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Home My WebLink About2004-09-02 Council on Aging SummaryITEM 1' ITEM 2' ITEM 3' ITEM 4' ITEM 5: ao bo Co ITEM 6: ITEM 7: a, ITEM 8' ITEM 9. ITEM 10. ao ITEM 11' COUNCIL ON AGING SEPTEMBER 2, 2004 KENAI SENIOR CENTER 10:00 A.M. .. AGENDA CALL TO ORDER/~ ROLL CALL AGENDA APPROVAL APPROVAL OF MEETING SUMMARY -- August 5, 2004 · . : PERSONS SCItEDULED TO Big ItEARD OLD BUSINESS Discussion/Recommendation -- Fee Increases/Senior Center Rental 1. Deposit/Rental Charge (Dining Room) 2. Divider Rental Fee Discussion/Recommendations for Change -- Questions'' "Frequently Asked Discussion/Recommendations for Change -- Kenai Senior Center Rental Agreement NEW BUSINESS REPORTS Council on Aging Chair Director Council Liaison OUESTIONS & COMMENTS PERSONS NOT SCHEDULED TO BE HEARD INFORMATION Council Action Agendas of August 4 and 18, 2004. Kenai City Council Policy for Commission, Committee, Board and Council on Aging Meetings and Work Sessions. ADJOURNMENT COUNCIL ON AGING SEPTEMBER 2, 2004 KENAI SENIOR CENTER 10:00 A.M. MEETING SUMMARY ITEM 1' CALL TO ORDER/h ROLL CALL The meeting was called to order at approximately 10:00 a.m. The roll was confirmed as follows: Members Present: Members Absent: Others Present' E. Jones, R. Jurgensen, D. English, B. Osborn, J. Harris and F. Wilson J. Hollier and G. Kuntzman Council Member Linda Swarner and Senior Director Rachel Craig ITEM 2' AGENDA APPROVAL MOTION: Member Harris MOVED to approve the agenda as presented and Member English SECONDED the motion. There were no objections. SO ORDERED. ITEM 3: APPROVAL OF MEETING SUMMARY -- August 5, 2004 MOTION: Member Harris MOVED to approve the meeting summary of August 5, 2004 and Member English SECONDED the motion. There were no objections. SO ORDERED. ITEM 4: PERSONS SCHEDULED TO BE HEARD -- None. ITEM 5: OLD BUSINESS Discussion/Recommendation -- Fee Increases/Senior Center Rental Craig explained, due to damages caused during dining room rentals, administration felt it necessary to raise deposits to cover the cost of damages. Additionally, consideration of raising the dining room fee to support the purchase of the new dance floor was being requested. She noted, the new floor is now in a permanent location and the dining room rental rate would incorporate the dance floor rental, which previously had been a separate rental fee. The following changes were recommended by administration: Dining Room Rental Fee -- Raise to $350 Kitchen Rental Fee -- Raise to $100 Dining Room Rental Deposit -- Raise from $175 to $500 Kitchen Rental Deposit -- Raise from $90 to $100 Room Divider Rental Fee -- $15.00 each (it was noted, new large room dividers had been recently purchased) MOTION: Member Harris MOVED to recommend the fee/deposit raises and Member English SECONDED the motion. There were no objections. SO ORDERED. a-bo Discussion/Recommendations for Change --"Frequently Asked Questions" Craig suggested the following Frequentl!d Asked Questions (FAQ) be changed' 26. [WE HAVE A DANCE FLOOR! YOU ARE WELCOME TO USE IT, HOWEVER, YOU WILL NEED TO FIND A COUPLE OF PEOPLE TO ASSIST WITH PUTrlNG IT TOGETHER AND TAKING IT APART.] The dance floor is not to be moved. You may put tables on the dance floor, but DO NOT drag tables across the floor. Pick the tables up to move them. 28. Do you have a caterer? Make sure they receive a copy of the contract and this sheet. We have found that most caterers are not aware of the contract "rules and safeguards." we cannot give the key to the caterer on your behalf. Even though you have a caterer, make sure the kitchen is clean. YOU are ultimately responsible. MOTION: Member Harris MOVED to recommend the suggested changes be made to the Frequently Asked Questions. Member English SECONDED the motion. There were no objections. SO ORDERED. a-ce Discussion/Recommendations for Change-- Kenai Senior Center Rental Agreement Craig suggested the following changes be made to the Kenai Senior Center Rental Agreement: E. LEASE TERMS 6. LESSEE agrees not to go past the lilac trees as Vintage Pointe is private property. G. INDEMNIFICATION LESSEE agrees to indemnify and defend and [SAVE] hold harmless, the LESSOR against any and all cia/ms for personal injury, death, or property damage resulting directly or indirectly from any act, incident, or accident, occurring as a result of the COUNCIL ON AGING MEETING SEPTEMBER 2, 2004 PAGE 2 acts, errors or omissions, of the LESSEE or its agents, guests, invitees, or employees, arising in connection with the operations, use, or occupancy of the premises by LESSEE. He GENERAL TERMS AND CONDITIONS OF USE AND OPERATION 9. LESSEE will not allow beer, wine, liquor, or alcoholic beverages of any kind to be sold upon said premises without the express written consent of LESSOR. Should the City agree to allow the sale of alcoholic beverages on the premises, a vendor licensed by the Alaska Alcoholic Beverage Control Board must dispense any and all alcohol beverages on the premises. The vendor must have, during LESSEE'S occupancy of said premises, policies of general liability and liquor liability. Said policy must be from a reliable insurance company authorized to transact business in the State of Alaska and subject to suit in Alaska. The City shall be named as an additional insured on said policy. Coverage shall be in the amount of [$50,00] $50,000 for bodily injury, death or property damage resulting from one occurrence. It was suggested by the group the City Attorney be asked to review the changes to be sure they are acceptable. MOTION: Member Harris MOVED to recommend acceptance of the changes and request the City Attorney review them to be sure everything is acceptable. Member English SECONDED the motion. There were no objections. 80 ORDERED. ITEM 6: NEW BUSINESS ITEM 7: REPORTS 7-a. Council on Aging Chair -- Craig reported the Senior Connection was continuing to work with Borough Assembly members to locate a building site. 7-bo Director-- No comments. 7-c. Council Liaison -- Council Member Swarner reviewed actions taken at the September 1, 2004 council meeting, including sidewalk/parking lot upgrades at the airport; appointment of Linda Flowers to the Council on Aging; a large equipment demonstration to take place at Millennium Square on Industry Appreciation Day; discussions are continuing regarding the development of Section 26 for additional soccer fields; and, an additional sidewalk is planned to be placed at Memorial Park. ITEM 8: OUESTIONS ~ COMMENTS -- None. ITEM 9: PERSONS NOT SCHEDULED TO BE HEARD_ -- None. COUNCIL ON AGING MEETING SEPTEMBER 2, 2004 PAGE 3 ITEM 10: INFORMATION 10-a. 10-b. Council Action Agendas of August 4 and 18, 2004. Kenai City Council Policy for Commission, Committee, Board and Council on Aging Meetings and Work Sessions. ITEM 11: ADJOURNMENT MOTION: Member Jones MOVED to adjourn the meeting and Member English SECONDED the motion. There were no objections. SO ORDERED. The meeting adjourned at approximately 10'38 a.m. Meeting Summary prepared by: Carol L. Frea§, City Clerk COUNCIL ON AGING MEETING SEPTEMBER 2, 2004 PAGE 4