kenai.ak.us ITEM A: CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: SCHEDULED PUBLIC COMMENTS (10 minutes) , Taylor Matson, Maya Johnson, (~uinn Sawyer, Averee Amend, Mt. View Elementary Future Problem Solving Team -- Funding Request/International Competition at Hartford, Connecticut. , Richard Warrington, Brain Injury Awareness -- May 31, 2003 Walk ITEM C: REPORTS OF KPB ASSEMBLY, LEGISLATORS AND COUNCH, S ITEM D: PUBLIC HEAEINGS Ordinance No. 2001-2003 -- Amending KMC Title 4 and KMC Title 14.20.220 to Adopt: 1) the Intemational Building Code, 2000 Edition of the International Code Council; 2) the International Property Maintenance Code, 2000 Edition of the International Code Council; 3) the International Mechanical Code, 2000 Edition of the International Code Council; 4) the National Electrical Code, 2002 Edition of the National Fire Protection Association; 5) the International Fuel Gas Code, 2000 Edition. of the International Code Council; and 6) the International Residential Code, 2000 Edition of the International Code Council. Ordinance No. 2002-2003 -- Adopting KMC 13.10.015, Changing the Bari Schedule for Minor Offense Violations to Reflect the One Adopted by the Municipality of Anchorage Instead of the State of Alaska's Bari Schedule. e , , 10. 11. 12. Ordinance No. 2003-2003 -- Increasing Estimated Revenues and Appropriations by $32,000 in the General Fund and the Skateboard Park Capital Project Fund. Ordinance No. 2004-2003 -- Amending KMC 8.05 to Adopt the International Fire Code, 2000, First Printing With Amendments. Resolution No. 2003-20 -- Objecting to Kenai Peninsula Borough Ordinance No. 2003-11 to Amend the Borough Sales Tax Code to Exempt a Portion of Gasoline and Diesel Fuels From Sales Tax. Resolution No. 2003-21 --Transferring $100,000 in the ARFF/SRE Capital Projects Fund for Project Closeout. Resolution No. 2003-22 -- Approving a Contract to North Star Paving & Construction, Inc. for the Project Entitled Basin View L.I.D. -- 2003 Dolchok Lane, Kim-N-Ang Court, and Cub Court for the Total Amount of $353, ~ ~ 5.00. Resolution No. 2003-23 -- Approving a Contract to Alaska Roadbufldcrs, Inc. for the Project Entitled Schooner Circle L.I.D. -- 2003 for the Total Amount of $51,562.50. Resolution No. 2003-24-- Approving a Contract to Alaska Roadbuflders, Inc. for the Project Entitled Toyon Way L.I.D. -- 2003 for the Total Amount of $120,269. Resolution No. 2003-25 -- Supporting Senate Bill 189 That Would Rename the Kenai Courthouse the "Jonathan H. Link Courthouse." Resolution No. 2003-26 -- Transferring $36,500 in the Airport Security Improvements Capital Project Fund for Preliminary Project Expenses. *2003 Liquor License Continuance -- REMOVAL OF PROTEST Alaskalanes, Inc. d/b/a Alaskalanes Bowling Center. ITEM E: COMMISSION/COMMITTEE REPORTS le 2. 3. 4. 5. 6. 7. Council on Aging Airport Commission Harbor Commission Library Commission Parks & Recreation Commission Planning & Zoning Commission Miscellaneous Commissions and Committees a. Beautification Committee b. Kenai Convention & Visitors Bureau Board c. Alaska Municipal League Report d. Kenai Chamber of Commerce ITEM F: le *Regular Meeting of April 16, 2003. *Budget Work Session Notes of April 14, 2003 *Budget Work Session Notes of April 15, 2003 ITEM G: CORRESPONDENCE ITEM H: OLD BUSINESS ITEM I: ITEM J: NEW BUSINESS Bills to be Paid, Bills to be Ratified Purchase Orders Exceeding $2,500 REPORT OF THE MAYOR ITEM K: ADMINISTRATION REPORTS 1. City Manager 2. Attorney 3. City Clerk ITEM L: DISCUSSION 1. Citizens (five minutes) 2. Council EXECUTIVE SF~SION- None Scheduled ITEM M: ADJOURNMENT AGENDA ITEM A: KENAI CITY COUNCIL- REGULAR MEETING MAY 21, 2003 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http' //www.ci.kenai.ak.us · CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: SCHEDULED PUBLIC COMMENTS (10 minutes) , Mt. View School/Fourth Grade Class -- Presentation of Class Project Video. ITEM C: REPORTS OF KPB ASSEMBLY, LEGISLATORS AND COUNCILS ITEM D: PUBLIC HEARINGS . . Resolution No. 2003-27-- Awarding a One-Season Lease (June 1, 2003 to September 30, 2003) of Kenai Dock Stations No. 2 & 3 to R & J Seafood for the Seasonal Base Bid of $21,000 Plus $0.03/Lb. Over 700,000 Lbs. Resolution No. 2003-28 -- Designating Legal Administrative Assistant Sheryl Padilla as Deputy City Clerk. ITEM E: , COMMISSION! COMMI~EE REPORTS , 2. 3. 4. 5. 6. 7. Council on Aging Airport Commission Harbor Commission Library Commission Parks & Recreation Commission Planning & Zoning Commission Miscellaneous Commissions and Committees a. Beautification Committee b. Kenai Convention & Visitors Bureau Board c. Alaska Municipal League Report d. Kenai Chamber of Commerce ITEM F: . ITEM G: ITEM H: ITEM I: . o ITEM J: ITEM K: MI~/UT~ *Regular Meeting of May 7, 2003. CORRF~PONDENCE OLD BUSINF~S NEW BUSINESS Bills to be Paid, Bills to be Ratified Purchase Orders Exceeding $2,500 *Ordinance No. 2005-2003 -- Adopting the Annual Budget for the Fiscal Year Commencing July 1, 2003 and Ending June 30, 2004. *Ordinance No. 2006-2003 -- Amending the OfficiE City Of Kenai Zoning Map to Change the Zoning District of Those Certain Lands Listed on Attachment A to "Education Zone." Approval -- Assignment to Lease/Kenai Municipal Airport, Space #9, Terminal Building-- Dorothy A. Fischer, Inc., d/b/a Alaska's Best Travel and Dorothy A. Fischer, Individually; and Alaska's Best Travel and Tours, Inc., d/b/a Alaska's Best Travel and Dorothy A. Fischer, Individually. Approval-- Kenai Recreation Center Partnering Agreement Between the Boys & Gifts Clubs of the Kenai Peninsula and the City of Kenai. Approval -- Proposed Meeting Schedules for City Commissions, Committees, Boards and Council on Aging Approval -- Council on Aging By-Law Amendment REPORT OF THE MAYOR ADMINISTRATION REPORTS 1. City Manager 2. Attorney 3. City Clerk ITEM L: DISCUSSION 1. Citizens (five minutes) 2. Council EXECUTIVE SF.~SION- None Scheduled ITEM M: ~ ADJOURNMENT COUNCIL ON AGING Meets first Thursday January, March, May, July, September and November Kenai Senior Center 10:00 a.m. Council Member Name Home Phone Business Email Address Term Ends and Address Phone Joanna Hollier 283-7756 2005 381 Senior Court, #307 Kenai, AK 99611 Sam Huddleston 283-9443 2005 P.O. Box 3541 Kenai, AK 99611 Earl T. Jones 283-4076 2005 381 Senior Court, # 107 Kenai, AK 99611 Richard Jurgensen 283-0563 2004 381 Senior Court, #201 Kenai, AK 99611 Gina M. Kuntzman 283-1676 283-9105 2004 696 Sycamore Circle Kenai, AK 99611 Donna Higley 283-5396 craftvladv_ak~yahoo, com 2004 1129 Walnut Avenue Kenai, AK 99611 Bill Osbom 283-7936 2006 P.O. Box 3003 Kenai, AK 99611 Joe Harris 283-1946 iharri~aJaska.net 2006 520 Pine Avenue Kenai, AK 99611 Fiocla Wilson 283-4550 2006 P.O. Box 2 Kenai, AK 99611 Councilwoman Linda 283-4366 lswarner~_.~ci.kenai.ak.us Swarner 298 Rogers Road Kenai, AK 99611 City Clerk Carol Freas 283-4936 283-8231 cfreas~ci.kenai.ak.us Recordin5 Secretar~ (5/22/2003) IO~NAI. ALA~X~nt The members of the Mayor's Council on Aging, Kenai, Alaska, a local committee organized under the laws of the State of Alaska; pursuant to federal and state funding, having as its object, the following code of by-laws and rules of procedure as its guidelines in all future operations. The mission of the Mayor's Council on Aging is to advise the Mayor, City Council, Director, and the City of Kenai, of the needs of the elderly in the area, support the programs which enable the continued independence of senior citizens and serve as an advisory committee, whose purpose and make-up will be set forth under Article I, Section 3. The adoption of these by-laws and rules supersedes, replaces, and nullifies any and all previously enacted, utilized, or governing rules or by-laws and further, by adoption of these by-laws and rules, the previously existing Mayor's Council on Aging is deemed dissolved. Article I MEMBERSHIP The Council shall have a membership of nine (9) members. Over one-half of the members shall be participants of the Senior Citizens' programs, sponsored by the City of Kenai. The members of the Council shall be chosen in the following manner: o Members shall be chosen from among persons who have shown an interest in the areas of the problems of the elderly. e The Mayor will appoint members to the Council on Aging subject to confirmation by the City Council. , There shall be a nine-member Mayor's Council on Aging appointed by the Mayor of Kenai. Five (5) members will be chosen from senior citizens who participate in the senior citizen programs sponsored by the City of Kenai. More than one-half of the Mayor's Council on Aging members shall be participants of City of Kenai sponsored senior citizens' programs. The duties of the Council will be as follows' Advise the Director of Senior Citizen Programs on matters dealing with the budgets for senior programs and programs operated at the Senior Center. -1- b, C, Forward copies of written minutes from meetings to the Mayor of the City of Kenai, who, in turn, will forward the report to the City Council. To the extent practical, communications, advice, and reports shall be in written form and shall represent a consensus of the committee. Article II ELIGIBILITY A member of the Council shall be an adult person residing in the Kenai Peninsula area, and 51% of which must be sixty (60) years of age or older. No employee of the City of Kenai is eligible for membership. There will be no more than one member per household. Article III MEETINGS Regular meetings shall be held bi-monthly. There shall be one annual meeting held on the first Thursday in January of each year with fifteen days' notice given to all members of the Council. Special meetings may be called by the chairperson with approval of the Kenai City Clerk and notification of Council and City Manager. Participating senior citizens shall be notified of the date, time, and place of the meeting by the monthly newsletter. Ail meetings shall be open to the public. However, this does not automatically ensure participation by non-members of the Council. Article IV PLACE OF MEETINGS The meetings shall be held at the place designated as the Kenai Senior Citizens Center in Kenai, Alaska, or at the City of Kenai offices. Article V qUO~tUM A majority of the current membership shall constitute a quorum for the transaction of all business. Article VI POWERS OF THE COUNCIL The powers of the Council are advisory only and are derived from the federal, state, -2- and city local governments which provide the funds for operation and all powers and activities shall be exercised in accordance with law. All action taken by this Council shall be submitted to the City Administrator and shall be subject to approval by the Kenai City Council. Article VII OFFICERS Officers shall be elected for one-year terms at the annual meeting. There shall be a Chairperson and Vice-Chairperson. Officers are limited to two {2) successive terms in the same office. Article VIII TERM OF APPOINTMENT AND ATTENDANCE Members of the Council are appointed by the City of Kenai to serve three (3) years or until termination by: , 2. 3. 4. Resignation; Request of Kenai Mayor's Council on Aging; Upon request of the City of Kenai; or Three (3) consecutive absences from monthly meetings. The term of each appointed member of the commission shall be three (3) years. The terms shall be staggered so that three (3) members shall be appointed every third year and three (3) members shall be appointed in each of the other years of every such three-year period. After six (6) years active membership on the council, the member may be appointed an honorary advisor to the Council without voting privileges. Any member who misses three successive regular monthly meetings will be removed from the Council and a replacement will be appointed by the Mayor. Article IX VOLUNTEERS Volunteers wishing to serve upon committees established by the Kenai Mayor's Council on Aging may be appointed by the Council chairperson or his representative to do so without, therefore, becoming members of the Council. Article X RULES OF MEETING All meetings of the Council shall be conducted in accordance with rules of parliamentary practice and, in the absence of other authority, shall be governed by the provisions of Roberts Rules of Order. -3- At a regular meeting of the Kenai May~g, Kenai, Alaska, the amended by-laws and rules of procedures were adopted as the official by-laws and rules of procedure by a majority vote of a quorum of the members present on the 2 l~t day of May, 2003. Chairperson Attest: John J. Williams, Mayor -4- CITY OF KENAI 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 ~ MEMORANDUM TO' FROM: DATE: RE: Members of City of Kenai Commissions, Committees and Boards Carol L. Freas, City Clerk May 27, 2003 APPROVED KENAI CITY COUNCIL POLICY FOR COMMISSION, C01[OIITTEE, BOARD AND COUNCIL ON AGING MEETINGS AND WORK SESSIONS Attached is a copy of the new meeting schedule policy which was unanimously approved at the May 21, 2003 City Council meeting. The new meeting schedule will take effect on July 1, 2003. If you have any questions, please call me at 283-8231. clf Attachment KENAI CITY COUNCIL POLICY FOR COMMISSION, COMMITTEE, BOARD AND COUNCIL ON AGING MEETINGS AND WORK SF~SIONS In consideration of constraints in the Fiscal Year 2004 budget, direction is given as follows: Meetinl~ Schedules: 1. Library, Harbor, Parks & Recreation and Airport Com_m__issions shall meet bi- monthly. 2. Beautification Committee shall meet January through May. 3. Council on Aging shall meet bi-monthly at the Kenai Senior Center. 4. Planning & Zoning Commission and the Personnel Arbitration Board is exempted from this bi-monthly meeting directive. 5. Commissions, committees, boards and the Council on Aging may, with City Clerk's approval and notification of Council and City Manager, hold special meetings (for a specific purpose~ in their alternate/off-months on an as-needed basis. 6. All commission, committee and board meetings (except Council on Aging) will be held at Kenai City Hall and begin at 7:00 p.m. 7. Any additional commissions, committees, or boards formed will be set and incorporated into the following meeting schedule by the City Council. Minutes/Meetin~ Recording: 8. Excepting the Plannm§ & Zonm~ Commission, responsibility of takin§ notes and electronically recordin§ the commission, committee, board meetings, falls to the department liaison (staff member) to the specific meetin§ group. 9. Summary minutes will be produced by the City Clerk from the department liaison notes and provided to the City Council as official records of the meetings. 10. Electronic recordings of the meeting ~roup, except the Plannm§/h Zonin~ Commission, shall be kept for two years. 11. Planmn§ & Zonin§ Commission meeting recordings shall continue to be kept for six years. Work Sessions,: 12. Commission, committees and boards shall receive the City Clerk's approval to hold work sessions to be held on a date other than that of a regularly scheduled meeting or at a time ir~__m__ediately prior to a regularly scheduled meeting, i.e. a 6:00 p.m. work session before a 7:00 p.m. meeting. 13. Work sessions may be held without the City Clerk's approval if they occur on the night of a regularly scheduled meeting at or after the time of the regularly scheduled meeting. 14. Durra§ work sessions, only items on the meetm§'s agenda may be discussed and no formal actions may be taken. 15. All co~_m__ission, committee and board meetings must be given appropriate public notice. Schedules for all City of Kenai commissions, committees, boards and Council on Aging meetings are as follows: Commission/Committee / Board Plannm~ ~ Zonin~ Commission Librazy Comm_jssion Harbor Commission Council on A~mg Beautification Committee Parks & Recreation Co~mission Ah~or~ Commission Twice montt~y Bi-monthly Bi-monthly Bi-montl~y Five months Bi-monthly Bi-monthly __~ Months J~nuary through Decembe~~"~~="- Feb., April, June, Au[~.~ Oct., Dec. J_~n., M_~r., M~y, July, Sept., Nov. J_~n., M~r., May, July, Sept., Nov. Feb., Mar., April, Ma),, June j_~., M_~r., May, July, Sel~t., Nov. Feb., April, June, Aug., Oct., Dec. This policy shall take effect on July 1, 2003 and remain in effect until modified by the Kenai City Council. Approved by the Kenai City Council on the 21.t day of May, 2003.